Minutes of Annual General Meeting of 2nd Collier Row (Ascension) Scout Group Held via Zoom on Thursday 26th May 2022 at 8.00pm.
Present: Colin Shepherd (Group Chairman), Tim Petken (GSL), Kim Chennells (BSL), Karen Wiltshire (Group Secretary), Steve Wiltshire (ASL), Anne Smith (CSL), Mark Irvine (ACSL), Michelle Elliott (ABSL), Reece Wiltshire (ASL), Karen Rayment-Davis (ASL), Joanna Martin, Jim Neal, Joshua Neal, Kathryn Kershaw, Hannah Regan, Katy Cole, Julien Rawle (District Chair), Emilis Pranckevi.
1. Meeting Opening: Tim Petken welcomed everybody, opened the meeting, he reiterated that the Group are always looking for additional help, he then handed the meeting to Colin Shepherd.
2. Apologies: Sam Sparks (District Commissioner), Jake Wiltshire (ASL), Karen RaymentDavis (ASL) will attempt to join the meeting after the start.
3. Approve the minutes of previous AGM : Copies of the minutes were displayed via Zoom. Proposed by Kim Chennells, seconded by Steve Wiltshire, the meeting voted unanimously to approve the minutes.
4. Matters Arising: None.
5. Approval of the Annual Reports & Accounts: Copies of the accounts and reports were displayed via Zoom. Proposed by Tim Petken. Seconded by Anne Smith. The meeting voted unanimously to approve the annual reports & accounts. Colin advised the meeting that although we have a healthy bank balance, we need to build and maintain a healthy reserve in case of flooding, as we are unable to obtain flood cover insurance.
6. The meeting to endorse the Group Scout Leader’s nomination of Colin Shepherd as Group Chairman: The meeting voted unanimously to approve the nomination.
7. The Group Executive propose: Mrs Karen Wiltshire as Group Secretary. Seconded Kim Chennells. The meeting voted unanimously to approve this appointment.
8. Nomination for Group Treasurer: Hannah Regan offered her services in the role Seconded Kim Chennells. The meeting voted unanimously to approve this appointment.
9. The Group Scout Leader proposes that the following are re-elected as members
of the Group Executive: Mark Ormes, Mark Irvine, Steve Wiltshire, Karen Rayment-Davis seconded by Colin Shepherd. The meeting unanimously approved the re-election of those named. Kim Chennells (BSL) and Anne Smith (CSL) have both indicated that they were willing to accept Ex-Officio positions on the Group Executive and were willing to undertake the requirements as a Trustee of the Group.
10. Nomination for election of new members to the Group Executive : Neil Elliot offered his services, seconded by Michelle Elliot. The meeting unanimously approved the appointment.
11. Any Other Business: Tim addressed the meeting, he asked if anybody was willing to assist as a leader, or helper at any event. He thanked all leaders and supporters for their patience and continued support throughout the unusual circumstances of the previous year. Julien Rawle addressed the meeting thanking everybody, he explained that the District Calendar will be published, his aim being to improve communication within the District. Colin thanked everyone for logging on, he also thanked the District Chair Julien Rawle who was away on business and joined us from Paris.
12. Presentation of Awards.
Steve Wiltshire announced that Lauren Fall will be the recipient of the Jack Petchey Award.
There being no further business, the meeting closed 8.28pm. AGM 2021
Signed Colin Shepherd, Group Chairman
AGM 2021
| Balance as at 31st March 2021 | ### |
|---|---|
| Balance as at 31st March 20 | ### |
| Current Account | Income | Income | Expenditure | Expenditure | Expenditure | ||
|---|---|---|---|---|---|---|---|
| Funds held for Beavers | £640.00 | Funds spent byBeavers | £1,125.27 | ||||
| Funds held for Cubs | Funds spent byCubs | ||||||
| Funds held for Scouts | £250.00 | Funds spent byScouts | £760.83 | ||||
| Donations | £170.00 | Donations | |||||
| Scout Membership | Scout Membership | ||||||
| Miscellaneous | Miscellaneous | ||||||
| Sundries | £8,000.00 | Sundries | £296.54 | ||||
| Hall Income | £8,285.00 | Bank Charges | £36.00 | ||||
| Bank Interest Current Accoun | £5.04 | Buildings & Grounds | £1,043.62 | ||||
| B T Refund | £11.62 | Electricity | £1,932.00 | ||||
| Water | £131.88 | ||||||
| Telephone & Internet | £271.71 | ||||||
| Grass Cutting | £441.93 | ||||||
| Training | £10.00 | ||||||
| AGM Expenses | |||||||
| Equipment | |||||||
| ScoutingExpenses | £249.76 | ||||||
| Crown Commission | |||||||
| Hall Insurance | £742.87 | ||||||
| Transfer to High Interest Accou | ### | ||||||
| Income forperiod | ### | Expenditure for Period | ### | ||||
| Income over Expenditure | Expenditure over Income | ### |
| Balance as at 1st April 2020 | ### | |||||
|---|---|---|---|---|---|---|
| Balance as at 31st March 20 | ### | |||||
| Current Account | Income | Expenditure | ||||
| Funds held for Beavers | £224.00 | Funds spent byBeavers | £508.69 | |||
| Funds held for Cubs | Funds spent byCubs | £30.00 | ||||
| Funds held for Scouts | £275.00 | Funds spent byScouts | £946.98 | |||
| Donations | ### | Donations | ||||
| Scout Membership | £511.45 | Scout Membership | £7,245.00 | |||
| Miscellaneous | Miscellaneous | |||||
| Sundries | Sundries | £275.68 | ||||
| Hall Income | £7,708.40 | Buildings and Grounds | £1,712.57 | |||
| Bank Interest Current Accoun | £12.52 | Grass Cutting | ||||
| Dual EnergyElectricityRefund | Electricity | £1,638.95 | ||||
| Water | £128.58 | |||||
| Telephone | £62.06 | |||||
| Internet | £144.99 | |||||
| Training | ||||||
| AGM Expenses | ||||||
| Equipment | ||||||
| Buddies Refund -Bank Error | ||||||
| Crown Commission | ||||||
| ScoutingExpenses | £16.85 | |||||
| Hall Insurance | £717.12 | |||||
| Income forperiod | ### | Expenditure to Date | ### | |||
| Income over Expenditure | ### | Expenditure over Income |
Balance Sheet as at 31st March 2022
Current Assets
| Bank Current Account | ### |
|---|---|
| Bank Business Account | £2,399.28 |
| Plus uncleared credit |
|
| Less uncleared cheques |
|
| ### |
Represented by:-
| Balance brought forward | ### |
|---|---|
| Expenditure over Income | ### |
| Interest from Reserve Account | £0.24 |
| ### |
Note: The following amounts are held by Section Leaders in addition to Group Funds and money held by Group on behalf of Sections
| Beavers | £217.73 |
|---|---|
| Cubs | £81.68 |
| Scouts | £132.61 |
| Total Held bySections | £432.02 |
Note: The following amounts are held within Group Funds on behalf of the Sections
| Beavers | £1,427.44 |
|---|---|
| Cubs | £3,450.15 |
| Scouts | £722.14 |
| Total Held bySections | £5,599.73 |
| Additional Funds held in high interest savings account OpeningBalance 1st April 2 ### Interest £76.32 Deposit ### Balance at 31st March 2022 ### |
Additional Funds held in high interest savings account OpeningBalance 1st April 2 ### Interest £76.32 Deposit ### Balance at 31st March 2022 ### |
|---|---|
| OpeningBalance 1st April 2 | ### |
| Interest | £76.32 |
| Deposit | ### |
| Balance at 31st March 2022 | ### |
Balance Sheet as at 31st March 2021`.
Current Assets
| Bank Current Account | |
|---|---|
| Bank Business Account | ### |
| Bank Reserve Account | £2,399.04 |
| Plus uncleared credit |
|
| Less uncleared cheques |
|
| ### |
Represented by:-
| Balance brought forward | ### |
|---|---|
| Income over Expenditure | ### |
| Interest from Reserve Account | £0.97 |
| ### | |
| ### |
Note: The following amounts are held by Section Leaders in addition to Group Funds and money held by Group on behalf of Sections
| Cubs | £1,518.42 |
|---|---|
| Scouts | |
| Total Held bySections | £1,872.83 |
Note: The following amounts are held within Group Funds on behalf of the Sections
| Beavers | £142.71 |
|---|---|
| Cubs | £2,000.15 |
| Scouts | £844.36 |
| Total Held bySections | £2,987.22 |
| Additional Funds held in high interest savings account OpeningBalance 1st April 2 ### Interest £141.92 Balance at 31st March 2021 ### |
Additional Funds held in high interest savings account OpeningBalance 1st April 2 ### Interest £141.92 Balance at 31st March 2021 ### |
|---|---|
| OpeningBalance 1st April 2 | ### |
| Interest | £141.92 |
| Balance at 31st March 2021 | ### |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 2nd Collier Row (Ascension) Scout Group On accounts for the year ended 31st March 2022 Charity no (if any) 303695 Set out on pages 1to4 I report to the fr_ustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 2410112023 Name: Alan Wilshire Relevant professional qualification(s) or body Masters Degree in Business Administration (MBA) IER Oct 2018