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2023-03-31-accounts

SOUTHGATE DISTRICT SCOUT COUNCIL

Annual General M eeting

ANNUAL REPORT April 2022 - March 2023

2023 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL

Meeting Date: Tuesday 11.07.2023
Time:
19.30 Refreshments
20.00 Start
Location Vincent Fleming Scout Centre, 14thSouthgate, Green Road, Southgate
N14 4AP

  1. Welcome & opening remarks by Hedley Warner

  2. Private devotions

  3. Apologies for Absence

  4. To approve the minutes of the Annual General Meeting held on 12[th] July 2022

  5. Governance topics

  6. a. Adopt the model constitution

  7. b. Note the District’s financial year

  8. c. Agree quorum for the District Council meeting (including this AGM), meetings of the District Council Board and any sub committees

  9. Review of the previous year

  10. a. The District Commissioner’s view of scouting across Southgate District

  11. b. To receive and consider the Annual Report of the Southgate District Council including Annual Statement of Accounts 2022-2023

  12. Making appointments

  13. a. To elect a District Secretary and Treasurer

  14. b. To elect members of the Southgate District Scout Council to the District Executive Committee

  15. c. To approve the District Commissioner’s nominations to the District Executive

  16. d. To appoint the Independent Examiner of Accounts

8. Thank you and Close

Scout Association Registration Number 13608 Charity Registration 303656

District Executive Committee Members for 2022/2023

Steve Smith District Commissioner Vacancy District Chair Clare Henderson District Secretary Walter Nolan District Treasurer Sarah Brandi District Representative for Cubs Ian Lamb District Representative for Scouts Sam Rogers District Network Commissioner Callum Fellowes District Youth Commissioner Hedley Warner Appointments Advisory Committee Ann Moore Appointments Secretary Roger Gardner District Executive Committee Member Ruairi Faherty District Explorer Scout Commissioner Dan Ingle District Representative for Explorers

2021 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL DRAFT MINUTES

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Meeting Tuesday 12 July 2022 Time: 20.00-21.00
Date:
Location 14 [th] Southgate, Green Road
List of attendees
Name Role Group/Unit
Andrew Doon County Commissioner Greater London North
James Clarke Development Greater London North
Steve Smith District Commissioner Southgate District
Richard Oscroft Vice President Southgate District
Mike Moore Vice President Southgate District
Barbara Garner Former District Commissioner Southgate District
Clare Henderson District Secretary Southgate District
Monica Sharma District Secretary Southgate District
Kieran Costello District Treasurer Southgate District
Ann Moore Executive Committee/DAS Southgate District
Sarah Brandi Executive Southgate/23rd
Committee/DCSL/ABSL Southgate
Roger Gardner Executive Committee/ ACSL Southgate/4th Southgate
Hedley Warner Executive Southgate
Committee/CAAC/LTM
Clive Lawrence AAC Committee Member/former Southgate/4th Southgate
GSL
Chris Nagle ADC (Development)/GSL Southgate/22nd
Southgate
Dan Ingle District Scout Explorer Leader Hatters ESU
Louis Wohlgemuth District Adviser – D of E Award Southgate District
Brian Taylor Section Leader - Scouts 14th Southgate
Martin Kjøllesdal- Section Leader - Cub Scouts 14th Southgate
Creasey
Veronika Luksova Group Chair 14th Southgate
Marcus Ellenby Group Administrator 6th Southgate
Paul Coleman Assistant Section Leader - 6th Southgate
Scouts
Christine Sievers Sectional Assistant - Cub 6th Southgate
Scouts
Mungo Knott Group Scout Leader 11th Southgate
Chris Kennedy Cub Scout Leader 20th Southgate
Francis Mudford Group Scout Leader 24th Southgate
Richard Berti Assistant Section Leader - 24th Southgate
Beaver Scouts
Eddie Stone Assistant Section Leader - 23rd Southgate
Scouts
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Raffaela Gilmour Assistant Section Leader – Cub
Scouts		 23rd Southgate
Sam Holder
Lockheart		 Group Scout Leader 3rd Southgate
Chris Harding Group Chair 3rd Southgate
Jayne Poole Group Scout Leader 5th Southgate
Lawrence Monk Section Leader-Cub Scouts 4th Southgate

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Apologies
Name Role Group/Unit
Vin Fleming Vice President Southgate District
Lynne Oscroft Vice President Southgate District
Tom Nagle Scout Leader 22nd Southgate
Colin Batsford Group Treasurer/Active Support 23rd Southgate/GLN
Unit
Ruairi Faherty District Explorer Scout
Commissioner
Ian Lamb ADC Scouts
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Nos Agenda Item
1 Hedley Warner has agreed to chair the AGM.
The meeting was formally opened and everyone welcomed. Apologies were
noted.
2. The Acting Chair asked for a moment contemplation for private devotions. In
particular to remember a number of individuals who dedicated much of their
lives to the scouting movement. This includes Richard Arkwright who sadly
passed away.
4. The minutes of the last Annual General Meeting held on 13 [th] July 2021 were
accepted with one amendment (Andrew Doon is County Commissioner). There
were no matters arising.
6. Following a presentation from Executive Members on each chapter of the
Annual General Report it was accepted.
7. The Treasurer presented the Annual Accounts for 2021/22. Key points to note;
the accounts are in a strong position having been supported through the
pandemic by grants from the Council.
Reserves are healthy and the Executive will need to consider how to use these
for the benefit of young people.
Big variables in 2022 will be the energy bills so will be considering rent reviews.
The attendees adopted the accounts.
8. Election of District Committee Members:
Kieran Costello is standing down from the role as Treasurer.
Monica Sharma is standing down from the role of Joint District Secretary.
Kieran and Monica were thanked for their contribution to the Executive.
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Members of the AGM accepted the nomination and election of the following:
Secretary – Clare Henderson
District Executive Committee – Ann Moore, Hedley Warner and Roger Gardiner
District Commissioner Nominations – Sarah Brandi and Ian Lamb
District Scouter – Richard Berti
Independent Examiner of Accounts – Stephanie Freeman
9. The District Commissioner (DC) said a few words.
Thank you to the leadership team who have been exceptional in continuing to
run and grow our groups. Over the pandemic we lost 14% membership but that
was less than half of other areas.
The last census – Southgate was the only District to get bigger and this is down
to the work of the leaders.
This year we will need to focus on filling a few roles on Executive.
Welcome to James the new District Development Officer.
Thank you to the Executive members and in particular would like to say thank
you to Mike for the work you do on looking after the HQ and Hedley for all your
work on training.
Andrew Doon invited to say a few words –988 young people recorded in the
census in January which is up 19% from last year. Of the 10 groups, 6 went up
significantly which is a great achievement. Of particular note is 14 [th] that went
up by 41% and the 23 [rd] that went up by 25% which is amazing.
The Squirrels have now been introduced for 4-5 year olds and it is hoped that
we will attract more parent volunteers through this.
The Scout movement continues to move with the times – we are now really
thinking about how scouts can develop “skills for life” for our young people.
15. Questions from the floor:
Roger Gardiner – wants to ensure we do consider how to use the reserves that
the District has built up and sees this as a priority for 2022. This point was
noted and agreed.
16. Hedley noted that every group is represented today and thanked everyone for
attending.
Meeting close.
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CHAIR’S REPORT

Steve Smith (in place of Chair)

Unfortunately, we still haven’t managed to find a District Chair. If you or anyone you know is interested in fulfilling this role, please contact me and we can discuss the role and what it entails.

In order to ensure our business continued during last year we have continued with rotating the chair for each meeting to ensure we manage meetings and follow up on actions.

Hedley Warner will once again take us through the AGM and we hope that when we meet next year we have filled the position. Thank you Hedley for guiding us through the meeting this year.

DISTRICT COMMISSIONER’S REPORT

Steve Smith

Hello and welcome to the 2032 District AGM. It’s really good to be back here at the 14[th] , thank you for making us welcome and helping us to get set up etc.

I’m glad to be able to report that once again, we have managed to increase our numbers of young people. So WELL DONE YOU � . This was entirely down to all the hard work in all the Groups and Units throughout the year - you are all fantastic – and it shows in the numbers – and we all know that statistics never lie – right! THANK YOU ALL.

I’d like to continue my thanks by calling out our District Executive. As is usual, we’ll elect them again tonight. Your Executive – soon to be “converted” to a Board of Trustees, is a group of people who work behind the scenes, ensuring that the District is run properly, and that Leaders are properly trained so that our young people can meet and enjoy their activities in the best conditions possible. The Board of Trustees will also make sure that I and the District Leaders stay the right side of the rules. I’d especially like to thank Clare, our Secretary and Walter, our new (ish) Treasurer – welcome Walter.

As ever, I’d also like to include the AAC in my thanks – these folk interview our new leaders and make sure that all the proper checks and procedures are followed so that our young people are as safe as they can be. So Thank You , all of you, for all the time you spend helping the rest of us. Another person who works hard behind the scenes is Mike Moore – Mike looks after our District HQ and deals with all the maintenance and the Nursery – Thanks Mike for all you do.

Thanks are due too, to the District team and our wider team – to Sarah, Ian, Chris, Ruairi, Dan, Ann, Roger, Sam, Callum and Jon for continuing to provide massive support to all of the Sections within the District as well as organising (with help from others) the programme of District events. As ever, I’d like to mention Hedley, who in addition to being our Training Manager and Chair of the AAC, also works tirelessly to help me with innumerable tasks, for example with the big push on ensuring that all Leaders (who require it), have up to date training. This initiative has been driven by HQ and has resulted in an enormous amount of work, most of which has been done by Hedley � .

So, Thank You Team (and all the other folk we co-opt during the various District events) for all for your countless hours of hard work, for organising District events right across our age ranges, for persuading and cajoling people to help you make our District events the success that they always are – Thank You All. �

I should also like to thank Andrew and Mark , (our CC and DCC), my colleagues on the County Team, and my fellow DCs – working mostly in the background, they help us out, especially when things get difficult – so many thanks to them. �

The District events timetable has now recovered from the pandemic and includes activities for Beavers, through Cubs, Scouts, Explorers and up to Network. Thanks to the various members of the District team and the many others who pitch in and make sure that these important events take place.

If anyone has any ideas about a new event, particularly if you’re prepared to help run it - please talk to you District Section lead – I’m sure they will happily receive new ideas and constructive criticism.

As we see our young people enjoying the various Group / Unit meetings and activities – you may well see individuals who stand out – maybe overcoming a challenge – or helping someone else to. Why not nominate them for a Jack Petchey Award. Each year the District get awarded a number of these awards for young people aged from 11 to 18 – each one is worth £350 to the Group or Unit. Every year we seem to have to work extraordinarily hard to make sure we use our full allocation. There are also Leader awards as well, and these are worth up to £1000 each. Please consider applying for awards, it always surprises me that only a few of our Groups apply – after all, it’s not only recognition for the young people, its free money! Please speak to me if you need more information.

We ran our St Georges Day event at Tolmers again this year. The event was quite well supported, and I’m told that there were many smiling faces. I know that we’ve used this format for the last few years, but the feedback I received was very positive. Thanks to Dan Ingle, Chris Nagle and Hedley Warner for running the St Georges Day event this year as I was unavailable. I’m told that it ran like clockwork – thanks guys � . Thanks too, to Mark Wilson, our DCC who joined us and presented some leader awards �

.

The District Team works very hard, in conjunction the Section Scouters to deliver a good programme of District events and activities – some are well supported, some less so. As ever, I urge you all to give it a go – the young people generally love them. If you can’t get leaders to support a team, please talk to the District team as we can sometimes help.

As before, I would ask you all to look for opportunities for growth – and grab them with both hands. Shout out if you need some help and we’ll do our best to help make it happen.

We’re still struggling to grow the District team. We still need an ADC for the Beaver Section, also someone to look after communications within the District. I could also do with some help in the form of a Deputy, and of course we still need a new District Chair.

These are appointments that will affect all Groups, and we really need to get things moving, so please discuss this within your Group and let me know what ideas YOU have come up with to help.

One of the things that we’ve not done so well over the last few years is to recognise our own Leaders for all that they do. As you know, the Scout Association has a system for recognizing exceptional service and we ran an exercise and looked at every Leader in the District. As a result of this exercise, there were many of you recognised – well done and congratulations to all of you � . I still have some awards to present, and in the main, I’m waiting for the GSLs to let me know when it would be appropriate for me to visit and make the award – which I’m very happy to do.

Finally, a massive Thank You to all of you out there in the Groups, Sections, and Units that make up our District – for delivering high quality Scouting to the hundreds of young people in our care – it wouldn’t happen if wasn’t for YOU - so Thank You – each and every one of you for all your hard work, energy, enthusiasm and commitment to this great movement of ours

Have a good year, Steve

Southgate District Roll of Honour

Silver Wolf Steve Smith

Silver Acorn
Brian Taylor 14th
Chris Kennedy 20th
Francis Mudford 24th
Bar t the Award for Merit
Jane Landi 22nd
Lesley Peters 5th
Award For Merit
Ash Rogers 23rd
Chris Humphreys 3rd
Dakshesh Gor 22nd
Davidson Baptiste 11th
Laura McMannus 6th
Mark Gardner 4th
Mary Castro 5th
Ruth Nixon 11th
Sam Holder 3rd
Steve Nixon 11th
Chief Scout’s Commendation
for good service
Alex Moore 4th
Bhakti Gor 22nd
Chloe Poole 5th
Chris Harding 3rd
Darren Stevens 23rd
David Hunter 11th
Deborah Wilkins 22nd
Elizabeth Coleman 22nd
Gary Hammond Not known
Gary Fereday 22nd
Hannah Broderick Hatters
Helen Tate 6th
Helenna Foyle Int Serv Team
Jayne Poole 5th
Jemma Hey 22nd
Jenny Doidge 22nd
Jess Partington Hatters
Joanna Devane 22nd
Joe Hickey 6th
Julie Mason 22nd
Louis Wohlgemuth DoE
Marcus Ellenby 6th
Martin Creasey 14th
Matthew Fitzpatrick 22nd
Mike Oberlander Hatters
Nafisa Ashing 11th
Noreen Hally 22nd
Ray Bonham 6th
Robin Brayen 22nd
Sam Rickard 22nd
Tom Smith Red Barons
Tom Graham 4th

BEAVER AND CUB SECTION REPORT

Sarah Brandi

Beaver Scout Report

St Georges Day

There was a good turnout of Beaver Colonies for the St Georges Day event at Tolmers on the 23d April 2022. Plenty for the beavers to do and all seemed fully occupied and trying the activities. I had a chance to chat to a few of the Colony Leaders and will try and get some more Beaver Events on the Calendar.

Beaver Dominoes Competition on 20[th] November 2022 at the 11[th] . This was hosted by the 11th Southgate at Cockfosters. Six Colonies took part, fielding 8 teams between them, there were 32 beavers each playing 4 games of dominoes.

The overall winners were the 20[th] , the Individual winner (Beaver with the lowest score) was Max Nussey of the 5[th] .

There is a Beaver Sports Day booked for 23[rd] September 2023, more about that next year. I am happy to say that the Beaver Section appears to be active once more and hope to add other events going forward.

Sarah Brandi, District Beaver Minder

Cub Scout Report

The stringent pandemic regulations having been lifted we were able to get back to “proper” scouting – what a relief and joy. The hard work started to get activities up and running so the Cubs can know what real scouting is all about.

We started the District Events with The St Georges Day Activity Day at Tolmers which was well supported by the Cub Packs. They all managed to occupy themselves constructively during the time prior to lunch and then Renewal of the Promise Ceremony.

The 2[nd] event was The District Cub Sports which were held on 22[nd] May 2022 @ Oak Hill Park for the 1st time, and it proved to be an ideal venue. There was a slope above the field upon which the parents/spectators sat and could view all that was going on without cluttering up the Sports Track, we will use it again. 5 Packs took part fielding 8 Teams and approx. 80 cubs took part. The weather was fine and all went off without any problems. The winners were the 20A Team followed by the 20B Team and the 23rd were in third place.

Next up was the District 5-a-side on 25[th] September 2022 held at Oak Hill Park. The weather was kind to us for the 2nd year running and we had a full house of spectators made up of families supporting their teams. There were 3 Trophies to play for, known amongst the Cub leaders as The Premiership, The Championship and League One. This makes it possible for all teams taking part to get through to the semi-final stage and get a full afternoon of football. The Premiership (Vin Fleming Trophy) was won by the 20A team, The Championship (Rikki Trophy) by 20B Team and League 1 (Brian Weinling Trophy) by 11A Team. Over 60 Cubs took part and deported themselves in a very sportsmanship manner. A good afternoon had by all.

The 5-a-Side was quickly followed by The District Cub Trek map reading 8 km walk across country. It took place on Saturday 8th October 2022 on yet another lovely dry Saturday morning. The start point was at Beggar’s Hollow, Whitewebbs and the circular route took them cross country to Crews Hill and back, 23 Teams started from 7 Packs and all finished. The underfoot conditions were ideal, not too muddy, and no injuries reported. There were 130 points to be had by answering map reading questions on route, all the cubs seemed to have absorbed what their leaders had tried to teach them which was reflected in the results. The marks ranged from 99 to 54 points, we had a lot of novice teams and none disgraced themselves. The winners were the 20th with 99 points, 2nd place were 23rd with 91 points and 3rd place were the 14th with 89 points and 120 cubs took part.

Next was the 5[th] event of the year, The District Cub Quiz held on the 27[th] November 2022 at the 6[th] HQ. There was a great turn out for the quiz and it was buzzing to say the least. There were 11 teams from 5 Packs, 50 cubs, and the cubs said they had a good time... our thanks to the Leaders for bringing them. We do try to have events that use the ‘little grey cells’ as well as sporty prowess so no cub feels excluded.

Congratulations go to the 14th for winning followed by the 20th & 23rd in joint 2nd place. Our thanks go to Martin for arranging and setting the quiz, it take a great deal of time and effort to put together and this is on top of planning his weekly Cub Meetings. Well done and thank you for volunteering .

Onto the 6[th] event of the Scouting calendar year, the District Chess Competition held on 26[th] February 2023 @ 11[th] HQ. Five of the District Cub Packs took part fielding 8 Teams in all. Thirty cubs took part on the day and they all played 4 games. The chess standards were variable, as you can see by the results, but never the less win or lose the cubs did say that they enjoyed the afternoon. Below are the results for those who are interested.

Winners were the 14[th] , Second were the 11[th] and Third were a mixed team of 3[rd] /11[th ] members. As you can see everyone who turns up gets to play, be it in a scratch team.

The last event of the year was the District Cub Swimming Gala on 25th March 2023 at Southgate Pool. The 5 Packs who signed up all turned up and 60+ Cubs and an enjoyable, if busy, gala

ensued. My thanks to those packs who provide helpers on the night which aided with the smooth running of the event. The winners were the 11[th] followed by the 22[nd] and third were the 14[th] .

I think I can say that the Cub Section had a full and varied programme of events in the past year. I would however like to emphasise that all packs entering any District Event do need to provide at least one helper on the day. It is impossible for me to cover all jobs that require doing - I do only have one pair of hands when all is said and done!

I look forward to another year of events and hope that all Packs will make an effort to enter the competitions in future as the Cubs do enjoy them.

Sarah Brandi

SCOUT SECTION & BADGES REPORT

Ian Lamb, ADC (Scouts)

Some district-level programming occurred in scouts section in the last year:

2.2.23 Bowling

Some 70 scouts from 4[th] , 6[th] , 11[th] , 14[th] , 20[th] , and 23[rd] tool part in the district bowling competition. Winners were 14[th] , runners-up were 23[rd] .

26.2.23 Paintballing

A total of 80 scouts from 4[th] , 14[th] , 20[th] , 22[nd] , and 23[rd] went paintballing.

7.5.23 Ready Steady Cook

Only 14[th] , 20[th] and 23[rd] sent teams to the coronation -themed Ready Steady Cook competition, quite possibly because of the coronation, which was announced several months after the competition date was fixed. A team from 23[rd] came first with a team from 20[th] a very close second.

Badges

Badges continue to be bought and sold, but we need to review the accounting arrangements for this.

EXPLORER REPORT

Dan Ingle, and Ruairi Faherty

Hatters ESU

The last 12 months have seen the Hatters focus on adventure. The catalogue of activities and residentials to follow will display that focus. In short, 2022-23 can be split into three short bullet points:

2023-24 is going to be a year in which we make great strides forward, based on lessons learned in the last two years.

Looking at the overall picture, we have continued to see a membership of around 100, with attendances each week varying from low 20s and 30s in exam time to high 70s and 80s on occasion, with the average being between 50 and 70. We are trying hard to adapt to a change in expectation of young people at explorer age, and through lots of consultation with young people, “choice” has become a key component of our programme.

We never sit still and have made some subtle changes along with some necessary big ones. We have found that holding Unit Council Meetings on Monday nights opens the door to more members offering to join and contribute, encouraging different voices and we are learning more about what Explorers want in their programme. The Explorer Unit Council is a group of Explorers - ever-changing and voluntary – who desire to have a bigger part to play and a bigger voice, so give up time to contribute in a forum that makes key decisions.

One big change has been our home. COVID changed landscape for us. Having to reduce meeting numbers to 15 meant multiple meetings in multiple venues, and even a limit of 30 meant that we needed 3 venues. A lot of the leader team and Explorers found comfort in smaller numbers, so we started to experiment. We had lots of split evenings in different venues and mistakes were made. We found that it was just not possible to predict who young people wanted to spend time with and it changed from week to week. Additionally, the reduced number of adults at each venue put more pressure on those individuals. We now operate differently; we do still offer splits and alternative meetings, but we don’t prescribe who attends what.

One conclusion of our experimentation was that Southgate Methodist Church is not an adequate facility for an Explorer Unit of our size. We are in the process of moving away, but gradually, reducing our usage to just a few smaller meetings. The amazing benefit of our experimentalmultiple-meeting approach was the discovery of new venues. We are incredibly grateful to the 11[th] Southgate who have allowed us to use their meeting place. We don’t use it every week and often as a meet and greet to then use Trent Park or Hadley Wood, however it has given us a great option and access to the great outdoors! Since September 2022, we have also been meeting at the Southgate branch of the Royal British Legion. This has offered us the option of splitting our Unit into manageable sizes on the night with two indoor spaces and one outdoor. Both the Royal British Legion and 11[th] Southgate have made this extremely easy for us.

Programme

We started the summer of 2022 with a new adventure, Nighthawk. We set the Explorers (not just Hatters, but WHESU and Red Barons, too) the challenge of navigating overnight across a section of the Surrey Hills without being seen by the leader team who were out looking to catch them. The event was a race from start to finish with time added every time they were caught. The result was leaders sneaking around Devil’s punchbowl trying to catch the explorers as they snuck through.

Our summer camp in 2022 was a joint one with WHESU and Red Barons to Ireland, starting in the North, just outside of Belfast, finishing near Dublin at Larch Hill (the site of the Hatters first ever summer camp) and via Cork and Glendalough in-between. Highlights were coasteering on the Giants Causeway, a soggy guided tour of the Troubles sites of Belfast, SUP and a day on the beach in Cork, and a day out in Dublin.

In September we enjoyed a water activity weekend in Norfolk, staying at Eton Vale, and we joined the annual County Explorer Hillwalking weekend in Snowdonia. In October we ran a check point and catered for the whole of the Chiltern 20 event. In November, we travelled to Dorset to hike the Purbeck Way.

In January, we took the Explorers, with some extras who joined us from WHESU, to Sheffield for a weekend winter camp and of course, Southern 50 training was in full swing. In February we entered Explorer teams in every distance at the Southern 50, with our novice 50-mile team performing admirably and lots of strong performances in the 50km and 30km categories, too. Our leader team were out in full force, 3 running a checkpoint while 4 walked across two different 50mile teams.

In March we went for a weekend away in the midlands using Kibblestone as a base for a day out at Alton Towers. We also had a weekend camp at Tolmers as a training exercise for our Himalaya Expedition participants which included a day of delivering badge activities to cubs from around the County who had been invited by Young Leaders in their groups who are members of the unit and part of the Himalaya Expedition.

In April we spent the bank holiday weekend away in Snowdonia, staying at Cornell and spending the weekend hillwalking, bouldering and enjoying two activities at Zip World. We had a strong showing at St George’s Day to volunteer on several of the activities that day to ensure that the day was able to run smoothly. In May we stuck with outdoor adventure, spending another long weekend away, this time in the Peak District with walking, gorge scrambling and bouldering on the agenda as we camped at Gradbach. We then gave the explorers some space throughout exam months and were back with Nighthawk and a District Explorer BBQ.

Himalaya Expedition

We are now on the cusp of our exciting expedition to India. This process hasn’t been easy, starting out just as COVID struck, everything changing in both countries that we originally planned to travel to, costs skyrocketing, a postponement due to the pandemic and an airline going bankrupt later, we’re almost there!

Getting to India will likely be remembered by the leader team for an exhaustive fundraising effort, made more and more challenging at every turn. We had to make the horrible decision to postpone by 12 months because in August 2021, we couldn’t be sure that a summer 2022 expedition was plausible having not returned to normal scouting yet. We then had to make an even tougher decision to reduce our two-country epic to one because of rising costs. More recently, the airline we booked internal flights with went bankrupt, with no other way of travelling to the area of India that we our whole expedition is built around and with just one remaining airline able to charge whatever they like, we’ve had to dip into unit reserves to help ease the sudden £10,000 price increase.

Fortunately, we’re not finished with fundraising yet and have already started to chip away at our small expedition deficit, and after years of maintaining a small reserve, we could afford to cover this without having to think about asking Southgate District to help, but it still means that we have to be careful over the next 12 months as we raise some funds to build our reserves up again.

Summer Camp to Netherlands (August 2023)

The India postponement meant that there was in increased number of Hatters who couldn’t attend their upcoming summer camp. We would have always offered an alternative summer

camp in the same year but having a larger number in this position meant that we decided to offer a second international in one summer. We’re all set to travel to Buitenzorg, Netherlands, for a long weekend via a short stop in Brussels. We’re not taking a vehicle and carrying everything we need for the international summer camp on our backs. We’ll be exploring the local area, swimming, climbing, hiking, eating pancakes and spending a day in Amsterdam.

Young Leader Unit AGM Report

Southgate Young Leader Unit is going under a review at the moment, with a view to us working closer with groups to ensure maximum benefits for all. We have some new literature that is being circulated to groups and the current team delivering training modules are keen to help support Young Leaders more effectively and take a more active role in recruiting young leaders. It will ultimately remain a choice of the young people, but we are committed to making clear the benefits to everyone.

One key area to develop is the understanding in groups of what Young Leaders are supposed to be doing. All of the most successful groups (purely from a conversion of Young Leaders to Young Leader Belt holders) have an internal Young Leader Coordinator on their team, or part of their ASU. This is an opportunity for all groups who don’t currently do so. Equally, there is a need to communicate with groups and help leader teams to understand what the Young Leader Missions are and why they are so important.

Southgate are the only District in Greater London North who offer training every month (NLSD offer training on a few occasions each year, same with Barnet, while Enfield offer training every other month) and are the only District that have dedicated First Response Trainers for Young Leaders to make first aid courses more accessible to them. We have delivered 4 First Response Courses for Young Leaders over the last year and opened these up to Enfield, Barnet and NLSD.

Since the last AGM, there have been 32 new Young People start their training with Southgate Young Leader Unit, 26 of whom we know are actively volunteering. We are currently delivering training for 46 different Young Leaders who volunteer in Southgate and other Districts each week. Over the last year, we have delivered all of the training modules, several on more than one occasion. We have delivered First Response training to 39 young leaders in the last year and there have been 4 Young Leader belts awarded – there are another 6 who will get over the line by October.

Morocco Expedition (Marratrek24)

In April 2024, Southgate District Explorers are off to Morocco for an Easter like no other! We now have an expedition party of 32 (including leaders) who are on the journey; starting with fundraising and preparations that will camp up over the summer and autumn months. We will be starting in Marrakech, then trekking for 5 days in the desert with camels and finishing on the coast in Essaouira.

This isn’t part of any Explorer Unit’s plans for the year but was open to any member of the three Explorer Units to join (apart from those Hatters going to India in 2023). We have a mix of WHESU, Hatters and Red Barons signed up, flights are booked, insurance is in place, and planning is well underway! More on this at the next AGM!

Winchmore Hill Explorer Scout Unit

WHESU has seen a lot of changes in the past 12 months, with Rhys taking over the reins as ESL of the group.

The programme has continued to be strong, with the start of the year focusing strongly on Skills for Life, as the 3rd helped us run axe throwing and plenty of practical skills to prepare young people.

As we moved into the Summer Term, many of our group are sitting their GCSEs or A-levels so attendance inevitably drops. The programme shifted into giving the explorers more space and time to relax, to get away from the stress of exams.

Nights away have struggled somewhat in this term, but thanks to the great support from the 3rd, Hatters and the Red Barons we were able to take them away to Snowdonia, the Nighthawk event and a Watersports camp.

The unit has a lot to learn from its experiences this past year, and a lot of room to grow - but thanks to the support of others has kept up a good and varied programme.

Programme

Looking back, during the Winter term we taught some important lessons, with a “black history month” evening as well as a "pizza and rememberable" night, which managed to fit fun and learning well into one night.

Moving into the Spring term we had several interesting evenings - with an escape room evening challenging their minds and a trampoline evening challenging their bodies.

Lastly, into the summer term we have had much lower attendance (held up by some of the Younger Explorers!), but perhaps the more successful ones was the Ready-Steady-Cook where we recreated the old Game show, and a more relaxed Wide Games evening over in Trent park which had them running around searching for traffic cones!

Future events

Thanks to the incredible generosity of another leader, Ash, we will be able to take around 15 young people to Jersey for a week this summer, which looks to be action packed and a great experience.

Later, we will be joining the Morroco trip organised by Dan from the Hatters, an ambitious trip which looks incredibly impressive.

Overall, WHESU has managed to keep up a high standard thanks in large part from the generosity of other groups and other people and their time. With luck, the next AGM will feature more of WHESU returning the favour.

Red Barons Explorer Scout Unit

This has been another fantastic year for the Red Barons. Whilst our number are still not quite back to the highs of pre covid, we do now have a really good group of young explorers who are keen to get stuck in both at evening meetings and also weekend activities.

As I mentioned, we have quite a young group at the moment, however they have gelled very well and we are looking forward to welcoming new members moving up in September.

We have a settled leader team, with 4 main members, but others who support often as well, and have a good rota to alternate the planning and running of our evening sessions giving everyone a greater share of ownership and responsibility and a wider variety of ideas.

We started the Autumn term by having an evening based around 2 very important things – peace and toasties! We discussed some serious topics and the explorers gave their insight on to why peace is important. We then followed it up with some delicious cheese toasties.

We have also started attending District climbing events with the other 2 Explorer Units, which occur monthly at Stronghold Climbing centre in Tottenham Hale.

In the 2[nd] half of the Autumn term, we had an evening based around Japanese culture, where we learnt about the traditions of Japan and even made some Japanese food!

We also had a visit to the local Palmers Green Mosque, as a chance for Leaders and Explorers alike to learn about other cultures, and also contribute towards the Explorers earning their top awards, ticking off something on their IVC list.

We finished 2022 with our annual tradition of going out for a Christmas meal, with everyone dressing up in formal clothes for an amazing meal at Red Bamboo in Winchmore Hill.

We began 2023 with an evening of Tea Tasting, with the Explorers tasting and then guessing the different flavours of Tea. We then celebrated the spring festival by making delicious dumplings and of course eating them! We then followed another Red Barons tradition by celebrating Rattlesnake Round Up day, on the 9[th] March, as it always has been! With a whole evening of various snake themed activities and games.

We began the summer term with a session on mental health from someone who works as a mental health professional, specialising in working with young people. We discussed the importance of mental health and ways in which the Explorers can prioritise and maintain a positive mental state. We ended our half term with a visit to the Oshwal Centre Jain Temple, which was an amazing chance to explore a new culture and gave some of our newer Explorers the opportunity to be invested in a stunning setting.

We followed this up with an international food night, where everyone picked a country and then had to bring in an item of food from that country, and explain a little bit about the culture of that country. We had a wide range of countries from Italy to Syria and everywhere in-between.

A visit to the Phoenix Outdoor centre resulted in a great evening of kayaking, even managing to survive the whole session without falling in, despite some of our best efforts. We have also had several great weekend trips, with members of the Unit attending the county mountaineering trip to Snowdonia in September while we also had members of the unit attend the Southern 50 in February.

July has seen a number of great weekend of activities including stand-up paddleboarding and outdoor bouldering.

We are looking forward to our upcoming summer camp to Jersey, which is a joint trip with WHESU and promises to be another week packed full of adventure!

We would like to extend our thanks to the 6[th] Southgate, for allowing us to use their facilities every week for our meetings and also to the wider District Explorer Team for their help in supporting District events. The Unit finances are in a good state, we have been trying to build up a level of reserve, as the last few years have showed us how unpredictable life can be! We have received several Jack Petchey award grants which will be spent on new equipment for the unit, as well as going towards an adventurous trip next year, which will be guided by what the recipients which to do.

We look forward to another exciting year of Scouting, with lots planned already it promises to provide more amazing opportunities for your young people to grow, learn and have fun.

Duke of Edinburgh

Louis Wohlgemuth, District DofE Advisor

#DofEwithAdifference

More than three years after the start of the Covid-19 pandemic and the DofE Expedition Flexibilities introduced at the end of the first lockdown are in their final year of use, so I’ve been making the most of them, as you’ll see from the expedition numbers, to run bronze and silver expeditions at the same time, and silver and gold expeditions at the same time. This has the benefit of keeping costs down, when families are likely to be struggling to make ends meet with the increased cost of living, as well as making up for lost time when we couldn’t run expeditions intermittently during the pandemic lockdowns.

The “20 conditions of the Expedition Section” have now been permanently replaced by the Expedition Requirements. Similar in format, they add flexibility to allow more participants to undertake and complete their expedition section. Some may not agree with all the changes, but we are a Licensed Organisation here to provide access to the award, and that is what we will continue to do.

Strength in depth (again)

Following my story in last year’s AGM report of the Covid+ test result risk manifesting itself, the August expedition was put at risk after my dad had a fall at home and ended up in hospital for four weeks across August and September. This meant that I couldn’t stay overnight for the first night and therefore had to lean on Brian and Ruairi to be the permit holders for this expedition. Yet again, the District team rallied around and the show did go on for the three teams that had planned their expeditions.

Collaboration yields more expedition choices

Sam and Carlo, helping a number of Explorers from Barnet District, offered space on their Snowdonia expedition during the October half term to any interested Explorers from Southgate District. One of the teams that wasn’t able to make the August silver qualifying had also said that they wanted to challenge themselves with a silver expedition in wild country, and this provided them with that opportunity, whilst the other Southgate Silver team faced a different, weather related, challenge on their silver expedition at the same time, but in West Essex and Epping forest. We held both teams’ expedition presentations at the Southgate District meeting and the tales of their different challenges made interesting listening.

Know your campsite

It was my first time using Thriftwood campsite as part of the usual Central Essex Silver expedition in April 2023, purely because I needed it to stretch over 3 nights and 4 days as we were co-running a gold expedition. Whilst it is in a convenient location, the site I was given for the teams was quite flooded. On my way out, I made the comment to the site team and they’ve now advised me which sites are actually best for DofE teams, no matter how much rain they have had in the week running up to a camp. Lesson learnt – local knowledge goes a long way. Skreens Park remains a great campsite, with amazing facilities and Riffhams Chase is still simple yet charming.

Gold highlight

The highlight of the year for me was getting back into wild country at the end of May 2023, as I brought the first gold team since the pandemic to the Brecon Beacons. I can totally understand why one of the silver teams wanted to dip their toe into similar terrain in North Wales with Sam and Carlo. The team was an absolute pleasure to coordinate with as they were utterly motivated to organise themselves, even contacting the campsites to make the bookings, and researching their route options to a far greater depth than previous teams. They were lucky with the weather, although it was

arguably too hot on the first day and the remoteness of their route made it tricky for water refills, but they survived and now only have their expedition presentation to complete to tick off that section.

The year in numbers

The district DofE provision remains just that, with Explorers from all three ESUs attending. The figures below cover all three units, as we manage all of them on eDofE, Participant numbers have again been strong, but nowhere near the surge of last year.

----- Start of picture text -----
COMPLETED EXPEDS
Award Level NEW this year ACTIVE
AWARDS UNDERTAKEN
Bronze 7 16 5 1
Silver 25 35 1 4
Gold 7 12 0 2
TOTALS 39 (down) 63 (down) 6 (down) 7 (up)
----- End of picture text -----

One of next year’s improvement points will be award completions, as these have dropped. I don’t want to lead the Explorers by their noses as a major part of the award principles is to make them realise that they need self-motivation and focus to complete their award. This is reflected in wider life, but I do recognise that they can find organising the non-expedition sections daunting as they must do it all themselves, so we will work more pro-actively with them.

Equipment

This year saw the purchase of two new Vango Scafell 300+ tents, as a replacement for the three person Vango Pulsar tents which are in their tenth year. I got two of them to start off with in order to see what the gold team thought of them, and they were very impressed. They are lighter than the Pulsar 300s, with which they share the same porch and sleeping area, and more compact, yet capacious than the Spectre 300s that I’ve borrowed from my Ranger Guide unit. The Banshee 300 tents are much more compact, but they are commensurately smaller in capacity and the teams cannot keep their rucksacks in the tent with them, so these are not favoured by any of the teams.

I’ll review the accounts with the District Treasurer and determine what I am able to spend on renewing our almost decade old tent stock.

Thanks

I offer my usual thanks to the DofE team, especially Tom and Brian for their tag-teaming on the April 23 expedition with me, to Ruari and Brian for stepping in for me in August 22, and to Dan and Ruairi for their steadfast support with the admin (including reminders)! We wave a sad good-bye to Jemma who has relocated to sunnier climes in the SW, but I may yet get her back on a Dartmoor or Exmoor gold expedition!

Thank you all very much.

Contact: southgatedofe@gmail.com, 07979 936 186

ADULT TRAINING

Hedley Warner

Wood Badges

I am very pleased to report that during this year, the following colleagues were awarded the Wood Badge –

George Godfrey Assistant Section Leader – Scouts at the 3rd Southgate Arran Kaye Assistant Section Leader – Scouts at the 3rd Southgate Marissa Lawrence Assistant Section Leader – Scouts at the 3rd Southgate Ross Wood Assistant Section Leader – Beaver Scouts at the 5th Southgate Will Sheldon Assistant Section Leader – Cub Scouts at the 3rd Southgate Anna Sutton Assistant Section Leader – Scouts at the 22nd Southgate Nicola Harvey Section Leader – Beavers Scouts at the 22nd Southgate

Many congratulations to you all and my gratefully thanks to the Training Advisers who assisted their colleagues with the validation of the modules.

County Training

Our County Training team, and especially Chris Nagle, continue to provide training sessions to assist Leaders with their learning. These sessions have helped many of those who have obtained their Wood Badges and provided many colleagues with the opportunity to renew their First Response training.

On behalf of the Leaders in Southgate District, thank you Chris and your team of Trainers.

I encourage all those who are still to complete their Wood Badges to look at the various sessions that are available. It is a valuable way of learning.

Training Requirements

I would like to thank everyone who has responded to the various emails that they have received and have renewed their mandatory training requirements, i.e. safety, safeguarding and first aid. The number of names on the monthly non-compliance report have been reduced and my thanks to all of you who have responded promptly.

May I suggest that when you receive an email reminding you that your mandatory training needs renewing, please take the appropriate action early as this will reduce the number of reminders that you will receive and possibly your suspension.

I remind you all that you need to ensure that you complete your training requirements within the timescales, i.e. 5 months for ‘Getting Started’, three years for their Wood Badge and to renew Safety, Safeguarding and First Aid every three years.

Thank you all for supporting Southgate Scouts during this year.

Finally, may I invite you to reflect on following quotation –

‘Success in training the scout depends largely on the leaders own personal example’

Enjoy your Scouting.

Hedley Warner County Local Training Manager (Southgate)

Appendix 1

Southgate District Scout Council Charity Number: 303656

Annual Accounts For the Year ended 31 March 2022

Treasurer’s Report for Southgate District Scout Council Year Ended 31 March 2023

Background

As Treasurer my responsibilities have covered control of the bank accounts and monitoring districtlevel activities to ensure that the assets of the Council are not being inappropriately depleted whilst facilitating the programme being implemented throughout the district.

Scope

The Council’s financial responsibilities encompass Headquarters’ Compliance, Training and Administrative functions, the Explorer units which include Hatters, Winchmore Hill, and Red Barons (formerly Palmers Green), The Young Leaders unit, the Duke of Edinburgh unit, Network as well as District level activities for Groups based in the district. The accounts represent a consolidation of each of these activities.

Further, under the Scout Association Rules, when a Scout Group closes, in terms of Youth Activity, the Assets and Liabilities of the Group are transferred to the District. Therefore, as of 1 April 2016 the Assets and Liabilities of 1st Southgate Scout group have been transferred to the District. Although the 1st Southgate group has ceased undertaking scouting activities, the group has a long lease from the Council for the Scout Hut which is licensed to a Playgroup and Guides & Brownies. These accounts report on the Income and Expenditure from the rental activity and maintenance of the property.

(Deficit)/Surplus

During the year 2022 the District received a total income of £162,641 and incurred expenditure of £113,670 showing a (deficit)/surplus of £48,972. As detailed in note 7 of the accounts this arises as follows:

s:
2023
£’s		 2022
£’s
District – HQ
1stSouthgate Scout Group
Cubs & Beavers
Hatters
Reb Barons ESU
Winchmore Hill ESU
-
Total		 -
-
-
-
-
-
-
-		 21,415
6,011
286
19,439
541
1,281
-
48,972

Reserves

The District Reserves are summarised in the Accounts alongside the prior year comparatives. The Building Reserve is set aside so that monies are available for building repairs when necessary under the lease and any contingencies.

2023
£’s		 2022
£’s
HQ
Building Reserve
HQ
General Reserve
1stSouthgate
Building Reserve
1stSouthgate
General Reserve
Red Barons ESU
General Reserve
Winchmore Hill
General Reserve
Hatters ESU
General Reserve
Total		 -
-
-
-
-
-
-
-
-		 24,000
85,848
10,000
20,264
6,308
2,376
52,862
-
203,883

Overall the District finances and the various youth activities are under control and managed tightly by the Leaders of the various sections.

Southgate District Scout Council Charity Number: 303656 Income & Expenditure Accounts for the year ended 31 March 2023

For the period from 01 April 2022 to 31 March 2023

----- Start of picture text -----
Income & Expenditure Account
Note 2022-23 2021-22
District District
£’s £’s
INCOME 1
Subscriptions
Group Subscriptions – Capitation 5 - 39,568
-
Explorer Scout Unit Subscriptions 14,761
Donations & Grants - -
Fundraising – Explorers 6 - 14,749
- -
Jack Petchey – Donations & Grants
Sub Total - 69,078
District Group Activities
- -
District Youth (Scout, Bubs & Beavers) Activities
-
Explorer Scout Unit Activities 41,010
Network - -
Duke of Edinburgh Unit 969
- - -
-
Badge Sales 3,424
Sub Total - 45,403
HQ Term Investment Income
Short-Term Investment Service - Interest - 30
-
Property Rental Income 18,395
Other - 29,735
Sub Total - 48,161
Total Income - 162,641
EXPENDITURE
Youth Programme & Activities
- -
Adult Support & Leader Training
District Youth Activities - -
-
Explorer Scout Unit Activities 41,805
- -
Explorer Fund Raising Activities
- -
Peru Trip
-
Badges Purchases 2,439
Sub Total - 44,316
Head Quarter Expenses
Capitation Paid – Scout Association 5 - 36,309
Capitation Paid by Explorer Units 5 - 7,395
Rent - 1,715
----- End of picture text -----

Income & Expenditure Account
Note
Utilities
Insurance
Repair & Maintenance
8
Legal &Licences
Printing, Photocopying & Telephone
AGM and Trustee Expenses
Cleaning
Donations – Guide Association
Hardship Grants to Groups
Sub Total		 2022-23
District
£’s
-
-
-
-
-
-
-
-
-		 2021-22
District
£’s
2,807
2,588
16,951
-
70
799
721
-
-
69,354
Total Expenditure - 113,670
Surplus/(Deficit)
7		 - 48,972
Opening Reserves 205,883 156,911
Closing Reserves - 205,883
Statement of Assets and Liabilities as the end of the period
Note
2022-23
District
£’s		 2021-22
District
£’s
ASSETS & LIABILITIES
Bank & Cash Funds
Bank Funds – HQ
-		 95,881
Scout Association Deposit
-		 24,000
Bank Funds – Network
-		 1,661
Bank Funds – Hatters ESU
-		 61,014
Bank Funds – Palmers Green ESU
-		 6,308
Bank Funds – Winchmore Hill ESU
-		 2,376
Bank Funds – Scouts
-		 216
Bank Funds – Cubs & Beavers
-		 2,350
Bank Funds 0 1stSouthgate Scout Group
-		 21,164
District Badges Account
-		 -
Total Bank & Cash Fund Held
-		 214,970
Other Monetary Assets
Loan to Groups
-		 -
Debtors & Prepayments
-		 44,338
Total Other Monetary Assets
-		 44,338
Statement of Assets and Liabilities as the end of the period
Note 2022-23
District
£’s		 2021-22
District
£’s
Other Monetary Liabilities
Deferred Income & Deposits - 44,767
Other Creditors - 1,954
Commitments – Peru Project - 838
Commitments – Namibia Projects - 5,866
Total Other Monetary Liabilities - 53,424
Total Net Assets - 205,883
DISTRICT RESERVES
Note		 2022-23
District
£’s		 2021-22
District
£’s
Unrestricted Reserves
Southgate District Council – General Reserve - 85,848
Southgate District Council – BuildingContingency - 24,000
Hatters – General Reserve - 51,296
Palmers Green – General Reserve - 6,308
Winchmore Hill ESR – General Reserve - 2,379
Network – General Reserve - 1,661
District Scouts – General Reserve - 216
District Cub & Beavers – General Reserve - 2,350
1stSouthgate – General Reserve - 20,264
1stSouthgate – Building Contingency Reserve - 10,000
Badges Reserve - -
Total Unrestricted Reserves - 204,318
Designated Reserves
Hatters – Designated Reserve - 1,566
Hatters – International Fund
2		 - -
Total Designated Reserves - 1,566
Total Reserves - 205,883
Non-Monetary Assets for Charity’s Use
Land & Buildings – Leasehold – Insurance Value - HQ
3		 - 162,696
Land & Buildings – Leasehold – Insurance Value – 1st
4		 - 200,000
Scouting Equipment – Insured Value
3		 - 9,408
Badge Stock - 3,374
Total Non-Monetary Assets - 375,478

Notes to the Accounts

Note 1: Southgate District Scout Council

These accounts have been prepared on an income and expenditure basis and are not intended to show a true and fair view.

These Accounts report the District Headquarters Compliance, Training and Administrative Activities, District Explorer Units, Network, Young Leader and Duke of Edinburgh Groups and District Activities for Scout, Cubs and Beaver Groups in the District. The Accounts also consolidate the Income and Expenditure of the closed scout group 1st Southgate Scout Group.

Note 2: Hatters International Fund

The Hatters Explorer Unit is planning an International Trip to the Himalayas in 2023/24.

Receipts
Donations, Grants, Contributions & Fundraising in the
Contributions - International Expedition
Expenditure
Fundraising Expenses
International Expedition Expenditure
Transferred to/ (from) General Reserves
Designated International Fund		 2022-23
£’s
-
-
-
-
-
-
-
-		 2021-22
£’s
14,749
-
14,749
-
-
-
14,749
-

Note 3: District HQ

The District's HQ at Redwood Close, Southgate is leased from Enfield Council under an agreement dated 3rd September 2004, expiring 3rd September 2024. The property is insured for £162,696. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time.

Note 4: 1[st] Southgate Scout Group

The Assets and Liabilities of the 1[st] Southgate Scout Group are the responsibility of the District since the Scout Group has closed. The building is leased from Enfield Council The property is insured for £200,000. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time.

Note 5: Capitation

The Capitation Receipts and Payments are accounted for on a calendar year basis.

2022-23 2021-22
£’s £’s
Capitation Contribution from District Groups - 32,173
Capitation Contribution from Explorer Groups - 7,395
Capitation Paid to GLN - (36,309)

----- Start of picture text -----
Notes to the Accounts
-
Surplus/ (Deficit) for District Head Quarter Activities 3,259
Note 6: Analysis of Grants, Donations & Fundraising
During the period the District received Grants and Donations as analysed below:
2022-23 2021-22
£’s £’s
Donations & Matched Funding
-
Hatters - Fundraising Activities 14,749
-
Covid Grants - London Borough of Enfield 27,735
Net Proceeds from Fundraising Activities / -
42,485
Grant
Note 7: Analysis of District Net Surplus/( Deficit)
2022-23 2021-22
£’s £’s
District Head Quarters
-
Capitation - Contribution from Groups & ESU (note 5) 3,259
Head Quarters - Income - 42,115
Head Quarters-Office Costs - (23,958)
21,415
District ESU's and Youth Activity Accounts
District- Cubs & Beaver - 286
-
Hatters Explorer Scout Unit 19,439
Red Barons Explorer Scout Unit 541
Winchmore Hill Explorer Scout Unit 1,281
21,546
1st Southgate Scout Group-closed group (note 9) 6,010
-
Total District Income/(Deficit) 48,972
----- End of picture text -----

Note 8: Analysis of Repairs & Maintenance - Head Quarters

New Storeroom build costs
Sundry & Equipment Renewals
Note 9: 1st Southgate Scout Group		 2022-23
£’s
-
-		 2021-22
£’s
16,550
401
- 16,951

The First Southgate Scout Group has closed and does not undertake Youth Activities. On closure, the assets and liabilities of the scout group are managed by the District. The Scout Hut has a long lease from the council. This Scout Hut is let under licence to Playgroups and Guides. 2022-23 2021-22 £’s £’s

Notes to the Accounts

Income
Income from Playgroup
Grants
Expenditure
Rent to LB of Enfield
Insurance
Bank Charges & Office costs
Net Surplus/(Deficit)		 6,000
2,000
8,000
447
1,532
10
1,989
6,011

The above Income & Expenditure Account and Statements of Assets and Liabilities were approved by the Trustees on the xxth July 2022 and signed on their behalf by:

Appendix 2

The Scout Association

Southgate District Scout Council

Registered Charity 303656

Constitution

This constitution describes the role, membership and operation of the Southgate District Scout Council, and the District Trustee Board.

Southgate District Scout Council

The Southgate District Scout Council is the body which has charity governance responsibility for Scouting in Southgate Scout District. The Trustee Board is accountable to the Scout Council.

District Scout Council membership

The members of the District Scout Council are:

all adult members of the Scout District. all adults with the following appointments in the Scout Groups in the District Group Scout Leader Deputy Group Scout Leader Group Trustee Board Chair Group Trustee Board Secretary Group Trustee Board Treasurer Section Leader Assistant Section Leader Group Active Support Manager all Explorers (including Young Leaders) members of the District Scout Network parents and carers of Explorers a representative of the District Troop Leadership Forum, selected from amongst the membership of the Forum the County Commissioner the County Trustee Board Chair The nominated members of the District Scout Council are other supporters appointed by the District Scout Council on the recommendation of the District Commissioner and the District Trustee Board. The number of nominated members must not exceed the actual number of elected members.

A nominated member of the District Scout Council must be appointed for a fixed period not exceeding three years. Subsequent reappointments are permitted.

Membership of Southgate District Scout Council ceases upon:

the resignation of the member; the dissolution of the Council;

the termination of membership by Headquarters following a recommendation by the County Trustee Board of Greater London North Scout Council.

Annual General Meeting

Southgate District Scout Council must hold an Annual General Meeting within six months of the financial year end to:

adopt (or re-adopt) the constitution of the District. note the dates of charity’s financial year

agree the number of members that may be elected to the Trustee Board agree the quorum for each of: meetings of the Scout Council meetings of the Trustee Board meetings of any sub-Committee

receive and consider the Trustees’ Annual Report and the annual statement of accounts prepared by the Trustee Board.

The accounts must have completed their examination by an appropriate auditor, independent examiner, or scrutineer.

The Trustees’ Annual Report and Accounts presented to the Scout Council must include the formal report prepared by the auditor, independent examiner, or scrutineer.

elect a Treasurer to the Trustee Board elect Trustees to the Trustee Board

approve the appointment (or re-appointment) of any Presidents or Vice Presidents appoint (or re-appoint) an auditor, independent examiner or scrutineer as required The Annual General Meeting of a District Scout Council must nominate representatives of the District Scout Council to represent the District on the County Scout Council.

The Trustee Board

The Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure the Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance, and provide effective support that helps other volunteers run the Scout programme that gives young people skills for life.

The Trustee Board must act in the charity’s best interests, acting with reasonable care and skill and take steps to be confident that:

b) the charity is operating compliant with POR, including effective management of the Key Policies listed in chapter 2.

d) there are sufficient resources (funds, people, property and equipment) available to meet the planned work of the District including delivery of the high quality programme and resource requirements of the training programme. e) the Scouts has a positive image in the local community

The Trustee Board members must themselves collectively:

a) develop and maintain a risk register, including putting in place appropriate mitigations

b) ensure that the charity’s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the charity

c) maintain and manage:

d) ensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the charity is properly protected and maintained

e) promote and support the development of Scouting in the local area.

f) ensure the appointment and management and operation of any sub committees, including appointing a Chair to lead the sub-committee

g) ensure that effective administration is in place to support the work of the Trustee Board

h) appoint any Administrators, Advisers and co-opted members of the Trustee Board

i) ensure transparency of operation, including:

j) take responsibility for adherence to Data Protection Legislation recognising that, dependent on circumstances, it will at different times act as a Data Controller and as a Data Processor

k) individually and collectively maintain confidentiality regarding appropriate Trustee Board business

l) provide any necessary support to the District Commissioner, when required, to assist the opening, change, merging or closing of Groups, Explorer Units, Scout Networks and Scout Active Support Units in the District

Southgate Distrirt Scout Council - Reg. Charity no. 303656 Incorne & Expenditure Acts for the year ended 31 March 2023 For the perlod from 01.04.22 to 31.03.23 Income & Expenditure Account Income Not* I 2022-23 20ZI-22 Distrlct Dlstrlct Subscrlptlon5 Group Subscriptions- Ca￿tatIOn Explorer Scouts Units Subscriptions Donatlons & Grants Fundraisin6- Explorers Jack Petchey. Oonations & Granis Note 5 41,581 19.734 39,568 14.761 Note 6 25,576 1,500 88.391 14,749 Sub Total 69.078 Olstrlcl Group Artlvltles District Youth (Scout, Cubs & Beaversl Activities Explorer Scout Unit Activities Network Duke of Edinbur8h Unit Peru Trip Income Badge Sales 1,331 72,323 41,010 2,240 969 2.540 78,435 3,424 45,403 Sub Total HQ & Investment IbKome Short Term Invèstment SeMce- Interest Property Rent Income Other 21 17,070 30 18.395 29,735 48.161 Sub Totsl 17,691 Total Income 184.517 162.641 P¥¢e lof7

Southgate District Scout Council - Reg. Charity no. 303656 Income & Expendlture Acts for the year ended 31 March 2023 For the perlod 01.04.22 31.03.23 Income & Expenditure Account Expenditure 2022-23 Dlstrlct 2021-22 Dlstrkt Youth ProBramme and Artivities Adult Support and leader traini District Youth Acifvities Explorer Scout Unit Artivities Explorer Fund Raising Activities Peru Trip Costs Badge Purchases 1,015 77,275 71 41,805 P4ote 6 Note 6 2,084 80,374 2,439 44,316 Sub Total Head quarters Expenses Capiiation Paid Scout Asso¢iatlon Capltatlon Pald by EX￿Orer Unlts Rent Nore 5 42,065 7,052 3.419 4.260 2,770 3,438 220 283 36 1,080 36,309 7.395 1,715 2,807 2.588 16,951 Note S Insurance Repairs and Maintenance Legal & Llcèntes Printin8 and Photocopying & Telephone AGM and Trustee e¥pen5es Cleanlng Donations Hardship Grants to Groups Nor• 8 70 799 721 Sub Total 64,621 69,354 Tot•1 Expendlturn 144.99S ,670 SurylusllDeficltl Noie 7 39.S21 4,972 Openin8 Resèrvès 205.885 156.911 2a17

Southgate Distrirt Scout Council - Reg. Charity no. 303656 Income & Expendlture Acts for the year ended 31 March 2023 For the p*rSod from 01.04.22 31.03.23 Statement of Asset5 and Liabilities at the end of the period Assets and Liabilities 2022-23 Olstrlrt 2021-22 Dlstrl¢t Bank & Cash Fuftds Bank Funds-HQ Scout Association Deposit 8ank Fund5-Network 6ank Funds-ESU Hatters 8ank Fund5-ESU Palmers Green 6ank Funds-ESU WHU 8ank Funds Scouts Bank Funds- Cubs & Beavers Bank-lst Southgate S¢out Group District Badges Account Total Bank & Cash Funds held 103,815 24.CK 1.661 76,544 12,267 S,921 216 2,318 25.952 95,881 24.000 1.661 61,014 6.308 2,376 216 2,350 21.164 252.693 214,970 other Mon¢iary Assets Loan to Groups Debtors & Prepayments Total Other Monetary A￿ts 88.581 88,581 44,338 44,338 Other Monetary Uab116tle5 Deferred Income & Deposlts Other Creditors Commitment- Peru Projert Commitment- Namlbia Prolect Total Monetary Liabllitles 74.285 14.880 838 5,866 95,868 44,767 1.954 838 5,866 53,424 Totsl N•t Ass•ts 245.406 204885 3017

Southgate District Scout Council - Reg. Charity no. 303656 Incorne & Expenditure Acts for the year ended 31 March 2023 For the perlod from 01.04.22 to 31.03.23 Statement of Assets and Liabilities at the end of the period DISTRICT RESERVES 2022-23 District 2021-22 Dlstrfct Unrestrlrted Reserves Southgate District Council- General Resef¥e Southgate Distrirt Council- 8uilding Contingenty Resèrve Hattefs General Reserve Palmers Green Reserve Winchmore Hlll Unit Network Distr5ct Scouts Reserve District Cub & Beaver Reserve 1st Southgate General Reserve 1st Southgate Building Conttn8enLy ResÈrvÈ 8ad8es Reserves 89,257 24.C#JO 77,148 11,751 4,246 1.661 216 2,318 23,243 10.0 85,848 24.000 51,296 6.308 2.376 1.661 216 2,350 20,264 10,000 Total Unrestr5cled Reserves DÈsS￿atd Rtsèrvs Hatters Designated General Fund Hatters International Furhd 243,840 204.318 1.566 1,566 Note 2 Tota Deslgnated Reser¥es 1.566 1.566 Total R•s•nMs 245.406 205wa Land & Buildin8s- Leasehold -Insured Value HQ Land & Buildin8s- Lea5ehold-Insured Value 1st SOUt￿ale Scoutlng Equlpment- Insured Value Badge Stock NotÈ 3 228.788 255,827 9.408 3,SlYJ 497,523 162.696 2CQ,000 9.408 3,374 375.478 Note 4 Not• 3 Total Non Monetary Awts Pylof7

Southgate Distrirt Scout Council - Reg. Charity no. 303656 Income & Expendlture Acts for the year ended 31 March 2023 For the perlod from 01.04.22 31.03.23 Notes to the Accounts Note I: Southgate District Scout Council 2022-23 2021-22 These accounts have been p￿pa￿d on an Income and expendtlure basis and are not Iniended to show a true and falrvlew. These Accounts report the Dlstrlct Headquarter Compllance. Trainln8 and Administrative Actlvlties, District Explorer Units. Network. Youn8 Leader and Duke of Edinbur8h Groups and District Att¢vities for Scout. Cubs and Bea¥er Groups in the Dlstrict. The Accounts also con501idates the Income and Expenditure of the closed SCO￿ 8roup Id South8ate Swut Group. Note Z: Hatters Internatlonal Fund 2022-23 2021.22 The Hatters Explorer unit are plannin8 an lfiternaiional Trip io Himal•y•s in 2022123. Deposits and Fundraising Act￿111e$ In relation to this event commenced durin8 2020121. Recelpts,. Donations. Grants. ContrSbutions & Fundraising in year Donations, Grants, Contributions & Fundraisin8 blf Contribution5- International Expedition 25.576 14.749 2S.576 14.749 Expendlture: Fundraising Expenses Fundraising Expenses Intèrnational Expedition Expenditure Transferred to Ifrornl General Reserves De51gnated Intematlonal Fund 25.576 14,749 Note 3: Dlstrlct HQ 2022-23 2021-22 The District's Ha * Redwood Close. StyAhgate is leased from Enfield Council under an agTetmtnt dated 3rd Septernber 2CIJ4, expirin8 3rd September 2024. The property is insured for £228,788. It is not likely ihe District will ever realise thls a$5et and any realisable value is uncertain. It is considered the expense of a valu•tion is not appropriate at this time. Note 4: 1st South8ate SCO￿ Group 2022-23 2021-22 The Assets and Liabilities of 1st Southgate SCO￿ Group ate the resposiblly of ihe Dlstrfct slnce the Scwt GfOUP has closed. The building is leased from Enfield Council. The property is insured for £225.827. It Is not likely the District will ever reBlise this a￿et and any realisable value 15 uncertain. It is conSide￿d the expense of a valuation is not appropriate at this time. Note 5 . Capitstlon 2022-23 2021-22 The Capitation Receipts and Paymenis are accounted for on a calendaryear basis. Capitation Contribution from District Groups Capltation Contribution from Explorer Groups for 34,329 7.253 32.173 7,395 Pa8eSof7

Southgate District Scout Council - Reg. Charity no. 303656 Income & Expendi￿re Arts for the year ended 31 March 2023 Forthe perlod from 01.04.22 to 31.03.23 Capitation Paid to GLN 136a091 Captltatlon Surplus for Dlstrirt Head Quarter Artivitles 3.259 2022-23 2021-22 Note 6 . Analysls of Grants, Donatlons & Fundralsln8 Actlvltles Durlng the perlod the Dlstrl¢t re¢elved Grants and Donallons as analysed below: Donatlons & Matched Fundlng Hatters ESU-Matched Fundin8 Hatters Fundralsing Attivities Covid Grants - London Borough of Enfleld Matched Fundlng PGU 25.576 14,749 27.735 25,576 42.485 Hatters ESU Fundraising ActSvities• Costs N•t Proceeds from FUndia￿nI Artlvltles l Grants 25.576 Note 7 . Analys1$ of Olstrfrt Net Surplus1( Deflclt) 2022-23 2021-22 Olstrlrt Hèad Quarters Capltation- Contrlbutlon from Group5 & ESU Head Quarters-lncome Head Quarters-office Costs Note S 14841 17,702 113,8091 3,259 42.115 123,9581 21.415 Dlstrlct ESU'S and Youth Act5vlty Accounts District Youth Activttie5 District-scouts Group Oi5trict- Cubs & Beavers Hatters Explorer Scout Unit Untt Red Barons Explorer Scout Unlt Winchmore Hlll Explorer Scout Unit 1321 25,8S2 5.443 1,870 33.133 286 19,439 541 1,281 1st Southgate Scout GrOu￿105ed youp Not¢ 9 2.979 6.011 Totsl Distrfct IncomÈllOefidtl Note 8: Analysls of Repairs & Maintenance 2022-23 2021-22 Hèad Quarters New Storeroom build costs Sundry & Equipment Renewals 16,550 401 3,438 Pa&e6of7

Sthatè Dlstrlrt Scout Cwndl . Reg. Charlty no. 303656 Inc4)me & Exp•￿Ilu￿ Acts for the y•ar•nded 31 M•rch 2013 Forth• yrlod Oi.OU2 JiA)J23 Thè First Soultrqaie 5¢tyA Group cloled •yl do•$ Ait ufid•rteYoLrthAdviIt￿. ¢10gxe. the xsets and n•bltts¢f th• iroup are thE ￿'￿TI￿. Thèkthrt Hut tsas a I￿ty lemt frtffithe rwndl. Wut Is IEt und Ikeno toplawwps and Guxlos. 2021-22 I￿orne Irom Plty8mup Gr•n¢s Ground Aem R•nt to L8 EnA•ld Insuf•n¢e 8•nk th•ry•s & (th L353 1.635 33 447 1.532 io H•dltyW•m•r. Aalrrf Cl*lr 4irL

Independent examiner's report on the accounts Independent Examiner's Report PP. Report to the trusteesl members of Southgate District Scout Council On accounts for the year ended 31 March 2023 Charity no (if any) 303656 Set out on pages 1to8 Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to= examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's ststement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 5 February 2025 Name: Stephanie Freeman Relevant professional qualification(s): FCA (ICAEW) IER February 2025