1 st Hatch End Scout Group
Chairman’s Report to 31 March 2024
Trustees (Ex-officio appointment): Group Scout Leader David Poole (Ex-officio) Group Chairman Chris Read (Nominated) Group Secretary Chaman Kedia (Elected) Group Treasurer Gill Barron (Elected) Trustees (Nominated appointment): Sue Stalley (Elected) Rakesh Tailor (Elected) Ann Lumley (Elected) Liz Doulton (Ex-officio) Jon Doulton (Ex-officio) Alistair Scarlet (Ex-officio) Simon Rutstein (Ex-officio) Stephen Hickman (Ex-officio) Shaun Mahon (Ex-officio) Alison Dale - Mahon (Co-opted) Andrew Hufford (Co-opted) Harriet Elliot-Stone (Nominated) Harsesh Shah (Nominated) Caroline Murphy (Nominated) Attracta Leonard Assistant Beaver Leader Damian Stalley Assistand Beaver Leader
The District Lead Volunteer Tyler Skerton and District Chairman have the right of attendance at meetings of the Trustees.
Bankers: National Westminster Bank plc, 381 Uxbridge Road, Hatch End, Pinner, HA5 4JP Custodian Trustees : Scout Association Trust Corporation for Group Headquarters, Buildings and Land
Charity Registration No:303689 Scout association Registration No:1792
Executive Committee Report:
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
The Group is established under the rules of the Scout Association and in accordance with the Constitution of 1[st] Hatch End Scout Group
The committee met three times (plus the AGM) during the year.
The Trustees and I particularly wish to thank our Group Lead Volunteer, Section Leaders and Scouters, without whom our young people would not enjoy the fun and learning that they do as members of the group.
Our prime purpose is safe and effective delivery of Scouting activities, David Poole our Group Lead Volunteer will outline our continued commitment to this purpose in his annual GLV report. It is particularly pleasing to see the continued development of all sections. We will also be re-adopting our constitution at this AGM.This will align us with our new Trustee committee structure which will become commonly adopted across Scouting in the UK to support good governance at all levels. This is the second year we have adopted our own local constitution, we will continue to fine tune as the new committee structure settles in to place.
We have a strong, enthusiastic and committed committee, I would like to thank all committee members for their hard work and contribution this year.
I would like to thank Gill Barron our Group Treasurer and Chaman Kedia our Group Secretary for their ongoing support in these important roles for the Group. I would also like to thank Ann Lumley who has managed our relationships with our hall lettees ensuring this important revenue stream for the Group is maintained at a level sufficient to support the Group.
I would also like to recognise the fantastic contribution that Sue Stalley has made to the success of 1[st] Hatch End both as a Trustee and volunteer. Sue is standing down as a Trustee at this AGM and I would like to thank her for her support over the years and wish her all the best for the future.
As Trustees, we wish to provide the best possible premises for group activities and ensure that we are attractive for essential lets and maintain a positive and mutually beneficial relationship with Jigsaw Nursery. At the beginning of this financial year we were informed that Sunbeam Nurseries (Jigsaw) had been acquired by Family First a large organisation with over 100 nurseries in their portfolio. The acquisition was followed by a period of negotiation, redrafting and signing the licence we have between us. We also agreed a new process for management of maintenance of the building using Family First suppliers. During the year the nursery continued to provide us with a good source of income.
- Post 31 March, Family First notified us that it was their intention to close the Hatch End nursery on 31[st] July
2024. This development is outside the reporting timescale of this AGM so will be reported on next year .
Thank you to those parents who have signed up to the Gift Aid scheme, which, for very little effort, means that the group receives 25% additional funding.
The accounts for the year to 31/3/24 have been audited and signed off ready for submission to the Charity Commission. Gill will review in her treasurers report.
Plans for the refurbishment of the exterior of the Scout Hut have been re-submitted and planning approval secured. We are currently reviewing all works needed to udgrade the hall and developing a plan for various works to be completed over the coming year. I would like to thank Ann, Gill and David for their support in developing this plan and getting us to this stage.
The Group Committee continue to part fund a number of activities for the Beavers, Cubs, Scouts and Explorers to further develop the group and individuals. Continuing these events is excellent for the group and I would like to thank all of our lead volunteers, parents and Explorers who have helped to make this happen through the year. David Poole, Group lead volunteer will expand further in his report.
Our relationship with Grimsdyke School to share use of a minibus with joint branding between Grimsdyke School and 1[st] Hatch End Scouts has continued successfully. We are now entering our ninth year together with the Scout group making good use of this valuable facility.
The Trustees are continually concerned about the difficulty of recruiting and retaining section leaders. David Poole, our Group Lead Volunteer will tell you about current vacancies and we will be happy to discuss with you at the end of the AGM. We need to ensure that we pursue every opportunity to preserve the prime scouting activities of the Group. We are also keen to recruit volunteers to help support operational activities such as buildings management, risk management etc again happy to discuss with anybody interested.
Please this year support your group by again:
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Paying subs as soon as possible and signing a Gift Aid declaration;
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Helping on the parents’ rota for the younger sections;
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Supporting some of the other social events arranged during the year
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Very importantly, I would also like to thank all those people who have voluntarily given up their time to run the sections, without whom we would not have a scout group.
Thank you for your continued support.
Chris Read (Group Chairman)
:
1ST HATCH END SCOUT GROUP
Charity Number 303689
independent examiner's report to the trustees of Ist Hatch End Scout Group
| report to the trustees on my examination of the accountsof the 1st Hatch End Scout Group for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of the 1st Hatch End Scout Group you are responsible for the preparation of the accountsin accordance with the requirementsof the CharitiesAct 2011 (‘the Act’).
I report in respect of my examination of the 1st Hatch End Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the appficable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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:
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independent examiner’s staternent
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i | have completed my examination. | confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
& 1 accounting records were not kept in respect of the Ist Hatch End Scout Group as required
is, 2 ‘the accounts do not accord with those records.
af } have no concerns and have come across no other matters in connection with the examination to
aa which attention should be drawn in this report in order to enable a proper understanding of the
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1ST HATCH END SCOUT GROUP ery Sener ESR
RECEIPTSFOR YEAR ENDED NST MARCH 2024
|
.
| Year | ended | Year erie | ||
|---|---|---|---|---|
| 31AB/RI4 | 31/2073 | |||
| £ | £ | £ | £ | |
| Memterthip subscrintors | ||||
| Sutscriptions ard rebate recewes | 7a | §,913 | ||
| fnonene tan refarsd | 6 | 3S | ||
| 733 | $313 | |||
| tes paad | 6211 | 348 | ||
| 882 | AAS | |||
| tewestrment income | ||||
| tes J | ¢ | ws | ||
| Sank terest | i141 | 435 | ||
| L141 | Sa | |||
| Mallrenal | SB,£57 | 34 | ||
| Rates - reenbernesmest | 0 | 6 | ||
| Seererianc | piste 9 | 16,570 | ||
| Actye@es acd cee | aus | &155 | ||
| Cemerary ferme | 3 | 1141 | ||
| Cartenary Giver | 8 | isa? | ||
| Funcraiing | ms | a | ||
| Grants | e | 3S | ||
| — | Le | en | ||
| TOTAL RECEIPTS FOR THE YEAR | 81480 (a |
82,779 |
1ST MATCHEND GCOUT GROUP Crmrity Nuria IOGe
PAYMENTSFOR YEAR ENDED 3187 MARCH 2024
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Your ended Year ended
——yoynos 3 yory2023
£ £ £ £
Premises expenses
‘ Geaning and refuse collection 924 10,2386
Weer 1.081 4,275
Rates 0 0
Light end hast 11,956 13,949
eerance 4.738 4.208
q Repets and renews 124272 8.022
Sundries - legal fee 967 6
j 32,308 40,736
j Scouting activities
hctheses end camps 14,191 16,466
: Sectional sed gerersl scouting expences 122 666,
14422 17,133
: Purchase of badges sri uniforms a9 1214
‘ GoCardiess Fees ave 937
Butiding Project — 23.9 4 [Aus]
Centenary items S42 1.992
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4ST HATCH END SCOUT GROUP Charty tumnber 303689
RECEIPTS and PAYMENTS ACCOUNT SUMMARY FOR YEAR ENDED 31ST MARCH 2024
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Year ended Year ended
3103/2023
31/03/2024 __
£ £ £ Fa
General fund
Total receipts for the year 81,460 82,779
Total payments for the year 109,731 78,005
Set receipts for the year -28,271 4,774
Cash, benk and similar funds
brought forward 103,576 98,802
Cash, bank and similar funds
carried forwerd 75,306 103,576
Liabilites, contigent lisbilities and future obligations ]
The above account end accompanying statement of assets and liabilities were
, approved by the Trustees on and signed on their behalf by:
‘| Gili Barron - Honorary Treasurer Be 24/24
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Page9
18ST HATCH END SCOUT GROUP
Charity Number 303889
STATEMENT OF ASSETS AND LIABILITIES 31ST MARCH 2024
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Year ended Year ended
31/03/2024 31/03/2023
£ £ £ £
Monetary assets
Bark current accounts 250.00 250
Bank deposit accounts 75054 .26 103,325
75,304 103,575
Non-monetary assets (See Note below)
{at insured vaiue)
Land and bufidings 828,000 660,976
Scouting equipment, furniture etc. 35,434 34,309
863,434 695,285
Liabilities, contingent flabilities and futures obligations
As at 310i March 2024, the Group had no iiabilities, contingent flabilities or future obligations
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Note to these accounts:
!
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Non-monetary assets
(4) Land and buildings refers to the Scout Headquarters
located at Uxbridge Road, Hatch End
(2) Scouting equipment, furniture etc. refers to tentage and camping utensils
plus tables and chairs, and archery equipment,
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1ST HATCH END SCOUT GROUP Charity Number 303689 Independent examinerfs report to the trustees of 1st Hatch End Scout Group I report to the trustees on my examination of the accounts of the 1st Hatch End Scout Group for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees of the 1st Hatch End Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acy). I report in respect of my examination of the 1st Hatch End Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 1st Hatch End Scout Group as required by section 130 of the Act; or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: JEIL sHAq Relevant professional qualification or membership of professional bodies (if any): Address: 13 DLiv& HATCH £A)J) PIkn'AJEL 14A£4sA 23 SEPT6fvTB£I 282 k Date: