## **SOUTHGATE DISTRICT SCOUT COUNCIL** Annual General Meetin g ANNUAL REPORT April 2021 - March 2022 ## **2022 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL** **----- Start of picture text -----**
Meeting Tuesday 12.07.2022 Time: 19.30 – 20.30
Date:
Location
14 [th] Southgate, Green Road, Southgate
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1. Welcome & opening remarks by Hedley Warner 2. Private devotions 3. Apologies for Absence 4. Approve the minutes of the Annual General Meeting held on 13[th] July 2021 5. Matters arising from the minutes 6. To consider the adoption of the Annual Report 2021-2022 7. To consider the adoption of the Annual Statement of Accounts 20212022 (attached as Appendix 1 to the Annual Report) 8. To elect a District Secretary and Treasurer 9. To elect members of the Southgate District Scout Council to the District Executive Committee 10. To approve the District Commissioner’s nominations to the District Executive 11. Election of a District Scouter to represent the District on the County Scout Council 12. Election of the Independent Examiner of Accounts 13. The District Commissioner 14. Thank you and Close ## **Scout Association Registration Number 13608 Charity Registration 303656** ## **District Executive Committee Members for 2021/2022** Steve Smith District Commissioner Vacancy District Chairman Monica Sharma Joint District Secretary Clare Henderson Joint District Secretary Kieran Costello District Treasurer Sarah Brandi District Representative for Cubs Ian Lamb District Representative for Scouts Sam Rogers District Network Commissioner Callum Fellowes District Youth Commissioner Hedley Warner Appointments Advisory Committee Ann Moore Appointments Secretary Roger Gardner District Executive Committee Member Ruairi Faherty District Explorer Scout Commissioner Dan Ingle District Representative for Explorers **2020 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL DRAFT MINUTES** **----- Start of picture text -----**
Meeting Tuesday 13.07.2021 Time: 19.30 – 20.00
Date:
Location Zoom meeting
Present: 14 persons
Current Southgate District o Steve Smith: District Commissioner (DC)
Executive Committee: o Monica Sharma: Joint Secretary
o Ann Moore: District Appointments
Secretary
o Hadley Warner: District Appointments
Chairman
o Sarah Brandi: District Cub Representative
o Dan Ingle: District Explorers
Representative, Hatters Unit
o Roger Gardner, Committee member
6 [th] Southgate: o Hazel Miall, Assistant Cub Scout Leader
o Richard Ross, Scout Leader
o Paul Coleman, Scout Leader
14 [th] Southgate: o Brian Taylor, Scout Leader
o Martin Kjollesdal-Creasey, Cub Scout
Leader
22 [nd] Southgate: o Debbie Wilkins, Assistant Cub Scout Leader
o Chris Nagle, Scout Leader &
Greater London North o Andrew Donn, County Commissioner
County o Chris Foster, Assistant County
Commissioner, 14-25 year olds
District Appointment o Clive Lawrence
Advisory Committee
Apologies
Southgate District o Kieran Costello: Treasurer
Executive: o Clare Henderson: Joint District Secretary
o Ruairi Faherty: Explorer Scout
Commissioner, & Representative of Red
Barons unit
o Ian Lamb: Scout Representative & Badges
o Sam Rogers: District Network
Commissioner
o Callum Fellows: District Youth
Commissioner
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**No Agenda Item s** **----- Start of picture text -----**
1 Welcome
The District Commissioner formally opened the meeting and
welcomed everyone present.
As we have no formal Chair, Hedley Warner has agreed to act as
Chair for the AGM in order to guide us through the agenda
Steve noted that we were still without a Chair, and that we needed
to look at rectifying the matter
2. Private Devotions
Acting Chair asked for a moment contemplation for private
devotions.
3. Apologies
Acting chair noted apologies received for this evening.
4. Approve 2020 AGM Minutes.
The minutes of the last Annual General Meeting held on 17 [th]
November 2020 were accepted.
5 Matters Arising.
There were no matters arising.
6. Consider Adoption of 2021 Annual Report
Presentation from Executive Members
 Steve Smith – District Commissioner’s Report including listing all
those on this year’s Southgate District Roll of Honour awards of
Silver Wolf, Silver Acorn, Bar to the award for Merit, Award for
Merit, Chief Scout’s Commendation for Good Service
 Sarah Brandi, Beaver & Cub Section Report
 Steve Smith, Scout Section & badges Report (on behalf of Ian
Lamb)
 Dan Ingle, Explorer Report.
The Annual General Report was then accepted unanimously.
7 Consider Adoption of 2020 - 2021 Annual statement of
accounts.
Steve presented on behalf of Treasurer a brief summary of Annual
Accounts for 2020/21
Headline: Income up, Expenditure down, with a surplus of £67k in
comparison with 2020’s surplus of £7k.
The attendees unanimously adopted the accounts.
8. Members of the AGM accepted the nomination and election of the
following:
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Chairman – Will continue to seek a chairman Treasurer – Kieran Costello Joint secretary – Monica Sharma and Clare Henderson District Executive Committee – Ann Moore, Hedley Warner and Roger Gardiner District Commissioner Nominations – Sarah Brandi and Ian Lamb District Youth Commissioner -Callum Fellows District Scouter – Richard Berti Independent Examiner of Accounts – Stephanie Freeman 9. **District Commissioner:** Andrew Donn The District County Commissioner (DCC) said a few words. Thank everyone for their hard work. The only district in the county that increased their numbers. Covid drop was 14%, but compared to regional average drop of 25%, this was incredible and super impressive. With the 3[rd] largest in the Explorers raised £45k With camping back on the agenda hope the district has a good summer. Chris Nagle and Dan to name a few have been truly inspiring. Visited Vin Fleming in Manchester, to award him for 70[th] years’ service with the scouts. Vin has worked at district and county level for many years. Commended Steve Smith who has been with involved with the Scouts since 1975 and has also been inspiring to everyone. Awarded ‘Silver Wolf’. 10. Chris Foster invited to say a few words – thanked Steve Smith. Has changed the lives of 1000 young people during his time at Southgate District. Steve Smith invited to say a few words on receiving the Silver Wolf Award. Steve Smith thanked all 11. Attendees were once again thanked for attending The meeting ended at 8.32pm ## **CHAIR’S REPORT** ## **Steve Smith (in place of Chair)** Unfortunately, we still haven’t managed to find a District Chair. If you or anyone you know is interested in fulfilling this role, please contact me and we can discuss the role and what it entails. In order to ensure our business continued during last year we have continued with rotating the chair for each meeting to ensure we manage meetings and follow up on actions. Hedley Warner will once again take us through the AGM and we hope that when we meet next year we have filled the position. Thank you Hedley for guiding us through the meeting this year. ## **DISTRICT COMMISSIONER’S REPORT** ## **Steve Smith** Hello and welcome to the 2022 District AGM, It’s really good to be back in person, and to be able to speak face to face. You’ll see from my note below that there are areas where we’ve done really well – as well as a few where we’ve still got work to do. I think its worth starting this report with a by letting you know that over the pandemic lockdown period, the number of young people in our Groups and Units declined by about 14%. The average for our London Region was over 30% and by the last census, we were the only District in the County to recover, and report higher numbers than we did before the pandemic !! So **WELL DONE YOU �** . This was primarily down to all the hard work in all the Groups and Units- whether it be zoom calls, mail shots, multiple meetings etc etc. You were all fantastic – and it showed in the numbers – and we all know that statistics never lie!! **THANK YOU ALL.** I’d like to continue my thanks by calling out our District Executive – As is usual, we’ll elect them again tonight. Your Executive is a group of people who work behind the scenes, ensuring that the District is run properly, and that Leaders are properly trained so that our Young People can meet and enjoy their activities in the best conditions possible – the Executive also makes sure that I and the District Leaders stay the right side of the rules as well. I’d also like to include the AAC in my thanks – these folk interview new leaders and make sure that all the proper checks and procedures are followed so that our Young People are as safe as they can be, So **Thank You** , all of you, for all the time you spend helping the rest of us. Another person who works behind the scenes id Mike Moore – who looks after our District HQ and deals with all the maintenance and the Nursery – Thanks Mike for all you do. Thanks are due too, to the District team – to Sarah, Ian, Chris, Ruairi, Dan, Sam, Callum and Jon for continuing to provide massive support to all of the Sections within the District as well as organising (with help from others) the programme of District events.. As ever, I’d like to mention Hedley, who in addition to being our Training Manager and Chair of the AAC, also helps me out with innumerable tasks in the background, making my life much easier. So, **Thank You** Team (and all the other folk we co-opt during the various District events) for all for your countless hours of hard work, for organising District events right across our age ranges, for persuading and cajoling people to help you make our District events the success that the always are – Thank You All. I should also like to mention Andrew, our CC, my colleagues on the County Team, and my fellow DCs – again these folk support us here in Southgate, mostly in the background, helping us out when things get difficult – so thanks to them as well. District events have also been re-appearing during this year, right from Beavers, through Cubs, Scouts, Explorers and up to Network. Thanks to the various members of the District team and the many others who pitch in and make sure that these important events take place. As ever, if anyone has any ideas about a new event – or a change to an existing one, please do feel free to talk to you District Section lead – I’m sure they will happily receive new ideas and _constructive_ criticism As we see our Young People enjoying the various Group / Unit meetings and activities – you may well see individuals who stand out – maybe overcoming a challenge – or helping someone else to.. Why not nominate them for a Jack Petchey Award. Each year the District get awarded a number of these awards for young people aged from 11 to 18 – each one is worth £300 to the Group or Unit. Every year we seem to have to work extrordinarily hard to make sure we use our full allocation. There are also Leader awards as well, and these are worth up to £1000 each. Please consider applying for awards, it always surprises me that only a few of our Groups apply – after all, its not only recognition for the YP, its free money! Please speak to me if you need more information We actually managed to run our St Georges Day event at Tolmers this year – on a Saturday for a change as this was actually St Georges Day. The event was quite well supported, and there were many smiling faces as I walked around the site during the day. I know that we’ve used this format for the last few years, but the feedback I received was very positive. A known issue is that of getting the Explorers to attend – this is smack in the middle of preparing for important exams for many of them – and the activities are not really new for them – so again – lets have some constructive input please. The District Team works very hard, in conjunction the Section Scouters to deliver a good programme of District events and activities – some are well supported, some less so. As ever, I urge you all to give it a go – the Young People generally love them. If you can’t get leaders to support a team, please talk to the District team as we can sometimes help. As before, I would ask you all to look for opportunities for growth – and grab them with both hands. Some of you may know that we have a County Development Officer, James, and an Assistant Development Officer who are in place to help us with projects that will improve what we deliver and grow the County. If anyone out there has any interesting ideas for potential projects, please let me know and I can talk to our Exec and James about your idea and see if it can be included. One of the areas that we’ve not been very successful last few years is growing the District team. We still need an ADC for the Beaver Section, also someone to look after communications within the. District. I could also do with some help in the form of a Deputy, and of course we still need a new District Chair. This is something that I’m hoping James will be able to help us with. Finally, a massive **Thank You** to all of you out there in the Groups, Sections, and Units that make up our District – for all the extra work involved in recovering from the lockdowns and delivering high quality Scouting to the hundreds of young people in our care – it wouldn’t happen if wasn’t for **YOU** - so **Thank You** – each and every one of you for all your hard work, energy, enthusiasm and commitment to this great movement of ours Have a good year. Steve ## **BEAVER AND CUB SECTION REPORT** Sarah Brandi The Beaver Colonies continue to meet regularly and enjoy a range of activities. The last Annual Report closed on a ‘high’ as we had managed to hold a District Event, be it on Zoom, and this augured well for the future as SA had just put us on “Amber”. Most of The Packs started back to meeting ‘outdoors’ from April 2021 and by summer all were back and running more or less as per pre-pandemic. As we had been given the “Green Light” in June it was all systems go to arrange the 5-a-Side Football Competition. This we managed and it was held on 3[rd] October 2021 at Firs Farm. We had over 50 Cubs from 5 Packs taking part, pity not all the Packs joined us in this liberating event. It was great to see all these cubs enjoying themselves along with their parents, siblings and wider family members. All displayed exemplary behaviour and this included the parents! - it was a joyous afternoon in the sunshine with the odd very short shower. The winners of one of the 3 Trophies up for grabs were the 20[th] , 11[th] and 22[nd] . Following the success of the 5-a-Side we went on to hold Cub Trek 8 (mini Chiltern 20 – we do 8k) on 17[th] October 2021 which started and finished in Cuffley. We were overwhelmed by the response, 17 Teams registered to take part and all turned up....this meant over 80 Cubs took part. There were some teams of new Cubs, only just come up in September, but despite not knowing much about the map reading element of the competition thoroughly enjoyed the walk. The event was well received by both Cubs and Leaders who all wanted to do it again next year. We could not receive a better recommendation to carry on repeating this event. Winners were the 20[th] followed by the 22[nd] and then 20[th] again. The District Cub Leaders met on ‘ZOOM’ on 14[th] December 2021 to plan our programme of District event for next calendar year. Even though the meeting was on Zoom only 50% of Packs took advantage of joining and making their preferences known so those present got the events they wanted. The ones that fell within this report were The Chess Competition in February and The Swimming Gala in March 2022. The Chess Competition was held at the 11[th] HQ in Cockfosters, 46 out of the 52 registered turned up which was a good show. Six Packs took part and we had 13 teams of which a couple were scratch teams. The winners were the 14[th] , followed by the 11[th] and then the 11th/3rd Scratch Team made the3 top teams. We discovered chess was still very popular with some Cubs who are not necessarily “sporty”. The final event of this year was the Swimming Gala at Southgate Pool on 26[th] March 2022. We had 6 Packs take part who fielded 11 teams between them. Again this event went smoothly with the help of volunteers on poolside and we had results ready in plenty of time before the cubs left the pool to go home. For the first time we booked the pool for an extra 30 minutes so we would not be ‘chasing our tails’ to get finished. This turned out to be a very positive move as the cubs, at the end of swimming races ,had a 30 minute free-time swim in the pool which they thoroughly deserved for sitting patiently poolside till their races were called. All in all a very good time was had by all, the winners were the 14[th] followed by the 20th and then the 14[th] once more. It was a good year for the 14[th] and I am pleased to see them getting back to a more active role in our District Events. I cannot finish without giving our thanks to Chris Kennedy who arranges so many of our District Events, my input is slight compared to his. ## **SCOUT SECTION & BADGES REPORT** ## **Ian Lamb** Troops have been meeting regularly and weekend activities and events appear to be running well. However, nothing much has happened at district level partly because I have been focusing on getting my own troops back to full activities and partly because of lack of interest by other troops – as illustrated by the failure of the annual football competition to come to fruition on two occasions:- ## **Chiltern 20 16 October 21** The annual Chiltern 20 hiking competition was back in its usual form after the modified lockdown event, the only difference being that the meting was outdoors, at Braidwood Scout Activity Centre, instead of the usual indoor school venue being used. Entry numbers were down compared with prelockdown. Southgate scouts accounted for 7 of the 15 finishing teams in the junior competition and came from 3[rd] . 6[th] , 14[th] , 22[nd] , 23[rd] . Southgate scouts accounted for 8 of the 28 finishing teams in the senior competition and came from 3[rd] , 6[th] , 20[th] , 22[nd] , and 23[rd] . Note that if you look at the official results the teams from 20[th] are listed as 23[rd] , though you can tell the difference because of the numbers in the team names. ## **Football 20 March 2022** The original date in November 2021 was cancelled due to lack of interest. Despite multiple reminders of weeks and days before the new date, only one team committed to the event, with a few teams still thinking about it on the Wednesday before the Sunday of the competition. Cancellation was inevitable and we lost the payment for the event, which Powerleague had kindly carried over from the original date without demur. I had a complaint from one troop that the venue is in the ULEZ and parents with diesel cars would not be able to attend. Attempts will be made to revive the district scout programme next year. ## **EXPLORER REPORT** ## **Dan Ingle, and Ruairi Faherty** ## **Hatters Explorer Scout Unit** 2021-22 has been a great year with lots of change and food for thought, moving forwards. Some of that food has been vegan as we try to progress our sustainability policies that the Explorers have created, at other times the food has been pigeon, rabbit, and squirrel – you choose your favourite. We enjoyed some days out in July 2021, walking from Barnet to Golders Hill Zoo and back, campfires, kayaking and trying to find some normality before we got permission for as close to normal as possible, a summer camp. We enjoyed a lovely week in the Peak District with the Red Barons and Winchmore Hill ESUs, climbing, abseiling, caving, gorge walking, hiking and an obligatory visit to Alton Towers. With a tent per person and 400 covid tests packed in the minibus, it wasn’t your normal summer camp! In September we stayed outdoors and then in reduced numbers indoors as a precaution to see if we could manage 100 Explorers spread across venues or all outdoors (just in case bad news was on the horizon) and then moved to two main indoor venues early in 2022 once we decided that 3 venues were too much of a strain on the leader team. In this time, we started to use the 11[th] Southgate’s HQ in Cockfosters as one of our venues and we are extremely grateful to them for this – it has been voted the favourite venue of this slightly nomadic Explorer Unit. Being allowed to run residentials again came as a welcome relief. We spent a weekend in Poole enjoying water-based activities in September, some of our Explorers went to Snowdonia for a weekend in October and we had another residential in November to go climbing before 2021 was over. We also spent the day supporting the Chiltern 20, running the catering and a checkpoint. In January we turned our attention to Southern 50 training, but we also managed a weekend camp in the Peaks. In February we sent 5 teams to the Southern 50 and in March we had a weekend camp in Hertfordshire, travelling into London for a Monopoly Run day and an adventurous Nandos… We spent Brian’s birthday at Thorpe Park at the end of March and had 2 teams enter the actual Monopoly Run in April. The summer term always leads to Explorers’ attention turning to exams, so we had a one night residential in May to go and spend the following day jumping and climbing over inflatable obstacles in a lake. In June, we decided that exams were less important… a 4-day bank holiday MUST mean a good camp… so we went to Snowdonia for the Jubilee, enjoying the 4 Bs; bouldering, bouncing, boating and bimbling (walking, in one group’s case, an overnight expedition). Monday night programme highlight have been climbing nights at Stronghold, Kayaking at Phoenix, an activity evening at Gilwell and of course, Squirrel badge night. Our numbers rose again after a slight dip the year before, we now expect a slight drop again with lots at the older age limit and leaving us this summer. Finances are fairly strong but with a huge expedition next summer, we are looking to build reserves as much as possible. We have also made some decisions this year to be approved and implemented around subs. We are moving to monthly subs subscription and will be putting 10% of all subs in a formal fund to support members who cannot afford events and activities, to replace our informal approach of swallowing deficits in each camp. The haul of awards this year stands at 12 Chief Scout Platinum Awards and 5 Chief Scout Diamond Awards while we were extremely proud to see 3 former members at Windsor on St George’s Day as ‘new’ Queen’s Scouts. Speaking of the ‘big expedition’… we’re getting there… a lot is already in place but there is a chance that we will be limited to India only, not India and Nepal. Decisions will be made in August/September 2022. In the meantime, we have been talking to new and prospective members about where they want to go in the future which means that we now have some summer camp plans for 2026 in Tanzania that are at an early stage and we are exploring a potential trip to Morocco in the Easter of 2024, a trip that we hope to open to all 3 units. We’re looking forward to a big 2022 Summer Camp with Red Barons and Winchmore Hill ESU to Ireland! ## **Red Barons Explorer Scout Unit** This has been a great year for RBESU overall, with plenty going on for the Explorers to enjoy! We now have a relatively small number of Explorers – compared to the other Units and past times. However, there is a mix of age ranges and personalities that has gelled to become one proper cohesive Unit which is fantastic to be a part of. The leader team is starting to settle more into a constant fixture – with 3 main leaders plus brilliant support from a few others. This should be 4 main leaders by the start of September. This is also in tandem with a shift in programme running. We now split the programme to be run by certain leaders each week, which gives ownership and responsibility out to the entire team. The end of Summer Term in 2021 brought a visit to Golders Hill Park Zoo in Hampstead Heath with the Hatters and WHESU. We arrived via our own two feet, starting the hike from Totteridge and Whetstone station! For our Summer Camp, we visited the Peak District to take part in some climbing, abseiling, gore walking, caving, hiking, and a visit to Alton Towers! This was a brilliant effort by all involved, as we had to observe some rules to comply with COVID regulations. We all managed this – and were able to create some great memories. The start of the 2021/2022 academic year brought the return of Explorers. We made some authentic Guacamole in celebration of the famous day. During the International Day of Sign Language, we explored how to sign, as well as activities around hearing impairment. The Explorers made their own podcasts – in which I hope some of them get snapped up by Spotify! October brought an early Halloween party to shake things up, as well as some baking ventures which turned out delicious. Excitingly, Dan lent us his car as a patient – and the Explorers practised changing a car tyre – a very useful skill for those that know! We observed and respected Diwali, followed by Remembrance Day where the Explorers paid wonderful tribute to those related to both events. In what is becoming too typical (in the eyes of the Explorers at least!), the leaders dressed up for Princess Day with a Disney themed party. As it got colder, we made more fires and cooked on the open flames, as well as running around to keep warm. We had our traditional Christmas Meal at Rimini to round off the year in style. 2022 brought more of the same (thankfully) – Scouting! That, and Rubber Ducky Day to kick off the term, as well as cheesy tunes and food the following week. We then observed Holocaust Memorial Day, which was full of learning, as well as inspiration for all. For Lunar New Year, we made Gyozas, and had our very own American Country themed party! Food was requested by Explorers, so we made various kinds on open fires, trangias and traditional ovens – as many mediums as we could muster! Mocktails and a St. Patrick’s Day coin hunt was up next, before finishing the term exploring the LGBTQ+ community, when observing Transgender Day. To begin the Summer Term, we had a sleepover at the 6[th] HQ, followed by a walk to Alexandra Palace to go ice skating! Along the route, we stopped off for some fun at a small playground. Exciting, Toby was able to get us backstage at the Palace Theatre and we invested two Explorers on the stage at the famous old venue! The start of term proper, we took part in the advanced version of a Beaver badge evening – a Squirrel Badge version! After this came a pamper evening, followed by a Murder Mystery evening – I'm still not sure who the culprit was! We researched our new A Million Hands initiative, where we’re focusing on Better Mental Health For All. A trip to the park for some crafts and design work were followed by an international food evening. We most recently made some donuts and will be finishing of the term with some more park visits, food tasting surveys and a visit to the soft play centre! This will be capped off by a District Summer Camp to Northern Ireland and Ireland for 9 days which is sure to be fantastic! The Unit finances are in a healthy state. We have been focusing on building up our reserves during these unpredictable times, but we can now think about investing in some more assets. To go with this, we received a leadership Jack Petchey grant which will go towards camping and activity equipment, to be used by both the Unit, as well as the District Units. We look forward to another exciting year of Scouting – one which will hopefully bring fewer unforeseen events, and much, much more usual fun and development. ## **Winchmore Hill Explorer Scout Unit** What a year! Over 50 Explorers on the books, 30+ in attendance most weeks and someone has even stepped forward to be a leader. Rhys Stockton has been at every meeting since July 2021 and is now going to look at stepping up his appointment from Section Assistant. We now really need to work hard to build a team around Rhys to add to the support given by others on an ad hoc basis thus far. I won’t be attending more than one meeting per month from September 2022 which means that there will not only be a shortage of adults but also no section leader in place without some support to help Rhys through this process. In October, we had a weekend in Snowdonia, run and organised by the 3[rd] Southgate leader team. We joined the Hatters for lots of Southern 50 training in January (including a literal marathon day) and we entered two teams into the Southern 50 in February with another of our members forming a mixed unit team, too. There is a noticeable lack of residential activity and that is simply because we don’t have our own leader team with the time to run them. We hope that as we build a team around Rhys that this will start to change. Some of our members did enjoy volunteering at and supporting the District St George’s Day Activity Day and Promise Renewal, however. We’ve got 15 Explorers set to attend the Hatters’ Nighthawk Event that has been organised for July and the same number are attending this summer’s District Explorer Summer Camp in Ireland. Our programme highlights this year have been climbing, making mocktails, an impromptu yoga session and _I’m an Explorer, Get me out of here!._ The Explorers are starting to take more ownership in the programme and we have started to work through a plan to volunteer and support the local community, the Explorers have chosen to focus on mental health. We have no new platinum or diamond awards to announce at the moment but this will be very different next year as we have seen a huge increase in the number of our members enrolling for DofE. There was however, yet another former member of our Unit awarded DofE Gold and Queen’s Scout Award, a legacy of the expeditions run several years ago by the 3[rd] Southgate leader team. The Unit’s finances are in a slightly better place but are certainly suffering from a lack of fundraising activity and long-term planning. It is something that we need some support with and a plan to raise some funds outside of subs. We remain extremely grateful for the support shown by both the 5[th] and 3[rd] Southgate. ## **Young Leader Unit** It has been a very busy year for the Leader Unit. We continued to run training evenings once a month and we led 53 new Young Leaders through Module A. 46 of these Young Leaders went on to volunteer in Southgate, Enfield, Barnet and North London Scout District – so we really are the Young Leader training hub of GLN. Of these 46, there were 7 external to Scouting who have volunteered in Southgate for their DofE sections, 1 is a Young Leader only and the rest are all Explorer Scouts in Southgate or North London Scout District. Over the course of the last 12 months, we have delivered Modules A-K and delivered training to a total of 79 Explorers/Young Leaders. In addition to the Tuesday night delivery of Modules A-J, we have continued to deliver Module K as a full day 6-hour First Response courses. We have delivered 4 of these days and each session has been open and advertised to all Young Leaders and Explorers in GLN. We have been thrilled to award 4 Young Leader Belts over the last 12 months. ## **Special thanks go to the following Leaders, who help make Explorer Scouting in Southgate an incredible and rewarding experience for all the Explorers:** **----- Start of picture text -----**
Hannah Katharine
Aidan Joyce Broderick Broderick Rose Scott
Louis Sam Holder-
Alice Ward Jane Poole Wohlgemuth Lockheart
Brian Taylor Jemma Hey Carlo Rimini Steve Smith
Callum Fellows Jess Brown Mike Oberlander Toby Lindley
Daniel Ingle Jess Hember Nigel Kay Tom Smith
Gideon Elson Jess Partington Rhys Stockton
**----- End of picture text -----**
## **ADULT TRAINING** ## **Hedley Warner** ## **Wood Badges** I am very pleased to report that during this year, the following colleagues were awarded the Wood Badge: Debbie Wilkins Assistant Section Leader – Cub Scouts at the 22nd Southgate Neil Commons Deputy Group Scout Leader - at the 22nd Southgate Jayne Cookson Section Leader – Beaver Scouts at the 22nd Southgate Emma O’Neil Assistant Section Leader – Cub Scouts at the 22nd Southgate Jessica PartingtonAssistant Section Leader – Explorer Scouts at the Hatters ESU Many congratulations to you all and my gratefully thanks to the Training Advisers who assisted their colleagues with the validation of the modules. ## **County Training** Our County Training team, and especially Chris Nagle, are to be congratulated for the work that they have done with the adult training programme during this year. Following their tremendous efforts in providing training via zoom during the difficulties of last year, they have restarted face to face training, especially First Response as so many colleagues have needed to renew this mandatory training. ## **Training Requirements** The main issue this year has been ensuring that everyone is up to date with their training requirements. HQ has been sending out emails to all of us with reminders to renew our training, especially mandatory training. Thank you to those colleagues who have taken action following these emails and renewed their training either on line or in the case of First Response attending a course. Unfortunately, some have not responded to these emails resulting in restrictions to their role or in some cases suspension. I remind you all that we need to ensure that we complete our training requirements within the timescales, i.e. 5 months for ‘getting started’, three years for their Wood Badge and to renew Safety, Safeguarding and First Aid every three years. Finally, thank you all for supporting Southgate Scouts during this year. Enjoy your Scouting. Hedley Warner County Local Training Manager (Southgate) ## **Appendix 1** ## **Southgate District Scout Council Charity Number: 303656** ## **Annual Accounts For the Year ended 31 March 2022** ## **Treasurer’s Report for Southgate District Scout Council Year Ended 31 March 2022** ## **Background** As Treasurer my responsibilities have covered control of the bank accounts and monitoring district level activities to ensure that the assets of the Council are not being inappropriately depleted whilst facilitating the programme being implemented throughout the district. ## **Scope** The Council’s financial responsibilities encompass: Headquarters’ Compliance, Training and Administrative functions, the Explorer units which include Hatters, Winchmore Hill, and Red Barons (formerly Palmers Green), The Young Leaders unit, the Duke of Edinburgh unit, Network as well as District level activities for Groups based in the district. The accounts represent a consolidation of each of these activities. Further, under the Scout Association Rules, when a Scout Group closes, in terms of Youth Activity, the Assets and Liabilities of the Group are transferred to the District. Therefore, as from 1 April 2016 the Assets and Liabilities pf 1[st] Southgate Scout group have been transferred to the District. Although, the 1[st] Southgate group has ceased undertaking scouting activities, the group has a long lease from the Council for the Scout Hut which is licenced to a Playgroup and Guides & Brownies. These accounts report on the Income and Expenditure from the rental activity and maintenance of the property. ## **(Deficit)/Surplus** During the year the District received total income of £162,641 (2021: £130,747) and incurred expenditure of £113,670 (2021: £63,581) showing a surplus of £48,972 (2021: £67,166). As detailed in note 7 of the accounts, the Surplus of £48,972 arises as follows: ||**2022**||**2021**| |---|---|---|---| |District – HQ|£21,415||£35,389| |Cubs & Beavers|£286|£ -|| |Hatters|£19,439|£26,937|| |Winchmore Hill ESU|£1,281|£761|| |Red Barons ESU|£541|£935|| |1stSouthgate Scout|Grp£6,011|£3,146|| **Total £48,972 £67,166** The Hatters surplus includes c. £14,749 of fundraising monies in respect of the future Himalaya Expedition (2021: £17,255) The HQ has generated a surplus of £21,415 largely driven by the rental income under licence of the headquarters hut and Capitation surplus, and the receipt of £29,735 COVID 19 Funding in respect of the HQ and the 1[st] Huts from London Borough of Enfield, offset by building costs of £16,550 in respect of a new covered storage area at the headquarters. In general Explorer and Network Groups are self-funding and manage their own subscriptions and youth activities. ## **Reserves** The District Reserves are summarised in the Accounts. The Building Reserve is set aside so that monies are available for building repairs when necessary under the lease and any contingencies. Key reserves are shown below |HQ|Building Reserve|£24,000| |---|---|---| |HQ|General Reserve|£85,848| |1stSouthgate|Building Reserve|£10,000| |1stSouthgate|General Reserve|£20,264| |Red Barons ESU|General Reserve|£6,308| |Winchmore Hill ESU|General Reserve|£2,376| |Hatters ESU|General Reserve|£52,862| ## **Total** ## **£203,883** **Overall the District finances and the various youth activities are under control and managed tightly by the Leaders of the various sections.** **Kieran Costello FCCA 12[th] July 2022** ## **Southgate District Scout Council - Reg. Charity no. 303656** ## **Income & Expenditure Acts for the year ended 31 March 2022** **----- Start of picture text -----**
01.04 t 31.03
For the period from .21 o .22
Income & Expenditure Account
No
te 2021 2020
Income 1 -22 -21
Distri Distri
ct ct
£ £
Subscriptions
Not 39,56 30,69
Group Subscriptions - Capitation e 5 8 2
14,76 10,21
Explorer Scouts Units Subscriptions 1 7
Donations & Grants
Not 14,74 17,25
Fundraising- Explorers e 6 9 5
Jack Petchey, Donations & Grants 0 1,522
Sub 69,0 59,6
Total 78 84
District Group Activities
District Youth (Scout, Cubs &
Beavers) Activities 0 0
41,01 19,09
Explorer Scout Unit Activities 0 6
Network 0 0
Duke of Edinburgh Unit 969 600
Peru Trip Income 0 0
Badge Sales 3,424 427
Sub 45,4 20,1
Total 03 23
HQ & Investment Income
Short Term Investment Service - Interest 30 139
18,39 14,40
Property Rent Income 5 0
29,73 36,40
Other 5 0
Sub 48,1 50,9
Total 61 40
162, 130,
Total Income 641 747
Income & Expenditure Account
2021 2020
Expenditure -22 -21
Distri Distri
ct ct
**----- End of picture text -----**
**----- Start of picture text -----**
£ £
Youth Programme and Activities
Adult Support and leader training 0 0
District Youth Acitvities 71 0
41,80 13,80
Explorer Scout Unit Activities 5 3
Not
Explorer Fund Raising Activities e 6
Not
Peru Trip Costs e 6 0 0
Badge Purchases 2,439 410
Sub 44,3 14,2
Total 16 13
Head Quarters Expenses
Not 36,30 27,97
Capitation Paid Scout Association e 5 9 2
Not
Capitation Paid by Explorer Units e 5 7,395 5,609
Rent 1,715 2,902
Utilities 2,807 3,706
Insurance 2,588 2,510
Not 16,95
Repairs and Maintenance e 8 1 5,731
Legal & Licences 0 0
Printing and Photocopying & Telephone 70 63
AGM and Trustee expenses 799 314
Cleaning 721 561
Donations- Guide Association 0 0
Hardship Grants to Groups 0 0
Sub 69,3 49,3
Total 54 68
113, 63,5
Total Expenditure 670 81
No
te 48,9 67,1
Surplus/(Deficit) 7 72 66
156, 89,7
Opening Reserves 911 45
Closing 205, 156,
Reserves 883 911
Statement of Assets and Liabilities at the end of the period
2021 2020
Assets and Liabilities -22 -21
Distri Distri
ct ct
£ £
Bank & Cash Funds
95,88 74,07
Bank Funds-HQ 1 1
24,00 24,00
Scout Association Deposit 0 0
**----- End of picture text -----**
**----- Start of picture text -----**
Bank Funds-Network 1,661 1,661
61,01 32,92
Bank Funds-ESU Hatters 4 2
Bank Funds-ESU Palmers Green 6,308 5,767
Bank Funds-ESU WHU 2,376 1,095
Bank Funds Scouts 216 216
Bank Funds- Cubs & Beavers 2,350 2,064
21,16 15,83
Bank-1st Southgate Scout Group 4 3
District Badges Account
214, 157,
Total Bank & Cash Funds held 970 629
Other Monetary Assets
Loan to Groups 0 380
44,33 27,40
Debtors & Prepayments 8 0
44,3 27,7
Total Other Monetary Assets 38 80
Other Monetary Liabilities
44,76 20,19
Deferred Income & Deposits 7 5
Other Creditors 1,954 1,598
Commitment- Peru Project 838 838
Commitment- Namibia Project 5,866 5,866
53,4 28,4
Total Monetary Liabilities 24 96
205, 156,
Total Net Assets 883 911
2021 2020
DISTRICT RESERVES -22 -21
Distri Distri
ct ct
£ £
Unrestricted Reserves
85,84 64,43
Southgate District Council- General Reserve 8 3
24,00 24,00
Southgate District Council- Building Contingency Reserve 0 0
51,29 31,85
Hatters General Reserve 6 8
Palmers Green Reserve 6,308 5,767
Winchmore Hill Unit 2,376 1,095
Network 1,661 1,661
District Scouts Reserve 216 216
District Cub & Beaver Reserve 2,350 2,064
20,26 14,25
1st Southgate General Reserve 4 3
10,00 10,00
1st Southgate Building Contingency Reserve 0 0
Badges Reserves
Total Unrestricted 204, 155,
Reserves 318 347
Designated Reserves
**----- End of picture text -----**
**----- Start of picture text -----**
||||| |---|---|---|---| |Hatters Designated General Fund|1,566|1,566| |Not| |Hatters International Fund|e 2|0|0| |Tota Designated|1,56|1,56| |Reserves|6|6| |205,|156,| |Total Reserves|883|911| |Non Monetary Assets for| |Charity's Use| |Not|162,6|162,6| |Land & Buildings- Leasehold -Insured Value HQ|e 3|96|96| |Not|200,0|200,0| |Land & Buildings- Leasehold -Insured Value 1st Southgate|e 4|00|00| |Not| |Scouting Equipment- Insured Value|e 3|9,408|9,408| |Badge Stock|3,374|3,374| |375,|375,| |Total Non Monetary Assets|478|478| |Notes to the Accounts| |Note 1: Southgate District Scout Council| **----- End of picture text -----**
These accounts have been prepared on an income and expenditure basis and are not intended to show a true and fair view. These Accounts report the District Headquarter Compliance, Training and Administrative Activities, District Explorer Units, Network, Young Leader and Duke of Edinburgh Groups and District Activities for Scout, Cubs and Beaver Groups in the District. The Accounts also consolidates the Income and Expenditure of the closed scout group 1st Southgate Scout Group. **----- Start of picture text -----**
|||| |---|---|---| |2021|2020| |Note 2: Hatters International Fund|-22|-21| **----- End of picture text -----**
**----- Start of picture text -----**
|||| |---|---|---| |2021|2020| |Note 2: Hatters International Fund|-22|-21| |The Hatters Explorer Unit are planning an International Trip to Himalayas in 2022/23.| |Deposits and Fundraising Activities in relation to this event commenced during 2020/21.| |Receipts:|£|£| |14,7|17,2| |Donations, Grants, Contributions & Fundraising in year|49|55| |Donations, Grants, Contributions & Fundraising b/f| |Contributions - International Expedition|0| |14,7|17,2| |49|55| |Expenditure:| |Fundraising Expenses|0|0| |Fundraising Expenses|0|0| |International Expedition Expenditure|0| |14,7|17,2| |Transferred to (from) General Reserves|49|55| |Designated International Fund|0|0| **----- End of picture text -----**
## **Note 3: District HQ** The District's HQ at Redwood Close, Southgate is leased from Enfield Council under an agreement dated 3rd September 2004, expiring 3rd September 2024. The property is insured for £162,696. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time. ## **Note 4: 1st Southgate Scout Group** The Assets and Liabilities of 1st Southgate Scout Group are the resposibily of the District since the Scout Group has closed. The building is leased from Enfield Council The property is insured for £200,000. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time. |**Note 5 : Capitation**|**2021**
**-22**||**2020**
**-21**| |---|---|---|---| |The Capitation Receipts and Payments are accounted for on a calendar|year basis.||| |Capitation Contribution from District Groups for 2021|32,17
3||25,08
3| |Capitation Contribution from Explorer Groups for 2021|7,395||5,609| |Capitation Paid to GLN|-
36,30
9||-
27,97
2| |**Captitation Surplus for District HeadQuarter Activities**|**3,25**
**9**||**2,72**
**0**| |**Note 6 : Analysis of Grants, Donations &**
**Fundraising Activities**|**2021**
**-22**||**2020**
**-21**| |**During the period the District received Grants and Donations as**
**analysed below:**|||| |**Donations & Matched Funding**|||| |Hatters ESU -Matched Funding|0||500| |Hatters Fundraising Activities|14,74
9||17,25
5| |Covid Grants - London Borough of Enfeld|27,73
5||36,40
0| |Matched Funding PGU|0||1,022| ||**42,4**
**85**||**55,1**
**76**| |Hatters ESU Fundraising Activities- Costs|0||0| ||**0**||**0**| |**Net Proceeds from Fundrasing Activities/ Grants**|**42,4**
**85**||**55,1**
**76**| |**Note 7 : Analysis of District Net Surplus/( Defcit)**|**2021**
**-22**||**2020**
**-21**| |**Distrit Head Quarters**|||| |Capitation- Contribution from Groups & ESU
**No**
**te**
**5**|3,259||2,720| |Head Quarters-Income|42,11
5||44,95
6| |Head Quarters-Ofce Costs|(23,9
58)||(12,8
87)| ||**21,4**
**15**||**34,7**
**89**| |**District ESU's and Youth Activity Accounts**|||| |District Youth Activities|0||600| |District -Scouts Group|0||0| |District- Cubs & Beavers|286||0| |Hatters Explorer Scout Unit Unit|19,43
9||26,93
7| |Red Barons Explorer Scout Unit-incomplete|541|541|935| |---|---|---|---| |Winchmore Hill Explorer Scout Unit|1,281||761| ||**21,5**
**46**||**29,2**
**32**| |**1st Southgate Scout Group-closedgroup**
**No**
**te**
**9**|**6,01**
**1**||**3,14**
**6**| |**Total District Income/(Defcit)**|**48,9**
**72**||**67,1**
**66**| |**Note 8 : Analysis of Repairs & Maintenance**|**2021**
**-22**||**2020**
**-21**| |**Head Quarters**|||| |New Storeroom build costs|16,55
0||| |Sundry & Equipment Renewals|401||5,731| ||**16,9**
**51**||**5,73**
**1**| Equipment in the year to 31 March 2021 contained a new boiler installed in the HQ £3,490, and the installation of a new fire safety door £1,280. ## **Note 9: 1st Southgate Scout Group** The First Southgate Scout Group has closed and does not undertake Youth Activities. On closure, the assets and liabilties of the scout group are managed by the District. The Scout Hut has a long lease from the council. This Scout Hut is let under licence to Playgroups and Guides |||**2021**
**-22**||**2020**
**-21**| |---|---|---|---|---| |**Income**||||| |Income from Playgroup||6,000||6,000| |Grants||2,000||0| |||**8,00**
**0**||**6,00**
**0**| |**Expenditure**||||| |Ground Rent||||| |Rent to LB Enfeld||447||1,353| |Insurance||1,532||1,483| |Bank charges & Ofce costs||10||18| |||**1,98**
**9**||**2,85**
**4**| |**Net Surplus/(Defcit)**||**6,01**
**1**||**3,14**
**6**| |The above Income & Expenditure Account and Statements of Assets and Liabilities
were approved by the Trustees on the xxth July 2022 and signed on their behalf by||||| |||||| |**Signature**||||| |**Kieran Costello - Treasurer**||**Hedley**
**Warne**
**r-**
**Acting**
**Chair**||| The above Income & Expenditure Account and Statements of Assets and Liabilities were approved by the Trustees on the xxth July 2022 and signed on their behalf by |||||| |---|---|---|---|---| |**Signature**||||| ||||**Hedley**|| ||||**Warne**|| ||||**r-**|| ||||**Acting**|| |**Kieran Costello - Treasurer**|||**Chair**|| Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 For the perrod from 01.04.21 to 31.03.22 Income & Expenditure Account Income 14)te I 2021-22 2020-21 District District Subs¢riptrons Group Subscriptions- Capitation ExplorerScout5 Units Subscriptions Donations& Grants Fundraising- Explorers Jack Petchey. Donations& Grants Note5 39.568 14.761 30.692 10,217 Note6 14,749 17,255 1,522 59,684 SubTotal 69.078 DFStrFCt GroypActivities District Youth Iscout, Cubs & Be3veTsIActivities Explorerscout Unit Activities Network Dukeof Edinburgh Unit Peru Trip Income BadgeSale5 41,010 19,096 969 600 3.424 45,403 427 20,123 Sub Total HQ & Investment Income Short Term Investment Service- Interest Propty Rent Income Other 30 18.395 29,735 48.161 139 14,400 36,400 50.940 SubTotar Total Income 162.641 130,747 Page l of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 Income & Expenditure Account Expenditure 2021-22 2020-21 Distrirt Dlstrlct Youth Programme and Activitie5 Adult Support and leader training District Youth Acitvitie5 Explorer SCo￿t Unit Activithe5 Explorer Fund RaisingActivities Peru Trip C05t5 Badge Purchases 71 41,805 13.803 Note6 Note6 2,439 44316 410 Sub Tot 14.213 Head Quarters Expenses Capitation Paid Scout Association Capitation Paid by Explorer Units Rent Utilitie5 Insurance Repair5 and Maintenance Legal & Licences Printing and Photocopying& Tdephone AGM andTrustee expenses Cl&ning DonatiOllS- GuideA550ciation Hardship Grantsto Groups Note5 Notes 36,309 7.395 1,715 2,807 2,588 16.951 27.972 5,609 2.902 3.706 2.510 S.731 Note8 70 799 721 63 314 561 SubTot 69,354 49.368 Total Expenditure 113,670 63.581 SurplusllDeficitl Note 7 48,972 67.166 OpèningResér¥Ès 156.911 89.745 Closing Rese￿$ 205A83 156.911 P4e2 of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 Statement of Assets and Liabilities at the end of the period to 31.03.22 se san ia ies 2021-22 District 2020-21 District Bank & Cash Funds Bank Fund5-HQ Scout Association Deposit Bank Fund5-Network Bank Fvnds-ESU Hatter5 Bank Funds-ESU Palm￿$ Green Bank Funds-ESU WHU Bank Funds Scouts Bank Funds-Cubs& Beav¥s Bank-lst Southgatescout Group District 8adgesAccount Total Bank& Cash Fundsheld 95.881 24,000 1.661 61,014 6.308 2,376 216 2.350 21,164 74,071 24.000 1,661 32,922 5.767 1,095 216 2,064 15.833 214.970 157.629 Other Monetsry Assets Loan to Groups Debtors & Prepayments Total Other MonetaryAs*ts 380 27.400 27.780 44.338 44.338 Other Monetsry LlablllWe$ DeferrLYl Income & Deposits Other Creditors Commitment- Peru Projett Commitment- Namibia Project Total Monetary Liabilities 44,767 1.954 838 5.866 53.424 20,195 1,598 838 5.866 28,496 Total Net Assets 205.883 156.911 Page 3 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 DISTRICT RESERVES 2021-22 Distrirt 2020-21 Distrirt Unrestricted Re5er¥es Southgate Di5trtct Council-General Reserve Southgate District Council- BuildtngContin8wcy Re5wve Hatt￿$ General R￿erve Palrners Green Reserve Winchmore Hill Unit Network District Scout5 Reserve District Cub & ￿￿4Ver Re5erye 1st SouthgateGener81 Reserve 1st Southgate Building Contingency Reserve Badges Rwves 85.848 24,000 51.296 6.308 2.376 1.661 216 2,350 20.264 10,000 64,433 24.000 31.858 5,767 1.095 1.661 216 2.064 14,253 10.000 Total ￿n￿stricted Re*r¥es 204,318 155.347 Designated Reseryes Hatters Designated General Fund Hatters International Fund 1,566 1.566 Note2 Tota De*gnated Reser¥es 1,566 1.566 Total Reserves 205.883 156,911 Non Monelary As$ets for Charity¥ Use Lalld & Buildings- Leasehold-In5ured Value HQ Land & Buildings- Leasehold-lnsured Value Istsouthgate Scoutin8 Equipment- Insured Value Badgestock Note3 Note4 Note3 162,696 21X>,000 9,408 3,374 375,478 162,696 200.000 9,408 3.374 375.478 Total Non Monewknets Py4of8 Southgate District Scout Council - Reg. Charity no. 303656 In¢ome & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 Notes to the Accounts Nrte I: 5￿thgate District Sc(*rt C(KwKil These accounts have been prepared on an and expenditvre basis and are not nlended to show a tnje and fairy￿w. These Accounts report the tAstFict Headquarter Cory)tianr£, Training and AdrnBtratwe ActNTties, DBtrict Expbrer Units. NeI￿1[k. Young Leader and Duke of EdinbU￿h Groups and Lhstitt AthrtEs lor Seout, Cubs and Beaver Groups in the &"strict. The A(xounts also ￿nSOl1datEs the In(X)￿￿ and Expenditure of the thsed su)ut grDup 1st Southgat8 Scout G￿Up. Note 2: Hatters International Fund 2021-22 2020-21 The Hatters Explorer Uni£ are pL2nn#ig an IntematK*nal Trip to 2022123. Deposts and FundraNng AciNrtEs in reL4tK)n to this event commenced during 2020121. Receipts: Donations, Grants. Contribution5 & Fundraising in year Donations, Grants, Contributions & Fundraising blf Contributions-Intern*ional Expedition 14.749 17.255 14.749 17.255 Expenditure: Fundraising Expenses Fundraising Expenses International Expedition Exp￿dit￿re Transf¥red to lfromlGeneral Reserves Dèsign*ed Intemationa Fund 14.749 17.255 Note 3: District HQ The th"strict's HQ at RedvKJod Cbse. Southgate ts kased Irom Enftkj Councd un¢Jer an ag￿e￿￿nt dated 3rd September 2004, 8xpiring 3rd September 2024. The property ts insured lor £162,696. It ig not ￿kety the L)tstitt tr￿r ￿aItse this assèt and any T8alisable valu8 uncertain. It ￿ congdered the expense of a valuatKJn 6 not approprBte at this tR)E. Note 4: 1st SI￿rtI￿ate Scout GYrM) The Assets and Lkgbllf£￿s of 1st Southgate Sryjut Group are the respos*Jity of the tAStr￿1 since the Srxjut Group has closed. The buildillg is leased fTDm EnfEkl Counal The prDperty ￿SU￿1 for£200.000. It not Ikety the District wll ever r881w this asset and any real￿ab￿ value is uncertain. It ￿ COnSKlerpd the expense ol a v8luatK)n ￿ not apprDpriate at th￿ titrE. Page5 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expendlture Acts for the year ended 31 March 2022 Forthe period from Note 5 . Captstion 01.04.21 io 31.03.22 2021-22 2020-21 Thè Caprtation Re￿Ipts and Pay￿￿nts are aC￿U￿ted foron a rn18ndar year basis. Capitation Contribution from Distrsct Groupsfor 2021 Capitation Contribution from EXplOr￿Groupsf0r 2021 Capitation Paid to GLN 32.173 7,395 136,3091 25.083 5,609 127.9721 Captitatlon Surplushr Di5trirt Meal Qu¥lerActi¥itiès 3.259 2.720 Note 6: Analysis of Grants, Donations & FwKtrais•￿ Aclivities 2021-22 2020-21 Durlngthe period the txstrict received Grantsand Donalion5a5anay*d belty*: tionations& Matched Funding Hatters ESU-Matched Funding Hatters FundraisingActiviti Covid Grant5 - London Borough of Enfield Matched Funding PGU 500 17,255 36,400 1,022 55.176 14.749 27,735 42.485 H3tters ESU FundraisingActivities-Costs Net Proceedsfrom FundrnsbngAclivbtiesl G￿ts 42,485 55.176 Page6 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure A¢ts for the year ended 31 March 2022 Forthe period from Nots 7 . Analysis of District Net S￿￿uSI( Deficit) 01.04.21 to 31.03.22 2021-22 2020-21 Dlstrlt He￿1 Quarters Capitation- Contribution frorn Groups & ESU Head Quarters-lncome Head QUart￿S-OfficeCOStS Note 5 3.259 42.115 123,9581 21,415 2,720 44,956 112.8871 34.789 District Esu'sznd Youth Activity Attounts District Youth Activities District-scouts Group District-cubs & Beavers Hatters Explorer Scout Unit Unit Red Barons EKplorw Scout Unit4ntomplete Wtnchmore Hill Explorer Scout Unit 600 286 19.439 541 1.281 21,546 26.937 935 761 29,232 1st Southgatè Scout 6roupclo*d 8roup pknte 9 6,011 3.146 Tot4 Distri¢t In¢omÈllDeficitl 48.972 67.166 Note 8: Analysis of Repair5 & Mairrten• 2021-22 2020-21 Head Quarters New5toreroom build costs Sundry & Equipment Renewa15 16.550 401 5,731 5.731 16.951 eins Equtpmwt in theyear to 31 March 2021 tontainej a new boilw Install￿ in the H £1.280. ,an ation of a new resa oor Page7of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for th8 year erKled 31 March 2022 Forthe period from Note 9: tst Swth8ate Scout Grow) 01.04.21 to 31.03.22 TheFirst Southg3teScout Group has tlosed and doe5 not undwtakeyouth Activitie5. (kn closure. theassets and liabiltie50f thescout group are managed by theDistrict. TheScDut Hut ha5a long leasefrom thecouncil. Thigscout Hut 15 let under licenceto PlaYBfoups 3nd Guide5 2021-22 2020-21 Incomè Incomefrom Playgroup Grants 6,1)00 2,000 6.000 6,000 Expenditure Ground Rent Rentto LB Enfield Insurance Bank charges & Officecosts 447 1.532 io 1,989 1.353 1.483 18 2,854 Net5urplusllDeficitl 6.011 3.146 The atrx)ve Income & Expendrture kcounl and State[r￿lts ofAssets 3¥vJ LHblitEs were aFyroved by the Trustees on IhelAih ju￿ 2022 and svjned on fher behatf by Signaturè Kieran Costello- Treasurer Hedle Warner- Actin Chair Page8 of8 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Southgate District Scout Council On accounts for the year ended 31 Marth 2022 Charity no (rfany) 303656 Set out on pages 1to8 Respective The chanvs trustees are responsible for the preparation of the acGounts. responsibilities of The chanty's trustees consider that an audti is not required for this year trustees and examiner under section 144 of the Charitses Ad 2011 {the Charittes Act) and that an indeFEndenl examinati￿ is needed. It is my responsibilty to". examine the accounis uryjer section 145 of the Chartties Act. to follow the pr￿dureS laid down in the general Directions given by the Charity Commission (urnler section 145{5)(b) of the Charities Act, and to state whelher particular matters have come to my attention. Basis of independent My examination was carried out in ￿0[￿an￿ wth general Directions given examinefs statsment by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the a￿ountS presented wtth those records. It also includes consideration of any unusual items or dÉsdosures in the accounts and seeking explanations from the trustees concerning any suth matter5. The wocedures undertaken do not provide all the eV￿ence that would be required in an audit, and consequently no opinion is given as to vthether the accounts present a Irue and fairf view aThJ the report is limit￿ to those matters set out in the statement below. Independent In conne(*ion with my examination. no matter has wne to my attention examinerfs statement 1. which gives me reasonable cause to beI￿ve that in, any material respect, the requiremerts.. to keep accoU￿5￿j rec￿ts in accordan￿ wilh section 130 of the Charities Act; and to prepare accounts which accord with the acGounting records and comply with the accounting requirements of the Charrties Act have not been met". or 2. to which. in my opinion. attention should be dra￿ in order to enable a proper understanding of the accounts to be reached. Signed: 27 January 2023 Name: Stephanie Freeman Relevant professional qualificationls) or body (if any): FCA (ICAEW) IER January 2023 Address: 102 Kenilworth Road Edgware Middlesex HA8 8XD Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER January 2023 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 For the perrod from 01.04.21 to 31.03.22 Income & Expenditure Account Income 14)te I 2021-22 2020-21 District District Subs¢riptrons Group Subscriptions- Capitation ExplorerScout5 Units Subscriptions Donations& Grants Fundraising- Explorers Jack Petchey. Donations& Grants Note5 39.568 14.761 30.692 10,217 Note6 14,749 17,255 1,522 59,684 SubTotal 69.078 DFStrFCt GroypActivities District Youth Iscout, Cubs & Be3veTsIActivities Explorerscout Unit Activities Network Dukeof Edinburgh Unit Peru Trip Income BadgeSale5 41,010 19,096 969 600 3.424 45,403 427 20,123 Sub Total HQ & Investment Income Short Term Investment Service- Interest Propty Rent Income Other 30 18.395 29,735 48.161 139 14,400 36,400 50.940 SubTotar Total Income 162.641 130,747 Page l of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 Income & Expenditure Account Expenditure 2021-22 2020-21 Distrirt Dlstrlct Youth Programme and Activitie5 Adult Support and leader training District Youth Acitvitie5 Explorer SCo￿t Unit Activithe5 Explorer Fund RaisingActivities Peru Trip C05t5 Badge Purchases 71 41,805 13.803 Note6 Note6 2,439 44316 410 Sub Tot 14.213 Head Quarters Expenses Capitation Paid Scout Association Capitation Paid by Explorer Units Rent Utilitie5 Insurance Repair5 and Maintenance Legal & Licences Printing and Photocopying& Tdephone AGM andTrustee expenses Cl&ning DonatiOllS- GuideA550ciation Hardship Grantsto Groups Note5 Notes 36,309 7.395 1,715 2,807 2,588 16.951 27.972 5,609 2.902 3.706 2.510 S.731 Note8 70 799 721 63 314 561 SubTot 69,354 49.368 Total Expenditure 113,670 63.581 SurplusllDeficitl Note 7 48,972 67.166 OpèningResér¥Ès 156.911 89.745 Closing Rese￿$ 205A83 156.911 P4e2 of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 Statement of Assets and Liabilities at the end of the period to 31.03.22 se san ia ies 2021-22 District 2020-21 District Bank & Cash Funds Bank Fund5-HQ Scout Association Deposit Bank Fund5-Network Bank Fvnds-ESU Hatter5 Bank Funds-ESU Palm￿$ Green Bank Funds-ESU WHU Bank Funds Scouts Bank Funds-Cubs& Beav¥s Bank-lst Southgatescout Group District 8adgesAccount Total Bank& Cash Fundsheld 95.881 24,000 1.661 61,014 6.308 2,376 216 2.350 21,164 74,071 24.000 1,661 32,922 5.767 1,095 216 2,064 15.833 214.970 157.629 Other Monetsry Assets Loan to Groups Debtors & Prepayments Total Other MonetaryAs*ts 380 27.400 27.780 44.338 44.338 Other Monetsry LlablllWe$ DeferrLYl Income & Deposits Other Creditors Commitment- Peru Projett Commitment- Namibia Project Total Monetary Liabilities 44,767 1.954 838 5.866 53.424 20,195 1,598 838 5.866 28,496 Total Net Assets 205.883 156.911 Page 3 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 DISTRICT RESERVES 2021-22 Distrirt 2020-21 Distrirt Unrestricted Re5er¥es Southgate Di5trtct Council-General Reserve Southgate District Council- BuildtngContin8wcy Re5wve Hatt￿$ General R￿erve Palrners Green Reserve Winchmore Hill Unit Network District Scout5 Reserve District Cub & ￿￿4Ver Re5erye 1st SouthgateGener81 Reserve 1st Southgate Building Contingency Reserve Badges Rwves 85.848 24,000 51.296 6.308 2.376 1.661 216 2,350 20.264 10,000 64,433 24.000 31.858 5,767 1.095 1.661 216 2.064 14,253 10.000 Total ￿n￿stricted Re*r¥es 204,318 155.347 Designated Reseryes Hatters Designated General Fund Hatters International Fund 1,566 1.566 Note2 Tota De*gnated Reser¥es 1,566 1.566 Total Reserves 205.883 156,911 Non Monelary As$ets for Charity¥ Use Lalld & Buildings- Leasehold-In5ured Value HQ Land & Buildings- Leasehold-lnsured Value Istsouthgate Scoutin8 Equipment- Insured Value Badgestock Note3 Note4 Note3 162,696 21X>,000 9,408 3,374 375,478 162,696 200.000 9,408 3.374 375.478 Total Non Monewknets Py4of8 Southgate District Scout Council - Reg. Charity no. 303656 In¢ome & Expenditure Acts for the year ended 31 March 2022 Forthe period from 01.04.21 to 31.03.22 Notes to the Accounts Nrte I: 5￿thgate District Sc(*rt C(KwKil These accounts have been prepared on an and expenditvre basis and are not nlended to show a tnje and fairy￿w. These Accounts report the tAstFict Headquarter Cory)tianr£, Training and AdrnBtratwe ActNTties, DBtrict Expbrer Units. NeI￿1[k. Young Leader and Duke of EdinbU￿h Groups and Lhstitt AthrtEs lor Seout, Cubs and Beaver Groups in the &"strict. The A(xounts also ￿nSOl1datEs the In(X)￿￿ and Expenditure of the thsed su)ut grDup 1st Southgat8 Scout G￿Up. Note 2: Hatters International Fund 2021-22 2020-21 The Hatters Explorer Uni£ are pL2nn#ig an IntematK*nal Trip to 2022123. Deposts and FundraNng AciNrtEs in reL4tK)n to this event commenced during 2020121. Receipts: Donations, Grants. Contribution5 & Fundraising in year Donations, Grants, Contributions & Fundraising blf Contributions-Intern*ional Expedition 14.749 17.255 14.749 17.255 Expenditure: Fundraising Expenses Fundraising Expenses International Expedition Exp￿dit￿re Transf¥red to lfromlGeneral Reserves Dèsign*ed Intemationa Fund 14.749 17.255 Note 3: District HQ The th"strict's HQ at RedvKJod Cbse. Southgate ts kased Irom Enftkj Councd un¢Jer an ag￿e￿￿nt dated 3rd September 2004, 8xpiring 3rd September 2024. The property ts insured lor £162,696. It ig not ￿kety the L)tstitt tr￿r ￿aItse this assèt and any T8alisable valu8 uncertain. It ￿ congdered the expense of a valuatKJn 6 not approprBte at this tR)E. Note 4: 1st SI￿rtI￿ate Scout GYrM) The Assets and Lkgbllf£￿s of 1st Southgate Sryjut Group are the respos*Jity of the tAStr￿1 since the Srxjut Group has closed. The buildillg is leased fTDm EnfEkl Counal The prDperty ￿SU￿1 for£200.000. It not Ikety the District wll ever r881w this asset and any real￿ab￿ value is uncertain. It ￿ COnSKlerpd the expense ol a v8luatK)n ￿ not apprDpriate at th￿ titrE. Page5 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expendlture Acts for the year ended 31 March 2022 Forthe period from Note 5 . Captstion 01.04.21 io 31.03.22 2021-22 2020-21 Thè Caprtation Re￿Ipts and Pay￿￿nts are aC￿U￿ted foron a rn18ndar year basis. Capitation Contribution from Distrsct Groupsfor 2021 Capitation Contribution from EXplOr￿Groupsf0r 2021 Capitation Paid to GLN 32.173 7,395 136,3091 25.083 5,609 127.9721 Captitatlon Surplushr Di5trirt Meal Qu¥lerActi¥itiès 3.259 2.720 Note 6: Analysis of Grants, Donations & FwKtrais•￿ Aclivities 2021-22 2020-21 Durlngthe period the txstrict received Grantsand Donalion5a5anay*d belty*: tionations& Matched Funding Hatters ESU-Matched Funding Hatters FundraisingActiviti Covid Grant5 - London Borough of Enfield Matched Funding PGU 500 17,255 36,400 1,022 55.176 14.749 27,735 42.485 H3tters ESU FundraisingActivities-Costs Net Proceedsfrom FundrnsbngAclivbtiesl G￿ts 42,485 55.176 Page6 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure A¢ts for the year ended 31 March 2022 Forthe period from Nots 7 . Analysis of District Net S￿￿uSI( Deficit) 01.04.21 to 31.03.22 2021-22 2020-21 Dlstrlt He￿1 Quarters Capitation- Contribution frorn Groups & ESU Head Quarters-lncome Head QUart￿S-OfficeCOStS Note 5 3.259 42.115 123,9581 21,415 2,720 44,956 112.8871 34.789 District Esu'sznd Youth Activity Attounts District Youth Activities District-scouts Group District-cubs & Beavers Hatters Explorer Scout Unit Unit Red Barons EKplorw Scout Unit4ntomplete Wtnchmore Hill Explorer Scout Unit 600 286 19.439 541 1.281 21,546 26.937 935 761 29,232 1st Southgatè Scout 6roupclo*d 8roup pknte 9 6,011 3.146 Tot4 Distri¢t In¢omÈllDeficitl 48.972 67.166 Note 8: Analysis of Repair5 & Mairrten• 2021-22 2020-21 Head Quarters New5toreroom build costs Sundry & Equipment Renewa15 16.550 401 5,731 5.731 16.951 eins Equtpmwt in theyear to 31 March 2021 tontainej a new boilw Install￿ in the H £1.280. ,an ation of a new resa oor Page7of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for th8 year erKled 31 March 2022 Forthe period from Note 9: tst Swth8ate Scout Grow) 01.04.21 to 31.03.22 TheFirst Southg3teScout Group has tlosed and doe5 not undwtakeyouth Activitie5. (kn closure. theassets and liabiltie50f thescout group are managed by theDistrict. TheScDut Hut ha5a long leasefrom thecouncil. Thigscout Hut 15 let under licenceto PlaYBfoups 3nd Guide5 2021-22 2020-21 Incomè Incomefrom Playgroup Grants 6,1)00 2,000 6.000 6,000 Expenditure Ground Rent Rentto LB Enfield Insurance Bank charges & Officecosts 447 1.532 io 1,989 1.353 1.483 18 2,854 Net5urplusllDeficitl 6.011 3.146 The atrx)ve Income & Expendrture kcounl and State[r￿lts ofAssets 3¥vJ LHblitEs were aFyroved by the Trustees on IhelAih ju￿ 2022 and svjned on fher behatf by Signaturè Kieran Costello- Treasurer Hedle Warner- Actin Chair Page8 of8 Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Southgate District Scout Council On accounts for the year ended 31 Marth 2022 Charity no (rfany) 303656 Set out on pages 1to8 Respective The chanvs trustees are responsible for the preparation of the acGounts. responsibilities of The chanty's trustees consider that an audti is not required for this year trustees and examiner under section 144 of the Charitses Ad 2011 {the Charittes Act) and that an indeFEndenl examinati￿ is needed. It is my responsibilty to". examine the accounis uryjer section 145 of the Chartties Act. to follow the pr￿dureS laid down in the general Directions given by the Charity Commission (urnler section 145{5)(b) of the Charities Act, and to state whelher particular matters have come to my attention. Basis of independent My examination was carried out in ￿0[￿an￿ wth general Directions given examinefs statsment by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the a￿ountS presented wtth those records. It also includes consideration of any unusual items or dÉsdosures in the accounts and seeking explanations from the trustees concerning any suth matter5. The wocedures undertaken do not provide all the eV￿ence that would be required in an audit, and consequently no opinion is given as to vthether the accounts present a Irue and fairf view aThJ the report is limit￿ to those matters set out in the statement below. Independent In conne(*ion with my examination. no matter has wne to my attention examinerfs statement 1. which gives me reasonable cause to beI￿ve that in, any material respect, the requiremerts.. to keep accoU￿5￿j rec￿ts in accordan￿ wilh section 130 of the Charities Act; and to prepare accounts which accord with the acGounting records and comply with the accounting requirements of the Charrties Act have not been met". or 2. to which. in my opinion. attention should be dra￿ in order to enable a proper understanding of the accounts to be reached. Signed: 27 January 2023 Name: Stephanie Freeman Relevant professional qualificationls) or body (if any): FCA (ICAEW) IER January 2023 Address: 102 Kenilworth Road Edgware Middlesex HA8 8XD Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER January 2023