Trustees, Annual Report For the period From {start date) to end date Section A Reference and administration details Charty nam8 8th Homchurch St. Andrews S(x)ut Grou Other names the chanty is known by NIA Registered chaiity number (rf any) Charity's principal addres8 15 Westland Avenue Homchurth Essex Postcode Names of the charity trustees who manage the d)aiity Dates acted If not for whole year Tru8tse Namo Offl¢• (11 any) Sarah Meacher Pavl Snell Trace Brown Andrew Rice Robertwalla Stuart Brown Chai rson Treasurer SerJeta Lead Volunteer Assislant GSL Assistant GSL Section A Reference and administration details Icontinuedl Names and addresses of advisers (opts"onal infomiation but encouraged as best practi} e of advisor NIA Name Address 1 LT700001 . Capits- Confidential INTERNAL
Section B Structure. governaiice and management Description of the rtjaiity's trusts Type of govemiNJ docAMment The Group's goveming d0ments are those of The Scout Assooabon. They consist of a Royal Charter, vthich in tum gives authority to the Bye of the AsKwtson and The PoliLy. nisation and Rul8s ol The ScoutAssociabon {e.g. tnJ$t deed, constilulion) How the charfty ts constttuted The Group is a trust established under POR, the rules of which are common to all Scout Grou 1•.9. tru8t. thnpartyl Trustee selection methods 1è.9. pnted by. o*d8d try) The Trustees are a inted in accordan with POR. Additional goveman¢e issues (opbonal infomab'on but erKouraged as best pra1) You may choose to include additional infonnation, where r818vant. about.. The Group is managed by the Group EXertiVe Committee, the memters of whidi are the 'Charity Trustees. of the So)ut Group which is an educational tharty. As thaiity trustees they are responsible for cx)mplwng vAth legislation applicable to chanties. This includes Ihe ragistration. keeping proper accounts and makirvJ retums to the Charity CommissK)n as appropriate. Polici88 and procedures adopted for.. a) th8 induction and training of trustees; b) trustee, consideralion of major risks 8nd the systems and procedures to manage them The Committee o)nsists of 3 independent preSentatIveS, Chair. Treasurer and Secretary together with the Group ScoLrt Leaders, indivual section leaders and parenfs representation and meets three tsmes a year. This Group &KertIVe Commrttee extsts to support the Group Scout Leader in meeb'ng the responsibileS of his apwintment and is responsible for. The maintenance of Group property". The raising of fijnds and the administration of Group finance., The insurance of persons. property and equipmenL Group public occasions., Assisting in the recruthent of leaders and other adult suppor( Appointr'ng any sub MMittee$ that may be required., Appointing Group Administrators and Adw'sors other than those who are elected. 2 LT700001 . Capita- Confidential INTERNAL
Section B Structure. governance and manageineiit Icontinuedl Risk and Intemal Control The Group Executive Ct)mmrttee has idenffied the major risks to whith they believe the Group is expose(I; these have been reviewed and systems have been established to miti'gate them. The main areas of a)n( that have been identifi8d ar8.. Damage to the building, property and equipment. The Group would request the use of buildings. propety and equipment from neighbouring organisations such as the church, community centre and othèr Scout Groups. Similar rectprocal arrangements exist wrth these organisats'ons. The Group has sufficient buildings and contents Insuran in place to mib'gate against pennanent loss. Injury to leadeTS, helper5, sup1terS and members. The Group through the membership fees contributes to the Scout ASSoa0n5 nab'onal a¢cJdent insurance poiicy. Risk Assessments are undertaken before all new a¢tivtts'es. Reduced income from fund raising The Group is primarily reliant upon Income from subscnpts.ons and fundraising The Group does hold a reserve to ensu the ¢x)nts'nuty of activitses should there be a major reduction in income. The Commrttee could raise the value of subscripts'ons to increase the income to the group on an ongoing basis. either temporarily or pennanenty. Reducti¢)n or loss of leaders. The group is totally reliant upon volunteers to run and administsr.the activtb'es of the Group. I Ihere was a redLKb'on in the number of leaders to an unacceptable level in a particular sethon or the Group as a whole then there would have to be a contrath'on, consolidation or dosure of a sec*'on. In the worst case scenario the ¢)Jrnplete dosure of the Group. Reduction or loss of members. The Group provides athvities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction. consolidation or closure o a section. In the worst 12se scenam the ts)mplete closure of the Group. The group has in place systems of Intemal controls that a designed to Provide reasonable assurance against material mismanagement or ss. these include 2 signatones for all payments and a comprehensive insurance poliLies to ensure that insurable nsks a covered. 3 LT7(KJ001 Capita- Confidential INTERNAL
Section C Objectives and activilies Summary of the objects ofthe charity set out in its goveming document The ofy'eLves of the group are as a unit of the Sts) Association. The Aim of The Soyrt Asso(xation is to promote the development of ywng peOe in achieving their full physiGal, intellecttjal. soc481 and spiritual potents'als, as individuals, as responsible atizens and as members of their local national and ntemational communtbes. The m8thod of aLieving the Aim o the Association is by providing an enjoyable and attractive scheme of progreVe training. based on the Scout Promise and Law and gubded by adult leadership. Summary of the main acbvities in relation to these objects Please see re below. Addrtional details of the obiecbves and ac'vitses (opts'onal inforrn'¢x) but encouraged as best prathce) You may choose to indude further statsments, Whe relevant about: ' policy on grant making; • contTibution made by volunteers The Group has a strong, experienced and dedicated volunteer leader team and welcomes new volunteers bring wth them enthusiasm and fresh ideas. Scclioii D Acliievenients and pcrforinance Summary of the main achiev8ments of the charty during the year Numbers have dedined but we still have three Beaver Colonies, four Cub Packs and three Scoui Troops catering for approx 200 members {wrth approx 40 warranted leaders and Executive Committee members) at January 2025. The Group offers an 8ctsve program of section night athities, day Inps and nights away experien. The SUC$5 of these acb'vities can be measured by the stren9th of the Group whith is one of the larg8St in the Greater London North East County. Section E Financial Review Brief statement of the tharivs policy on reserves Reserve8 Pollcy The Group's pdicy on serVeS is to hold suffiaent resour5 to keep ts HQ building in good paIr. replace equipment when needed and continue the chartiable ath'vrt'les of the Group should inrxjme and fundraising activrties fall short. The Committee considers that the group should hold a sum at least equal to 12 months running costs, circa £10,CMX). The Group held reserves of approximately £fj6,1 against this al year end. This figure is regarded as satr'sfactory, since reserves are being acrxmulated to cover fuiure large scale costs suth as replament of the fenong. Quantify and explain any designalions Details of any funds materially in deficit {cArcumstsnces plus steps to eliminate) WA 4 LT700(KJ1 . Capita- Confidential INTERNAL
Further financial review details (opt'onal infomiation> You may choose to indude additional infomiation, where relevant about.. . the charity's principal SoUrS of fvnds Investrnent Policy The Group's Income and ExpendrIU is very small and as a Consequen does not have suffiuent funds to invest in longer- term investrnents such as stocks and shares. The Group has therefore adopted a knv risk strategy to the investment of ils funds. Atl fvnds are held in cash using only mainstream banks or building societies or The So)ut Assooation's Short Temi Investment Service. . how expenditure has supported the key objectives of the charty, The Group Executive re9ularfy monitors the18vel$ of bank balances. • inv8Stmènt poliry and objectives Section F Other Optional Inforination Plans for fvture riodS {detsils of any significant activiti'es planned to achieve them) NIA Section G Declaration The trustees dedare that they have approved the trustses, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Paul Snell Andrew Rice Position (e.g. sery, Chair) Treasurer Lead Volunteer 1dc Date 5 LT700001 . Capita- Confidential INTERNAL
Consolidated Receipts and Payments Account
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Year start date Year end date
For the year T
01-Apr-24 31-Mar-25
from o
Receipts and payments
31-Mar-25 31-Mar-24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
i1 Membership subscriptions 21875.00 24202.50
Less:Membership subscriptions paid on (National/County/Area/District) 0.00
Net membership subscriptions retained 21875.00 24202.50
i2 Donations 14042.81 1545.24
i3 Legacies 0.00 600.00
i4 Gift Aid 0.00 0.00
i5 Other similar income 2073.50 7511.99
Sub total 37991.31 33859.73
Grants
i6 Maintenenace grant 0.00 0.00
i7 London Borough of Havering grants 0.00 0.00
Sub total 0.00 0.00
Fundraising (gross)
i8 Detail 1 0.00 0.00
i9 Camps 13613.00 13483.92
i10 Shop 18568.48 22613.79
i11 Other fundraising activities 3102.00 2408.84
Sub total 35283.48 38506.55
Investment income
i12 Bank interest 450.28 0.00
i13 Building Society interest 0.00 0.00
i14 The Scout Association Short Term Investment Service 0.00 0.00
i15 Property Rent income 0.00 0.00
i16 Other investment income 0.00 0.00
Sub total 450.28 0.00
Total Gross Income 73725.07 72366.28
Asset and investment sales, etc. 0.00 0.00
Total receipts 73725.07 72366.28
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Capita – Confidential INTERNAL
Consolidated Receipts and Payments Account
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Year start date Year end date
For the year T
01-Apr-24 31-Mar-25
from o
Receipts and payments
31-Mar-25 31-Mar-24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
e1 Youth programme and activities 6956.32 5640.00
e2 Adult support and training 0.00 335.00
e3 Rent 3717.00 3419.68
e4 Water and Sewerage 0.00 0.00
e5 Electricity and Gas 2461.55 2301.83
e6 Insurance 2522.68 1128.89
e7 Repairs and Renewals 4979.50 2982.00
e8 Materials and equipment 4462.91 2684.03
e9 Printing and photocopying 0.00 0.00
e10 Minibus related 144.29 1427.63
e11 Uniforms 0.00 0.00
e12 AGM and trustee expenses 2988.96 2728.96
e13 Badges 2127.69 2064.83
e14 Stationery 335.88 533.79
e15 Capitation and Other 14832.57 14242.10
Sub total 45529.35 39488.74
Fundraising expenses
e16 Donations 2371.45 125.00
e17 Camps 13352.89 16188.94
e18 Shop 14338.51 18325.71
e19 Other fundraising costs 0.00 0.00
Sub total 30062.85 34639.65
Total Gross Expenditure 75592.20 74128.39
Asset and investment purchases, etc. 0.00 0.00
Total payments 75592.20 74128.39
Net of receipts/(payments) -1867.13 -1762.11
Cash funds last year end
# Capita – Confidential INTERNAL Capita – Confidential INTERNAL Cash funds this year end -1867.13 -1762.11
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Capita – Confidential INTERNAL Capita – Confidential INTERNAL
Statement of assets and liabilities at the end of the year
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31-Mar-25 31-Mar-24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 24442.94 27375.16
Bank deposit account 40740.82 0.00
Building society account 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00
Cash/Floats 351.97 -395.14
Total cash funds 65535.73 26980.02
Other monetary assets
Tax claim 0.00 0.00
Debts due from the County/Area/District/Group 0.00 0.00
Insurance claim 0.00 0.00
Sub total 0.00 0.00
Investment assets
Investment property - detail 0.00 0.00
Quoted investments 0.00 0.00
Other investments - detail 0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use
Badge stock 0.00 0.00
Shop stock 0.00 0.00
Other stock 0.00 0.00
Land and buildings 0.00 0.00
Motor vehicles 0.00 0.00
Scouting equipment, furniture etc 0.00 0.00
Other 0.00 0.00
Sub total 0.00 0.00
Liabilities
Accounts not yet paid 0.00 0.00
Expenses incurred but not invoiced 0.00 0.00
Subscriptions not yet paid 0.00 0.00
Loan - detail 0.00 0.00
Other liabilities 0.00 0.00
Sub total 0.00 0.00
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Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 2022 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature #Capita – Confidential INTERNAL |
Print Name Chair Treasurer |
|---|---|
Scrutineer's Report to the Trustees of the 8th Hornchurch Scout Group SCOUT GROUPIDISTRICT SCOUT COUNCIL I report on ihe accounts of the Group / District for the year ended March 2025 Respective responsibilities of TteeS and Scrutineer As the Group'slDistricts trustees you resw>nsible for the preparation of the accounts. you consider that neither ihe audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without Carrying out an audit or independent examination to s¢rutinise the accounis and to rert to you. B&sis of Scrulineers's Staiement In accordance with the direclions given in the Group's l Distrid's constitution. I have rU(lniSed the records and the accounts sel oul in this report Scrulineerfs Staiernenl In my opinion ihe accounts are in accordance with the records produced to me and comply with the constitution. Name 4uoPkiy Address.. IG Lin4<Id Av LJpMin3kr Qmi4£fÉ Date: g51JA.126