## **Trustee Board Report:** The **Trustees** are appointed in accordance with the Policy, Organisation and Rules of the Scout Association. The **Group** is established under the rules of the Scout Association and in accordance with the Constitution of 1st Hatch End Scout Group The **committee** met three times (plus the AGM) during the year. The Trustees and I particularly wish to thank our Group Lead Volunteer, Section Leaders and Scouters, without whom our young people would not enjoy the fun and learning that they do as members of the group. After over 50 years of dedicated commitment and service to 1st Hatch End Scouts, David Poole stood down as Group Lead Volunteer and retired from active Scouting due to ill health in January. David’s vision, determination and the priority he placed in 1st Hatch End was the driving force that made the Group the success it is today. As a Group we will be forever grateful for all he has done for us and send our heartfelt best wishes for the future. Liz Doulton, previously Assistant Lead Volunteer kindly agreed to take over from David and has continued to run the Group with the same sense of enthusiasm and determination maintaining a strong commitment to the Scouting ethos built up over the years. Our prime purpose is safe and effective delivery of Scouting activities, Liz Doulton, our Group Lead Volunteer will outline our continued commitment to this purpose in her annual GLV report. It is particularly pleasing to see the continued development of all sections. We will also be re-adopting our constitution at this AGM. This will align us with our new Trustee Board structure which will become commonly adopted across Scouting in the UK to support good governance at all levels. This is the third year we have adopted our own local constitution; we will continue to fine tune as the new committee structure settles in to place. We have a new, strong, enthusiastic and committed Trustee Board, I would like to thank all trustees for their hard work and contribution this year. I would like to thank Gill Barron our Group Treasurer for her continued support and diligence in managing all financial aspects of the group. I would also like to thank Ann Lumley and Liz Doulton for standing in as Group Secretary whilst we recruited into the role. I am delighted that Puja Patel agreed to become a Trustee and Group Secretary and thank her for her support in this role. Treasurer and Group Secretary are both important roles ensuring the Group’s effectiveness, and I appreciate Gill and Puja’s ongoing support. I would also like to thank Ann Lumley who has managed our relationships with our hall lettees ensuring this important revenue stream for the Group is maintained at a level sufficient to support the Group. During the past year, Jigsaw nursery ceased operating at 1st Hatch End. Whilst unfortunate, our robust licence agreement with Family First (Jigsaw owners) has ensured that the withdrawal from our premises has been effective and has also ensure that we secured ongoing rental for the 12 months’ notice period allowing us to continue with important improvements at the Scout Hut. We have initiated a bidding process for new nurseries to apply to use the hall, which is ongoing, we are hopeful that a new nursery will be secured. As Trustees, we wish to provide the best possible premises for group activities and ensure that we are attractive for essential lets. To this end we have undertaken some major works during this year, including removal of the loft in the main hall and replacement of most of the heating system including a new boiler, all radiators in the main hall and a new hot water system. We continue to plan for further refurbishment, nevertheless, some major works such as the external cladding remain under review pending our ongoing review of our financial position. Thank you to those parents who have signed up to the Gift Aid scheme, which, for very little effort, means that the group receives 25% additional funding from subscriptions. The accounts for the year to 31/3/2025 have been audited and signed off ready for submission to the Charity Commission. Gill will review in her treasurer’s report. The Group Trustee Board continue to part fund a number of activities for the Beavers, Cubs, Scouts and Explorers to further develop the group and individuals. Continuing these events is excellent for the group and I would like to thank all of our lead volunteers, parents and Explorers who have helped to make this happen through the year. Liz Doulton, Group lead volunteer will expand further in her report. Our relationship with Grimsdyke School to share use of a minibus with joint branding between Grimsdyke School and 1st Hatch End Scouts has continued successfully. We are now entering our tenth year together with the Scout group making good use of this valuable facility. The Trustees are continually concerned about the difficulty of recruiting and retaining section leaders. Liz Doulton, our Group Lead Volunteer will tell you about current vacancies and we will be happy to discuss with you at the end of the AGM. We need to ensure that we pursue every opportunity to preserve the prime scouting activities of the Group. We are also keen to recruit volunteers to help support operational activities such as buildings management, risk management etc again happy to discuss with anybody interested. Please this year support your group by again: - Paying subs as soon as possible and signing a Gift Aid declaration. - Helping on the parents’ rota for the younger sections. - Supporting some of the other social events arranged during the year - Very importantly, I would also like to thank all those people who have voluntarily given up their time to run the sections, without whom we would not have a scout group. Thank you for your continued support. Chris Read (Group Chair) **Group Chair** ye4rended 31 Marth 2025. th• th•rfty trustees ol the tsl H•tch Er￿ Scwi Group you we fof thi ol th• accounts In •ccordance wlth the rewrefflents ol Chwlt*s Act 2011(Y￿ Acn. l rnport In respect of my eMfflln4tlon ol tl* IA ￿lth End SctyA GrrKy ac(￿Mts arrfod (xrt uThJef sertlon 145 01 the 2011 Art and In carrytry out my exam￿1￿ I hm IDIDwed ￿ the •PfAtsble (xr•£th￿ 8hen by the Charfty Cornmlsslon undor sectlon 1451SMbl ol Act I h•ve completed my euM1￿tIon. I conflrni that ￿ matvw rn•ners h•¥e come to attentlon I connectlon wlth the examlnatlon 8lvln8 me cause to bekn* wry n4twlal resp•rt: •ccountfn8 records wefe not keo kn rwert of the ￿ HMth GrDUP as rtqulr•d by sertlon 130 01 the A¢ or th• •Lrounts do noi •cc¢nl ￿ Ihm fl￿ I havv no [on￿MI •nd h•vo Gome •cros3 other m•ttefS kn w*h the exafflln•tkn l• whlch ittentlon should be drm In thls feport In order to wwSefStsndlM ol lh• ccountj to be r•Kh•d. S4ned: Iiww, hJeiL gdAF4 Addr•s&, 13 LAAJ&LAK*P D£IV£ HATCA ÉAJP HAS4SA 30 TU4JE zczf Dat&. 1ST HATCH END SCOUT GROUP Charity Number 303689 RECEIPTS FOR YEAR ENDED 31ST MARCH 2025 Year ended 3110312025 Year ended 3110312024 mom￿￿h1P $ubscrlptlon¥ Subscriptions Subscrlptlon- Explorers 6.577 378 7.693 6.955 7.693 Less pald Le55 paid- Explorers -5.119 -1,229 -6,811 -6,347 607 -6.811 882 Inv•stm•nt incomo Bank interest 1,576 1,141 Hall rgntal 89,052 59.652 Sw5tsgrland Switz•rfand - Explorern 7.725 6.605 14.330 10,065 ActTrvltles and campJ Acllivtios and camps - EAploror* 9.663 855 10.518 .145 Centenary It•m$ 300 Fundrnlslng 704 75 Awanls 91 1.200 TOTAL RECEIPTS FOR THE YEAR 117,688 81,460 Page I 1ST HATCH END SCOUT GROUP Charity Number 303689 PAYMENTS FOR YEAR ENDED 31ST MARCH 2025 Year ended 3110312025 Year ended 3110312024 Prnmls•$ •X￿n¥99 Cleanlng and refvse collection Water Rates 8ht and heat Insurance Repairs and renewals SundTies- legal fee 2.827 924 I.OBI 9.238 11.956 4,758 12,622 967 14,791 299 29,839 32.309 S¢outlng actlvltlos Activltie5 and camps Activities and camps- EXplo￿r$ Sectional and general scouting expeftses 11.755 14,191 1,887 232 16,548 14,422 Purchase ol badgos an*J unlfom)s 947 379 F••s - Gocardl•ss and Sumup 933 878 Bulldlng Projgct 16.782 23,749 Swltzgrfand 4.671 36.327 Centenary ftems 542 Capltal 1,125 TOTAL PAYMENTS FOR THE YEAR 69,720 109.731 Page 2 1ST HATCH END SCOUT GROUP Chanty Number 303689 RECEIPTS and PAYMENTS ACCOUNT SUMMARY FOR YEAR ENDED 31 ST MARCH 2025 Year ended 3110312025 Year ended 3110312024 General fund Total recelpts for the year 117.688 81.460 Total payments for the year 69.720 109,731 N*t rnceipts for the year 47.967 -28,271 Cash. bank and slmilar lunds brought fop•vard 75.304 103,576 Cash. bank and slmllar funds rrigd forward 123.271 75,304 The above aceount and accompanying statement of assets and liabilities approv ylhe stees on 3ofx 20 2S arKI Signed on their beh8W by.. Ch her Re8d- Honorary Chainnan on - Honorary Treasurer Pa8e 3 1ST HATCH END SCOUT GROUP Charity Number 303689 STATEMENT OF ASSETS AND LIABILITIES 31ST MARCH 2025 Year ended 3ty0312025 Year ended 3110312024 Monetary assets Bank current accounts Bank deposit accounts 250 123.021 250 75.054 123.271 75.304 Non4nonotary assets Iso9 Noto bglowl lat insured value) Land and buildin85 Scouting equipment. furniture etr. 828,000 35.434 828.Crf)O 35,434 863,434 863,434 Liabllltlès. contlngent IlabllltSv5 and futurg obligations As at 3151 March 2025. the Gtoup had no liabilrties. contingent liabiliknes or fvture obligations Note to these accounts: Non-monetsry assets 111 Land and buildings refers to the Scout Headquarters located at U¥brid8e Road. Hatch End 121 Scouiins equipment. furniture etc. refers to tentage and camping utensils plus tables and chalrs. and archery equipmenL Page 4 Isr HATCH END SCOUT GROUP Charlty léumber 303689 lthp•nd•nt exafflln•rfs rvport to the tTrst••5 of tst Ha¢th End ScArt GfWJP I rEPOrt to the truslees on my examinatlon of Ihe •ccoimts of tt* Isi Hatth ETh1 Scout Group for the year ended 31 March 2025. As the charlty trustees of the 1st Hatch End Group you are responsthle for Ihe Preparat￿ of the accounts In accordènce wllh the requlrefflents of Act ZOII Acr}. I report In respect of my examination ol the 1st Hatch End Scout Grwp •ccounts camed out undef sectjon 145 of the 2011 Act and In carryln8 Out my tsamlnatM)n I have folkn**d all the applicable Dlrectlons 8lven by the Charlty Commlssion under sectson 145(SHb) of kL I have completed my ex•mlnatlon. I confirni that no matefial rnattefs have come to my attentton In connectlon wlth the examlnatlon 8lvln8 me cal￿e to belleve that In ary rnaterfal respect: accountln8 records were not kept In respect of the IA H•tth End Scout Group as requlred by sectlon 130 01 the Act- or the account5 do Thot accofd wllh th￿ recofd I have no concems and have come •CfOSS other mattefS In Con￿ with the examlnatknn to whlch Jttentlon should be drawn In thls report In order to •nab* a PfOPQf wthmandlna ol th• accounis to be reached. 8ned., Namff; AIEIL g¢4A Relevant profoslonal qu•lifKatbon of ft*mbershlp of wolessknnal bo(1*5 Ill Address; 13 LAia&LAAiP ,D£IV£ HA TCfr4 HAs4SA Date. ,30 TU45e zczf