Scouts 3rd Southgate AGM 181212022 ## Agenda 1. Welcome 2. GSL Review 3. Group Treasurer’s Report 4. Group Exec Approvals and Elections 5. Review of the Pandemic Year - Nov 19-Mar 21 6. The 3rd Southgate Year Ahead 7. Group Exec Report 8. Plans for Bourne Hill GSL Review and Annual Report 2020 ZOOM year ## Meetings continued every week - All sections - Not one week missed - Sensational achievement Innovation around every corner Scouts Scouts Swuts Scouts Scout Scouts Scouts Scouts Outs Scour$ Group camp - one night 'away' ## Top awards - Gold DofE Dorothy Burrowes and Finn Leahy Two teams in Snowdonia **Victoria Niven-Spence - Queen’s Scout Award Lily Johnson - Jack Petchey Award** ## Thanks Goodbye Thelma Ray - 30 years Paul Baldwin - 15 years Tom Godfrey - 15 years plus Hello Megan Lockheart Nigel Plested ## Group Treasurer’s Report - £14,000 grant received from Enfield Borough for youth activities during COVID - Spent £12,000 on HQ - Thanks to John Hey for his hard work - Moved Accounting year end to March - Printed Accounts available here and on the Charities Commision website ## Income and Expenditure Income £63,000 Expenditure £37,000 Starting reserves £47,000 Ending reserves £73,000 ## Group Exec Approvals and Elections - Group Chair - Chris Harding - Group Treasurer - John Hey - Group Secretary - Sarah Elkins - Appointment of independent auditor, examiner or scrutineer The Pandemic Year- Nov 19-Mar 21 ## The 3rd Southgate Year Ahead ## Spring Term - 3rd Southgate Leaders’ Training Event - Southern 50 Challenge Hike ## Summer Term - All sections Group Camp - Gillwell - May Bank Holiday - Cub Camp - Tolmers - 11-12 June - Scout Adventure Camp - Great Barford - 24-26 June - Scout Summer Camp - Peak District - 23-31 July - Explorer Silver/Gold DofE Expeditions - Peak District - 24-29 July ## Autumn Term - Scout Expedition - Wye Valley - 17-18 September - ● Cub Expedition - Hertfordshire - 24-25 September - Celebration evening and AGM - 19 October - Scouts - Chiltern 20 County Event - 22 October - Explorer Silver/Gold DofE Expedition Training - Snowdonia 23-26 October ## The Group Exec Report Supporting the Section Leaders by managing: - Premises - Equipment - Vehicles and Transport - HQ bookings - Finance - Administration - Governance - Volunteers ## The Active Support Unit Core team that support the Group Exec and the Section Leaders - Premises - Rentals - Maintenance - Building - Equipment - Meetings - ○ Camps ○ Bushcraft - ● Transport - Minibus - ○ Trailers ○ Coach hire - Finance - Grants - - Fundraising - Governance - POR and Compliance - ○ Risk Assessments ○ Charities Commission - ● People - Training and enhancing Leader team - ○ Section Leaders ○ Volunteers with special skills/time Bourne Hill ## Thank you This concludes our AGM for the year to March 2021 3rd SOUTHGATE {ST PAUL'S - WINCHMORE HILL) SCOUT GROUP ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021 3rd SOUTHGATE (ST PAUL'S - WINCHMORE HILL) SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31ST MARCH 2021 General Funds Restricted Funds TOTAL TOTAL 2020 MEMBERSHIP SUBSCRIPTIONS Collected Less Paid 11,896 8,074 3.822 11,896 8.074 3.822 6,548 5,813 735 INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest Hire of Headquarters 59 102 37,500 37.559 37.500 37,559 30,215 30,317 DONATIONS AND GRANTS Received 19,813 19.813 19.813 19.813 ACTIVITIES Gang Show Summer Camp Camps Other 26,248 3,261 2,906 32,415 209 209 209 FUND RAISING RECEIPTS Five £ Club Socials and Other Xmas Fair and Grand Draw 165 14 1.460 1.639 200 14 1,5(10 1,700 1.639 SUNDRY RECEIPTS Badges I Sweatshirts etc Insurance Claim TOTAL RECEIPTS FOR THE YEAR £ 63,040 £ 63,040 £ 65, 167 3rd SOUTHGATE (ST PAUL'S- WINCHMORE HILL) SCOUT GROUP PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2021 General Funds Restricted Funds TOTAL TOTAL 2020 PREMISES Rent Rates Light and Heat RepaiT5 and Renewals IWS) Repairs and Renewals IBHI Other Running Costs 421 5,556 12.154 1,108 3,138 23,023 421 S,$56 12.154 1.108 3.138 23.023 138 4, 794 13,016 240 2,434 21,121 DONATIONS AND GRANTS Paid 2,400 2,400 2,400 ACTIVITIES Gang Show Summer Camp Camps Other 45 382 3,945 4,372 34.994 5,223 3, 763 43,980 382 4.372 FUND RAISING EXPENSES Five £ Club Socials and Other Xmas Fair and Grand Draw 190 492 682 190 ADMINISTRATIONESTABLISHMENT EXPENSES Insurance Other Admin 3,748 309 4.056 3.748 309 4,056 3,488 1.342 4,830 PURCHASE OF EQUIPMENT Paid 634 634 OTHER EXPENDITURE Jamboree Support Badges & Searves Vehicle Expenses Depreciation Expense 1.475 1,C62 2,000 4.537 1,475 1,062 2.000 4.537 407 2,448 2,000 4,855 CAPITAL EXPENDITURE TOTAL PAYMENTS FOR THE YEAR £ 39.071 £ 39.071 £ 77.876 3rd SOUTHGATE (ST PAUL'S - WINCHMORE HILL) SCOUT GROUP RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR ENDED 31ST MARCH 2021 General Funds Restncted Funds TOTAL TOTAL 2020 Total Receipts for the Pertod 63.040 65.167 Total Payments for the Peric 37.071 37.071 75.876 Net Receipts I IPaymenlsl for the Period 25,969 25.969 (10, 709) Cash, Bank and simikqr Funds brought foThvard 46,674 46.674 57,383 Cash, Bank and similar Funds earrÈd forward £ 72.643 £ 72.643 46,674 Adjusted re depreciation on Mini Bus £ 2000 Approved by the Trustees on and s￿ned on their behalf by LJrMIN/I 3rd SOUTHGATE (ST PAUL'S - WINCHMORE HILL) SCOUT GROUP STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2021 General Funds Restn"cted Funds TOTAL TOTAL 2020 MONETARY ASSETS Bank Current Accounts 25.806 25.806 7.978 Bank Deposit Accounts 48.838 48.838 40,697 8uilding Society Accounts Cash in Hand Prepayments 74,644 £ 74,644 48,675 NON-MONETARY ASSETS (Slated al Insured value) (Stated at cost depreciation} Land and Buildings 243.748 243.748 243,748 Camping and Activities Equipment 63.806 63.806 63,806 Vehicle Depreeialion I 2000 ) 2,000 £ 307.554 £ 307.554 309,554 Independent Examinerfs Report to the Trustees of the 3rd SOUTHGATE (ST PAUL'S - WINCHMORE HILL) SCOUT GROUP I report on the accounts of the Group for the year lo 31st MARCH 2021 Respective rnsponsibi1Sti8s of trustges and examiner. As the chartty's trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of Seckn'onn 43{21 of the ChaTtties Act Ilhe Act)does not apply. 11 is my responsibility to stale. on the basi8 of procedures specified in the General Directions given by the Charity Commissioners under sect￿ 4317}Ib) of the Ac( whether part￿ular matters have come to my attention. 8asl8 of examlnerfs rgporL My examination was carried out in accordance with the General Directions given by the Charty Commissioners. An examination includes a review of the ac¢ounting records kept by the charily and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any SLtch matters. The procedures undertaken do not provide all the evidence that would required in an audit. and Consequently I do not express an audrt opinton on the view given by the accounts. Indep8ndent Examlnerfs statemgnt In connection with my examinatK>n. no matter has come to my attenti¢)n'. 1 which gwes me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with &ction 41 of the Act and to Pfepare accounts which a￿ord with the accounting records and lo compty with the accounts.ng requirements of the Act have not been met. 2 to vthich. in my opinion. attenlton should be drawn in order to enable a proper understanding of the accounts to be reached 3 which gives me reasonable cause to believe that in arry m*enal respect the aC￿untIng rules of the Group's conslrtulion have not been mel. Sarah Elkins 31, Station Road Winehmore Hill London. N21