## **SOUTHGATE DISTRICT SCOUT COUNCIL** Annual General Meetin g ANNUAL REPORT April 2020 - March 2021 ## **2021 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL** **----- Start of picture text -----**
Meeting Tuesday 13.07.2021 Time: 19.30 – 20.30
Date:
Location
Zoom
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1. Welcome & opening remarks by Hedley Warner 2. Private devotions 3. Apologies for Absence 4. Approve the minutes of the Annual General Meeting held on 17[th] November 2020 5. Matters arising from the minutes 6. To consider the adoption of the Annual Report 2020-2021 7. To consider the adoption of the Annual Statement of Accounts 20202021 (attached as Appendix 1 to the Annual Report) 8. To elect a District Secretary and Treasurer 9. To elect members of the Southgate District Scout Council to the District Executive Committee 10. To approve the District Commissioner’s nominations to the District Executive 11. Election of a District Scouter to represent the District on the County Scout Council 12. Election of the Independent Examiner of Accounts 13. The District Commissioner 14. Thank you and Close ## **Scout Association Registration Number 13608 Charity Registration 303656** ## **District Executive Committee Members for 2020/2021** Steve Smith District Commissioner Vacancy District Chairman Monica Sharma Joint District Secretary Clare Henderson Joint District Secretary Kieran Costello District Treasurer Sarah Brandi District Representative for Cubs Ian Lamb District Representative for Scouts Sam Rogers District Network Commissioner Callum Fellowes District Youth Commissioner Hedley Warner Appointments Advisory Committee Ann Moore Appointments Secretary Roger Gardner District Executive Committee Member Ruairi Faherty District Explorer Scout Commissioner Dan Ingle District Representative for Explorers ## **2020 ANNUAL GENERAL MEETING SOUTHGATE DISTRICT SCOUT COUNCIL DRAFT MINUTES** **----- Start of picture text -----**
Meeting Tuesday 17.11.2020 Time: 19.30 – 20.00
Date:
Location Zoom meeting
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Present: Steve Smith – District Commissioner (DC), Members of the District Executive Committee - Kieran Costello, Clare Henderson, Monica Sharma, Ann Moore, Sarah Brandi, Dan Ingle, Roger Gardiner, Hedley Warner, Ruairi Faherty, Ian Lamb Clive Lawrence, Chris Foster, Darryl Ashling, Chris Nagle, Chris Harding, Darren Stevens, Katherine Smith, Jemma Heye, Anna F, Aiden Joyce, Sue Ingle, Mike Moore, Richard Oscroft Apologies: Heather Covill, Andrew Donn (CC), Mark Wilson (DCC), Tracy Smith, Richard Hart, Allan and Brenda Lanstein, Judi Brooker, Richard Berti, Sam Rogers **----- Start of picture text -----**
No Agenda Item
s
1 The District Commissioner formally opened the meeting and
welcomed everyone present. Apologies were noted.
As we have no formal Chair, Hedley Warner has agreed to act as Chair
for the AGM in order to guide us through the agenda.
2. The Acting Chair asked for a moment contemplation for private
devotions. In particular to remember a number of individuals who
dedicated much of their lives to the scouting movement. This
includes Derek Babb, Martin Forde, Jumbo Davis and Peter Owen.
Daniel Macmillan was remembered as a young man who had been a
Beaver, Cub, Scout and Explorer but sadly died in August 2020 just as
he was about to go to university.
4. The minutes of the last Annual General Meeting held on 11 [th] June
2019 were accepted. There were no matters arising.
6. Following a presentation from Executive Members on each chapter of
the Annual General Report it was accepted unanimously.
7. The Treasurer presented the Annual Accounts for 2019/20. The
attendees unanimously adopted the accounts.
8. Members of the AGM accepted the nomination and election of the
following:
Treasurer – Kieran Costello
Joint secretary – Monica Sharma and Clare Henderson
District Executive Committee – Ann Moore, Hedley Warner and Roger
Gardiner
District Commissioner Nominations – Sarah Brandi and Ian Lamb
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District Scouter – Richard Berti Independent Examiner of Accounts – Stephanie Freeman 9. The District Commissioner (DC) said a few words. The Covid 19 pandemic has made it particularly challenging but we will continue in our endeavours to appoint a new Chair. The DC made a number of thanks – Thank you to the Executive, the AAC and District Team. Welcome to John Clark as ADC Section Support. Thank you to Prabodh who has worked tirelessly for 20 years and has made a great contribution to local scout groups but has now decided to retire. Thank you Pradbodh! Thank you to the County Team – Andrew the CC and his team help us out on many issues. Congratulations to Hannah Broderick and Victoria Niven - Spence for being achieving the Queen Scout Award, we are very proud – and thank you to Chris Foster and the leadership team who supported Hannah and Victoria. We have also been notified of around 14 awards for young people across the District so that is a huge achievement to them and the leaders. Thank you also to all those who run units and have continued to provide leadership in these uncertain times. Chris Foster invited to say a few words – lovely to see a packed house at our zoom AGM. The County Commissioner is keen to say thank you to all the great work that means scouting in Southgate is going strong and shining a beacon across the county. 15. Questions from the floor: Chris Harding, Chair for 23[rd] – wondering why the census figures are down – Steve replied that the numbers do tend to ebb and flow and that this looks like a minor dip so not concerned at this point. Elliott – asked a question about the “debt” showing against Hatters spend – Kieran explained that this was due to expenditure for the Peru expedition but has been paid by funds so no overall deficit. 16. Attendees were once again thanked for attending The meeting ended at 8.30pm ## **CHAIR’S REPORT** ## **Steve Smith in place of Chair** As most of you know, we still do not have a Chair for the Southgate District Scout Council, something that we need rectify as soon as we can. If you or anyone you know is interested in fulfilling this role, please contact me and we can discuss the role and what it entails.. In order to ensure our business continued during last year the Executive Team agreed a rotating chair for each meeting to ensure we could manage meetings and follow up on actions. Hedley Warner will take us through the AGM and we hope that when we meet next year we have filled the position. Thank you Hedley for guiding us through the meeting again this year. Scouts DISTRICT COMMISSIONER'S REPORT Steve Smith ## **BEAVER SECTION REPORT** Sarah Brandi The Beaver Colonies, because of the ages in this Section, have not had such a continuous period of meeting as the Cubs managed. However by July some of the Colonies were running full evenings by various means such as _Zoom,_ with help of _Whats App,_ paperwork through front doors (for families who do not use the internet). Some joined in _Virtual Camps_ with other Counties and the _VE Day Celebrations. O_ n their usual evening they enjoyed such things as craft, games, stories and a _general chat etc._ As the year progressed, and leaders and Beavers became more familiar with meeting by Zoom and other platforms, the majority of Colonies did meet. They also delivered Activity Kits to Beavers homes so as to vary/make the meetings more diverse and make it possible to gain a few Activity Badges. All Colonies kept in touch with their parents so as to keep Scouting as a positive in this year of pandemic. Looking forward to hopefully gaining some sort of normality in our Scouting in 2021/2022. Sarah Brandi (acting Beaver Colony minder!) ## **CUB SECTION REPORT** Sarah Brandi Towards the end of March 2020 The Scout Association “shutdown” all ‘face to face’ meetings for all Scout Sections and Leaders due to the Covid-19 Pandemic. However the Packs kept in contact with their Cubs by various means, including the Postal Services, and as time went on _Zoom_ came into it’s own. The County ADC Cubs arranged a _Zoom_ meeting (after consulting the District Cub Leaders) for all the County Cub Leaders to join in and discuss what they were doing and swap ideas to help everyone carry on Scouting. The first County _ZOOM_ was on 27[th] May and was attended by 8 out the 10 Southgate Pack leaders, it was very well received by the Southgate participants and the meeting voted to hold another within next 4/6 weeks. The next County _ZOOM_ meeting was held on 6[th] July and was attended by 7 of the 10 Southgate Pack Leaders – this time 2 Packs appeared who had not joined the first one. So nearly every Pack had been represented over the 2 meetings. At the second meeting our leaders gave a good account of what they had been up to at their ‘virtual meetings’ and their hard work at keeping their Packs meetings going was great to see, we should be proud of them. The result of this _ZOOM_ was a lot of ideas were swapped and ended up with 10 links provided to ideas that had already been tried and tested by other County Packs. By summer 2020 the Pack leaders were encouraged to complete the Scout Association Risk Assessments so they would be ready for “face to face” meeting when given the go ahead. Come late autumn the majority had their Risk Assessments submitted and approved so were eagerly awaiting date when could start meeting once more. Throughout 2020 and first 3 months of 2021 at least 7 out of our 10 Cub Packs were meeting regularly on Zoom, meetings were supplemented by delivery of activity kits made up and distributed to the cubs homes to add variety to the meetings. Many Packs joined in “virtual Camps” and “VE Day Celebrations” and other virtual Activities that were laid on by various Organisations. The Cub Section ended a very difficult year on a high note with a ‘virtual’ District Cub Quiz on 21[st] March ‘21. Our gratitude goes to Martin of the 14[th] for all the hard work it entailed to devise, set up and mark. The Quiz was carried out via ZOOM and telephone apps., it was gratifying that despite the new format 37 Cubs from 6 groups entered at some point (some had trouble with the IT) which was on a par with attendance at previous annual quizzes. Results: 1[st] place were the 11[th] , 2[nd] place the 22[nd] and 3[rd] place were the 20[th] . It was gratifying that a 100% of Cubs answered the question on the Cub Scout Law correctly- we must be doing something right! At the other end of the scale only 7 Cubs could correctly identify the oldest ‘Strictly judge”. ## **SCOUT SECTION & BADGES REPORT** ## **Ian Lamb** _Previous report dated 12.11.20_ Lockdown continued from the time of the last report to 29.3.21 after which most troops happily retired their Zoom meetings and returned enthusiastically to live meetings, especially when the limit on numbers increased from 15 to 30 and was then removed. Residential events resumed midyear when we were allowed to take groups of 6 people away, which at the end of June was increased to 30 people (max 6 per tent or room). We are now waiting for clarity on use of minibuses so the plans everyone is laying for summer camps can be finalised and put into practice over coming weeks. No actual district events have been organised or run since the last report. Part of the problem with district activities is that there are still limits to numbers, whereby I cannot take all my own scouts on residentials, let alone run a camp at district level. There are also limits on numbers for nonresidential activities, such that this years' Chiltern 20 competition, although intended to be as close to the classical version as possible, may end up being no more than a _challenge_ , as it was last year. Even when many lockdown measures are lifted (19 July) it is likely to be wise to avoid unnecessary mixing of populations for the time being, which also argues against running multi-group activities. Hopefully, however, this will cease to be the case in coming months. ## **EXPLORER REPORT** **Dan Ingle, Louis Wohlemuth (District DofE Advisor) and Ruairi Faherty** ## **ADULT TRAINING REPORT** ## **Hedley Warner** ## **Wood Badges** I am very pleased to report that during this year, the following colleagues were awarded the Wood Badge; Alfred Chalfoun - ASL at the 22nd Southgate Julie Georghiou Mason - ACSL at the 22nd Southgate Ashley Rogers – ACSL at the 23rd Southgate Joelle Bailey – BSL at the 11th Southgate Samantha Holder - GSL at the 3rd Southgate Callum Fellows - ASL at the 22nd Southgate Darren Stevens - ASL at the 23rd Southgate Steve Smith – DC Southgate Many congratulations to you all and my gratefully thanks to the Training Advisers who assisted their colleagues with the validation of the modules. ## **County Training** I am sure that everyone will join me in expressing our grateful thanks to the County Training team, and especially Chris Nagle, for work that they have done with the adult training programme during this difficult year. Their efforts in providing training sessions for the leader modules via zoom has been so successful that many learners from outside the County have taken the opportunity to join in. Special thanks to the First Response trainers who have provided many zoom sessions during the restrictions of face to face training. ## **Training Requirements** May I remind colleagues that they need to meet the training requirements within the timescales, i.e. 5 months for ‘getting started’ and three years for their Wood Badge. Please ensure that you renew your mandatory ongoing training, especially Safety and Safeguarding, within the three year period. Finally, thank you all for supporting Southgate Scouts during this difficult year. Hopefully we are moving towards something like normal Scouting and I invite you to reflect on the following quote - ## _**“Think like a proton. Always positive.” Unknown**_ Enjoy your Scouting. Hedley Warner County Local Training Manager (Southgate) **Appendix 1** # **Southgate District Scout Council Charity Number: 303656** ## **Annual Accounts For the Year ended 31 March 2021** ## **Treasurer’s Report for Southgate District Scout Council Year Ended 31 March 2021** ## **Background** As Treasurer my responsibilities have covered control of the bank accounts and monitoring district level activities to ensure that the assets of the Council are not being inappropriately depleted whilst facilitating the programme being implemented throughout the district. ## **Scope** The Council’s financial responsibilities encompass: Headquarters’ Compliance, Training and Administrative functions, the Explorer units which include Hatters, Winchmore Hill, and Red Barons (formerly Palmers Green), The Young Leaders unit, the Duke of Edinburgh unit, Network as well as District level activities for Groups based in the district. The accounts represent a consolidation of each of these activities. Further, under the Scout Association Rules, when a Scout Group closes, in terms of Youth Activity, the Assets and Liabilities of the Group are transferred to the District. Therefore, as from 1 April 2016 the Assets and Liabilities pf 1[st] Southgate Scout group have been transferred to the District. Although, the 1[st] Southgate group has ceased undertaking scouting activities, the group has a long lease from the Council for the Scout Hut which is licensed to a Playgroup and Guides & Brownies. These accounts report on the Income and Expenditure from the rental activity and maintenance of the property. ## **(Deficit)/Surplus** During the year the District received total income of £130,747 (2020: £126,079) and incurred expenditure of £63,581 (2020: £119,067) showing a surplus of £67,166 (2020: £7,012). As detailed in note 7 of the accounts, the Surplus of £67,166 arises as follows: ||**2021**||**2020**| |---|---|---|---| |District – HQ||£35,389
£7,404|| |Hatters|£26,937||£(2,529)| |Winchmore Hill ESU|£761||£(3,429)| |Red Barons ESU|£935||£2,334| |1stSouthgate Scout|Group|£3,146
£3,232|| **£67,166 £7,012** ## **Total** The Hatters surplus includes c. £17,255 of fundraising monies in respect of the future Himalaya Expedition (2020: £6,056) The HQ has generated a surplus of £35,389 largely driven by the rental income under license of the headquarters hut and Capitation surplus, and the receipt of £36,400 COVID 19 Funding in respect of the HQ and the 1[st] Huts from London Borough of Enfield, offset by a replacement boiler £3,400 and fire door £1,240. In general Explorer and Network Groups are self-funding and manage their own subscriptions and youth activities. ## **Property Rental** The income and expenditure from the HQ Premises is summarised below: **2021 2020** Rental Income £12,154 £12,154 Property Costs £ (6,704) £ (6,704) Repairs and Maintenance £ (714) £ (714) **Net Surplus/(Deficit) £4,736 £4,736** ## **Reserves** The District Reserves are summarised in the Accounts. The Building Reserve is set aside so that monies are available for building repairs when necessary under the lease and any contingencies. |HQ|Building Reserve|£24,000| |---|---|---| |HQ|General Reserve|£66,712| |1stSouthgate|Building Reserve|£10,000| |1stSouthgate|General Reserve|£14,253| |Red Barons ESU|General Reserve|£5,767| |Winchmore Hill ESU|General Reserve|£1,095| |Network|General Reserve|£1,661| |Hatters ESU|General Reserve|£31,858| |**Total**||**£89,745**| **Overall the District finances and the various youth activities are under control and managed tightly by the Leaders of the various sections.** **Kieran Costello FCCA 13[th] July 2021** ## **Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2021** **----- Start of picture text -----**
01.04.2 31.03.
to
For the period from 0 21
Income & Expenditure Account
Note
Income 1 2020-21 2019-20
District District
£ £
Subscriptions
Note
Group Subscriptions - Capitation 5 30,692 40,851
Explorer Scouts Units Subscriptions 10,217 10,624
Donations & Grants
Note
Fundraising- Explorers 6 17,255 6,056
Jack Petchey, Donations & Grants 1,522 3,750
Sub Total 59,684 61,280
District Group Activities
District Youth (Scout, Cubs &
Beavers) Activities 0 4,961
Explorer Scout Unit Activities 19,096 38,969
Network 0 0
Duke of Edinburgh Unit 600 676
Peru Trip Income 0 0
Badge Sales 427 1,263
Sub Total 20,123 45,899
HQ & Investment Income
Short Term Investment Service - Interest 139 156
Property Rent Income 14,400 18,754
Other 36,400 0
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Sub Total 50,940 18,910
Total Income 130,747 126,079
Income & Expenditure Account
Expenditure 2020-21 2019-20
District District
£ £
Youth Programme and Activities
Adult Support and leader training 0 0
District Youth Acitvities 0 7,620
Explorer Scout Unit Activities 13,803 56,927
Note
Explorer Fund Raising Activities 6
Note
Peru Trip Costs 6 0 0
Badge Purchases 410 1,818
Sub Total 14,213 66,365
Head Quarters Expenses
Note
Capitation Paid Scout Association 5 27,972 34,425
Note
Capitation Paid by Explorer Units 5 5,609 6,008
Rent 2,902 3,851
Utilities 3,706 3,286
Insurance 2,510 2,409
Note
Repairs and Maintenance 8 5,731 714
Legal & Licences 0 167
Printing and Photocopying & Telephone 63 43
AGM and Trustee expenses 314 153
Cleaning 561 1,521
Donations- Guide Association 0 125
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Hardship Grants to Groups 0 0
Sub Total 49,368 52,701
Total Expenditure 63,581 119,067
Note
Surplus/(Deficit) 7 67,166 7,012
Opening Reserves 89,745 82,733
Closing
Reserves 156,911 89,745
Statement of Assets and Liabilities at the end of the period
Assets and Liabilities 2020-21 2019-20
District District
£ £
Bank & Cash Funds
Bank Funds-HQ 74,071 36,983
Scout Association Deposit 24,000 24,000
Bank Funds-Network 1,661 1,661
Bank Funds-ESU Hatters 32,922 12,791
Bank Funds-ESU Palmers Green 5,767 4,833
Bank Funds-ESU WHU 1,095 335
Bank Funds Scouts 216 216
Bank Funds- Cubs & Beavers 2,064 2,064
Bank-1st Southgate Scout Group 15,833 12,834
District Badges Account 0
Total Bank & Cash Funds held 157,629 95,716
Other Monetary Assets
Loan to Groups 380 2,060
Debtors & Prepayments 27,400 7,522
Total Other Monetary Assets 27,780 9,582
Other Monetary Liabilities
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Deferred Income & Deposits 20,195 7,122
Other Creditors 1,598 1,727
Commitment- Peru Project 838 838
Commitment- Namibia Project 5,866 5,866
Total Monetary Liabilities 28,496 15,553
Total Net Assets 156,911 89,745
DISTRICT RESERVES 2020-21 2019-20
District District
£ £
Unrestricted Reserves
Southgate District Council- General Reserve 64,433 29,043
Southgate District Council- Building Contingency Reserve 24,000 24,000
Hatters General Reserve 31,858 4,921
Palmers Green Reserve 5,767 4,833
Winchmore Hill Unit 1,095 334
Network 1,661 1,661
District Scouts Reserve 216 216
District Cub & Beaver Reserve 2,064 2,064
1st Southgate General Reserve 14,253 11,107
1st Southgate Building Contingency Reserve 10,000 10,000
Badges Reserves
Total Unrestricted
Reserves 155,347 88,179
Designated Reserves
Hatters Designated General Fund 1,566 1,566
Note
Hatters International Fund 2 0 0
Tota Designated
Reserves 1,566 1,566
Total Reserves 156,911 89,745
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|**Non Monetary Assets for Charity's**
**Use**|||||| |---|---|---|---|---|---| |Land & Buildings- Leasehold -Insured Value HQ||Note
3|162,696||162,696| |Land & Buildings- Leasehold -Insured Value 1st Southgate||Note
4|200,000||200,000| |Scouting Equipment- Insured Value||Note
3|9,408||9,408| |Badge Stock|||3,374||3,374| |**Total Non Monetary Assets**|||**375,478**||**375,478**| |**Notes to the Accounts**|||||| |**Note 1: Southgate District Scout Council**|||||| These accounts have been prepared on an income and expenditure basis and are not intended to show a true and fair view. These Accounts report the District Headquarter Compliance, Training and Administrative Activities, District Explorer Units, Network, Young Leader and Duke of Edinburgh Groups and District Activities for Scout, Cubs and Beaver Groups in the District. The Accounts also consolidates the Income and Expenditure of the closed scout group 1st Southgate Scout Group. |group1st Southgate Scout Group.|||| |---|---|---|---| |**Note 2: Hatters International Fund**|**2020-21**||**2019-20**| |The Hatters Explorer Unit are planning an International Trip to Himalayas in 2022/23. Deposits and Fundraising
Activities in relation to this event commenced during2020/21.|||| |**Receipts:**|**£**||**£**| |Donations, Grants, Contributions & Fundraising in year|**17,255**||**6,056**| |Donations, Grants, Contributions & Fundraising b/f|||| |Contributions - International Expedition|**0**||| ||**17,255**||**6,056**| |**Expenditure:**|||| |Fundraising Expenses|**0**||**0**| |Fundraising Expenses|**0**||**0**| |International Expedition Expenditure|**0**||| |||| |---|---|---| |Transferred to (from) General Reserves|**17,255**|**6,056**| |**Designated International Fund**|**0**|**0**| ## **Note 3: District HQ** The District's HQ at Redwood Close, Southgate is leased from Enfield Council under an agreement dated 3rd September 2004, expiring 3rd September 2024. The property is insured for £162,696. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time. ## **Note 4: 1st Southgate Scout Group** The Assets and Liabilities of 1st Southgate Scout Group are the resposibily of the District since the Scout Group has closed. The building is leased from Enfield Council The property is insured for £200,000. It is not likely the District will ever realise this asset and any realisable value is uncertain. It is considered the expense of a valuation is not appropriate at this time. |is not appropriate at this time.|||| |---|---|---|---| |**Note 5 : Capitation**|**2020-21**||**2019-20**| |The Capitation Receipts and Payments are accounted for on a calendaryear basis.|||| |Capitation Contribution from District Groups for 2021|25,083||34,843| |Capitation Contribution from Explorer Groups for 2021|5,609||6,008| |Capitation Paid to GLN|-27,972||-34,425| |**Captitation Surplus for District HeadQuarter Activities**|**2,720**||**6,426**| |**Note 6 : Analysis of Grants, Donations & Fundraising**
**Activities**|**2020-21**||**2019-20**| |**During the period the District received Grants and Donations as analysed**
**below:**|||| |**Donations & Matched Funding**|||| |Hatters ESU -Matched Funding|500||| |Hatters Fundraising Activities|17,255||6,056| |Covid Grants - London Borough of Enfeld|36,400||| |Matched Funding PGU|1,022||| ||**55,176**||**6,056**| |Hatters ESU Fundraising Activities- Costs|0||0| ||**0**|**0**|**0**| |---|---|---|---| |**Net Proceeds from Fundrasing Activities/ Grants**|**55,176**||**6,056**| |**Note 7 : Analysis of District Net Surplus/( Defcit)**|**2020-21**||**2019-20**| |**Distrit Head Quarters**|||| |Capitation- Contribution from Groups & ESU
**Note**
**5**|2,720||6,426| |Head Quarters-Income|44,956||12,151| |Head Quarters-Ofce Costs|(12,887)||(8,691)| |Head Quarters-Legal & Professional costs|0||(167)| |Training|0||| ||**34,789**||**9,718**| |**District ESU's and Youth Activity Accounts**|||| |District Youth Activities|600||(2,263)| |District -Scouts Group|0||120| |District- Cubs & Beavers|0||160| |Hatters Explorer Scout Unit Unit|26,937||(2,529)| |Red Barons Explorer Scout Unit-incomplete|935||2,334| |Winchmore Hill Explorer Scout Unit|761||(3,429)| ||**29,232**||**(5,607)**| |**1st Southgate Scout Group-closedgroup**
**Note**
**9**|**3,146**||**3,232**| |**Total District Income/(Defcit)**|**67,166**||**7,012**| |**Note 8 : Analysis of Repairs & Maintenance**|**2020-21**||**2019-20**| |**Head Quarters**|||| |Sundry & Equipment Renewals|5,731||714| ||**5,731**||**714**| |Equipment in the year contains a new boiler installed in the HQ £3,490, and
safetydoor £1,280.|the installation of a new fre||| |**Note 9: 1st Southgate Scout Group**|||| The First Southgate Scout Group has closed and does not undertake Youth Activities. On closure, the assets and liabilties of the scout group are managed by the District. The Scout Hut has a long lease from the council. This Scout Hut is let under licence to Playgroups and Guides **----- Start of picture text -----**
2020-21 2019-20
Income
Income from Playgroup 6,000 6,000
Income from Brownies and Rainbows 600
Bank Interest
6,000 6,600
Expenditure
Ground Rent 453
Rent to LB Enfield 1,353 1,500
Insurance 1,483 1,415
Utilities 0 0
Cleaning 0 0
Bank charges & Office costs 18 0
2,854 3,368
Net Surplus/(Deficit) 3,146 3,232
The above Income & Expenditure Account and Statements of Assets and Liabilities were approved by
the Trustees on the 13th July 2021 and signed on their behalf by
**----- End of picture text -----**
## **Signature** **Kieran Costello - Treasurer** **Headley WarnerActing Chair** Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2021 For the period from 01.04.20 io 31.03.21 Income & Expenditure Account Income Note I 2020-21 Di#rirt 2019-20 District Subscription5 Group Subscription5-Capitation Explorer5couts Units Subscriptions Donations& Grants Fundraising- Explorer5 Jack Petchey, Donations & Grant5 Note5 30,692 10.217 40,851 10.624 Note6 17.255 1.522 59.684 6,056 3,750 61,280 SubTotar District Group Activittes District Youth (Scout, Cubs& Beavers) Activities Explorer Scout Unit Attivities Network Duke of Edinburgh Unit Peru Trip Income Badgesales 4,961 38,969 19.096 600 676 427 1,263 45.899 SubTot 20.123 HQ& Investment Income ShortTerm Investment Service- Interest Property Rent Income other 139 14.400 36,400 50.940 156 18.754 Sub Total 18,910 Total Income 130.747 126,079 Page l of 8 Southgate District Scout Council - Reg. Charity no. 303656 Incorne & Expenditure Acts forthe year ended 31 March 2021 For the periodfrom 01.04.20 to 31.03.21 Income & Expenditure Account Expenditure 2020-21 DI￿￿rt 2019.20 Lxstrlct Yovth Progrzmme and Activltles Adult Support and leader tr3ining District Youth Acitviti Explorer Scout Unit Activities Explorer Fund RaisingActiviti Peru Trip Costs Badge Purchases 7,620 56.927 13.803 Note6 Note6 410 1,818 66,365 SubTota 14.213 Head Quarters Expenses Capitation Paid Scout Association Capitation Paid by Explorw Unit5 Rent Note S Noie5 27,972 5.609 2.902 3,706 2.510 5.731 34,425 6,008 3,851 3,286 2,409 714 167 43 153 1.521 125 Insurance Repairs and Maintenance Legal & Licences Printing and Photoeopying& Telephone AGM and TrUSt￿eKpen Cleaning Donations-Gtside Association H3rd5hip Grantsto Groups Note8 63 314 561 Sub Total 49,368 52.701 Total Expenditure 63.581 119,067 SurplusllDeficitl 67.166 7,012 Opening Reserves 89,745 82.733 clo￿ngReser￿s 156.911 89,745 p￿20f8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2021 Forthe period from 01.0420 to 31.03.21 Statement of Assets and Liabilities at the end of the period se an ies 2020-21 t*strict 2019-20 District Bank & Cash Funds Bank Funds-HQ Scout ￿50¢18t10n Deposit Bank Funds-Network Bank Funds4SU Hattws Bank Funds-ESU PalrnersGre Bank Funds-ESU WHU Bank Funds Scouts Bank Funds- Cubs & Beaver5 Bank-lst SouthEateSco(tt Group District Bad8e5 Account Total Bank & Cath Fundsheld 74.071 24.000 1.661 32,922 5.767 1,095 216 2.064 15,833 36,983 24,000 1,661 12.791 4.833 335 216 2,064 12,834 157.629 95.716 Other Monetary Assets Loan to Groups Debtors& Prepaymenis Total Other MonetaryAs*is 380 27,400 27,780 2.060 7,522 9,582 Other Monetary Liabilities Deferred Income& Deposits Other Creditors Commitment- Peru Project Commitment- Namibia Project Total MoneWLiabilities 20.195 1.598 838 5,866 28,496 7,122 1.727 838 5,866 15.553 Tota NetA8sets 156.911 89,745 Py3of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Ex￿ndli￿re A¢ts for the year ended 31 March 2021 Forthe period from 01.04.20 to 31.03.21 DISTRICTRESERVES 202041 District 2019-20 Dlstrf Un￿strICted Reserve5 Southg3te District Council- General Reserve Southgate District Council- Bvildin8COntin￿CY R￿erVe Hatters Gener61 Reserve Palmers Gr￿ Rewve Winchmore Hill Unlt Network District Scouts Reserve District Cub & Beaver RÉserve 1st Southgate General Reserve 1st SouthgateButlding Contingency R￿erve Badg￿ R￿erVeS 64,433 24,000 31.858 5,767 1.095 1,661 216 2.064 14,253 10.000 29,043 24.000 4.921 4,833 334 1.661 216 2.064 11,107 10,000 Total un￿StrICted Reserves 155.347 88.179 Designated Re5er¥es Flatters Desi8nated General Fund Hatters International Fund 1.566 1.566 Note2 Tota De%gnated Reserve5 1.566 1,566 Total Re*r¥es 156,911 89,745 Non Moretsry Assets for Charity's Use Land & Building5- Leasehold-In5ured Value HQ Land & Buildings- Leasehold-lnsural Value Isi SouthEate Scouting Equipment- Insurexl Value Badgestock Note3 Note4 Note3 162.696 200.000 9.408 3.374 375.478 162.696 200,000 9,408 3,374 375,478 Total Non Monetary Page4 of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for year ended 31 March 2021 Forthe period from 01.04.20 to 31.03.21 Notes to the Accounts N¢xe I: S(Krthgate District S¢￿1 C4NuKil These actounts have been prepared on an In￿￿e and expen￿￿tUre ba￿ and are not intgnd8d to show a and fair VEW. Thes8 Accounts report th8 [Istr￿t HeadquarteT Cotry)Iranc8. T[a￿l￿g and AIJn￿ls1rJt￿e Activities. Di8trid ExplO￿r Units. Network, Young Leadèr and Duke ol Edmburgh Groups and th"strict AdMtEs for s￿Ut. Cubs and Beaver Groups in the D￿t￿t. The Accounts also consolidat8S the Incotne and ExPenup has cbsed. The building k% leased from EnlEhJ Counul The property is insured for £200,000. It i5 fiot likety the Dtstrict wll ever realise this asset and any realBable value is Lincertain. It is considered the expen88 of a valUat￿n ts not approprote at thts trre_ Page 5 of 8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Ex￿nditUre Acts for the year ended 31 March 2021 Forthe period from Note 5 . Capitation 01.04.20 to 31.03.21 2020-21 2019-20 The CaPrtat￿n Recei)ts and Payfftnis are arxx>unt8d foron a colendaT year basks. Capitation Contribution from District Groupsfor2021 Capitation Contiibution from Explorer Groupsfor 2021 Caprtation Paid to GLN 25.083 5,609 127,9721 34.843 6.008 134,4251 Captitation Surplusfor Distrlct He￿1 QuarterActivities 2.720 6,426 Note 6 . Analysis of Grants. D(*)ations & F￿￿1rd151T% ￿ti¥ltieS 2020-21 2019-20 Duringthe period the District re¢eh￿d Grantsand Donationsa5an**d belw. Donations & Matched Funding Hatters ESU-M*ched Fundin8 Hatters FundraisingActiviti Covid Grants - London Borough of EnffiL4d Matched Funding PGU 500 17.255 36.400 1.022 55,176 6,056 6.056 Hatters ESU FundraisingActiv1ti￿-co%tS Net Proceedsfrom ￿nd￿sIngA￿l¥It1esI Grznts 55,176 6,056 Page6of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for the year ended 31 March 2021 Forthe perlod from 01.04.20 Note 7 . p￿al¥S1$ of District Net Swplu511 Deficit) to 31.03.21 2020-21 2019-20 Distrit Head Qu*ers Capitation-ContTibution from Groups& ESU Head Quarters-lncome Head Quarters-Offi¢e Costs Head Quarters-L￿al & PrOf￿s1o￿al costs Training Note 5 2.720 44.956 112.8871 6.426 12,151 18,6911 11671 34.789 9.718 Dlstrfct E5U'sand Youth A¢tlvlty Accounts District Youth Activities District-scouts Group Di%trict-Cubs & Beavers Hatters Explorer Stout Unit Unit Red Barons Explor¥ Scout Unil-incomplete Winchmore Hill Exploier Scout Unit 600 12.2631 120 160 12.5291 2,334 13,4291 15,6071 26.937 935 761 29.232 1st Southzate Scout Groupclosedgroup 3.146 3.232 Total Dlstrlct IwomellDeficit) 67.156 7,012 Note 8 . Analysis of Repairs & MaIntena￿e 2020-21 2019-20 Head Quarters Sundry& Equipment Ren(wals 5,731 5.731 EqUipM￿t in theyearcontainsa ne￿ boil& Install￿ in the HQf 3.490. and theinstallation 0*3 newfiresafetydoor £1,280. 714 714 PaBe7 of8 Southgate District Scout Council - Reg. Charity no. 303656 Income & Expenditure Acts for year ended 31 March 2021 Forthe perlod from Note 9: tst S(ArtPgate Scout GrrA 01.04.20 to 31.03.21 The Fir5tSouth8ateScout Group hasclosed and do¬ undertakeyouth Artivitis On clogjre. thea55et5 and liabiltiesof thescoutgroup 2rem3naged bytheDistrict. Thescout Hut hasa long Iwfrom thecouncil. Thi5Scout Hut islet under lic￿cetO Playgroup5 and Guide5 2020.21 2019-20 Income Incomefrom Playgroup Incomefrom Browniesand Rainbows Bank Intwest 6.000 6,000 600 6.000 6,600 Expendlture Ground Rent Rent to IB Enfidd Insurance Utilitie4 Cleaning Bankcharges & Officeeosts 453 1.500 1.415 1,353 1.483 18 2,854 3.368 NetSurplu4lDeficlt) 3.146 3.232 The aLK)ve Incom8 & Expenditure Account and Statefflents of Assets and LiabliEs were approved by the Trustees on the 13th JU￿ 2021 and syned ther iEhaif by Signature Kieran Cost lo- Treasurer Hèodlè Warner- Actin Chair Page8 of8 Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Southgate Distrid sC￿rt Council On accounts for the year ended 31 March 2021 Charity no (rfany) 303656 Set out on pages 1 to8 Respectlve The chaiivs trustees are reswnsible for the Ffeparation of the accounts. responsibilities of The charity's trustees consider that an audtt is not required for this year trustees and e￿iner under se(kn 144 of the char￿e$ Ad 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to: examine the accounts urKler sedion 145 of the Charities Act, to follow the procedures Lgid down in the general Directions given by the Charity Commission (under section 145(5)(b} of the Charities Act, and to state whether parts"cular matters have come to my attenti¢)n. Basis of independent My examination vms carried out in accordance wth general Directions given examinerfs statement by the Charty Commisston. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusua5 iteffts or disdosures in the accounts, and seeking explanatons from the trustees conceming any such matters. The kyocedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts wesent a ln and fairf view and the repjrt is limited to those matters set out in the statement bebw. Independent In connec*on with my examination. no matter has come to my attentton examinerfs ststement . which gives me reasonable cause to belteve that in. any material res￿Ct, the requirements.. to keep accounling reoxds in accordan￿ with section 130 of the Charities Aci". and comF4y wth the accounting requirements of the Charities Act ' have not been met., or 2. to which, in my opini￿. attentic￿ should be in order to enable proper understanding of the accounts to be reached. . Please delete Ihe *tYds ￿ the brnckets rfthey do nL* appty. Signed: 15 March 2022 Name: StephanE Freeman Relevant professional qualification(s) or body (rfanyl: FCA (ICAEW) IER March 2012 Address: 102 Keni￿v0rth Road Edgware Middlesex HA8 8XD Section B Disclosure Only Cwe rf the examiner needs to hw'ghl material problems. IER PAarch 2012 Independent examiner's report on the accounts Section A Indepèndent Examiner's Report Report to the trustsesl members of Southgate District Scout Council On accounts for the year ended 31 Mar¢h 2021 Charity no (if any) 303656 Set out on pages 1to8 Respective The tharity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audtt is not required for this year trustees and examinor under section 144 of the Charities Act 2011 Ithe Charbties Act} and that an independent examination is needed. It is my responsibility to: examine the accourts under 8ection 145 ofthe CharÉttes A¢X to follow the p￿￿dUreS laid down in the general Directions given by the Charity Commission (under sectson 145{5llbl of the Charities Act. and to state whether particular matters have come to my attention. Basis of independent My examination was carrted out in accordance with general Directions given examÉnerfs ststement by the Chartty Commission. An examination indudes a review ofthe accounting records kept by the charty and a comparison of the acGounts presented with those records. It also in¢ludes consideration of any unusual items or (lisdosures in the accounts, and seeking eX￿anationS from the trustees con￿MIng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a and fai¢ view an¢J report is limiled to those matters set out in the statement below. Independent In connection with my examination. no matter has come to my attention examinar's statement 1. which gives me reasonable catsse to believe that in. any material respecl, the requirements. to keep accounting records in a￿ordanCe wth section 130 of the Charities Act-, and to prepare accounts which accord with the accounting records and comply wth the 2ccounttng requirements ofthe Charities Act have not been met; or 2. to which, in my q)inion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Pl6ase delete the words in the brackets rfthey do not apply. Signed: Date: 15 March 2022 Name: Stephanie Freeman Relevant professional qualificationls) or body (if anyl: FCA IICAEW) IER March 2012 Address: 102 Keni￿Orth Road Edgware Middlesex HA8 8XD Section 8 Disclosure Only complete rf the examiner needs to h￿hlIght material problems. IER March 2012