AGM 3rd Southgate Scout Group Beavers, Cubs, Scouts Young Leader Explorers 15th October 2025 ## Agenda - Welcome - Chris Humphreys - Chair of Group Exec - GSL Review - Will and Alison - Group Treasurer’s Report - John Hey/Joe Hine - Group trustee board and Active Support Unit - Chris Humphreys - The 3rd Southgate Year Ahead - Celebrating Success ## Welcome Chair of Group Trustee Board Chris Humphreys GSL Review and Annual Report 2024-2025 Will and Alison ## What did we do? - **Group Camp** - **Cub Camp** - **CubEx** - **Scouts Great Barford Camp** - **Summer Camp with the Danes (Wales)** **Various trips out.** ## How did we do it? ## Volunteers The amazing People willing to give their time to create everyday adventure for our young people here Here they are…. ## BEAVERS Beavers went on Group Camp and trips out including the pottery making and Bayfordbury Observatory. ## CUBS Cubs went on CubEx, Group Camp and Cub Camp and trips out including laser quest and a circus evening ## SCOUTS George, Arran, Marissa Scouts Senior Leadership Team Scouts went on 3 camps this year including the highlight of the year - Summer Camp with the Danes in Wales followed by a legendary party at the hall to say goodbye! ## Scout Investiture On my honour I promise to do my best To do my duty to God and to the King To help other people And To keep the Scout Law What does that mean for the YP? Chief Scouts Award Ceremony Beavers Cubs Scouts A very special thanks to all the leaders in all the sections who make these awards possible!!! **----- Start of picture text -----**
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Silver and Gold Duke of Edinburgh Awards
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## New building at Bourne Hill The new building at Bourne Hill is being used regularly and is a great addition to the 3rd!!!! Income and Expenditure - to 31/3/2025 Income £65,693 Expenditure £50,474 Capital expenditure £57,837 Starting reserves £110,973 Ending reserves £68,355 ## Group Treasurer’s Report Joe Hine - Income consistent with last year - Expenditure inline with a non Denmark year - Invested in equipment: For example 10 new tents and archery equipment - Capital investment in Bourne Hill came in £3K under budget - ● Printed Accounts available here on Charities website # The Group Trustee Board - Chris Humphreys (chair) ## The Group Trustee Board (GTB) Report - Will/Chris Chair to be proposed and appointed by GSL - Will to propose Chris Humphreys and the Group Scout Council to second and support/confirm. The Group Executive is moving to a Group Trustee board which is more aligned with Charity commission rules and guidelines which is also now a requirement by The Scout Association Policy Organisation and Rules (POR). - Complies with the Scout Association and Charity commission requirements and Governance. - ● Supports sections leaders - Maintains clear direction and strategy The group will also adopt a new constitution as required by POR 5.4 and follow and adopt required policies from POR. These to be approved by the Group Scout council and all policies will be available on the Scout Group Website. Members - To be approved by the Group Scout council - ● Alison Perera - Elected ● Joe Hine - Elected - Arran Kay - Elected - ● Zoe Ryder - Elected ● Carlo Rimini - Elected The Active Support Unit Core team that support the GTB and the Section Leaders - Premises - Rentals - Maintenance - Building - Equipment - Meetings - ○ Camps ○ Bushcraft - Transport - Minibus - ○ Trailers ○ Coach hire - Finance - Grants - Fundraising ## ● Governance - POR and Compliance - ○ Risk Assessments - Charities Commission - People ○ Training and enhancing Leader team ○ Section Leaders ○ Volunteers with special skills/time ## The 3rd Southgate Year Ahead ## Spring Term - 3rd Southgate Leaders’ Training Event - ● Southern 50 Challenge Hike ## Summer Term - All sections Group Camp - Gillwell - May Bank Holiday - ● Cub Camp - Scout Hiking/Climbing weekend - Peak District - mid May - Scout Water Camp - Great Barford - end of June - Scout Summer Camp in TBC - Explorer Silver/Gold DofE Expeditions - location tbc ## Autumn Term - Scout Expedition - Wye Valley - September - Cub Expedition - Hertfordshire - September - Celebration evening and AGM - October - Scouts - Chiltern 20 County Event - October - Explorer Silver/Gold DofE Expedition Training - Snowdonia October Half term Thank you - 3rd Southgate Scouts Hello Oliver Gillen, David Busson and Lucy Greer Changing roles John Hey - supporting treasurer ## Thank you ALL - Group Scout Council None of this could happen without the support of all our fabulous leaders, volunteers and parent helpers This concludes our AGM for the year to March 2025 We have enjoyed celebrating SUCCESS with you all Please speak to Chris Humphreys if you’d like to join our growing team Now… there are no magic fairies - so please can we all help clear up. 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP Reglstered Charlty no. 303655 ACCOUNTS FOR YEAR ENDED 31ST MARCH 2025 Note: most actlvitles are during calender year 2024 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP RECIEPTS FOR THE YEAR ENDED 31ST MARCH 2025 Total 2025 Total 2024 MEMBERSHIP SUBSCRIPTIONS Collected Less Pal 10,841 6,943 3,898 12,089 6,138 5,951 INVESTMENT INCOME RECEIVED Bank Interest Hlre of Headquarters 1,258 34.280 35,538 1,313 30,729 32,042 DONATIONS AND GRANTS Receive(I 270 270 ACTIVITIES Gangshow Summercamp Camps Other 12.485 10.281 628 12,910 6,946 907 23,394 20.763 FUND RAISING RECEIPTS Five Pound Club SoclaLS and other Xmas Fairand Grand Draw 1.291 1.302 2.592 155 982 1,137 SUNDRY RECEIPTS Badges I Sweathsirts Insurance Clairn 6,314 6.314 TOTAL RECEIPTS FOR THE YEAR 65,693 66,207 d SOUTHGATE (ST PAUL's-￿NCHM0RE HILLI SCOUT GROUP PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2025 Total 2024 2025 PREMISES Rent Rates Light and Heat Repairs and Renewals {WS) Repairsand Renewals {BH} Other Running Costs 652 747 640 4.974 7,673 994 2.900 13.634 7.6S9 DONATIONS AND GRANTS Paid 1,780 1,780 1.670 1,670 ACTIVITIES Gang Show Summercarnp Camps Other 5.714 11,565 4,607 21,885 23,904 9.070 5.245 38,219 FUND RAISING EXPENSES Flve £ Club Soclals and Other Xmas Falr and Grand Draw 1282 607 373 1.889 759 ADMINISTRATION EXPENSES Insurance OtherAdmln 6.259 1.453 7.712 248 5,746 PURCHASE OF EQUIPMENT Paid 8.801 8.801 1.875 1,875 OTHER EXPENDITURE Jafflboree Support Badge5 & Scarves Vehicle Expenses Depreciatlon Expense I￿9 812 2.715 3.771 TOTAL PAYMENTS FOR THE YEAR 50A74 d SOLITHGATE 1ST PAUL%-W114CHMORE HILLI SCOUT GROUP RECEIPTSAND PAYMEMtSACCOUNTSUMMARYF(XITHE YEAR ENDED31ST MARCH 2025 Totsl Total 2024 Total reciepts 65.￿3 66207 Totsl payments 5QA74 67,640 Capitalexpenditure s7￿7 Net ReceiptsllPa￿erts) forthe PefiOLI 42￿18 Cash. Bart and similarFunds broughtfofward 110ts73 111524 Prlorperiod adjustment Cash, Bank and similaTFund5 carried fomard 68,355 110.973 Approved by theTrustee5 on: 151,.1 2oZg And signed on theif I￿all Gé .p cRAI£, so￿T4&Al É 5CoLLrs 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILLI SCOUT GROUP STATEMENTg OF ASSETS AND LIABLITIES AT 31ST MARCH 2025 Total 2025 Totsi 2024 MONETARY ASSETS Bank Current Accounts 3,088 Bank DeposltAccounts 74.220 113,179 Building SocletyAccovnts Cash In Han Prepayments 1,969 68.355 I￿,060 Land and Bulldings 301,585 243,748 CampSn8 and ActivStles Equiprnent 63.806 63.806 Vehicle Depreciation Independent Examinets Report totheTrusteesofthe 3rd SOUTHGATE (ST PAULS- WINCHNORE HILU SCOiITGROUP I report on the accouNs olthe Grow) lorthe yearto31st March 2025 Respecllverespon$lblUttes of trustees and exanlner As the chaTitieStrust￿5. you are resportslble forthe piepaiation of the accoiffits; you considerthe audlt requlvement ofsection 43(2) olthe ch￿itieS Act {theActl does not a￿y. It is my iesponslblyto state. on the basls of pr￿edureS speclfic in the General Directlons Oven tythe Charily Commi55ion under Section 43(7)Ibl of the ACL vthetherpartlcuiar matters have come to my altentlon Basls otexamlners repo My examlnation TNas carried out in accordance with the Geneial Dlrectlons glven bythe Charitycommissloners. An examination Includes a r￿leWolthe accountlng Tecordskejx bythe charity and a comparEson of the accounts presented wlih those record& ft atso includes conslderation Ot￿Y uNsual Items ordi5c105ure5 in Ilie accoun15, and S￿kIng expLanaionsfTom YOU as tru5teesconcemlng such matters. The procedures undertaken do not provide aulhe evidence thatwa￿d be required in an au(tsL and cowuentty I do not expressan audit opinion on theview gpien by the accounts Independenl Examlnevssiatement In connection vlth MY￿rnin31￿0n. rK> rnatterhas cometo my attentiorL l. Which gNes me reasonalAe cause io beilevethat in any material respect the requiiements: to keep accounting ￿CordS in &c0idancew￿h Seclion 4101 the ActarKI to prepare accounts bthlch accord with the accounting records and to coffiplywllh accouNinE reqiiremethsrf theAct 2. to whl¢h, in myopinion. attentlon should be dravffl in orderto enalAe a proper undetstan(I'ng of the accounts lo be reached 3. which gves me reasonable causeto believe that In material respectthe accounting rules (4 the Group's ¢onstitution have ot been meL ffj(• 81,,1,, Martyn Caswell ACIB 31 Oakwood Park Road Southgate LondonN146QD