2021-03-31-accounts - 8th Ealing Scout Group

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8[th] Ealing Scout Group Annual Report and Accounts

2020 - 2021

Group Scout Leader’s Report

Like all walks of life, this last year’s Scouting has been dominated by the Covid pandemic. And despite the enormous restrictions it placed on being able to deliver anything like a near-normal programme of activities, the group has done a fabulous job.

Zoom featured predominantly in our Sections been able to “meet”. Online games, challenges and cookery were among the inventive ways we kept things running.

Whilst it was a godsend to be able to communicate, I think I speak for all our Leaders by saying we are thoroughly sick of Zoom now. But we did actually manage to feet face to face for a few months just before we broke up for our summer holidays!

In the brief spells we have been able to meet this year, we’ve generally done so over at Blondin Park or Gunnersbury Park.

As we emerge from restrictions now, we have pencilled in some activities Days for the autumn term in the hope that restrictions will lift fully by then. We really have our fingers crossed as last year saw all our camps cancelled.

To close this, I must commend our outstanding team of volunteer Leaders. They have really held this Group together this year and kept things running. Also, in the background, we have our Executive of volunteer trustees that provides support and governance to the Group. Thank you all.

Once again well done to every single member of the group, adults and young people alike, together you create a fantastically strong 8th Ealing Scout Group.

Yours in Scouting,

Mark Yates

Group Scout Leader

Beaver Scout Section Report

What a year: last September I recall everything being back on the way to normality before we all went back in and out of lockdowns like the hokey-cokey. term of outdoor meetings followed and I don't think it can be understated just how much everyone benefitted from this.

Eventually this April, 8th Ealing Beavers managed to meet in person for the first time in just over a year.

Due to the two year turnaround in Beavers, many of our membes are new and are yet to see the inside of the Scout hall even, but this hasn't stopped them from throwing themselves fully into the deep end with being a Beaver, completing badges including the Cyclist badge, Disability Awareness badge and the Adventure Challenge badge. Whilst doing activities over Zoom had their benefits (leading from your sofa, not having to do the washing up after etc...), it is undeniable the difference that weekly in person Beaver meetings can make.

For us as leaders, it is great to be outdoors with the Beavers - a day trip to Paccar last term showed just how adventurous our current batch of Beavers are with all who were there completing all of the activities including the 170 metre long zip wire without any fear whatsoever!

Whilst Scouting restrictions are still in place, it is clear that everyone is loving being back and I hope they're all excited for all the fun activities we have planned for this new term...

Yours in Scouting,

Rob Scoynes

Beaver Scout Leader

Cub Scout Section Report

We started off the year meeting on Zoom. During the autumn term we achieved the Astronomer and Digital Citizen badges. We then broke into smaller groups and the Cubs choose to work towards two of the three in smaller groups including Naturalist, Cyclist and Collector. In November we took part virtually in Remembrance Sunday.

In the Spring term we focused on the World Challenge Award. We gained the international badge by learning about both our local and international communities. We found out about our local area in Ealing, scouting in Australia and food from Thailand. We also achieved the World Faith badge, leaning about the Judaism and Hinduism.

In May, it was amazing to be able to restart face to face meeting. We split the pack into two and met on alternate weeks in Gunnersbury Park, where took the opportunity of being outside to worked towards our Outdoor Challenge Award and the Navigator badge. To gain these badges we completed a hike around the park, learnt about the countryside code, make tracks for other cubs to follow, make camp gadgets and playing a wide game. Thank you to Mark who took the Cubs through the Emergency Aid badge including learning CPR, a very important skill for life.

In July seven cubs from 8th Ealing took part in Camporee at Stoke Poges. The Cubs enjoyed two fun packed days of activities including, Air Rifle, Archery, Bouldering, Backwoods Cooking, Blind String Trail, Inflatable Assault Course, Mini Raft Building and Zorb Football. All the Cubs had a fantastic tim.

Finally, I'd like to say a big thank our Assistant Cub Scout Leader, William and Sectional Assistant, Greg, for all their support over the year.

Yours in Scouting,

Martin Truss

Cub Scout Leader

Scout Section Report

This year we have mostly been using, surprise, surprise – Zoom! It’s not quite been the year we imagined, or hoped for, but the Scouts have certainly embraced what we have offered them each week.

Since the beginning of Lockdown 1, we have taken part in many varying online activities, including Navigation Skills, Teambuilding, quizzes, Kahoots, Pictionary, map work, scavenger hunts, Learning about Tree ID, escape rooms and many others.

Online Scouting has been well supported by our members, with a core group logging on each week but it was amazing to finally meet our Scouts face to face in Gunnersbury Park for a few months before we broke up for the summer holidays.

We currently have 15 Scouts, 4 Young Leaders and 3 dedicated Leaders. We are making tentative plans for a Autumn Scouts Skills weekend at Stoke Poges Campsite at the beginning of October.

During the year we had new Scout Leaders join us and I would like to say welcome and a big thank you for joining 8TH Ealing Scout Group to Tony Brown and Sam Reidy.

I would just like to end this report by saying a MASSIVE Thank you to Aoife our Scout Leader, sadly Aoife stepped down as Scout Leader as she is expected her 1st baby any day soon as I type this report. We all here at 8th Ealing Wish you the best of luck with your newborn.

Thanks for all your support.

Yours in Scouting,

Mark Yates

Group Scout Leader

Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 8th Ealing Scout Group
Other names the charity is known by
Registered charity number (if any) 3 0 3 6 2 5
HQ registration number 1 7 4 7
Charity’s principal address The Jack Girvan Hall
Popes Lane
London
Postcode W 5 4 N T
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Andre Nguyen Treasurer Resigned 01/02/2021
2 Mark Yates
3 Martin Truss
4
5
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 4 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the
Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group
Scout Leaders, individual section leaders (if opted to take
on the responsibility) and parent’s representation and meets
every 4 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance polices to ensure that insurable risks are covered. The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from hall rental and fund raising. The Group is primarily reliant upon income from subscriptions, hall rental and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently and advertise more widely to find hall users. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance polices to ensure
that insurable risks are covered.
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment.
The Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from hall rental and fund raising.
The Group is primarily reliant upon income from
subscriptions, hall rental and fundraising. The group does
hold a reserve to ensure the continuity of activities should
there be a major reduction in income. The Committee could
raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently and advertise more widely to find hall users.
Reduction or loss of leaders.
The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a
reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of
the Group.
Reduction or loss of members.
The Group provides activities for all young people aged 6 to
18. If there was a reduction in membership in a particular
section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Creating a varied and challenging programme for young people. Recruiting and developing volunteers to enable the group to thrive.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Creating a varied and challenging programme for young
people. Recruiting and developing volunteers to enable the
group to thrive.

Additional details of the objectives and activities (optional information but encouraged as best practice)	Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.	For contribution made by volunteers see separate reports of GSL and Section Leaders.

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

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Section D Achievements and performance
Summary of the main achievements of See separate reports of GSL and Section Leaders
the charity during the year
Section E Financial Review
Reserves Policy
Brief statement of the charity’s policy on The Group's policy on reserves is to hold sufficient
reserves resources to continue the charitable activities of the group
should income and fundraising activities fall short.
The Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £15,000.
The Group held reserves of approximately £75,000 against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by the
group saving up to replace the hall
windows with double glazing, replacing the fire
doors and other works to maintain the hall.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
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Youmay chooseto include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);

Financial position at the end of the period
The Group is financially sound at the end of the period. The
Group raised net funds of £19,000 for the period. Funds are
to be used for repair works and improvements to the hall.
Principal Sources of Funds
The Group derives its main source of its funds through
renting its hall. The Group also raises funds through
subscriptions fee applicable to its Scouts.
Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.

5 LT700001 (3rd December 2018)

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Section F Other Optional Information
Plans for future periods (details of any Continued strengthening of the Group through recruitment
significant activities planned to achieve of more parent volunteers, to help with the programme of
them) activities and also behind the scenes.
Continuing to invest in the hall building to make it more
energy efficient and modern.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Scott Illman Mark Yates
Full name(s) Scott Illman Mark Yates
Position (eg Secretary, Chair) Chair Group Scout Leader
Date 0 7 0 9 2 1
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6 LT700001 (3rd December 2018)

8th Ealing Scout Group Receipts and Payments Account

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Year start date Year end date
For the year
01-Apr-20 To 31-Mar-21
from
Receipts and payments
2020/2021 2019/2020
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 2,252 6,253
Less:Membership subscriptions paid on (National/County/Area/District) - 2,708 - 2,313
Net membership subscriptions retained - 456 3,940
Donations
500 19
Legacies - -
Gift Aid
- -
Other similar income
-
Sub total 44 3,960
Grants
Maintenenace grant - -
Other grants 20,193 -
Sub total 20,193 -
Fundraising (gross)
Camp Fees - 2,377
Detail 2
- -
Detail 3
- -
Other fundraising activities 46 54
Sub total 46 2,432
Investment income
Bank interest
- -
Building Society interest - -
The Scout Association Short Term Investment Service
- -
Property Rent income 15,236 27,046
Other investment income
- -
Sub total 15,236 27,046
Total Gross Income 35,519 33,437
Asset and investment sales, etc. - -
Total receipts 35,519 33,437
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8th Ealing Scout Group Receipts and Payments Account

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Year start date Year end date
For the year
01-Apr-20 To 31-Mar-21
from
Receipts and payments
2020/2021 2019/2020
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 115 943
Adult support and training - -
Rent
- -
Water and Sewerage
591 1,046
Electricity and Gas
1,917 2,840
Insurance
2,387 2,289
Repairs and Renewals
9,634 2,901
Materials and equipment
84 177
Printing and photocopying
- -
Contribution to camp costs
479 2,084
Uniforms
176 442
AGM and trustee expenses
- -
Telephone and Internet
686 578
Alarm
- 110
Website
14 149
General Expenses/GoCardless Charges
- -
Sub total
16,083 13,559
Fundraising expenses
Detail 1
- -
Detail 2
- -
Detail 3
- -
Other fundraising costs
- -
Sub total
- -
Total Gross Expenditure 16,083 13,559
Asset and investment purchases, etc. - -
Total payments 16,083 13,559
Net of receipts/(payments) 19,436 19,878
Cash funds last year end 55,818 35,940
Cash funds this year end 75,254 55,818
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8th Ealing Scout Group Statement of Assets and Liabilities

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Statement of assets and liabilities at the end of the year
31st March 2021 31st March 2020
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account - 90344184
66,668 46,468
Bank current account - 50739324 - Troop A/C 8,587 9,350
Bank deposit account - -
Building society account - -
The Scout Association Short Term Investment Service
- -
Cash/Floats
- -
Total cash funds 75,254 55,818
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings 230,000 230,000
Motor vehicles - -
Scouting equipment, furniture etc 6,000 6,000
Other - -
Sub total 236,000 236,000
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
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Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 7 September 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

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Signature Print Name
Scott Illman - Chair
Scott Illman
Mark Yates Mark Yates - Group Scout Leader
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Notes

Hall Hires

This year was of course a tough year for all of our regular users of the hall. We woild like to thank all of our hall hires that kept going wheever they could.

No levies for hires where applied during lockdowns, which explains the significant fall in revenue.

Treasurers Sum up

A lockdown year.

With the ownership of our hall we have benefited from Government grants alongside hall rentals.

Our subs have been diminished as to be expected but have remained constant at the reduced rate.

With the slow reopening that happened early into the new year hopefully our accounts will remain strong and allow the maintenance work to recomence.

Year Ahead Notes

We have had an issue with the account and have been bank rolled by Our chair throughtout the first half of the year.

This has caused a stop on maintenance works being carried out, these will resume as soon as the situation is resolved.

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