Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details Charity name 1ST/3RD RUISLIP SCOUT GROUP Other names the charity is known by 1st Ruislip [Lord Milne's Own] Scout Group Registered charity number (if any) 3 0 3 7 2 5 Charity’s principal address WOODFORD HALL POPLARS CLOSE RUISLIP, MIDDLESEX Postcode H A 4 7 B U Names of the charity trustees who manage the charity
Dates acted if not Trustee Name Office (if any) for whole year 1 Mr N.M. Lattimer GSL 2 Mr M. Bateman CSL until July 2025 3 4 Mr B Hudson CSL 5 Mrs G. Mason BSL 6 Mrs T. Lattimer ASL 7 Mr C. Faulls Chair 8 Mr D Gagnon Treasurer from Oct 2025 9 Mrs B. Herlihy Secretary 10 Mr P Smallwood OBE Member from Dec 2025 11 Parent - Cubs 12 Mr C. Balcon Member 13 Parent - Scouts 14 Mr C Balcom Deputy Chairman 19 20
Section A
Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address Buildings Mr Ashley Baldwin Rebuild cost assesment.com
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy,
(e.g. trust deed, constitution) Organisation and Rules of The Scout Association.
How the charity is constituted The Group is a trust established under its rules which are
(e.g. trust, association, company) common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 2 months.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Rebuilding costs were resseesed in Aug 2025 and insurance increased accordingly
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
Summary of the objects of the charity set out in its governing document
The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to these objects
The main activities undertaken comprise participation in; A} outdoor activities such as Camping, Hiking, Water Activities, excursions to places of educational interest; B} personal development by undertaking training in Scouting skills and development of Leadership skills; C} undertaking training leading to the award of profficiency badges; D} participation in Charitable Fund Raising activities; E} Developing Citizenship skills and environmental awareness & responsibility.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
contribution made by volunteers.
There is no Policy currently on the making of Grants.
Section D
Achievements and performance
Summary of the main achievements of Camping - 400 nights spent under canvas and in hostels; 350 the charity during the year Proficiency Badges gained; 130 Active youth members; Multiple Outdoor Youth Activities undertaken for age range 6 to 15 years; Charity Fund Raising; Assistance to other local Charity organisations e.g. loan of equipment & vehicles etc.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000.
The Group held reserves of approximately £75,000 against this at year end. This is above the level required for operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
None
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
- the charity’s principal sources of funds (i
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in current or deposit accounts with CAF bank
- how expenditure has supported the key objectives of the charity;
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
- investment policy and objectives
The Groups Investment Policy is safely deposit the maximum amount of available funds in order to obtain the best interest rate of return and thus generate additional funds, whilst maintaining the facility to gain immediate access in the event of unforseen finacial requirements.
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them) Building upkeep, Refurbish Hall floor
Section G
Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
Signature(s) Mr C J Faulls Mr D Gagnon Full name(s) Christopher Faulls Mr D Gagnon Position (eg Secretary, Chair) Group Chairman Hon. Group Treasurer Date 0 6 0 1 2 6
1st/3rd RUISLIP SCOUT G
- Income & Expenditure Sheet Year
Bank Balance 31/03/2025
| Bank Balance 31/03/2025 | |
|---|---|
| Current Account [HSBC] Money Manager A/C [HSBC] Nursery Deposit [HSBC] CAF Current Account CAF Deposit Total |
4997.89 120.5 1393.3 14164.98 69847.34 |
| £90,524.01 |
Income & Expenditure As Per Cash Book
| Receipts Nursery Subs Donatons & Charites (HMRC) Ruislip District Rebate Uniform & Badges Interest received in CAF Accounts Minibus Scrappage Total Receipts Expenditure Electric & Gas Water |
Received Refunds Made £23,400.00 £9,669.68 32 £5,625.02 £1,275.31 £360.00 £959.76 £9,000.00 £50,289.77 Payments Made Refunds Received £4,087.16 £ 1,711.01 £618.76 |
|---|---|
| Phone Insurance Mini Bus Mini Bus (Driving License & Medical) Operatonal Expenses (Reimbursement & Misc.) Capitaton (District) Headquarters - Upkeep & Maintenance LBH Subs Float Uniforms & Badges Camping & Actvites BANK CHARGES Annual Group Meal Subsidy Scouts Actvity Subsidy Total Expenditure Account Reconcilliaton Check Opening Balance Receipts (Net) Expenditure (Net) Closing Balance Current account closing balance Diference |
£208.40 £3,093.10 £32,194.00 £698.00 £ 82.50 £2,465.86 £5,771.00 £7,812.60 £136.92 £1,400.00 £458.74 £1,897.68 £115.00 £662.60 £380.00 £61,999.82 £100,516.00 £50,257.77 £60,206.31 90,567.46 90524.01 43.45 |
|---|---|
Signature
Print Name Mr Christopher Faulls Group Mr Tushar Kansara Hon.
GROUP
r Ending 31st March 2025
| Current A/C as at 01/04/2024 Money Manager A/C [HSBC] Nursery Deposit [HSBC] CAF Current Account CAF Deposit |
98758.12 116.09 1342.21 300 0 |
|---|---|
| £100,516.42 |
Actual Income
| Nursery Subs Donatons & Charites (HMRC) Ruislip District Rebate Uniform & Badges Interest received in CAF Accounts Minibus Scrappage Actual Income |
£23,400.00 £9,637.68 £5,625.02 £1,275.31 £360.00 £959.76 £9,000.00 |
|---|---|
| £50,257.77 |
Actual Expense
| Electric & Gas | £2,376.15 |
|---|---|
| Water | £618.76 |
| Phone Insurance Mini Bus Mini Bus (Driving License & Medical) Operatonal Expenses (Reimbursement & Misc.) Capitaton (District) Headquarters - Upkeep & Maintenance LBH Subs Float Uniforms & Badges Camping & Actvites BANK CHARGES Annual Group Meal Subsidy Scouts Actvity Subsidy Actual Expenditure Account Reconcilliaton Check Opening Balance Receipts Expenditure Closing Balance Current account closing balance Diference |
£208.40 £3,093.10 £32,194.00 £615.50 £2,465.86 £5,771.00 £7,812.60 £136.92 £1,400.00 £458.74 £1,897.68 £115.00 £662.60 £380.00 |
|---|---|
| £60,206.31 | |
| £100,516.00 | |
| £50,257.77 | |
| £60,206.31 | |
| 90,567.46 | |
| 90524.01 43.45 |
p Chairman
.Group Treasurer
Ist 3[rd] Ruislip scout group accounts audit.
Awating reply from Keith Zetter.