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2023-03-31-accounts

ROMFORD DISTRICT SCOUT COUNCIL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 REGISTERED CHARITY NUMBER 303701

Romford District Scout Council

ROMFORD DISTRICT SCOUT COUNCIL

INDEX

Page 1 – 4 Trustees’ Report Page 5 Income and Expenditure Account Page 6 Balance Sheet Page 7 Notes to the accounts Page 8 Accountant’s Independent Report

Romford District Scout Council

Report of the Trustees for the Year Ended 31 March 2023

The Trustees present their report and financial statements for the year ended 31 March 2023

Charity Details

Charity Name Romford District Scout Council

Registered Charity Number: 303701

District Registration Number 132545 Charity’s Principal Address 24 Park Drive, Romford, RM1 4LH Bankers Barclays Bank Plc, 36/38 South Street, Romford, RM1 1RH Lloyds Bank Plc, 1 Market Place, Romford, RM1 3AA

Independent Examiner Louise Joubert

Board of Trustees:

District Commissioner Dean Jefferys District Chair Julien Rawle District Treasurer Colin Shepherd District Secretary Penelope Williams District Youth CommissionerReece Wiltshire District Explorer Scout Commissioner TBA District Network Commissioner Scott Riches District Appointments Secretary Adam Vale Warden DHQ Geoffrey Hutton Elected Member Elizabeth Godden Elected Member Jack Tape

Governance

Governing Document :

Romford District Scout Council’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives Authority to the Bye Laws of the Association and The Policy, Organisation

and Rules of The Scout Association.

Charities Constitution :

The District is a trust established under its rules of The Scout Association which are common to all Scouts of the United Kingdom.

Romford District Scout Council

Trustee Selection :

The trustees are appointed in accordance with Policy, Organisation and Rules of The Scout Association.

1

Policies and Procedures

The District is managed by the District Trustee Board, the members of which are the Charity Trustees of the Scout District which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Members of the Trustee Board complete Module 1 Essential Information, Safety, Safequarding, GDPR and

Trustee Introduction training within the first 5 months of joining the Committee.

The District Trustee Board exists to support the District Commissioner in meeting the responsibilities of their appointment. It meets at least 4 times a year.

Members of the Trustee Board must act collectively as Charity Trustees of the Scout Association, in the best

Interest of its members to:

Comply with the Policy, Organisation and Rules of The Scout Association.

by the District.

The Trustee Board must also:

Appoint Administrators, Advisers, and co-opted members of the Executive Committee. Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, Independent Examiner or Scrutineer.

Risk and Internal Control

The Trustee Board routinely monitor the District key risks and put in place measures to manage them appropriately. The Trustees have identified the following key risks faced by the charity.

A safeguarding incident involving Scouting members. This is mitigated through

following The Scout Association’s

Adult appointment process which includes carrying out DBS checks for those performing regulated activity; a national vetting process: and a clear system for reporting concerns. Volunteers are required to complete mandatory

2

Romford District Scout Council

safeguarding training within the timeframes set out in the Policy, Organisation and Rules of The Scout Association. Training completion and renewal is monitored by the County Trustee Board through monthly reporting. The District Commissioner and District Chair take the lead on monitoring compliance.

Risk to the health and safety of Scouting members . There is mandatory safety training for volunteers which is monitored by the Trustee Board through monthly reporting of completion and renewal data; adherence to the

requirements of the adventurous activity permit scheme; and following the provisions of the Policy, Organisation and Rules of The Scout Association.

In addition, routine planned and preventative maintenance is carried out at the District HQ and Crow Camp to protect the health and safety of those using the facilities.

Internal Controls

The District has placed systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories (or online approvals for all payments).

The District has comprehensive insurance policies to ensure risks are covered. These include insurance for non-members attending Scouting activities and events. Risk assessments are required for all scouting activities including both indoor and outdoor activities.

Objectives and Activities

Charity Objectives

The charity’s objective is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity We act with integrity: We are honest, trustworthy and loyal. Respect We have self respect and respect for others. Care We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes.

Co-operation We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the

values of Scouting and:

3

Romford District Scout Council

Charity Activities

Scouting is open to all young people between the ages of 4 and 25, irrespective of their background, ethnic origin, nationality, race, gender, marital or sexual status, mental or physical ability, financial status, political or religious beliefs.

The Scout District incorporates the geographical areas of Romford, Collier Row, Gidea Park, Harold Hill, Havering and Squirrels Heath which are situated in the Greater London Borough of Havering. Romford Scout District is part of

Greater London North East Scout County.

The District’s role is to support the Groups within its area of operation. It does this through supporting the development of Scouting, the provision of training and other services, and the running of events and activities for young people.

Public Benefit Statement

The District meets the Charity Commission’s public criteria under both the advancement of education and the advancement of citizenship or community development headings.

Financial Review

The District’s policy on reserves is to hold bank balances and the interest rates received to ensure the District obtains maximum value from its banking arrangements. Sufficient resources to continue the charitable activities of the District should income and fundraising fall short.

Charity Achievements

In 2022 the District opened a District Network Scout Unit for young people to continue in Scouting between the ages of 18 to 25.

The District continues to redevelop Crow Camp, our District camp site and are now developing plans for the future of our District Headquarters.

Declaration

The trustee Board declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s Trustee Board:

Julien Rawle District Chair

Colin Shepherd District Treasurer

Date

Date

Romford District Scouts

Statement of Financial Activities for the year ended 31 March 2023

INCOME AND EXPENDITURE ACCOUNT
INCOME - UNRESTRICTED
Member Fee (Net) - District
District HQ and Crow Camp Rental Income
Adult Training & Development
Beaver Activities
Cub Activities
Explorer Activities
Scout Shop
Donations, Fund Raising, Gift Aid
Investment Income and Bank Interest
Int. Trip Member Balance
TOTAL INCOME
EXPENDITURE
Member Fees Net - District
District HQ and Crow Camp Costs
Training
Beaver Activities
Cub Activities
Explorer Activities
Explorer International Camp Expenses
Network Activities
Loss on Scout Shop Stock
District Events
Jack Petchey D of E Equipment
Ofcers & Sundry Expenses
Equipment
Minibus and Van
Crow Camp Development
WSJ - South Korea Funding for Explorers
Depreciation on FF and Equipment
TOTAL EXPENDITURE
(DEFICIT) FOR THE YEAR		 3/31/2023
Notes
0.00
804.00
270.00
830.00
9,929.20
12,884.00
1,616.22
20,521.06
5,079.19
3,738.26
55,671.93
1,586.20
4,187.24
2,637.84
646.50
9,077.73
20,292.01
3,188.95
165.60
4,876.50
6,895.66
1,720.89
2,792.16
137.89
1,692.86
7,894.52
16,600.00
4,232.58
88,625.13
-32,953.20

5

Romford District Scouts

Statement of Financial Activities for the year ended 31 March 2023

STATEMENT OF ASSETS, LIABILITIES AND FUNDS
FIXED ASSETS
CURRENT ASSETS
Barclays Bank Current Account
Barclays Bank Reserve Account
District Shop Account
Lloyds Explorer Account
Bank Accounts
Hampshire Trust Bank
Cambridge Building Society
Teachers Building Society
Skipton Building Society
Nationwide Building Society
Nationwide Building Society
Redwood Bank
Buckinghamshire Building Society
Hinckley Building Society
Vernon Building Society
United Trust Bank
United Trust Bank
Investment Accounts
Shop and Badge Stock
Prepayments
Accrued Investment Interest
TOTAL ASSETS
CURRENT LIABILITIES
Accrued Exenses
International Trip Member Balances - Iceland
TOTAL LIABILITIES
NET ASSETS LESS LIABILITIES
FUNDS
Total Accumulated Fund
RESTRICTED FUNDS:
Bunny Warren Legacy
DHQ Redevelopment
Crow Camp Redevelopment
TOTAL FUNDS		 3/31/2023
Notes
38,092.50
AA
8,006.55
40,256.40
0.00
47,848.59
A1
96,111.54
0.00
A2
0.00
A2
0.00
A3
100,000.00
A3
0.00
A3
86,887.12
A2
45,000.00
70,000.00
50,000.00
50,000.00
50,000.00
50,000.00
501,887.12
125.00
741.50
1,540.80
A2/A3
2,407.30
638,498.46
1,400.44
6,500.00
L1
7,900.44
630,598.02
117,127.83
20,331.93
F1
451,210.14
F2
41,928.12
F3
630,598.02

6

Notes to the Financial Activities for year ending 31st March

Assets

Assets
Fixed Assets
Fixtures, Fittings and Equipment
Additions
Depreciation over 10 years		 2023
42,325.08
-4,232.58
38,092.50

A1 Explorer bank account holds deposits and savings for international trips.

A2 Investments that pay interest directly to the funds.

A3 Investment that pay interest to the District bank account

All investments have been reviewed where appropriate.

Liabilities

L1 Deposits and savings for Explorer overseas trips

Funds

F1 Bunny Warren legacy fund – no movement in the year

F2 DHQ Redevelopment Restricted fund- no movement in year

L1 Deposits and savings for Explorer overseas trips

7

3/31/2022

0.00 180.00 0.00 0.00 7,745.10 18,677.00 239.54 11,973.83 2,424.70 0.00 41,240.17

1,999.50 12,421.10 260.45 0.00 7,729.06 12,177.75 3,048.56 0.00 20.00 550.48 1,441.78 481.09 302.99 2,362.70 3,962.21 0.00 0.00 46,757.67 -5,517.50

3/31/2022

0

17,121.45 100,010.01 4,324.60 79,424.12 200,880.18 106,105.76 103,418.15 100,000.00 100,000.00 20,000.00 66,826.65 0.00 0.00 0.00 0.00 0.00 0.00 496,350.56 5,001.50 584.50 869.74 6,455.74 703,686.48 115.80 40,018.70 40,134.50 663,551.98 83,261.43 36,931.93 451,210.14 92,148.48 663,551.98

Debtors and Prepayments

Stock
Explorer Unit Expenses
Hosting Fees for Explorers
Accrued Interest		 125.00
171.50
570.00
1,540.80
2,407.30

Creditors and Accruals

Explorer Unit Expenses
D of E Gold
K22 Overpaid
Subs Overpaid
Iceland Receipts		 428.44
720.00
60.00
192.00
1,400.44
6,500.00
7,900.44

2023

Income and Expenditure

2022 0.00 0.00 0.00

enditure.

Statement of Accounts – year ending 31st March 2023

Romford District Scouts

Independent Scrutineers Report for the

Statement of Financial Activities for the year ended 31st March 2023

I report on the accounts of the Trust for the year ended 31st March 2023.

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provided all evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that there are any material items,

  2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts,

  3. which give me reasonable cause to believe that the finance function, as defined in the Scout District Association Constitution, are not being met.

Louise Joubert

Ms L Joubert