## **6th Eastcote Scout Group Trustees’ Annual Report & Accounts for the period 1st April 2021 to 31st March 2022**
## **Section A – Reference and Administration Details**
## **CHARITY DETAIL**
Charity Name 6[th] Eastcote Scout Group Charity Registration Number 303710 Contact Name and Address Roy Lanning 5 Thellusson Way Rickmansworth, Hertfordshire, WD3 8RB Group Registration Number with the 28114 Scout Association
## **TRUSTEES: Ex-Officio - Appointment**
## **Name**
Group Scout Leader Roy Lanning Scout Leader James Day Chair Tracy Lofty Treasurer Janet Fisher
## **TRUSTEES: Elected - Appointment**
Secretary
## **Name**
Lisa Ford Mark Barnes to 30/09/2021 Cheryl Evans Katie Evans Warren Gay Phillip Skingsley to 30/09/2021
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 1**
## **6th Eastcote Scout Group Trustees’ Annual Report for the year ended 31st March 2022**
## **Section B – Structure, Governance and Management**
## **General**
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter which, in turn, gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission, as appropriate.
During the 2021 - 2022 financial year the Committee comprised 6 independent representatives, the Chair, Treasurer, Group Secretary and 3 elected members, together with the Group Scout Leader and individual section leaders
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of running the Scout Group and is responsible for:-
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected
## **Risk and Internal Control**
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
## **Section C – Objectives and Activities**
The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
The Method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.
**Public benefit statement.** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D – Achievements and Performance**
## **The Group’s Sections**
Following the lockdowns **All sections of the Group** have survived and are very much still in business **.**
They continued to provide regular _,_ interesting activities by making use of Zoom and then, as restrictions were lifted, were able to continue with face to face meetings.at the Scout Hut
Unfortunately, both the St. George’s Day Parade and the annual Remembrance Day Parade in Eastcote were cancelled.
The 5[th] Eastcote Beavers and Cubs have now been fully integrated into the 6[th] Eastcote Scout Group by the creation of two new sections. These new sections have been given ‘Shackleton’ theme names, the Nimrod Beaver Colony and the Quest Cub Pack.
**The Beavers** took part in a Quiz night and Badger’s Woolly Hat Walk, both of which were District events.
**The Cubs** took part in a District Quiz night on Zoom and attended the Swimming Gala, where they were the runners up by just one point. They also participated in the Cub hike.
**The Scouts** were unable to take part in any District events in the early part of the year due to Covid. And, unfortunately, Summer Camp had to be cancelled. But later on in the year, when restrictions had eased, our Scouts were able to take part in the January Chilly Goat camp and the Swimming Gala.
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 2**
## **Group Executive Committee**
The Group has again been treading water on all fronts during these times of uncertainty.
The Group Executive Committee has made one major purchase during the year, a new wooden gazebo for the entrance. This now provides parents dropping off or picking up Beavers, Cubs or Scouts with much needed protection from the worst aspects of the English weather.
This was partly funded from grant monies awarded by our local ward councillors. The Group would like to express its thanks to our ward councillors and the Borough of Hillingdon.
## **Section E – Financial Review**
## **Financial Position**
The Group’s annual income exceeded its expenditure during the year and its monetary assets at the year end exceeded its loan liability.
The full integration of the 5[th] Eastcote meant that its reserves of £2,500 were transferred to the 6[th] Eastcote and became part of the 6[th] Eastcote’s monetary assets.
## **Financial Impact of Covid and Lockdowns**
As was the case in the previous financial year, Covid and lockdowns reduced both our expenditure and our normal income. Fortunately we were once again able to obtain Government support grants and this means that there was no deficit for the year, 2021-22. Without these grants we would have seen a deficit of £3,440
The Group would therefore like to express its thanks to the Government for providing this funding, which leaves the 6[th] Eastcote in a secure financial position and enables it to continue its activities.
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short.
The Group held reserves of approximately £25,750 at the year end, this being the amount by which the Group’s monetary assets exceeded its loan liability.
## **Investment Policy**
The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash at the Charities Aid Foundation Bank Ltd, which is regulated by the Financial Conduct Authority. Deposits are covered by the Financial Services Compensation Scheme (FSCS).
## **Section F – Other Optional Information**
## **Leaders**
The Group has maintained its Leaders in all sections and the Group is running smoothly. The linking and the Going Up ceremonies between the sections worked well using Zoom.
## **Section G – Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature ............................................ ........................................... Full name Tracy Lofty Janet Fisher Position Chair Treasurer Date .....................................
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 3**
## **6th Eastcote Scout Group Receipts for the period 1st April 2021 to 31st March 2022**
|MEMBERSHIP SUBSCRIPTIONS
Less paid
INVESTMENT INCOME RECEIVED
Bank Interest
DONATIONS/GRANTS
Miscellaneous Donations
Transfer of monies from 5thEastcote Scout Group
HMRC Gift Aid Tax refund
Grants
ACTIVITIES
Beaver Colony
Cub Pack
Scout Troop, General
Scout Troop Summer Camp
Group and Miscellaneous
FUND RAISING (gross)
General
Headquarters Rental
SUNDRY INCOME
Tee Shirts
Hoodies
Leader Uniforms
Badges
HQ Maintenance
TOTAL RECEIPTS FOR THE YEAR|**This**
**Year**
**£**
5,754.50
(1,879.50)|**Previous**
**Year**
**£**
2,425.00
(2,415.00)|
|---|---|---|
||3,875.00|
10.00|
||2.99
575.00
2,500.00
657.81
14,367.00|
0.00
270.00
696.93
14,860.00|
||18,099.81
55.00
72.00
1095.00
430.00
240.00|15,826.93
280.00
100.00|
||1,892.00
1,145.00|
£380.00
40.00
40.00|
||1,145.00
175.00
292.00
15.00|
80.00
20.00|
||482.00|
20.00|
||25,496.80|16,316.93|
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 4**
## **6th Eastcote Scout Group Payments for the period 1st April 2021 to 31st March 2022**
|PREMISES
Gas
Electricity
Water
Rent and Rates
Insurance
Maintenance
DONATIONS/GRANTS
Miscellaneous Donations
ACTIVITIES
Beaver Colony
Cub Pack
Scout Troop, General
Scout Troop, Summer Camp
Group and Miscellaneous
FUND RAISING EXPENSES
General
Social
ADMINISTRATION EXPENSES
General
Bank fees
EQUIPMENT EXPENSES (QM STORES)
New Equipment
Consumables
OTHER EXPENSES
Loan Repayment
Tee Shirts
Hoodies
Badges
Leader Uniforms
Miscellaneous
TOTAL PAYMENTS FOR THE YEAR|**This**
**Year**
**£**
817.98
564.14
817.46
540.00
1,001.29
7,145.19
10,886.06
149.86
137.15
1,125.46
350.00
89.28
1,851.75
20.00
20.00
61.17
96.50
157.67
325.00
175.88
360.80
513.00
225.00
49.50
1,649.18
14,564.66|**Previous**
**Year**
**£**
398.23
268.09
540.00
970.85
250.00|
|---|---|---|
|||2,427.17|
|||23.00
1,050.00
207.43|
|||1,280.43
120.00|
|||120.00
115.05
69.50|
|||184.55
8.89|
|||8.89
325.00
178.97
114.00|
|||617.97|
|||4,639.01|
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 5**
## **6th Eastcote Scout Group Receipts & Payments Account for the period 1st April 2021 to 31st March 2022 Summary**
|Total receipts for the year (see page 4)
Total payments for the year (see page 5)
Net receipts (payments) for the year(See note 1)
Cheques issued in previous year
Cheques issued but not cleared
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward|**This**
**Year**
**£**
25,496.80
14,564.66
10,932.14
18,083.45
29,015.59|**Previous**
**Year**
**£**
16,316.93
4,639.01|
|---|---|---|
|||11,677.92
6,405.53|
|||18,083.45|
## **6th Eastcote Scout Group Statement of Assets & Liabilities at 31st March 2022**
|MONETARY ASSETS Cash, bank and similar funds
Cash
Funds banked but not yet credited to Current Account
Bank Current Account
Bank Savings Account
(See Note 1)
OTHER MONETARY ASSETS
Debts Due to Group
INVESTMENT ASSETS
NON-MONETARY ASSETS Assets for Charity’s own use
Scouting Equipment, furniture etc.
LIABILITIES Those due within one year
Cheques Issued but not cleared
Expenses incurred not yet paid
Loans
LIABILITIES Those payable after one year
Loans
Other Long term liabilities|**This**
**Year**
**Previous**
**Year**
**£**
**£**
0.00
0.00
0.00
0.00
5,987.79
18,083.45
23,027.80
29,015.59
18,083.45
23,927.00
23,118.00
325.00
325.00
3,250.00
3,575.00
0.00
0.00|
|---|---|
Note 1: “This Year’s” values include £2,500 transferred from the 5[th] Eastcote Scout Group
## **Declaration**
The trustees declare that they have approved the above Receipts and Payments Account and the Statement of Assets and Liabilities
Signed on behalf of the charity’s trustees
Signature ............................................ ........................................... Full name Tracy Lofty Janet Fisher Position Chair Treasurer
Date .....................................
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 6**
## **Scrutineer's Report to the Trustees of the 6th Eastcote Scout Group**
I report on the accounts of the Group for the year ended 31st March 2022
## **Respective responsibilities of Trustees and Scrutineer**
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## **Basis of Scrutineer's Statement**
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 6
## **Scrutineer's Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Chuan Luo, FCCA
Signature: Date:
**6th Eastcote Scout Group**
**2022 Report & Accounts**
**Page 7**