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2024-03-31-accounts

7th Hanwell (St Thomas's) Scout Group 2023-24 Annual Report

Content Introduction from the incoming Chair Pg2 Lead Volunteer, Section, Rebuild and Fundraising Reports Pg2 2023-24 Financial Account Summary Pg7 Agenda of Annual General Meeting 2024 Pg11 Summary note of the 2023 Annual General Meeting Pg12

  1. In in min Ch ir I became Chair of the P, Hanwell Scout Group in September 2024 so was not in role for financial year 2023124. It feels a huge privilege to have the opportunity to play a part in the life of the group given all that it contributes to the many young people who pass through the doors of the Warren each week as Beaverrs, Cubs and Scouts. I wanted to take the opportunity to thank all the Leaders, Trustees and other volunteers for all they do to make the group so vibrant. In particular I wanted to take the opportunity to thank Doug Rowe who stepped down this year from being Group Scout Leader, and my prede￿SsOr as chair of the Trustees, Mark Day for their contributions to the life of the group. Conrad Bailey
  2. 7th Hanwell Grou Re Lead Volunteer Section Rebuild and Fundraisin Group Lead Volunteer Representative - Adrian Walker This past year has been an exciting and suc￿Ssful one for our group, with all three sections and over 70 young members. The dedication and enthusiasm from both leaders and participants have helped make this possible. and we're incredibly proud of the vibrant community we've fostered. Our group activities. such as the pre-summer BBQ and the re￿nt camp where all three sections were well-represented, are testaments to the strength and unity of our group. We would like to extend our heartfelt congratulations to our section leaders who have earned their Wood Beads this year. Their hard work and dedication to training and leadership development have been inspiring, and their achievement is well-deserved. A special thank you goes out to our previous GSLIGLV for his incredible support and guidance over the years. As he embarks on his secondment to Paris, we wish him the very best in this exciting new chapter. His leadership has left a lasting mark, and we are grateful for the strong foundation he's built for the group. As your new GLV team-Adrian, Nuria, and Sergio-we are thrilled to take on this shared role and continue building on the group's success. We are excited about the year ahead and are eager to bring fresh ideas and energy to the table. Looking forward, the need for more volunteers is greater than ever. Whether you're able to contribute in a leadership position or behind the scenes. your help will be invaluable in keeping our group thriving. We encourage anyone who is interested to step forward and join us in making the future of our group even brighter. Beaver Section - Amanda Cuttler The past year has been filled with exciting adventures and significant achievements for the 7th Hanwell Beaver Scouts. One of the highlights was our participation in the first district beaver sleepover, an opportunity to connect with Beavers from across Ealing and Hanwell. During this event, some of our Beavers even learned the Makaton signs for "the Muffin man," expanding their communication skills.

Another memorable experience was our first Beaver camp at the Warren. The Beavers demonstrated remarkable bravery by using the canal lock crossing during a morning hike the following day. This adventure not only challenged them physically but also fostered a sense of accomplishment and teamwork. We have seen a significant increase in the number of Beavers attending nights away. Six Beavers participated in the district sleepover, while eleven attended a sleepover at the Warren, and nine joined us at group camp. This growth in participation is a testament to the engaging and supportive environment provided to our youngest members. Our Beavers have suc￿SsfUllY completed a variety of badges . Four Beavers eamed the prestigious Bronze Chief Scout Award, a significant accomplishment that recognizes their dedication and skills. Furthemiore, many Beavers have earned a variety of staged, activity, and challenge badges, demonstrating their progress and commitment to personal development. A notable achievement this year was the awarding of our first "You Shape Award to a Beaver who planned and ran a Taskmaster themed evening. This initiative showcased their leadership skills and creativity, inspiring others to take on new challenges. We are also grateful for the unwavering support of our parents, which has made it possible for us to organize numerous outings. These outings have included several hikes in the local area and a trip to the local basketball courts, providing our Beavers with opportunities for physical activity and social interaction and to explore their local community. Cubs Section - David Hurley We've had another exciting year with the Cubs, with plenty of activities and events taking place both on Tuesdays and the occasional weekend. This year we have had the opportunity to attend four camps, the District camp in September, 23, a one nighter at The Warren, our annual Summer Camp and the District Camporee in July. Some highlights from our programme include, making apple crumble, cycling, various hikes, a community litter pick with LAGERCan (Local Action Group Ealing Residents), making calzone on a campfire. a talk with an Air Accident investigator, Chinese New Year, making model Spitfires, Taskmaster, Halloween, widegames and Cubs Got Talent. We completed our annual Winter Hike. attended the panto at Questors, attended Remembrance at St. Thomas. Church and the end of year Foot Golf tournament. We are fortunate that we are part of an active District and so this year we have taken part in cross country, 5 a side football, St George's Day parade and the Camporee. We currently have 25 cubs, of which 12 girls. 13 boys. Our leader team has 5 leaders with two young leaders. Cubs have been very busy eaming their badges over the year and Sin￿ the last AGM (08107123) we have awarded 304 badges, including 7 Chief Scout Silver Awards, the highest award that a cub be awarded. Cubs have also been taking the opportunity to get badges completed at home and we have awarded a variety of badges that we might not get to do on a standard Cubs evening, such as DIY, martial arts. snowsports, skater. Our leader team has also been recognised for their

achievements. Bagheera received his wood badge at St. George's day and Nick received a District Commissioner's commendation. A big thanks to all the parents that have volunteered their time to help us run the programme and events and we hope the parents enjoy coming along to help and see what we are up to. If anyone would like to get more involved in any of the activities. please let us know, we are always very happy to have more help. Scouts Section - Trevor Green In the last year we have been on six camps, only two of these could be considered 'easy(ish)', those being the AGM and Going Global camp. The remaining camps had different challenges from weather wonditions with Green Berets in Nov and Fire and Ice in January. To the scouts learning to be more self-sufficient campers with the Spring and Totem camps. These camps were filled with learning and fun, where scouts honed their outdoor skills, developed teamwork, and hopefully created unforgettable memories. From setting up tents and surviving the cold and wet to campfire cooking, each scout showed a fantastic spirit of adventure. We have also taken the scouts on 3 walking hikes and a bike hike. Everyone showed resilience and teamwork, supporting each other along the way. This year we are hoping to reintroduce the winter hike to this campsite Iwalter Davis) which we had to can￿1 last year. So get those hiking boots cleaned up and ready to use again! Other activities that we have been able to provide in the year are bouldering, and Laser Tag as well as our usual scout evening activities like fire lighting, altar fire cooking, pioneering and camping skills, as well as the odd game. Last but by no means least we should mention one scout who earned the Gold Scout Award this year. This is a tremendous achievement that reflects leadership, dedication, and hard work. This award is not just a personal milestone but a source of pride for our entire troop. We look forward to keeping up this level of activity into next year and are always happy to hear from scouts about activities they would like to try (within reason - not sure we can quite stretch to parachuting!) So here's to all of you for a remarkable year, and to many more adventures ahead! Rebuild and Fundraising Committee Report - John Foxwell & Kirstin Green This year, significant progress has been made on the rebuild and fundraising efforts, led by the Rebuild and Fundraising Committees reporting directly to the Trustee Board. The rebuild project has been in the works for several years. We now have a long lease, architectural designs, and planning pemiission for the upgrade. Although the London Borough of Ealing is supportive in principle, raising the full amount required has proven challenging due to increased competition for grants and many capital funds needing to be more available and restrictive. As a result, we have decided to proceed with a phased rebuild, beginning with a new roof and wall cladding. b14hile this setback means we can't use our original preferred bidder, we've secured competitive quotes from local businesses. Our next step is to find a project manager, and we encourage any parents with industry contacts or experien￿ to reach out and assist. Our goal is to start work on the first phase by spring next year.

On the fundraising side, 2023 was a fantastic year, raising over £20,000 thanks to the hard work of parents, young people, and leaders. Events like bake sales, JustGiving campaigns, marathons and half marathons, and tireless efforts from our community made this possible. For 2024, we are focusing on applying for more grants, including HS2, the National Lottery, Bernard Sunley and Garfield Weston Foundation. Netsvorking with local businesses, politicians, and charity organisations has been key. and we plan to continue this momentum. We are grateful to everyone who has participated so far and encourage more parents to get involved, whether by organising fundraising events, helping with promotions, or expanding our social media presence. With your continued support, we can make the rebuild a reality.

  1. 2023-24 Financial Account Summa The 5th Hanwell Scout Group are good financial health. Please see below for details of our yearnd position for 2023-2024 and Independent Examiner's sign off. Caroline Lumb (Treasurer) 7th Hanwell {St Thomas) Scout Group Regl•tw•d Charlty No. 303632 W•rn lund Total Funth Total Funds 2024 2024 2023 INCOME Membershlp &b8 less ca￿ta1th to Otrkt 6.513 6.513 3652 4.709 Gfft￿d Camp IrKun• 1.120 8.357 6,357 785 AGIA C)onal Fun¢trai8irvJ o￿t￿n6 war￿ U60 Jack Petchy B8nk Int8rngt Refund Tham68 W•t•T Go Cardw le 75 75 22.270 14651 14651 13931 Totsl Incom• for th• Y•w Ilt71 a270 3SM41 148 EXPENDITURE IWaff8nl Warr¢n Re￿41d fL￿d ¢￿ts Insurance 1,871 1.871 1.919 11.758 Acltyrtios Camp Expe￿ AGM expense8 Equlpmant & R8patrs to Eq￿pMWrt Admlnlstralw & MIKellanwJs ExFWy￿8 J•ntmg wlrlbu 750 3.537 128 401 224 11.124 22,297 InconWD•llclt) to Fw

7th H•nw•ll {Sl Thomu) S¢oul Group R•gl3t•rod Charlty No. 303632 Assets and Uabllltlès for the Year to 31st March 2024 8ar current acccAJnts Bank depc4rt ￿CoUnt 70.637 89.217 70.637 O•btorn Grfi cLelm recthd waier Irefundod 241 ruod thjndra1￿ng inwm ymont. Inwronc• 785 1,651 Cr•dltor¥ UnpoNI exprn UnF•id Rebuikl In¥c4rA• 18101 {8101 I6,7￿) Tr•lal n•1 ••••ts for th• y• R•prnwnt•d by . G•n•r•l Fund A88el$ lor wevkJJ• Y•ar Tran81or lo Do8lgnal¢d FurKI IrKome to Generd Fund Expndilure from G•nw81 Fw## C•rrl•d to￿￿1 29.420 31.350 13.OCQI 11,6Cf 10.539 13.171 11.098 2.073 31M93 1.930 29,420 l>••lgn•t•d Fund .Th• WwY•n A8se¢s lor Year Tr•nsl•r Imm G•n•r•l Fund Ex￿￿J11Ure from Dew"gnal¢d FLThI C•rrl•d lryw•rd 15,OCKI 12,C(Q W•rrw Bulldlng Fund Ill••lrl¢tsd) A88•1s for wev￿?￿3 Y￿r IrKvme to Rostrbcled Furyl Expe￿Ill￿re from R•8tn"d•d Fund C•rrl•d loM•rd 21,322 29,795 22.270 27 3,286 8•lMc• M •t 31•1 Ilwch 2024 NON . MONETAAY A88Ef8 TheM as￿￿ ar• for th¢ Ch•nWs u$e, and ar¢ in$ur¢d at the values bel￿:. P8rThl of ￿SUranCe cover: 1st November 2023 10 31st Oclob8r 2024 Bulldln All Buildiry S￿1 Insur&l 485.181 Conl•nt• •nd Equlpm•nt Contents of t￿IldI1 Insurnd Campbng Klt and Equlirnil Sum Insurexl 2.662 23.949 Total Sum 511.792 pl￿nI￿rn Pald to 31110124

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Sectlon A Indepondent Examlne¢s Report Roport to the trustoosl mombors of H￿well (St TfK)mas) sC￿t Group On aCcO￿ts for th• year ended 31" ma￿ 2024 ChaTIty no (If any) 303632 Set out on pag•s Respect1￿ The charitys trustees are reSp{￿s1b1e forthe preparation of the acojunts. rn3ponslbllltlo8 of The charitys trustees conshjer that an audit is not required for this year tru8t•os and oxarnin•r under seclion 144 of the Charities Act 20111the Charitss Act) and Ihat an independent eXaM￿at￿On is r)eeded. ft is My responsibilty to: examine the a(xounts Lrrfjef se(Xion 145 of Chaiibes to folow the procedures laid thiwn in the gerral Direct￿rts gtben by the Charity Commissr)n {uThJer section 145{5)(bl of the Charlties Act. and to state whether particular fflatte￿ have come to my attention. Basls of Independent My examination was carried out in accordance wilh general Directths given exaffllnèvs statement by the Chaiity Commiss￿n. An examination ind￿Je$ a review of the accounts'ng records kept ty the tharity and a caimparison of the acc£&unts presented wrth those records. It also indudes consideration of any unusual items or discbsures in the acu)unts. and seeking explanabons from the trustees conceming any suth matter5. The prDcedures undertaken do not prDvvJe all the evKlence that would be rEquired in an audit. and consequenly no opinv3n is given as to whether the accounts present a Irue and fairf view and the rep￿rt is lThtted to those matters set out in Ihe statement bekMT. Independent In connection with my examp￿tIon. no material mattery& have c£me to my oxamlnerfs statemont attenlion (other than that disdosed bek)w') whth gives me cause to believe that in. any material resFrt: the a(￿Untr.ng reconls re rnt kept in ￿rdanc% with sect￿￿ 130 of the Charities Act. or the a￿X)unts did not with the a(rounting te(x)rds', or the accounts did not comply ryth the applrable requ1￿MentS concemin9 the fom and content of ￿OUnts set OLrt in the Charities (ACCc￿nts and Reports) Regulations 2008 other than any requirement that the ac¢t)unts give a Inje army fairf view whth is Mt a matter c0rtsAle￿d as part of an indeFendent examir¥9ts'0n. I have f4qve ￿rne across no other mattep3 in conrclion with the examination to wthich attentM)n ShC￿￿1 be drawn in this ￿[￿rt in order to enable a proper urKlerstandirvJ of the accounts to be reach&J. ' Pbase delete Ihe words in the brackets rfthey OD not appty. Slgnad: 09109124 Name: Mr James Anders(￿ (Treasurer. 5th Han￿11 Scout G￿Up> IER Dgcombgr 2017

Relovant professlonal qualfflcatlon(s) or body Ilf any): LoThk)n Busness &hwl MBA Addr•s8: 17 Bafft)ur Avenue Lormlon WT 3HS Section B Disclosure Only c£wnplete rf the examiner needs to h￿h1Kjht matters of concem (see CC32, Independent exarnAialion of cAarity &counts'. dwediorts guidance lor examiners). io

enda of Annual General Meetin 2024 Held at Walter Davies campsite, Stoke Poges on 15 September 2024 1. Introduction and welcome 2. Apologies for absence 3. Appoint the Group Chair 4. Governance topics Approve the minutes of the Annual General Meeting held at Walter Davies campsite, Stoke Poges on 0810712023 Adopt the model constitution from Policy, Organisation and Rules (POR) a. Note the Group's financial year a. Approve appointed and community members of the Group Scout Council a. Agree the number of members that may be appointed to the Trustee Board a. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) 5. Review of the previous year a. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts a. Section reports: Beavers. Cubs, Scouts. GSL a. Group HQ rebuild project l Fundraising a. Ealing and Hanwell DC representative 6. Awards and Presentations 7. Making appointments a. Reappoint the Group Treasurer a. Reappoint members of the Group Trustee Board a. Appoint the Independent Examiner 8. Closing remarks li

  1. Summa note of the 2023 Annual General Meetin Held at Walter Davies campsite. Stoke Poges on 8 July 2023.
  2. The Chairman, Mark Day {Baloo) welcomed everyone to the 89th Annual General Meeting for 7th Hanwell Scout Group. This was the first AGM Sin￿ his appointment.
  3. He welcomed all the Beavers, Cubs, Scouts, Parents and Helpers who had attended the Family Activity Day.
  4. It was observed that life is getting back to normal Sin￿ the COVID pandemic.
  5. Numbers are increasing. Having reached a low of 15 there are now 31 Cubs. The result of more Cubs and Scouts is more Subs. and the opportunity to run more activities as shown by the very suc￿Ssful Family Day. The Subscription Committee can also put money both towards the rebuild directly and fund activities which result in additional fund raising.
  6. The Group is entirely dependent on its volunteers and helpers, who give up time to do activities, have fun and leam new skills. The chairman began as a volunteer with no experien￿ of scouting as a child. He met by a great group of volunteers had fun and began to run activities. He would encourage people to join and support the groups. Anyone who wants to join in should speak to the volunteers, there are never enough people, and more help is greatly appreciated.
  7. Minutes were proposed and seconded from the previous AGM and ac￿pted by universal assent.
  8. The Accounts were circulated prior to the meeting. The Treasurer (Caroline Lamb) noted these were healthy but there were some imminent outgoings. All expected costs have been met, subs are healthy due to the increased number of Scouts and will help towards the funds for the rebuild of the hut. The funds are being held in a High Interest Account. There was a specific question if the Subs were being held separately. This is not the case, but there is care taken to ensure the accounting is correct. The accounts were proposed and seconded and accepted.
  9. James Anderson was reappointed as the independent examiner. Caroline Lamb had confirmed that he was willing to do this.
  10. Andy gave a report on the Beavers. This was his first report. There are four Beavers, Leaders. Initially there were 8 Beavers. this rose to 18 and is now down to 12. There is a waiting list with 3 joiners in September and a further three accepted at half temi. This year they have done the Astronautic Badge, used the Semaphore Flags and played lots of games.
  11. David Hurley gave a report on the Cubs. The pack has grown and now has 33 Cubs with no vacancies. There are 17 boys and 16 girls, and they have completed 172 badges since November.
  12. Adrian Walker gave a report on the Scouts. There have been 5 camps this year and two overnight hikes, both of which were half marathon distan￿. They have cooked on Trangers. The favourite camp was universally the February Freezer.
  13. GSL is in Abu Dhabi. In his absen￿ he sent a short statement: The Group is always looking for new blood.
  14. Doug Rowe attended as the Ealing and Hanwell District representative. He re- emphasised message about volunteering. Volunteering is giving back what we re￿1ve ourselves as children.
  15. The District is also doing well financially and looking to improve facilities, both at the Walter Davies Campsite in Stoke Poges and at Leighton Hall in West Ealing.
  16. There were then awards and presentations.

  17. Nuria Gave a brief report for the Young Leader. 12

  18. Adrian and John spoke about redevelopment. There is a need for a new building. The existing building is now 50 years old and showing its age. Two alternatives have been suggested. It is not possible to knock the whole Scout Hut down and the intention is to rebuild. Planning permission has now been obtained and a suitable contractor identified. Grants have been suc￿SsfUllY applied for. The target is to raise £400,000 which has increased. So far about £50,000 has been achieved with another £20,000 on its way. The next stage is to apply for several larger grants. There is help needed to apply. So far running stalls at the Hanwell Camival and sponsored walks have raised £1150. There are now plans for further ovemight hikes, as well as the three peaks challenge. The redevelopment is important to the ongoing activities of the Scout Group. It will need sustained support, and everyone was encouraged to help by volunteering.

  19. It was proposed that the Committee be renamed the Board of Trustees, this was passed unanimously.
  20. Mark Day was proposed as the Chair of the Board of Trustees by Doug Rowe and seconded by Caroline Lamb and was unanimously approved.
  21. Will Howson self-nominated as Secretary as was approved unanimously.
  22. Caroline Lamb was nominated as Treasurer by Mark Day and was approved unanimously.
  23. Conrad Bailey agreed to continue as Scout parents. representative. Meg Howson self- nominated as Cubs parent representative. Both were approved unanimously.
  24. Any Other Business" John said that it is a point of administration that we are formally obliged to have a constitution for the 7 th Hanwell Scout Group but currently none is in place. He sought permission for the Board of Trustees to write a constitution which will be presented to group as soon as possible.
  25. Update is due from POR in September. Sections 5.4.2.3-5.4.2.5 were unanimously approved.
  26. The Parents formally thanked all leaders for their hard work over the year.
  27. The format of the AGM was felt to be Suc￿sSfUl. The intention was to hold a similar event next year. 89th AGM concluded 13