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2021-03-31-accounts

Preparing young people with skills for life

Annual Report & Accounts 2020 - 2021

Romford

ROMFORD DISTRICT SCOUT COUNCIL

ANNUAL GENERAL MEETING

Friday 12th November 2021

AGENDA

Opening Prayer

  1. Apologies & Welcome by the District President

  2. Approval of the minutes of the last AGM – held on Wednesday 2nd September 2020

  3. District Treasurer’s Report

  4. The Meeting to endorse the District Commissioner’s Appointment of District Chairman

District President vacates the Chair, and the District Chairman continues

  1. Election of Officers

  2. 5a. To note the Ex Officio members of the executive are : The District Commissioner, The District Explorer Scout Commissioner, The Scout Network Commissioner, The District Chairman, Secretary & Treasurer.

The District Executive proposes Miss Penny Williams as District Secretary

The District Executive proposes Mr Colin Shepherd as District Treasurer.

To endorse the GSL of 4th Collier Row as District Representative on the County Scout Council.

To Elect an Auditor –

The District Secretary proposes that the following be re-elected Vice-Presidents:

Mr Peter Chapman, Mrs Beryl Hart, Mr Tony Jones, Mrs Margaret Polden, Mrs Joan Walker, Mr Andrew Rosindell M.P., Mr Ted Webster, Mrs Audrey Young, Mrs Hazel Geach MBE & Mrs Sue Harris.

  1. The District Chairman

  2. The District Commissioner

ROMFORD DISTRICT SCOUT COUNCIL

Minutes of the Romford District Scout Association

AGM Held via Zoom on Wednesday 2nd September 2020

Present

The District Secretary holds a full list of all those in attendance.

Opening and welcome

Andrew Green, in the Chair, welcomed all those attending on behalf of Keith Pethers (District Chairman) who was unable to attend. The proceedings began with a prayer read by Maria Green.

Apologies for absence were received from Joan Walker, Liz Godden, Andrew Rosindell M.P, Beryl Hart, Keith Pethers (District Chairman), Tony Osborne, Dave Marfell, Catherine Manning and Gerry Merritt (acting joint D.C’s of Hornchurch District.

Minutes of the 2019 AGM (3.09.2019) had been circulated before this year’s AGM and were agreed as a true and accurate record by those present. Proposed by Colin Shepherd and seconded by Anne Smith.

District Secretary’s Report

The District Secretary had nothing to add to her written report.

District Treasurer’s Report

The District Financial Report was published in the back of the AGM report and gives a detailed breakdown of the District’s current financial standing. The current financial position is similar to that of March last year. The Report has been externally audited and signed off. The Treasurer thanked Andrew Green for his help in preparing this report. The Treasurer answered several questions from the floor.

The Chair thanked the Treasurer and Steve Wiltshire (the Explorer Section finances) for their hard work on the District’s finances.

The Treasurer’s Report was proposed by Geoff Hutton, seconded by Penny Williams and agreed.

Election of Officers

The meeting endorsed the continuing appointment of Keith Pethers as District Chairman and the District Commissioner asked the meeting to endorse this appointment. This was agreed.

The District Executive proposed Penny Williams as District Secretary. Seconded Laura Kirk The District Executive proposed Colin Shepherd as District Treasurer. Seconded Geoff Hutton Accepted. The Chairman thanked both for taking on these challenging roles.

The District Commissioner proposed the following as co-opted members of the District Executive: Shop and Badge Manager, Secretary of the Appointments Advisory Committee, Warden of Crow Camp, Acting Warden DHQ, Network Leader Representative. Accepted.

The District Commissioner nominated the Deputy District Commissioner, District Scout Network Commissioner, District Explorer Scout Commissioner and the Unit manager of the Scout Active Support as members of the Executive. Accepted.

Andrew Green and Liz Godden were nominated as Lay Members of the District Executive. Agreed.

The meeting endorsed the GSL/SiC of 3rd Collier Row as District Representative on the County Scout Council.

The meeting elected Edward Rogers as the District Auditor. Agreed.

The District Secretary proposed that the following be re-elected as Vice Presidents:

Mr. Peter Chapman, Mrs. Beryl Hart, Mr. Tony Jones, Mrs. Margaret Polden, Mrs. Joan Walker, Mr. Andrew Rosindell M.P., Mr. Ted Webster, Mrs. Audrey Young, Mrs. Hazel Geach M.B.E., and Mrs. Sue Harris. Proposed Dick Catchpole Seconded Mark Zetter. Agreed.

The District Chairman

A summary of the District Chairman’s report was given by the Chair.

The Chair thanked Andy Mann, Steve Wiltshire and Tony Peters for their continued hard work. The Chair thanked the District Chairman for everything he does for Scouting. As Chair of the AAC he also thanked Vicky Hood who is standing down as Secretary of the AAC.

The Former District Commissioner

Andy Mann thanked everyone for attending the virtual meeting, especially under the current situation due to the global pandemic. The DC officially stood down after almost 6 years of service in April. The process of handing over to the two new DCs is well under way, with by weekly online Zoom meetings discussing issues. In his AGM report, which has been shared via Facebook and the District web-site, the DC described his role as the best and worst role he has held in over 30 years of Scouting. Despite being a ‘voluntary’ position, the role is in effect a job as it becomes all consuming. Two new DCs have been appointed as the role is expanding, even though a lot of the day to day duties can and should be devolved to other members of the District.

As he is stepping down the DC has a lot of ‘thank-yous’ to share. He feels he has been very lucky with the ADC Team who have supported him, and he has made many long-term friends. Beyond this there are other ‘unseen’ people, especially Vicky Hood who has worked and supported the DC in a range of administrative roles. Barbara Hall in the unofficial role as ADC cheese and biscuits and Geoff Hutton have continued to be a massive support to the Executive. The DC also wished to pay tribute to three members of the District who have passed away this year; Stan Lucas (Vice President). David Partridge and Betty Guthrie, all will be sorely missed for their contributions over many years.

The DC will not be retiring completely from Scouting in Romford but will be taking on new roles in the District and County.

The DC made the following presentations;

The former DC, presented via Zoom a Chief Scout – Award for Merit to Penny Williams, District Secretary for 25+ years of involvement in no-uniform roles.

Other awards are pending but have been delayed as staff at Gilwell have been furloughed;

Andy thanked Steve Wiltshire in particular for working with him since he took on the role of DC. He also thanked his wife and family for their constant support. Andy also thanked the two in-coming DCs for taking on the difficult but enjoyable role and he wished all the best to Anne and Sam.

The Chair thanked the DC for everything he has done to support and promote Scouting in Romford. The new DCs

The District Commissioners

Anne Smith and Sam Sparks both thanked everyone for attending the AGM and thanked Andy Mann, Steve Wiltshire and Tony Peters for the great work they have done to support Scouting in the District. Andy has left the District is a very strong position. They thanked Vicky Hood, the ADC Team and the two new Scout ADCs; Tony Osborne and Mike Isaacs.

Due to the Covid restrictions, Scouting has had to change dramatically with all activities and meetings being delivered on-line. The DCs will be concentrating on recovering face-to-face activities as soon as this is permitted and are delaying sharing their vision for the future of Scouting in Romford. The District Executive has been working hard to support Groups and Leaders during this catastrophic time. Number of Leaders and young members might fall once activities resume and the census in October will give us a clearer indication of the situation.

Risk Assessments will be essential before any face-to-face events resume and these are being completed by a team in the District. The redevelopment of Crow Camp has begun and a great deal of work has already been completed. Andy Mann, Dick Catchpole and a team of volunteers have been working very hard on this exciting development. One of Andy Mann’s new roles will be managing the Crow Camp development and plans are being drawn-up by an architect. The site will be out of use while the work is being done. Bi-weekly Saturday workdays will be advertised, although the numbers will have to be limited and for safety reason people will need to book in advance. The DCs thanked Connor Taylor (3[rd] Gidea Park) for carrying out free tree-surgery work on unsafe trees at Crow.

The Chair thanked everyone for attending the AGM.

Treasurers Report for the year ending 31st March 2021

The District were fortunate to receive COVID-19 grants from Havering Council like many local groups who operate their own hall. We received a total of £20,241 in three grants. The District executive pledged to use some of this money to support all Groups in the District by subsidising the membership by £6.50 per youth member. HQ had raised the leel of membership fess considerably. Due to the dramatic fall in numbers (over 300) this was not as costly as expected, the total subsidy from the District was £4775.50.

Sadly, the Explorer Scout Summer Expedition to Croatia had to be cancelled due to the Scout Associations ban on foreign travel. Expenditure such as air fares had been incurred. Although, insurance was taken out it is unlikely to cover cancellation due to COVID. Talks are currently taking place with our insurers. The district transferred £30,000 to the Explorer accounts to cover the expected loss and refunds to the parents. Provision has been made in the combined accounts to cover the refunds.

The COVID restrictions also affected the development of our Crow Camp site. As lockdown did not allow the team to meet on site, only £3532 was spent on the development in the year. A further £2412 was spent on crow camp maintenance, much of this was on essential tree surgery work. A detailed summary of income and expenditure appears later in this pack.

Colin Shepherd - District Treasurer

Annual Reports of the District Scout Council 2020 - 2021

The District Commissioner

12 months after taking over, initially as Joint District Commissioner, and latterly as the sole District Commissioner, I find myself reflecting over what the impact that Covid-19 has had on scouting. The normal has been completely rewritten, the halls left silent and a ban on face to face scouting. 2020-2021 has been a very different and unexpected year for everyone.

With taking over the role of DC, I have seen some changes in the District team. Both Cheryl Clark as ADC Beavers, and Maria Green as ADC Cubs have stepped back from their roles to focus on their own Groups. I would like to thank them both for their combined 8 years as ADC’s and the commitment they have had to their respective sections. Mick Clark, after spending nearly 6 years as ADC Scouts has moved into a new role of ADC Events assisting all sections with events they may be running. I would also like to thank the Dick Catchpole for his time as DESC, supporting the Explorer provision across the District.

This has made way for some new people to take on the challenge of ADC Roles. Firstly, to Gail Bailey and Richard Oatham that are jointly taken on the role of ADC Cubs, and secondly to Tony Osborne and Mike Isaacs for taking on the role of ADC Scouts. I wish them all the best in their new roles on the District team. This does currently leave the Beaver section without an ADC where we are looking for someone to take on that role. More recently, with Dick moving on from the role of DESC, I am pleased to say that Andy Mann has taken on the role and goes back to a role he first held nearly 10 years ago.

With the fairly consistent growth over the last few years that Romford has had, Covid has had

a massive impact on our numbers, losing nearly 30% of our young people in the January 2020 census. All groups except one losing members, some losing entire sections and others managing to weather the storm and keep numbers near to last year. The biggest section hit has been our Beavers where not only have we lost nearly 45% of our numbers, but also 2 sections. We need to work closer with Groups to help regain these lost sections and increase our numbers across the board to a healthy level.

Explorer numbers dropped 19% from last year, which isn’t ideal, but not a big of a drop as we had expected. We do need to work on our retention of our 14-year-olds into Explorers and more support is needed for this section. Groups need to work with the District and the DESC to promote Explorer Scouting to our 14- to 18year-olds and make sure we are sending details of our 13 ½ year olds to the DESC so they can be invited to take part in Explorers.

Compliance is becoming more of a major concern not just for Romford but for Scouting as a whole. With the recent pressures from HQ, not completing compulsory training is no longer acceptable. It is disappointing that we are chasing adults to complete this training, in some cases training being many years out of date. I appreciate that we are all volunteers and are giving up many hours a week for the young people in the District, but we need to be safeguarding the young people we are here for along with every other member of scouting we encounter.

Although this has been a quiet year for face-toface Scouting, there has been a mass adoption of online engagement with our young people, some positive and fun, other just missing the mark

somewhat. If you had asked me this time last year what zoom was, I would not have been able to tell you, but it has now become the norm for meeting and Scout night to be waiting for a password to get in, rather than waiting for the last person to arrive to enable you to get on with the evening. Online scouting has been hard, leaving the majority feeling oddly disconnected with the outside world and the regular colony, pack troop or unit meeting.

I have tried to attend every District event over the last year to get to know the District better. This has been a challenge since the restrictions imposed upon us, but as we are starting to see the light at the end of the tunnel, I have been able to meet face to face, socially distanced of course. This year has highlighted to me how many leaders go above and beyond for our young people. Helping at other sections because some leaders couldn’t access online Scouting or creating activity packs for your sections so that young people still have the opportunity to gain badges and their Chief Scout awards. Most leaders have gone above and beyond for their section this year, more so than in past years.

Whist we have had a strange year for Scouting and a complete ban on face to face meetings, we have pushed on, managing to deliver quality Scouting for our Young People, the new “normal” appears to be on the horizon and being able to meet for the regular meetings seems to nearly be a reality.

Sam Sparks – District Commissioner

Explorer Scout Report

What a strange 12 months it has been. We started the year in April 2020, just 1 week after a UK wide National lockdown started and who knew how the following 12 months would pan out. Most people I know, thought Covid would soon pass, but no it is still with us know and still

affecting our daily lives even if Scouting is largely back to normal. The year started with Dick Catchpole as DESC, kick starting the Explorer section using Zoom and getting online when we could not meet face to face. It’s hard to look back now at when each lock down ended and face to face started, only for another lockdown to start.

All units moved onto Zoom, some a little slower than others, and apart from two Explorer leaders leaving the first week of Lockdown, the remainder continued. Zoom was not easy; it took a lot of work behind the scenes to produce a programme for 14 to 18 year olds. A mug in a Cup was not going to satisfy the senior section week in, week out. We took part in escape rooms, quizzes, cooking (including one unit cooking Haggis, Neeps & Tatties for Burns night) campfires, a host of TV game shows converting to online and all from the comfort of our front rooms, kitchen tables, bedrooms and sheds. Almost all of the Explorer Scouts engaged with the Zooming, a few leaders spent a lot of time talking with the few hesitant ones along with their parents and nurtured them online.

We managed to hold an Online Remembrance Service last year and this year, held an online St Georges Day service. All rather different, but both getting a high turnout which was a testament to the Explorer Scouts. During the

next 12 months, if all pans out, we should be taking part in face to face parades, the first for almost two years.

Our Census numbers in 2020 saw us loose a few young people and dipped below 100 for the first time in many years. Most of our loss was due to 18 year olds leaving and the flow of 14 year old form some Scout Troops just stopped. That is a shame, as we will never get those young people and numbers back. The good news is that our Census numbers taken in October for the HQ mini census (as this report was printed) show our numbers back up again above pre covid times.

This is good news for the section. Although, it is clear more work needs to be done in informing Scout section leaders how to move their older Scouts into Explorers. Some Groups are excellent at moving people on and sharing the info on OSM for us to contact them. However, some Groups have not sent a 14 year old to Explorers in 2 or 3 years. This I have to say is worrying. If they are not coming to a Unit in Romford, where are they going and are we losing them from the movement.

Sadly, Covid lost us the chance to take the Explorer Scouts to Croatia in 2020, we had 60 Explorers taking part in a week’s water activities on the coast, it was set to be an amazing week.

With the Covid ban in place, we were able to move the trip to 2021, but had to let down 16 Explorers that had turned 18 and could not take part. We sold new places and planned again for 2021. Sadly, the Scout Association would still

not allow International travel and we again had to pull the plug on the trip. We had 55 Explorers taking part in the new trip, but sadly this was not to be as well and even more Explorer Scouts lost out on their last International trip, which is a shame, but probably for the best.

We have now moved ahead with our planned 2022 trip to Kandersteg in Switzerland. To date we have almost 60 young people taking part, with approx another 15 adults, that will make our biggest trip yet at 75 participants. Kandersteg is one of our favourite locations to take the Explorers and is all set to be an amazing 12 days of mountain adventure. Let’s all hope that Covid keeps away and the trip can take place. I’m not sure some of the Explorers can take much more disappointment.

A number of Explorer Scouts have been working at Crow Camp on the work days when lockdowns were lifted and allowed them to be outside. It has been amazing the work and commitment that some of the young people have put into Crow – more can be read in the Crow Camp report.

Footnote: Notes after the 31st March 2021. With Covid restrictions now being lifted and back in Green, the Explorer section has started to move forward again. Our numbers are up, the Units are working well and in September & October we had 4 out of the 5 Units away camping. We still need more leaders to support the Explorer section. If you are interested or know someone that may be interested in working in the Explorer section, drop me a line.

I personally used the down time in 2020 / 2021 to get out on some mountains when the various lockdowns allowed and brushed up on some training for my mountain permit with several leader friends. We can’t wait to put into use back on a mountain with some young people.

Lastly, as I am sure you already know Dick Catchpole has stood down as the DESC. This is something he wanted to so in April 2020 when I stood down as the DC. Dick agreed to continue in the role for a while after and ended up staying until this April. For a time, I covered the day to day running of the section, until September when I agreed to take on the role of DESC again, a role I first held back in 2011. My thanks to Dick for his 3 years in the role.

Andy Mann – District Explorer Scout Commissioner

Duke of Edinburgh Award Report

On various occasions over the past year, we have been able to run virtual DofE drop-in sessions. This meant advertising the session during the upcoming weeks and asking youth members to book a slot using a Doodle Poll. For the sessions to run successfully it meant 6 – 8 leaders being online at any given time. Youth members would log on at their allocated time and be greeted by two leaders. They would then be transferred into a breakout room where they would be greeted by another two leaders that would spend some time discussing options and ways forward based on individual needs. The more leaders we had, the

more breakout rooms we could open and thus meaning more youth members could log on at the same time.

When the Country went into lockdown for the first time, DofE was very quick to react and it wasn’t long before they had created a webpage called “DofE with a difference”. This webpage provided support to youth members and leaders alike to ensure that everything but expeditions and residentials was still achievable from home.

The volunteering section offered opportunities to volunteer online, the physical section has various ways of keeping fit from home and the skills section suggested activities such as cooking at home, creative writing, helping elderly neighbours, online photography courses or mapping the world for online charities

The country being in lockdown didn’t put youth members off from signing up for DofE either. In Romford we saw 12 youth members sign up to start their DofE journey by enrolling for their Bronze award. We also saw 10 youth members sign up for their Silver award and 3 for their Gold.

Completing awards hasn’t come to a halt either with 21 youth members completing their Bronze awards and 3 completing their Silver. We also

saw 1 Gold completion, congratulations to Jake Wiltshire.

As we head in to the 21/22 year and restrictions are lifting, we’re able to focus on getting expeditions back on track with a variety of training days and expeditions weekends already in the Calendar. The whole team is looking forward to getting back outside and I would like to thank all of the leaders that have supported DofE over the past year, it’s not been any easy one but the figures above show just how much impact you have made.

Steve Wiltshire – District DofE Coordinator

District Chairman’s Report

No report was supplied by the outgoing District Chairman.

Keith Pethers - District Chairman

Crow Camp

Crow Camp has been part of Romford Scouting for over 50 years and after many years of volunteers keeping on top of the day to day maintenance it was decided in 2019 that we would invest some money into the site. We have a 99 year lease with Havering Council and a considerable amount of that time left – more than enough years to see even todays Cub Scouts as an 70 year old leader.

The Executive agreed this whilst I was still the DC, but with a new District team starting in April

2020 it was prudent to get this plan ratified again. This was done by the Executive over the summer and we was able to start work in September 2020. We made good progress on that first weekend, the old buildings were removed, as they had become dangerous and were liable to fall down in relation to the kitchen / shop building.

A digger and dumper truck moved in and cleared tonnes of rubbish, undergrowth and dead trees and other rotting matter. A lot of rubbish was burnt on site where allowed and the rest went into a 10 yard skip that was delivered to Crow – it was filled up very quickly, with another one due back very soon to take more waste away.

Work was also started on digging trenches for a new electrical power supply. This has now been installed by UK Power Networks and the electrical supply is up and running. Ur thanks to Mick Hayes (1st Romford) for his help in connecting our supply to the Nation Grid.

Lockdowns sadly put a stop to a lot of the work, at the end of October we had to stop visiting as Scouting went back into “Red” and we were not allowed back on site until April 2021, which has set us back a lot in what we planned to do.

We have held over a dozen workdays and they have been supported by the Explorer section more than anyone else and a small band of leaders. Work on these days have been around leaf clearing, vegetation clearing, planting new trees and shrubs and of course burning more stuff !!

The Explorer have also been the key works in relation to moving over 80 tonnes of new topsoil delivered to Crow to level out the new camping area, this was a huge piece of work and they all deserve a lot of credit for their time and commitment. The grass has now been sewn and is looking very good as this report goes to print (October 2021). We are hoping the new grass area can be used by Spring 2022.

Lots still needs to happen at Crow Camp, tbh the more adult leaders and supporters that can give a day or even half day the more we can get done before having to spend a lot of money paying contractors to do general grounds maintenance. Planning permission will be submitted shortly for a new building and toilet block.

Andy Mann – Crow Camp Development Chair

District Secretary’s Report

As with the District as a whole, the Executive has continued to use the Zoom platform to run their meetings throughout the enforced Covid-19 lock-down. Hopefully as of the AGM, face-toface meetings can resume. In addition to the usual four meetings held during the year, focusing on the decisions relating to the day-to day- running of the District, the Executive decided that it would be beneficial to hold additional monthly meetings to deal solely with issues resulting from the Covid restrictions. This included helping the Groups with day to day changed and restriction, the unfortunate necessity to cancel the overseas trips, to deal with any urgent Group issues as well as making decisions on the Crow Camp development.

New members with specific skill were co-opted specifically to deal with the on-going developments of Crow Camp and DHQ which continue to be a priority. Working parties have been set up to organise plans, budgets and contractors. Members of the Executive have also played a vital part in assisting with the use of technology, the Zoom platform and other on-line resources across the District which ensured that

a level of Scouting continued in the while faceto-face meeting were cancelled.

With a healthy budget, supplemented by grants available during lock-down, the Executive has also the pleasant responsibility of ensuring that these funds were allocated to support the Groups and their programmes during the closure as a well as expenditure on the on-going Crow Camp development project.

Obviously with no face-to face- meetings for an entire year there have been no reported accident requiring paperwork for Gilwell. As the world returns to normal with activities and camps resuming along with the long-anticipated development of Crow Camp I am setting the current level of Accident Reports as the base-line and challenging all Leaders to maintain this excellent standard !!

In the last year the Executive has lost some key people; Betty Guthrie, Stan Lucas, both of whom were an active and supportive part of the District when I joined 30+ years ago. They will be remembered with affection and very much missed

The next challenge is the resumption of the full programmes for all age groups and the Executive is anticipating a busy 12 months ahead helping with this. ‘Be Prepared’ – no one can have anticipated the last 12 months and the impact they would have had – but the resilience, imagination and teamwork demonstrated by Leaders, the District Team, the Executive and the young members and their families has been amazing.

Penny Williams – District Secretary

Appointments Advisory Committee Report

Since taking over the role as AAC Secretary for the past year, I have been amazed at the number of new adult volunteers being recruited by groups especially in a time where Scouting was unable to advertise itself by completing activities in the public eye. What has also been great to see is the number of volunteers that have agreed to either take on more responsibility in a new role or even better still, taken on an additional volunteer role within their groups or District.

The committee have been continuing to meet the new members via Zoom and all agree that it is a much preferred method of holding the interviews and will continue to use this method post Covid. This has helped to add 3 new committee panel members to the team.

We have also changed the way we collect our character references for our new volunteers by sending these out via a google form which brings our responses back a lot quicker, sometimes within minutes.

My thanks go to Andrew Green (AAC Chair) for his support, to our AAC panel members for their time and to the GSL’s and/ or Group admins for processing the new members and getting their DBS’s completed in good time.

The decision by the District Executive to run down the stocks of badges and uniforms and close the facility did not come as a surprise to us. The world of retailing has undergone significant changes of late, and it is now easy for our Leaders and members to order supplies on line. I shall, however, miss those Tuesday nights at the DHQ, and would like to thank all our customers over so many years for their support and companionship.

Barbara Hall - District Shop Manager

District HQ Report

For obvious reasons there is little to report for the period 2020 - 2021 as the DHQ has not been used for virtually the entire period. Weekly inspections have been made to carry out any necessary maintenance, and the water taps and toilet tanks have been flushed through to avoid any stagnation.

The building will need a deep clean before we use it again. Scouting thrives on personal contact and we need to get back to this as soon as it is safe to do so.

I believe that it is now imperative that the District gets to grips with replacing or adapting the premises to suit the needs of Scouting in Romford in the 21[st] century. This must be a focus for what remains of 2021.

Adam Vale – AAC Secretary

Geoff Hutton - Acting DHQ Manager

Shop and Badge Report

The year to the end of March 2021 was obviously a difficult one because of the restrictions imposed by the Covid pandemic, and turnover in the shop was very much reduced as a result. Carol and I managed to keep a basic service going to serve the needs of the District, but without premises to trade from this was a bit of a challenge. I am very grateful to Carol for her support in this taxing time.

Statement of Accounts for the year ending March 31st 2021

Romford District Scouts

Independent Scrutineers Report for the

Statement of Financial Activities for the year ended 31st March 2021

I report on the accounts of the Trust for the year ended 31st March 2021.

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that there are any material items,

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts,

  2. which give me reasonable cause to believe that the finance function, as defined in the Scout District Constitution, are not being met.

E G Rogers

Mr E G Rogers

Romford District Scouts

Statement of Financial Activities for the year ended 31st March 2021

INCOME AND EXPENDITURE ACCOUNTS INCOME AND EXPENDITURE ACCOUNTS Balance at
31/03/2020
19,104.90
1,259.25
860.00
371.36
7,142.49
52.72
12,142.57
39,382.00
2,215.23
5,551.26
7,902.53
95,984.31
6,518.43
1,514.83
268.69
6,026.21
103.40
23,404.46
28,142.21
253.95
0.00
2,629.09
1,120.00
2,289.21
344.43
2,437.61
0.00
337.25
75,389.77
20,594.54
20,594.54
INCOME
Member Fee (Net) - District
District HQ and Crow Camp Rental Income
Adult Training & Development
Beavers Activities
Cubs Activities
Scouts Activities
Explorer Activities
Explorer International Camps and Jamboree
Scout Shop
Donations, Fund Raising, Gift Aid
Investment income & Bank Interest		 Balance at
31/03/2021
14,967.80
100.00
0.00
0.00
0.00
0.00
969.00
0.00
31.56
27,148.47
3,350.14
46,566.97
5,696.07
0.00
20.00
20.00
0.00
5,061.85
16,508.84
4.50
80.00
0.00
787.83
2,564.12
0.00
395.00
0.00
3,552.06
34,690.27
11,876.70
11,876.70		 Year on Year
Movement
-4,137.10
-1,159.25
-860.00
-371.36
-7,142.49
-52.72
-11,173.57
-39,382.00
-2,183.67
21,597.21
-4,552.39
TOTAL INCOME -49,417.34
EXPENDITURE
District HQ and Crow Camp Costs
Training
Beaver Activities
Cub Activities
Scout Activities
Explorers Activities
Explorer International Camps and Jamboree
Network Activities
Scout Shop
District Events
Jack Petchey
Officers & Sundry Expenses
Equipment
Mini Bus & Van
Online Scout Manager
Crow Camp Redevelopment		 -822.36
-1,514.83
-248.69
-6,006.21
-103.40
-18,342.61
-11,633.37
-249.45
80.00
-2,629.09
-332.17
274.91
-344.43
-2,042.61
0.00
3,214.81
TOTAL EXPENDITURE -40,699.50
SURPLUS / -DEFICIT
Loan repayment
SURPLUS / -DEFICIT
-8,717.84
0.00
-8,717.84

Romford District Scouts

Statement of Financial Activities for the year ended 31st March 2021

STATEMENT OF ASSETS, LIABILITES AND FUNDS STATEMENT OF ASSETS, LIABILITES AND FUNDS
Balance at Balance at Year on Year
ASSETS 31/03/2021 31/03/2020 Movement
Bank Current Account Barclays 33,339.43 12,165.78 21,173.65
Reserve Account Barclays 100,000.00 126,121.26 -26,121.26
District Shop Bank Account (Co-Op) 1,008.19 2,429.59 -1,421.40
Badge Shop Bank Account (Santander) 0.00 0.00 0.00
Explorers Bank Account 72,394.36 47,058.14 25,336.22
Bank Accounts 206,741.98 187,774.77 18,967.21
Hampshire Trust Bank 105,055.21 103,131.59 1,923.62
Cambridge Building Society 103,103.19 102,433.59 669.60
Teachers BS 100,000.00 100,000.00 0.00
Skipton BS 100,000.00 100,000.00 0.00
Nationwide BS 20,000.00 20,000.00 0.00
Nationwide BS 66,544.34 66,265.30 279.04
Investment Accounts 494,702.74 491,830.48 2,872.26
Shop & Badge Stock 8,098.37 7,645.41 452.96
Accrued Investment Interest 765.55 1,607.12 -841.57
TOTAL ASSETS 710,308.64 688,857.78 21,450.86
LIABILITIES
Accrued Expenses 1,102.16 1,102.16
International Trip Member balances 33,060.00 33,060.00
Prepaid Membership fees 7,077.00 1,665.00 5,412.00
TOTAL LIABILITIES 41,239.16 1,665.00 39,574.16
NET ASSETS LESS LIABILITIES 669,069.48 687,192.78 -18,123.30
Funds
Total Accumulated Fund 84,816.72 99,387.96 -14,571.24
Bunny Warren Legacy 36,931.93 36,931.93 0.00
DHQ Redevelopment 451,210.14 451,210.14 0.00
Crow Camp Redevelopment 96,110.69 99,662.75 -3,552.06
Loan due from 3rd Squirrels Heath 0.00 0.00 0.00
TOTAL FUNDS 669,069.48 687,192.78 -18,123.30

Scouts Romford Published by the Scout District of Romford