AGM 3rd Southgate Scout Group Beavers, Cubs, Scouts Young Leader Explorers 16th October 2024 ## Agenda - Welcome - Chris Humphreys - Chair of Group Exec - GSL Review - Will and Alison - Group Treasurer’s Report - John Hey - Group trustee board and Active Support Unit - Chris Humphreys - The 3rd Southgate Year Ahead - Celebrating Success ## Welcome Chair of Group Trustee Board Chris Humphreys GSL Review and Annual Report 2023-2024 Will and Alison ## What did we do? - **Group Camp** - **Cub Camp** - **Scouts Peaks Camp** - **Adventure Camp** - **Summer Camp (New Forest)** **Various trips out.** ## How did we do it? ## Volunteers The amazing People willing to give their time to create everyday adventure for our young people here Here they are…. ## BEAVERS Beavers went on Group Camp and trips out including the fire station and Go Ape. ## CUBS Cubs went on CubEx, Group Camp and Cub Camp. ## SCOUTS George, Arran, Marissa Scouts Senior Leadership Team Scouts went on 4 camps this year including the highlight of the year - Summer Camp in the New Forest! ## Scout Investiture On my honour I promise to do my best To do my duty to God and to the King To help other people And To keep the Scout Law What does that mean for the YP? Chief Scouts Award Ceremony Beavers Cubs A very special thanks to all the leaders in all the sections who make these awards possible!!! **----- Start of picture text -----**
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## New building at Bourne Hill We have completed the new building at Bourne Hill and it looks fantastic!!!! Income and Expenditure - to 31/3/2024 Income £66,207 Expenditure £67,640 Starting reserves £111,524 Ending reserves £110,091 ## Group Treasurer’s Report John Hey - Denmark shortfall as discussed last year - Bourne Hill development proceeding as budgeted - Total cost estimated at £60,000 - Printed Accounts available here on Charities website # The Group Trustee Board - Chris Humphreys (chair) ## The Group Trustee Board (GTB) Report - Will/Chris Chair to be proposed and appointed by GSL - Will to propose Chris Humphreys and the Group Scout Council to second and support/confirm. The Group Executive is moving to a Group Trustee board which is more aligned with Charity commission rules and guidelines which is also now a requirement by The Scout Association Policy Organisation and Rules (POR). - Complies with the Scout Association and Charity commission requirements and Governance. - ● Supports sections leaders - Maintains clear direction and strategy The group will also adopt a new constitution as required by POR 5.4 and follow and adopt required policies from POR. These to be approved by the Group Scout council and all policies will be available on the Scout Group Website. Members - To be approved by the Group Scout council - ● Alison Perera - to be appointed ● Joe Hine - to be appointed - Arran Kay - to be elected - ● Zoe Ryder - to be elected - Carlo Rimini - to be elected The Active Support Unit Core team that support the GTB and the Section Leaders - Premises - Rentals - Maintenance - Building - Equipment - Meetings - ○ Camps ○ Bushcraft - Transport - Minibus - ○ Trailers ○ Coach hire - Finance - Grants - Fundraising ## ● Governance - POR and Compliance - ○ Risk Assessments - Charities Commission - People ○ Training and enhancing Leader team ○ Section Leaders ○ Volunteers with special skills/time ## The 3rd Southgate Year Ahead ## Spring Term - 3rd Southgate Leaders’ Training Event - ● Southern 50 Challenge Hike ## Summer Term - All sections Group Camp - Gillwell - May Bank Holiday - ● Cub Camp - Scout Hiking/Climbing weekend - Peak District - mid May - Scout Water Camp - Great Barford - end of June - Scout Summer Camp - Explorer Silver/Gold DofE Expeditions - location tbc ## Autumn Term - Scout Expedition - Wye Valley - September - Cub Expedition - Hertfordshire - September - Celebration evening and AGM - October - Scouts - Chiltern 20 County Event - October - Explorer Silver/Gold DofE Expedition Training - Snowdonia October Half term ## Thank you - 3rd Southgate Scouts Hello Nicola Jefferson, Matt Bowen, Chris Kells, Tom Foran and Claire Knight Changing roles John Hey - supporting treasurer Carlo - handing over GSL to Will & Alison though will still be a member of the GTB and supporting when required. Nigel Plested - moving from Cub leader to Bushcraft skills on the ASU Goodbye Paul Houldsworth ## Thank you ALL - Group Scout Council This concludes our AGM for the year to March 2024 We have enjoyed celebrating SUCCESS with you all Please speak to Chris Humphreys if you’d like to join our growing team Now… there are no magic fairies - so please can we all help clear up. 3rd SOUTHGATE (ST PAUL'S - WINCHMORE HILL) SCOUT GROUP Registered Charity No 303655 ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 NOTE: Most Activities during calender year 2023 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31ST MARCH 2024 General Funds Restricted Funds TOTAL TOTAL 2023 MEMBERSHIP SUBSCRIPTIONS Collected Less Paid 12.089 6,138 5,951 12,089 6,138 5,951 9,894 5,160 4,734 INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest Hire of Headquarters 1,313 1,313 210 30.729 32,042 30,729 32,042 30,000 30,210 DONATIONS AND GRANTS Received 3,729 3,729 ACTIVITIES Gang Show Summer Camp Camps Other 12.910 6,946 907 20,763 12,910 6,946 907 20,763 13,163 5.806 2,214 21,183 FUND RAISING RECEIPTS Five £ Club Socials and Other Xmas Fair and Grand Draw 155 982 1,137 155 982 1.137 1,508 1,255 2,763 SUNDRY RECEIPTS Badges I Sweatshirts etc Insuran￿ Claim 6,314 6,314 6,314 6.314 2,045 2,045 TOTAL RECEIPTS FOR THE YEAR £ 66,207 £ 66,207 £ 64,664 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP PAYMENTS FOR THE YEAR ENDED 31 ST MARCH 2024 General Funds Restrrcted Funds TOTAL TOTAL 2023 PREMISES Rent Rates Light and Heat Repairs and Renewals {WS) Repairs and Renewals {BH) Other Running Costs 652 747 668 7,673 994 2,900 13,634 652 747 668 7,673 994 2,900 13.634 575 708 286 2,517 950 3,405 8,441 DONATIONS AND GRANTS Paid 1,670 1,670 1,670 1,670 2,390 2,390 ACTIVITIES Gang Show Summer Camp Camps Other 23,904 9,070 5,245 38.219 23,904 9.070 5.245 38,219 13,714 6,998 6,186 26,898 FUND RAISING EXPENSES Five £ Club Socials and Other Xmas Fair and Grand Draw 386 373 759 386 373 759 203 203 ADMINISTRATIONESTABLISHMENT EXPENSES Insuran Other Admin 6.259 1,453 7,712 6,259 1,453 7,712 4,296 2,151 6,447 PURCHASE OF EQUIPMENT Paid 1,875 1,875 1,875 1,875 1,545 1,545 OTHER EXPENDITURE Jamboree Support Badges & Scarves Vehicle Expenses Depreciation Expense 1,969 812 990 1,969 812 990 2,125 2,808 3,771 3.771 4,933 CAPITAL EXPENDITURE TOTAL PAYMENTS FOR THE YEAR £ 67,640 £ 67.640 £ 50.857 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31ST MARCH 2024 General Funds Restn'cted Funds TOTAL TOTAL 2023 Total Receipts for the Period 66.207 66,207 64,664 Totsl Payments for the Period 67,640 67,640 50,857 Net Re￿Ipts l (Payments) for the Period (1.433) (1,433) 13,807 Cash, Bank and similar Funds brought forvRrd 111,524 111,524 97,717 Cash, Bank and similar Funds carried forward £ 110,091 £ 110,091 £ 111,524 Adjusted re depwiation on Mini Bus £ O Approved by the Trustees on jL-lo-I and signed on their behalf by 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2024 General Funds Restricted Funds TOTAL TOTAL 2023 MONETARY ASSETS Bank Current Accounts (3,088) (3.088) 3,316 Bank Deposit Accounts 113.179 113,179 108,208 Building Society Accounts Cash in Hand Prepayments 1.969 1,969 £ 112,059 £ 112.059 111.524 NON-MONETARY ASSETS (Stated at Insured value) (Stated at cost less depreciation) ** Land and Buildings 243.748 243,748 243,748 Camping and Acb"vities Equipment 63,806 63,806 63.806 Vehicle DepreciatK)n ( £ 307,554 £ 307,554 307, 554 Independent Examiner's Report to the Trustees of the 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP I report on the accounts of the Group for the year to 31st MARCH 2024 Respective responsibilities of trustees arHI examiner. As the charitys trustees, you are responsible for the preparation of the accounts., you consider that the audit requirement of Sectionn 4312) of the Charities Act (the Act}does not apply It is my responsibility to stale. on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 4317)(b) of the Act. bthether particular matters have come to my attention. Basis of examinerfs reporL My examinats'on was carried out in accordance ￿ryth the General Directions given by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts preserrted with those records. 11 also includes consideration of any unusual rtems or disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required In an audit, and ¢onsequ8nlly I do not express an audit opinion on the view given by the accounts. Independent Examlnerfs ststement In connection wth my examinalion, no matter has ￿rne lo ry attention.. 1 which gives me reasonable cause to believe that in any material respect the requirements to keep accounling records in accordance with Section 41 of the Act and to prepare accounts accord with the accounting records and to compty ￿1th the accounting requirements of the Act have not been met. 2 towhich, in my opinion, attention should te dravlffl in orderto enable a proper understanding of the accounts to be reached 3 ￿lch gives me reasonable cause lo believe that in any material resped the ac£ounting rules of the Group's constitution have nol been met. Martyn Caswell ACIB 31 Oakwood Park Road SoLrthgate London. N14 Independent Examinefs Report to the Trustees of the 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP I rfjport on the accounts ofthe Group forthe yeor lo 31st MARCH 2024 Respeclve respons11￿1111t3 of tru8tee8 and examlner. As the charrty's trustee5. you are responsible for the wep8ralion of the accounts., you consider that th8 audii requirement of Seclionn 43121 of the Charities Act (the Act)does not Oppty. It is my respon81bility to slate. on the basis of pmcedures spe(Afied in the General Directions glvan by the Charity Commis5ioner8 under Section 431711b) of the Act, vthether p8rti¢u18r matters have corne lo my altenlion. 8881$ of exaMlnerf8 report, My examination was carried out in accordance wth the General Olrecllons given ty the Charlty Commission8rn. An ex8min¥llon includes 8 reviowof the aCcoun￿ng records kept by the charlty and a compaTl$on of the accounts presented wlh those records. It also includes considerallon of any unu$val 118ms or dlsclosufes In the accounts, and seeklng explanatlons from you as Iruslees concerning any such mallers. The procedures undertaken do not provide all the evidence thot would be required In an audlt. and conwugntty I do not expr8ss an 8udrt opinlon on the vw given by the 8ci>)unts. Ind•pend•nt ExAmlnerf8 8t•tsm•nt In conne¢tlon wlh my ex8mlnalion, no m8tter h88 come to my attenlion.. 1 which give8 me ftasonable c8u$e to bellove thal In any malerial respect the requlramonts to keep accounting records in accordance wlth Sectlon 41 of the A¢t and to prepare oc¢ounls which acxofd wlth the accounting re¢ords and to Comp￿ y￿th lh• 8ccounllng r8qulrements of the Ad have rtot bèen met. 2 towhlch, in my opinion, attentlon should be drawn In orderto enable 8 proper Ltnderstsnding ofthe acGount5 to be feached 3 vthlch gives me reasonable cause lo bell8ve th81 in any material respect the 8Ctounling wles of the Group's con$lltution have not been met. Martyn C8swell AC18 31 Oakwood Path Road Southgale 'London. N14