**Ealing & Hanwell Scout District Annual Report and Accounts 2021-2022** ## **Agenda for 111th Annual General Meeting of Ealing & Hanwell District Scout Council held at Leighton Hall on Wednesday, 28[th] September 2022** **1.** Welcome **2.** Apologies for absence **3.** Presentation and adoption of Annual Report AGM Minutes 2020-2021 **4.** Trustees Annual Report for the period 01/04/2021 to 31/03/2022 **5.** The Constitution of the Scout District - 5.1 Agree the quorum for The Ealing and Hanwell District Scout Council Annual General Meeting. _**“No business shall be considered at any Annual General Meeting or Special General Meeting unless a quorum is present at the time when the meeting proceeds to business. A quorum shall be constituted for all purposes by ten members of the Ealing and Hanwell District Scout Council. The quorum must include two members of the District Executive Committee, one of which must be either: The District Commissioner or the District Chair.”**_ - 5.2 Agree the quorum of the District Executive Committee. _**“Based on the recommendations of the Charity Commission, the minimum number of District Executive members who must be present for a District Executive Committee meeting to be considered quorum is defined as:**_ _**Three District Executive Committee Members plus either the District Commissioner or the District Chairperson must be present. The District Treasurer must be present to approve any financial decisions.”**_ **6.** District Commissioner’s Nomination of Chairman **7.** Election of Secretary **8.** Election of District Treasurer **9.** Election of Members of Committee **10.** District Commissioner’s Nominations **11.** Election of Representatives to County Scout Council **12.** Appointment of Independent Examiner **13.** District Commissioner’s Presentation **14.** County Presentation – Sanjay Chandarana **15.** President – Anthony Phillips **16.** Any Other Business **17.** Presentations and Awards - Cliff Brook: Walter Davies Campsite - Georgina Horwich: QSA Presentation - Youth Presentation **18.** Close ## **Agenda for 110[th] Annual General Meeting of Ealing & Hanwell District Scout Council held virtually via Zoom on Wednesday, 22[nd] September 2021** **1.** Welcome **2.** Apologies for absence **3.** Presentation and adoption of Annual Report AGM Minutes 2019-2020 **4.** Trustees Annual Report for the period 01/04/2020 to 31/03/2021 **5.** District Commissioner’s Nomination of Chairman **6.** Election of Secretary **7.** Election of District Treasurer **8.** Election of Members of Committee **9.** District Commissioner’s Nominations **10.** Election of Representatives to County Scout Council **11.** Appointment of Independent Examiner **12.** District Commissioner’s Presentation **13.** County Commissioner – Richard Williams **14.** President – Anthony Phillips **15.** Any Other Business **16.** Presentation and Awards **17.** Close ## **Minutes of the 110[th] Annual General Meeting of Ealing & Hanwell District Scout Council held virtually on Zoom on Wednesday 22[nd] September 2021 at 8pm** ## **1. Welcome** Jonathan Bartlett warmly welcomed all to the 110[th] Ealing & Hanwell District Scout AGM, via Zoom. He apologised for it being on Zoom again and is hoping that next year we will all be at Leighton Hall. He advised that all the District Executive meetings this year have been via Zoom. Also, that there have been a lot of changes at Leighton Hall to the building this year with more to come in the coming year, so we can all look forward to seeing these changes at next year’s meeting. ## **2. Apologies for absence** Apologies received from Chris Bennett, Paul Bombal, Patrick Cheung, Francis Curran, John Foxwell, Jenny Foxwell, Greg George, Neil Gosrani, Peter Hyde, Sue Hyde, Caroline Lumb, Claudia Moore, Huw Morris, Kathy Paddison, Max Parm, David Reay, Rob Scoynes, Andy Spurr, Mark Symons and Alex Troman. ## **3. Presentation and adoption of Annual Report AGM Minutes 2019-2020** The Minutes were agreed as a true record. **Proposed:** Anthony Phillips. **Seconded:** Mary Power. ## **4. Trustees Annual Report for the period 01/04/20 to 31/03/21** Jonathan Bartlett, Chairman signed the Trustees’ Report Declaration on behalf of the Trustees on 12/09/2021. ## **Treasurer’s Report and Adoption of Accounts for the period 01/04/2020 to 31/03/2021** Louise Woodward advised that the Lockdown started just one week before the accounting period, and it was the start of an unusual year. The Executive Committee had a number of adjustments to make fairly quickly, and this is reflected in the accounts. The decision with the largest financial impact was to cancel the rent of the two nurseries until they resumed. Total Income for the year was £77,000 as compared to £111,000 in the previous year. Which although only an overall reduction of £34,000, it doesn’t show the whole picture as the reported income does include £30,000 worth of grants and £10,000 of donations. So, the real impact to income was £70,000 in the year. The most significant drops in income are approximately £18,000 worth of camping fees, £14,000 worth of rent and £22,000 worth of loss from explorers, both for subs and activities. The rest of the reduction reflects the reduction in district activities and badge income. Costs were also lower, spending £48,000, half of the previous year. However, the previous year had included capital spending, so the real difference is approximately £30,000, which is again explained by the reduction in District activities, explorers and badges. Luckily our accounts were quite healthy going into the pandemic and as at 31/03/21 we had £221,000 in the bank account. Our restrictive funds were £22,500, those are funds donated for a specific purpose. Our designated funds are £129,000 which includes £113,000 for the Walter Davies Building Fund. LW advised that David Neil will be stepping down as the Independent Examiner reviewing our accounts. Sheila Burt, our previous Treasurer will take over the role of Independent Examiner for next year. The Accounts were adopted. They have been reviewed by David Neil, the Independent Examiner. **Proposed** : Mary Power. **Seconded** : Jacqueline McKenna. The Accounts were adopted. Heather Jones thanked Louise for all her sterling work, particularly enabling us to get those vital grants from both Ealing and Buckinghamshire Councils. ## **5. District Commissioner’s Nomination of Chairman** Heather Jones nominated Jonathan Bartlett as Chair for another year. **Proposed** : Heather Jones. Approved by the Council. ## **6. Election of District Secretary** Jonathan Bartlett proposed Jacqueline McKenna, the current secretary, for another year. **Proposed** : Jonathan Bartlett. **Seconded** : Mary Rabey. Approved by the Council. ## **7. Election of District Treasurer** Jonathan Bartlett proposed Louise Woodward as Treasurer for another year. Heather Jones thanked Louise Woodward for standing for another year. **Proposed** : Jonathan Bartle. **Seconded** : Anthony Phillips. Approved by the Council. ## **8. Election of Members of Committee** Alice Hall, Rosanna Elliott and Mary Power, are all happy to stand again as Members of the District Scout Council. There was general approval from all attendees. **Proposed** : Heather Jones. **Seconded** : Mark Yates. Approved by the Council. JB asked if any parents and leaders would like to put themselves forward to join the District Executive Committee as a Trustee for next year to please make a Trustee aware. We need to make sure that we do have a rotation of District Trustees. Heather added further that in addition to who we elect and who the DC nominates at the AGM, there is the option for the District Executive to co-opt someone. She added that at the next District Executive meeting in November we would love to co-opt one or two additional new members and that we try to have a good mix of uniform and non-uniform members, and different ages. ## **9. District Commissioner’s Nominations** Heather Jones nominated Mary Hartley and Mary Rabey, Explorer parents, who accepted the DC nomination to become a member of the District Scout Council for another year. **Proposed** : Heather Jones. Approved by the Council. ## **10. Election of Representatives to County Scout Council** Mary Power and Diana Ljubisic were thanked for agreeing to stand for another year. **Proposed** : Heather Jones. **Seconded** : Jonathan Bartlett. Approved by the Council. ## **11. Appointment of Independent Examiner** - Sheila Burt was proposed as the Independent Examiner for next year. **Proposed** : Jacqueline McKenna. **Seconded** : Rosanna Elliott. Approved by the Council. ## **12. District Commissioner’s Presentation** Heather Jones thanked everyone who contributed to the AGM booklet, because in addition to the District Commissioner’s report, there is a really helpful summary of what’s been going on with the Beavers, Cubs, Scouts, Explorers, the Churchill Unit, Network, the campsite and the Appointments Advisory Committee and a summary of the terrific fun we had at the virtual St. George’s Day weekend. Looking through the reports clearly shows that we have had quite an extraordinary year. It has been unusual, we have had the pandemic, with us only fully getting back to face-to-face scouting from Easter onwards. But what a fantastic summer term that was, we packed in so much, both with regular meetings and the beginnings of camping and special events, and activities days – there was a huge relish, and we all were jumping back in with both feet and having a great time. As we approach this Autumn Term with some concerns about what’s going on in the background, we still have to be cautious, but also knowing how much value scouting has for the young people that we are offering these wonderful opportunities and skills for life. Heather thanked everybody for what they’re doing. In my report I had a quick counter through the objectives that we set ourselves 12 months or so ago and looking at how we have done and what we still needed to do. I have itemised some points to challenge ourselves for the 12 months to come, to see if we as a district can support all the groups and the individual leaders even better and see if we can grow and give opportunities to all those young people who can’t get in, because we are stretched to full capacity, as will be shown in the October mini census. We are all bouncing back and getting full again. We need more leaders as always, so need to nudge those parents to get more involved. Hopefully we may even really rise to the challenge of attempting to launch some new provision and that is something Mandy, Nisha and I have been discussing and that Nisha has been working towards with the County Development Team. A huge thank you to every single one of you who is here this evening. Later in the evening lots of wonderful recognitions, thank yous and awards will be announced, sadly through the screen again and not in person. However, after making the announcements tonight, arrangements will be made for Heather, Mandy, Nisha and Jonathan to visit individual groups so we can congratulate people in person. ## **13. Country Commissioner’s Presentation – Richard Williams** It is a pleasure even in the virtual world to be with Ealing and Hanwell tonight. When we went into the pandemic, no one expected the 18 months that we have just had. It has been an incredible journey. To be honest, my view now is whilst there are things to be concerned about, we are emerging from the tunnel into the daylight again. The pandemic really didn’t help – we were down as a County by 21%, that was pretty much in line nationally. Ealing and Hanwell surpassed themselves – you managed to really retain people, only down by 11% overall in the census – the best performing District in our County. Richard thanked Ealing and Hanwell – the County really needed that. It shows the strength of scouting in Ealing and Hanwell that you are full in every group. Talking to the County Development Team today, I was really encouraged to know that they are having conversations with Nisha and have already identified some possible locations so we can really start to work on building more capacity in Ealing and Hanwell. The magic mix that you have in the District is clearly working and try to push it forward, if only to take some load off the District’s waiting list, as clearly large numbers of young people want to be in Scouting in the District I live close to the Walter Davies campsite and it has been great to see the campsite really growing and moving forward. A great team with Cliff on board working alongside Pete. Also seeing the number of guys and girls from the District stepping forward to take on permitted roles for archery and shooting etc. By having a roster of people from the District available, really means that we can run more activities for more groups at the site which is a really important part of that outdoors, adventurous activity world of scouting. It is a real pleasure to see the campsite coming back. I was there for part of the Camporee and the joy in the people participating was wonderful. One thing County is trying very hard to do, is to really press to get all manager training and safety and safeguarding done. We are working on first aid training right now. The County has been through a very hard year, and it has been a drudge asking people to get their training done, we together have broken the back of that now. In Ealing and Hanwell there are five people who haven’t done their safety and safeguarding training. This month you are either in date or not, and if not in date by the end of the month, you are gone. Everyone has had three years to get their training completed and we are all tired of asking. There are too many fun things to focus on in Scouting going forward. Richard thanked everyone who has done everything they needed to do and thanked the GSLs for really holding their groups together, all your work has really helped keep the district functioning effectively. Don’t stop but at the same time have fun doing it. The more you get done at the Group level really lifts the weight off the District Commissioner’s Team. Richard asked that we spread the load as wide as we can and get more parents involved, giving us more volunteers, building up our Executive Committees and open more groups. We are coming out of the tunnel, we are hitting the ground running, and we are already above pre-pandemic 2020 levels in terms of young people back in scouting. I am optimistic about the future and Ealing and Hanwell are leading the way. A huge thank you. ## **14. President’s Presentation – Anthony Phillips** Anthony thanked Richard for his kind words about Ealing and Hanwell. After reading the Annual Report, his words were justified. I haven’t seen such a report for many years, so positive in the outlook and for the future, especially within the last 18 months what you have all had to go through, so my thanks. It was great to see some new faces on Zoom and Anthony thanked them for coming forward. He also thanked the new District Team, under the District Commissioner, Heather and under Jonathan the District Executive for all the work being done. Everyone has done the District proud, the District is the adults and especially the young people. Speaking to Heather, hearing about the growth forecast for Ealing and Hanwell, but where you are going to put them, as I know full well how hard it is finding places for meetings etc. Many congratulations for the last 18 months. ## **15. Any Other Business** Jonathan advised that the flagpole at Leighton Hall is now in full working order, and we are hoping to fly the flag in the next month or two. Heather thanked Jonathan for all his hands on work at Leighton Hall – decluttering, painting, plumbing and improving the building. I am also delighted that Cliff has been forging ahead at our other major asset, the Walter Davies Campsite. Heather thanked Anthony Phillips for serving as a Trustee on the Executive Committee for the past year, and from this point onwards he will be assisting in an advisory capacity as our President, making way for others to come forward to serve as Trustees. Heather advised that Steve Douglas was invited to be a Vice President in February and she is delighted to confirm that tonight. ## **16. Presentations and Awards** Heather presented the many awards for years of service, Wood badges, Commissioner’s Commendation, Commendation for Good Service, the Award for Merit, the Silver Acorn and the Bar to the Silver Acorn. She advised that the full role of honour will be put on the District website. Heather warmly thanked and congratulated everyone who received an award and commendation and advised that she or one of the DCs would be visiting people in the next few weeks to congratulate them in person. Anthony offered many congratulations to all the award winners and thanked them for their service and for the special award winners for their dedication to scouting and the young people. ## **17. Close** Jonathan thanked everyone for making it possible for scouting to be so successful in Ealing and Hanwell. If there are people who should be recognised, please make all of us aware of it. Although the past two years have been challenging for both our scouting and personally, I feel confident that we will succeed in the challenges ahead of us. It is a great team across the District and that is down to each and every one of you. Jonathan closed the meeting and invited everyone to next year’s AGM, which will hopefully be in Leighton Hall. ## **Present** : 43 Richard Williams, Anthony Phillips, Steve Douglas, Jonathan Bartlett, Heather Jones, Louise Woodward, Mary Harpley, Mary Power, Mary Rabey, Rosanna Elliot, Jacqueline McKenna, Tash Adsley, Pete Balls, Laura Belmostefaoui, Anthony Browne, Cliff Brook, David Cleverly, Mandy Coombes, Mike Cowan, Ben Douglas, Pip Egan, Martin Elliott, Genevieve Elliot, Stuart Flaye, Nuria Garrido-Lestache, Sergio Garrido-Lestache, Akil Hewitt, Mike Harris, Dave Hurley, Di Ljubisic, Ann Molloy, Tasneem Outten, Nisha Patel, Mark Power, Andrew Schutz, Jeff Skull, Brett Slatter, Jonathan Slater, Holly Smallman, Martin Truss, Adrian Walker, Nigel Woodward, Mark Yates. Meeting finished at 9.25 pm. opio (o rc Er ONO E C E £ (L£ t J£ c o o ts) c> z (C U to W *[ Q ￿ (a ri 000(o¢. 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