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2024-03-31-accounts

ROMFORD DISTRICT SCOUT COUNCIL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 REGISTERED CHARITY 303701

Romford District Scout Council

ROMFORD DISTRICT SCOUT COUNCIL INDEX

Page 1 – 4 Trustees Report
Page 5 Accountant’s Independent Report
Page 6 Income and Expenditure Account
Page 7 Balance Sheet
Page 8 - 9 Notes to the accounts

Romford Scout Council

Report of the Trustees for the year ended 31 March 2024

The Trustees present their report and financial statements for the year ended 31 March 2024

Charity details

Charity Name Romford District Scout Council Registered Charity Number 303701 District Registration Number132545 Charity’s Principal Address 24 Park Drive. Romford, RM1 4LH Bankers Barclays Bank Plc. 36/38 South Street, Romford, RM1 1RH

Lloyds Bank Plc. 1 Market Place, Romford, RM1 3AA

Independent Examiner Paul Naude

Board of Trustees

District Commissioner Dean Jeffreys District Chair Julien Rawle District Treasurer Colin Shepherd District Secretary Penelope Williams District Youth Commissioner Reece Wiltshire District Explorer Scout Commissioner TBA District Network Commissioner Scott Riches (Resigned 8 September 2023) District Network Commissioner TBA District Appointments Secretary Adam Vale Warden DHQ Geoff Hutton Elected Member Elizabeth Godden Elected Member Jack Tape

Governance

Governing Document

Romford District Scout Council’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives Authority to the Bye Laws to the Association and the Policy, Organisation and Rules of The Scout Association.

Charities Constitution

The District is a trust established under rules of the Scout Association which are common all Scouts of the United Kingdom.

Trustee Selection

The Trustees are appointed in accordance with Policy, Organisation and Rules of the Scout Association.

Romford District Scout Council

Policies and Procedures

1

The District is managed by the District Trustee Board, the members of which are the Charity Trustees of the Scout District which is an educational charity. As Charity Trustees they are responsible for complying with the legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate.

With the District Commissioner. and members nominated by the District Commissioner, members elected by the District Scout Council and members co-opted by the Board (In accordance with the District constitution). The County Commissioner and County Chair have a right of attendance at meetings of the District Trustee Board.

Members of the Trustee Board complete Module 1 Essential information, Safety, Safeguarding, GDPR and Trustee Introduction training within the first 5 months of joining the Board.

The District Board exists to support the District Commissioner in meeting the responsibilities of their appointment. It meets at least 4 times a year.

Members of the Board must act collectively as charity trustees of the Scout District, and in the best interests of its members to:

The Trustee Board must also:

Appoint administrators, Advisers, and co-opted members of the Trustee Board. Approve the Annual Report and Accounts after their examination by an appropriate auditor, Independent Examiner or Scrutineer.

.

Romford District Scout Council

2

Risk and Internal Control

The Trustees routinely monitor the District key risks and put in place measures to manage them appropriately. The Trustees have identified the following as the potential key risks faced by the charity.

A safeguarding incident involving Scouting Members . This is mitigated through following the Scout Association’s Adult appointment process which includes carrying out DBS checks for those performing regulated activity, a national vetting process: and a clear system for reporting concerns. Volunteers are required to complete mandatory safeguarding training within the timeframes set out in the Policy, Organisation and Rules of the Scout Association. Training completion and renewal is monitored by the County Executive through monthly reporting. During the year there was improved compliance training and renewal. The District Commissioner and District Chair take the lead on monitoring compliance.

Risk to the health and safety of scouting members . There is mandatory safety training for volunteers which is monitored by the District Trustee Board bynthly reporting of completion and renewal data; adherence to the requirements of the adventurous activity permit scheme; and following the provisions of the Policy, Organisation and Rules of the Scout Association. During the year there was improved compliance with mandatory training and renewal, In addition, routine planned and preventative maintenance is carried out at the District HQ and Crow Camp to protect the health and safety of those using the facilities.

Internal Controls. The District has placed systems of internal control that are designed to provide reasonable assurance against material mismanagement of loss, these include 2 signatories (or online approvals on all payments).

The District has comprehensive insurance policies to ensure risks are covered. These include insurance for non-members attending scouting activities and events. Risk assessments are required for all scouting activities including both indoor and outdoor activities.

Objectives and Activities

The charity’s objective is to promote the development of young people in achieving their full physical, interllectual, social and spiritual potentials as individuals. As responsible citizens and as members of their local, national and international communities.

The Purpose of Scouting

Scouting exists to actively engage and support young people is their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity We act with integrity: We are honest, trustworthy and loyal. Respect We have self respect and respect for others. Care We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes. Co-operation We make a positive difference; we co-operate with others and make friends

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

3

Romford District Scout Council

Charity Activities

Scouting is open to all young people between the ages of 4 and 25. irrespective of their background, ethnic origin, nationality, race, marital or sexual status, political or religious beliefs. The Scout District incorporates the geographical areas of Romford, Collier Row, Gidea Park, Harold Hill, Havering and Squirrels Heath which are situated in the Greater London Borough of Havering. Romford Scout District is part of the Greater London North East Scout County.

The District’s role is to support the Groups within its area if operation. It does this through supporting the development of Scouting, the provision of training and other services, and the running of events and activities for young people.

Public Benefit Statement

The District meets the Charity Commission’s public criteria under both the advancement of education and the advancement of citizenship of community development headings.

Financial Review

The District’s policy on reserves is to hold bank balances and the interest rates received to ensure the District obtains maximum value from its banking arrangements. Sufficient resources to continue the charitable activities of the District should income and fundraising fall short.

Charity Achievements

The District continues to redevelop Crow Camp, our District camp site. After a structural report on out District Headquarters showing serious defects, it has now been condemned. In the coming months the Trustee Board will be considering 3 options for our Headquarters.

Declaration

The Trustee Board declare that they have approved the Trustees’ report above

Signed on behalf of the Charity’s Trustee Board

Julien Rawle District Chair

Colin Shepherd District Treasurer

Date

Date

4

Statement of Financial Activities for the Year Ended 31 March 2024

Independent examiner’s report to the Trustees of Romford District Scout Council

I report to the trustees on my examination of the accounts of the ROMFORD DISTRICT SCOUT COUNCIL for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Romford District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection

with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect pf the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with the records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set

  4. Out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a

  5. ‘true and fair view which is not a matter considered as part an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name: Paul Naude

Address: Clover Tye Little Browns Lane Edenbridge TB8 6LJ

Date:

5

Statement of Financial Activities for the Year Ended 31 March 2024

INCOME AND EXPENDITURE ACCOUNT

Year ended Notes

Year ended

31 March 2024

31

March 2023 INCOME – UNRESTRICTED

District HQ and Crow Camp Rental Income
Adult Training and Development
Squirrel Activities
Beaver Activities
830
Cub Activities

Scout Activities
0
Explorer Activities

Network Activities

Scout Shop

District Events
Donations, Fund Raising, Gift Aid
Investment Income and Bank Interest
Int. Trip Balance
TOTAL INCOME

EXPENDITURE
Member Fees Net – District

District HQ and Crow Camp Costs
Training
Squirrel Activities
Beaver Activities
646
Cub Activities

Scout Activities
0
Explorer Activities

Explorer International Camp Expenses
3,189
Network Activities

Loss on Badge/Scout Shop Stock
District Events
6,896
Repairs, Renewals and Equipment
Ofcers & Sundry Expenses
Equipment
Minibus and Van
Crow Camp Development
WSJ – South Korea for Explorers
Depreciation on FF and Equipment
TOTAL EXPENDITURE
88,625		 0
804
140
270
76
0
2,180
7,456
9,929
2,337
37,316
12,884
1,476
0
0
1,616
265
0
6,367
20,521
20,126
5,079
0
3 ,738
77,739
55,672
1,108
1,586
4,628
4,187
151
2,638
132
0
2,254
5,453
9,078
2,592
32,602
20,292
0
2,317
166
56
4,876
2,438
2,738
1,721
1,723
2,792
0
138
1,974
1,693
5,403
7,894
0
16,600
5,307
4,233
70,878

PROFIT/(DEFICIT) FOR THE YEAR

6,861 -

32,953

6

Romford District Scouts

Statement of Financial Activities for the year ended 31 March 2024

STATEMENT OF ASSETS, LIABILITIES AND
FUNDS
FIXED ASSETS
CURRENT ASSETS
Barclays Bank Current Account
Barclays Bank Reserve Account
Lloyds Explorer Account
Lloyds Explorer Depoait Accounts
Bank Accounts
Skipton Building Society
Nationwide Building Society
Redwood Bank
Buckinghamshire Building Society
Hinckley Building Society
Vernon Building Society
United Trust Bank
United Trust Bank
Investment Accounts
Badge / Shop and Badge Stock
Debtors and Prepayments
Accrued Investment and bank Interest
TOTAL ASSETS
CURRENT LIABILITIES
Accrued Expenses
International Trip Member Balances -
Iceland/Holland
TOTAL LIABILITIES
NET ASSETS LESS LIABILITIES
FUNDS
Total Accumulated Fund
RESTRICTED FUNDS:		 31/03/2024
Notes
42,576
AA
1,465
31,1189
8,177
A1
93,369
134,130
100,000
A3
91,217
A2
45,000
70,000
50,000
51,562
51,422
51,533
510,734
263
4,053
3,549
A2/A3
7,865
695,304.90
2,551
55,295
L1
57,845.87
637,459
129,032		 31/03/2023
38,092
8,007
40,256
47,849
0
96,112
100,000
86,887
45,000
70,000
50,000
50,000
50,000
50,000
501,887
125
741
1,541
2,407
638,498.46
1,400
6,500
7,900.44
630,598
117,128
Bunny Warren Legacy
DHQ Redevelopment
Crow Camp Redevelopment
TOTAL FUNDS		 20,332
F1
451,210
F2
36,885
F3
637,459
7		 20,332
451,210
41,928
630,598

Notes to the Financial Activities for year ending 31st March 2024

AA FIXED ASSETS FIXTURES

Balance B/Fwd
Additions
Depreciation
B/Fwd
Depreciation in
year
NBV 31 March
2024		 FITTINGS &
CONTAINER
S
COMPUTER
EQUIPMENT
EQUIPMENT
TOTAL
42325
0
0
42325
0
8832
959
9791
42325
8832
959
52116
4233
0
0
4233
4232
883
192
5307
8465
883
192
9540
£33,860
£7,949
£767
£42,576

Depreciation is calculated as follows:

Fixtures, Fittings and Equipment Over 10 years Containers Over 10 years Computer Equipment Over 5 years

A!
STOCK
Opening Stock
Purchases in year
Sales in year
Stock W/Of
Closing Stock		 125
357
482
-163
-56
£263

A1 Explorer bank account holds deposits and savings for international trips. A2 Investments that pay interest directly to the funds.

Liabilities

Funds

9

8