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6" Southgate (Christ Church) Scout Group (Registered charity 303652)
Trustees Annual Report and Statement of Financial Activities for the year ended 31 August 2020
‘ be prepared « « «
6th Southgate (Christ Church) Scout Group
Trustees’ Annual Report for the year ended 31" August 2020 Trustees The Trustees are deemed to be the members of the Executive for the time being. Those who have served in this capacity during the last year are as follows Vacant Chairman Stephen Smith * Group Scout Leader Shaun Rigg * Casual Helper Sue Ingle Beaver Scout Leader Laura McManus Assistant Beaver Scout Leader Katie Smith ~ Cub Scout Leader Hazel Miall |[Assistant][Cub][Scout][Leader] Richard Ross Scout Leader 7 Paul Coleman | AssistantScout Leader Daniel ingle Explorer Scout Leader Marcus Ellenby “Training Manager & Minibus manager Joe Hickey “ Secretary Trustees registered with the Charity Commission — all other members of the Executive are considered to be Associate Trustees for that purpose. Structure, Governance and Management 6" Southgate Scout Group operates on the Walker Ground near the Southgate Green, and includes Beaver Scouts, Cub Scouts and Scouts. Groups are made up of up to three age ranges. 6 to 8 year olds take part in Beavers. 8 to 10.5 year olds take part in Cubs. 10.5 to 14 year olds take part in Scouts. The associated Explorer Scout Unit is the Hatters, Explorer Scouts are aged 14 to 18 years. Network members are aged 19 to 25 years. The Group's governing documents are those of The Scout Association. They consist of Thea RoyalPolicy, Charter,Organisationwhich in turnand Rulesgivesofau th* oritye Scoutto theAssociation. Bye Laws ofThe the AssociationGroup is a trust andestablished under rules which are common to all Scouts. It is also a Registered Charity in its own right - number 303652.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Executive Committee, the members of which are the ‘Charity Trustees’ of the Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to
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charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of the Chair, Group Scout Leader, Assistant Group Scout Leader, Treasurer and Secretary together with up to 10 other members. Section leaders are automatically members of the Executive Committee without needing to be nominated or elected. The other members are nominated, approved and appointed at the AGM.
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
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« The maintenance of Group property; « The development of the Group;
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© The training of leaders and administrators; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment;
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¢ Group public occasions,
Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
The Executive meets at least quarterly.
Risk and Internal Control
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Objectives and Activities The objectivof the Group ar e assa unit of the Scout Association.
The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
In the 6" Southgate Group our objectives are currently as follows: « To make quality Scouting available to every young person in the catchment area, regardless of gender, race, ethnicity, religion or disability. toToprogressensure thatthroughthe Scoutthe ScoutGroupsectionsoffers inthea opportunityclearly identifiablefor youngway,peopleeitheragedwithin6 totheir25 Group, or through formal arrangements with District led provisions.
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Achievements and Performance The primary measurement of performance in respect of growth and development work is provided by the annual census. At the start of this year we continued to expand our membership, increasing both the youth and the leadership membership. Group Activity Report able2020 has beena[difficult] year globally, and in the UK. We have been very happyto be our council,to run activitiesthe London in periodsBoroughbetweenof Enfield. lockdowns, and also to have had support from Thanks and well done to all those who worked so hard to plan, fun and join in the day. All three sections (Beaver Colony, Cub Pack, and the Scout Troop) have tried to maintain the membership and keep in touch with everyone whilst social distancing requirements were in place. The commitment shown by the team to continue to deliver an innovative and fun programme is immense, and they should all be very proud of their achievements, especially this year. TheNo major improvementsto Headquarters were undertakenduring the pandemic. full capacity Group minibus (donatedduring 2020. by Enfield Council in spring 2013) was also not used to its Public Benefit In planning our activities for the year we kept in mind the Charity Commission guidance onthereforesonalpublic ofbenefit the Group,at ouristrustee opentomeetings. all no matter Membershipwhat background,of the Scoutfaith,Association, gender, or per-and circumstances. No young person would be Prevented from joining if they were unable to pay the subscription. Grants are available to assist all young people to fully Participate in all activities. Plans for the Future In 2010, the Group produced a Development Plan, which as a working document continues to be reviewed and revised annually. Our focus remains to increase our membership, but to sustain the quality of programme provided to our young members, it is necessary to increase the size of the core adult leader team. The Executive is actively working on doing this, with a focus on parental engagement. Some Progress has been made, and all sections are now benefiting from increased adult support in various caClear guidance and support for leaders will continue to be a priority and we are confident that this will keep the programmes for the young people exciting, as well as leaders finding their réle more rewarding. The focus of the Development Plan continues to be tosonnel.recruit and retain more adults in Scouting, be they warranted leaders or support perThe focus for the following year remains to negotiate a new lease with the Walker Cricket Ground, and provisions for the new lease and the associated costs have been estimated for the financial year.
Financial activities and results
Income exceeded expense by £8,914 (2019 expense exceeded income by £5,962), being a cash operating gain of £15,814 (2019 £7,507) offset by the accrued costs towards lease increase and associated legal costs.
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Investment Powers, Policy and Performance
It is a requirement of POR (Policy Organisation and Rules) that funds not immediately required are transferred into a suitable investment vehicle. The Group's policy has been to invest in bank deposit accounts including the CCLA Charitable Fund.
Reserves
The total of current funds less liabilities has increased during the year and now stands at £43,478 (2019 £34,564), an increase of £8,914 (2019 a loss of £5,962). The noncurrent assets have decreased by nil. The main priority for the financial year starting 01 September 2020 is to continue to maintain the group facilities to a good standard.
Voluntary Help
Many volunteers give up their time and talents to support the Group. We are greatly indebted to these volunteers for their commitment and support
Approved by the Trustees and signed on their behalf by
S.G.Smith --—~
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H.E.Tate
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/O June 2021
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Statement of Financial Activities For the year ended 31 August 2020
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|||||||
|---|---|---|---|---|---|
|12|months|to|12|months to|
|31|Aug 2020|31|Aug|2019|
|Income|
|Donations|0|0|
|Gift|Aid|0|tt)|
|Grants|
|LB|Enfield & Jack|Petchy|10,250|0|
|Fundraising|586|1,389|
|Investment|Income|
|Bank|interest|Ks)|$1|
|Property|Rent|Income|17,137|21,295|
|Contribution|to|district|store|0|tt)|
|Total|Income|28,009|22.735|
|Expenses|
|Premises|
|Ground|rent walker trust|100|100|
|Nursery|Rent Commission &|11,000|17,733|
|provisions|for costs and|rent|
|increase|
|Electricity|2,157|3,302|
|Insurance|(building) & water|739|967|
|Repairs,|Renewals,|Main-|1,165|2,623|
|tenance|
|Cleaning|2,562|2,835|
|Equipment|0|0|
|Other group expenses|
|Contribution|to camp etc|-1,015|2,572|
|Uniforms &|badges|153|71|
|Minibus (Insurance,|tax,|865|1,696|
|etc.)|
|Other scout expenses|
|Capitation|3,827|3,395|
|Beaver|activities|~|income|-1,495|-872|
|Cub activities ~ income|777|1,025|
|Scout|activities ~ income|-186|-5,200|
|Total Expenses|19,095|28.697|
|Net (Expense) /Income|8,914|5,962|
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The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
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SSeSEESEoECoCICICICIoIoIoioi>>>>>>=SSss=s={_==={= 6" Southgate (Christ Church) Scout Group Page 6
BALANCE SHEET 31 August 2020
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34™ Aug 2020 31™ Aug 2019
Unrestricted Funds Unrestricted Funds
Cash Funds
Bank Current Account - Group 37,290 23,745
Bank Current Account - Scouts 24,436 22,202
Cash in hand estimated 100 100
Other Monetary AssetsTotal Cash Funds 61,826 46,047
COIFFund) Charitable Fund (Contingency 5,897 5,862
COIF Charitable Fund (Nursery Deposit) 2,000 2,000
Total Other MoneO t aryher Assets 7.897 7,862
Debtors / Accrued Income 433 1,083
UseNon Monetary Assets for Charity's
Motor Vehicles 0 0
Scouting Equipment 19,631 19,631
Land and Buildings 280,000 280,000
Total Non MonetaryCharity's Assets Use for 299,631 299,631
Liabilities
crualsExpenses estimated Incurred But Not Invoiced & Ac- 24,678 18,428
Deposit from nursery 2,000 2,000
Total Liabilities 26,678 20,428
Total Group Assets 343,109 334,193
signedThe financial on its statementsbehalf by: were approved by the Executive Committee on /OJune 2021 and
Stephen Smith SOs Group Scout Leader
Helen Tate flLo. J.we Treasurer
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6" Southgate (Christ Church) Scout Group
NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 August 2020
- Principal Accounting Policies Accounting Convention The financial statements are prepared under the historical cost convention, and in accordance bestwith applicable accounting standards. In preparing the financial statementsthe Group follows by Cha p r acticeities” as("SORP set out2005”). in the Statement of Recommended Practice “Accounting and Reporting Scope of the financial statements The financial statements cover the activities directly controlled by the Group. Incoming Resources Income is recognised in the period it is due. Donations received for the general purposes of the Group are included in the General Fund which is unrestricted. Any donations received for activities restricted by the wishes of the donor would be disclosed as such. Annual subscriptions are shown net of the amount collected for, and passed on to, the Scout Association (‘Capitation’). No amounts are included in the financial statements for services donated by volunteers Resources Expended Resources expended are accounted for on an accruals basis, where significant, otherwise on a cash basis. All costs have been directly attributed to one of the functional categories of resources expended in the Statement of Financial Activities. The Group is not registered for VAT and accordingly expenditure is shown gross of irrecoverableVAT. AssetsTangibleareFixtr e atedd Assetsas capital if they cost more than £5,000 and have a useful life of at least 3 years. All repairs and maintenance are charged directly to Income & Expenditure. Depreciation This is calculated to write off assets over their expected useful life as follows: LandMinibusand— buildingsstraight line— noover depreciation 5 years charged Fund Accounting General funds are unrestricted funds which are available for use at the discretion of the Group in furtherance of the general objectives of the Group and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside for particular purposes. There are no such funds at present, but any future funds would set out the aim and use of each designated fund in the notes to the financial statements.
Cash Flow Statement The Group has taken advantage of the exemption available to small charities not to prepare a cash flow statement.
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NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 August 2020
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|---|---|---|---|---|---|---|---|---|
|2. Tangible|Fixed|Assets|31|Aug|20|31|Aug|19|
|Motor|Vehicles|i)|0|
|Scouting|Equipment|19,631|19,631|
|Land|and|Buildings|280,000|280,000|
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|The|minibus|was donated|by|Enfield|Council|in|2013|for|use|by|the|Group. The|cost|price has|
|been|taken|to|Income|as|a donation,|and|depreciation|charged|to|Expenditure.|
|Cost|of|minibus|31,668|
|Depreciation|charged|in 2013|(6,334)|
|Depreciation|charged|in|2014|(6,334)|
|Depreciation|charged|in|2015|(6,334)|
|Depreciation|charged|in|2016|(6,333)|
|Depreciation|charged|in|2017|(6,333)|
|Value in|the|accounts|Nil|
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The Group owns camping and other equipment purchased over a number of years. The inventorycost/ valuation of contents and camping equipment was estimated at £35,806 but kept at historic TheSouthgate. Grouphad a 21 year lease dated 17 November 1997 on land at the Walker Cricket Ground, during the financialThe woodenyearatHeadquarters£339,408 and building£53,640andrespectively.a concrete built garage / store were insured A new lease is currently being discussed with the Walker Cricket Ground Trust. The ownership of the buildings may be transferred as a condition of entering into the new lease
The above are currently insured for the current cost of rebuilding, which is estimated to be higher, via a policy managed by the Walker Cricket Trust together with other buildings on the Walker Ground.
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|3.|Debtors|
|Due|from|St|Monica's|Players|433|1,083|
|4.|Creditors|
|Sundry|24,678|18,428|
|Deposit from|nursery|2,000|2,000|
|At5. Commitmentsthe|balance|sheetand contingentdate|there|wereliabilities commitments|to|the Walker|Cricket|Ground|Trust|for|un-|
|billed|water,|insurance|and ground|rent,|for|which|reasonable|accruals|have|been made, and|nil|
|Contingent|liabilities|(2019|:|£nil).|A|reasonable|estimate|has|been|made|for|the|expected|costs|
|of|renegotiating|the lease|and|accruals|have|been|made|to|back-date|the|additional|costs|
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INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES
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|6"|Southgate|(Christ|Church)|Scout|Group|
|||report on|the accounts|of the|Group for|the|year ended|31|August 2020|which are|set out|on|
|pages1|to|11.|
|RespectiveThe|Charity’s Responsibilities trustees|are responsibleof|Trusteesfor theand preparat Exam|i|onnerof|the accounts.|The|charity's|trustees|
|consider|that|an|audit is|not|required for this year (under|Section|43(2)|of|the|Charities|Act|1993|
|(the|Act))|and|that|an|independent|examination|is|needed.|
|It|is|my responsibili|t|o:y|
||examine|the accounts|(under|Section|43|of the|Act);|
||to|follow|the procedures|laid|down|in|the|General|Directions|given by|the Charity|Commission|
|(under|Section|43(7)(b)|of|the|Act);|and|
||to state|whether|particular|matters|have|come|to my|attention|
|Basis|of Independent|Examiner's Report|
|My|examination|was|carried|out|in|accordance|with|General|Directions|given|by|the|Charity|
|Commission.|An|examination|includes|a review of|the|accounting|records|kept|by|the|charity|
|and|a|comparison of|the|accounts|presented|with|those|records.|It|also|includes|consideration|
|of|any|unusual|items|or|disclosures|in|the|accounts,|and|seeking|explanations|from|you|as|
|trustees|concerning|any|such|items.|The|procedures|undertaken|do|not|provide|all|the|evidence|
|that|would be required|in|an|audit,|and|consequently|no|opinion|is|given|as|to|whether the|
|accounts|present|a|‘true|and|fair’|view|and|the|report|is limited|to|those|matters|set|out|in|my|
|statement|below.|
|Independent|Examiner's|Statement|
|In|connection|with|my|examination,|no|matter|has|come|to|my|attention:|
|(1)|which|gives me reasonable|cause|to|believe|that|in|any|material|respect the|requirements|
| to|keep|accounting|records|in|accordance|with|Section|41 of|the|Act;|and|
|*to|prepare|accounts|which|accord with the|accounting records|and|to|comply|with|the|
|accounting|requirements|of the|Act|have not|been|met;|or|
|(2)|to|which,|in|my|opinion,|attention|should|be|drawn|in|order|to|enable|a|proper|understanding|
|of|the accountsto be|reached.|
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Robin J Smith BSc FCA Chartered Accountant 4, Eversiey Crescent London N21 1EJ
(0 June 2021
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