## **Annual General Meeting 9[th] June 2024.  13:00-14:30** 

## **Minutes** 

This AGM was held in Long Meadow, along with activities for the younger scouts. 

## **Introductions and welcome** 

by Andy Scholes (Treasurer) and Anita Lane (GLV) 

Andy read out the apologies from: 

Josh Dumbrill 

Rachel Church 

Cath Bradlow 

Nick Beere 

Tanisha (Chair) was stuck in traffic, so Andy made the welcome speech, including: 

- A summary of the outstanding process of migrating the Group from Croydon District to Bromley District. 

- Notes on the recent successful Group Camp at Boider Hurst, in which 60 Beavers, Cubs, Scouts and Explorers all came together for the weekend. 

- The successful granting of Nights Away permits to Anita Lane (GLV), Chris Dodds (Cubs), and Pete Bundock (Scouts). 

- The successful claiming of Gift Aid which is now netting the Group more funds. 

- Preparations for the upcoming Essex Jamboree, including fundraising opportunities for the attending scouts. 

- Welcoming our guest for the meeting, Shiela Howard, who is the Bromley DC. 

## **Approval of the Previous AGM Minutes** 

Copies of the 2023 AGM minutes were made available to the attendees, as well as copies of last year’s accounts. A brief description of the previous minutes was made by Andy Scholes, including a reminder of the major incomes (Gambia fundraising) and outgoings (hut maintenance). 

Formal approval of the previous minutes was called for. 



Proposer: Dr Carl Bradbury-Proudlove 

In Favour: 24  Against: 0 

## **Group Scout Leader’s Report** 

Anita Lane gave a report on the current state of the sections: 

This year the Group successfully re-opened a Beaver Colony in October 2023 which is going well. 

Wednesday Wolf Pack Cubs are currently well served for leaders, but Monday Goldfinch Pack has been closed due to a lack of volunteers. 

Thursday and Friday Scout troops have both lost leaders this year due to work commitments and relocations. 

Ideally a section requires two section leaders and up to 4 assistants, which is the successful model now being operated by the Cubs. If more leaders cannot be found it may be that Friday Puma Troop may need to be closed. 

## **Treasurers Report** 

A report was  given by Andy of the status of accounts. It was noted that the Gross Income from 2023 £33,321.27. 

The Gross income from 2022 was £73,620.68 by comparison, which was grossly inflated by the fundraising done for the February 2023 Gambia Trip. 

It was noted that a major cost in 2023 was due to the rise in the cost of bills, resulting in n electricity bill of approx £8500. 

Current balance as of 4[th] June 2024 was £20,501. 

Audited and signed copies of the accounts are available from the official Auditor, Nick Beere. 

A formal approval of the Accounts was called for. 

Proposer: Andy Scholes (Treasurer) 

Seconded: Dr Carl Bradbury-Proudlove 

In Favour: 24  Against: 0 



## **Election of the Trustees** 

## **Election of Chairperson** 

Tanish Anderson volunteered to remain in the post. No other volunteers came forward. Seconded: Anita Lane 

In Favour: 24  Against: 0 

## **Election of Treasurer** 

Andy Scholes volunteered to remain in the post. No other volunteers came forward. Seconded: Katie Clements 

In Favour: 24  Against: 0 

## **Ex-Officio Trustees** 

Anita Lane (GLV) 

## **Additional Trustees** 

Bea Mathers (Health & Safety) 

Helen Scholes (Deputy chair) 

Carl Bradbury-Proudlove (Hall Maintenance) 

Tim Clements (Website Admin) 

Josh Dumbrill Cathy Barlow Rachel Church 

All Seconded by Anita Lane (GLV) In Favour: 24  Against: 0 

## **Group Resolution** 



Andy Scholes provided copies of the recently amended Group Constitution which included details of the changes made since last year. These changes have been to correct the Group name to remove the (2[nd] Croydon) suffix in preparation for the move to Bromley District. 

The Trustee Board request the Group Scout Council to review the changes to the constitution and provide comments to the Group Secretary. If no comments are received the Trustee Board will sign the Constitution at the next Board meeting. 

Proposer: Andy Scholes (Treasurer) 

Seconded: Tim Clements 

In Favour: 24  Against: 0 

## **Group Resolution** 

Change the Auditor from J.M.H Rennie to Nick Beere. 

Proposer: Andy Scholes 

Seconded: Carl Bradbury-Proudlove 

In Favour: 24  Against: 0 

## **Group Resolution** 

To attend the County AGM (12[th] June 2024) to record our moving from GLSW to GLSE and Bromley. 

Proposer: Andy Scholes 

Seconded: Anita Lane 

In Favour: 21  Against: 0 

## **AOB** 

Andy Scholes re-iterated the upcoming opportunities for scouts to do fundraising at stalls outside the local Sainsburies and at the Gipsy Hill Fete on 14[th] July. 

Helen Scholes talked about the EasyFundraising website, which all members can use in conjunction with other websites to raise funds for the group. 

Shiela Howard, the Bromley DC, who welcomed the move of the group, and gave a short description of the upcoming changes to the GLS and GLSE Counties and how this will make more amenities available to the group when it moves to Bromley. 



# **1st CRYSTAL PALACE SCOUT GROUP ANNUAL ACCOUNTS 2023** 

**Juniper Hall, Rama Lane, Crystal Palace, LONDON SE19    -  BROMLEY** ~~ce~~ **Registered Charity Number: 303576** ~~a~~ **First Registered with Scout Association: 28th February 1908** ~~a~~ **Registered Scout Association Number: 05853** ~~a~~ **Scout District: Croydon District** ~~a~~ **Group Scout Leader: ANITA LANE NICK BEERE & Group Treasurers:** ~~ee~~ **ANDY SCHOLES Treasurers Contact Details:-** 

~~ee~~ **Mr N Beere, The Farmhouse, Felcourt Road, E.Grinstaed RH19 2JT** ~~ee~~ **Email:  nickpbeere@hotmail.com** ~~ee~~ **Bankers:-    Barclays Bank  & Lloyds Bank** 

**Statement of Assets  -  Opening Balances   -   1ST JANUARY 2023 Unrestricted Funds 2023** ~~a~~ **Balance at Bank (Barclays) as at 1st January 2023 £25,394.53 Cash Floats as at 1st January 2023 £0.00** ~~ee~~ **Total All Unrestricted Funds  1st January 2023 £25,394.53 Restricted Funds 2023** ~~a~~ Balance at Bank  -  Barclays **£372.28** Cash/Floats **£0.00** ~~——EE=~~ **Total Restricted Cash Funds   1st January £372.28 All Funds 2023** ~~eS~~ Balance at Barclays -  All Funds **£25,766.81** Cash/Floats **£0.00** ~~eee~~ **Total of All Funds Restricted & Unrestricted  1st January £25,766.81** 



|**Receipts   -  Unrestricted Funds 2023**||||
|---|---|---|---|
|**General Income**|**2023**||**2022**|
|**Membership subscriptions( After refunds)**|**£10,691.15**||**£10,737.69**|
|**Gambia Receipts  Received in 2022 for 2023 Expedition**|**£18,455.73**||**£42,450.17**<br>**£1,821.59**|
|**Activity Receipts**|**£2,614.59**|||
|**Camping / Sleepovers**|**£0.00**||**£7,376.64**|
|**Scout Uniform sold**|**£0.00**||**£10.02**|
|**Surplus Equipment sold**|**£22.15**||**£2,820.00**|
|**EDF Overpayment refund 2022**|**£0.00**||**£1,419.29**|
|**Sub total**|**£31,783.62**||**£66,635.40**|
|||||
|**Donations & Grants**|**2023**||**2022**|
|**Covid Grant Awards**|**£0.00**||**£2,667.00**|
|**Grants**|**£500.00**||**£0.00**|
|**Other Donations unrestricted**|**£197.65**||**£3,576.00**|
|**Sub total**|**£697.65**||**£6,243.00**|
|||||
|**Fundraising**|**2023**||**2022**|
|**Awards & Training**<br>**Sundry Income**<br>**Other Fund raising Activities**|**£0.00**<br>**£0.00**<br>**£0.00**||**£0.00**<br>**£0.00**<br>**£0.00**|
|**Sub total**|**£0.00**||**£0.00**|
|||||
|**Investment & Rental income**|**2023**||**2022**|
|**Bank interest**|**£0.00**||**£0.00**|
|**Building Society interest**|**£0.00**||**£0.00**|
|**The Scout Association Short Term Investment Service**|**£0.00**||**£0.00**|
|**Property Rent income**|**£840.00**||**£620.00**|
|**Sub total**|**£840.00**||**£620.00**|
|**Total Gross Income  -Un-Restricted Funds**|**£33,321.27**||**£73,498.40**|
|||||
|**Receipts   - Restricted funds 2023**||||
|**Receipts- Restricted Funds**|**2023**||**2022**|
|<br>**Jamboree Income**|**£0.00**||**£122.28**|
|**Total Gross Income  - Restricted Funds**|**£0.00**||**£122.28**|
|||||
|**Receipts   -  All Funds 2023**||||
||**2023**||**2022**|
|**Total Gross Income  - ALL FUNDS**|**£33,321.27**||**£73,620.68**|






|||||
|---|---|---|---|
|**Payments Account 2023**||||
|<br>**Payments  -  Unrestricted Funds 2023**||||
|**Payments- Unrestricted funds**|**2023**||**2022**|
|<br>**Scout Association Membership subscriptions**|**£3,955.00**||**£4,390.50**|
|**Uniform Badges & Flags**|**£1,355.94**||**£1,128.14**|
|**Adult Support and Training**|**£0.00**||**£0.00**|
|**Water and Sewerage**|**£274.45**||**£327.31**|
|**Electricity**|**£8,411.62**||**£4,752.00**|
|**Bromley Rates**|**£446.67**||**£896.39**|
|**Insurance**|**£1,581.00**||**£1,418.58**|
|**Den cleaning, repairs and Renewals - General Work**|**£3,803.68**||**£7,805.89**|
|**Cancelled activity refunds and deposits returned**|**£204.73**||**£3,318.00**|
|**Gambia Expenses**|**£7,184.67**||**£46,545.82**|
|**Camp Activities Food & Trans Cost**|**£5,313.10**||**£2,681.91**|
|**Donations incl. Just Giving Costs**|**£202.00**||**£216.00**|
|**section expenses**|**£6,054.51**||**£3,301.50**|
|**Camping & Equipmentpurchase**|**£0.00**||**£3,371.43**|
|**Admin & Internet**|**£90.00**||**£180.00**|
|**Total Gross Payments- Unrestricted Funds**|**£38,877.37**||**£80,333.47**|
|||||
|**Payments  - Restricted Funds 2023**||||
||**2023**||**2022**|
|**Total Gross Expenditure - Restricted Funds.**|**£0.00**||**£0.00**|
|||||
|**Payments  - All Funds 2023**||||
||**2023**||**2022**|
|**Total Gross Expenditure - All Funds.**|**£38,877.37**||**£80,333.47**|





**Statement of Monetary Assets at Year End  -  31ST DECEMBER 2023** ~~a~~ **2023** ~~es~~ **2022** ~~a~~ **Total of Unrestricted Funds held at year end £19,838.43** ~~Oe~~ **£25,394.53** ~~a~~ **Total of Restricted Funds Held at year end £372.28** ~~es~~ **£372.28** ~~a~~ **Total of all Cash funds at year end £20,210.71** ~~eS (ee~~ **£25,766.81** ~~pe a~~ **Monetary funds represented as follows 2023** ~~Qe~~ **2022** ~~a~~ **Bank Account -  Barclays** ~~es~~ **£0.00 £25,766.81** ~~a~~ **Bank Account  -  Lloyds £20,** ~~Qo~~ **537.27 £0.00** ~~a~~ **Cash/Floats** ~~ee~~ **£0.00 £0.00** ~~a~~ **Total All funds at year end £20,537.27 £25,766.81** ~~OO —SCSCSCSSCSCSCsee~~ **Liabilities and future obligations** ~~a~~ **2023** ~~fe ee~~ **2022** ~~a~~ **Accounts not yet paid  -  Hewitts of Croydon Account £100.00** ~~Oe~~ **£110.26** ~~a~~ **Den Cleaning outstanding December account** ~~ee~~ **£75.00 £75.00** ~~a~~ **Scout Membership Subscriptions not yet paid  (estimated) £4,** ~~Foe~~ **000.00 £4,500.00** ~~OOa~~ **Sub total** ~~—SCQ~~ **£4,175.00** ~~**S** CSCSSCSCSCs(ee~~ **£4,685.26 Non Monetary assets at year end** ~~a~~ **2023** ~~fe~~ **2022** ~~a~~ **Badge stock  (estimated) £150.00** ~~Oe~~ **£150.00** ~~a~~ **Land and buildings  (Last year + 5%) £310,** ~~ee~~ **265.64 £295,491.09** ~~a~~ **Scouting equipment, furniture etc  20% Depreciation plus additions) £7,** ~~Oe~~ **040.42 £8,800.52** ~~a~~ **Sub total** ~~QS~~ **£317,456.06** ~~(ee~~ **£304,441.61** ~~ed~~ **The above receipts and payments account and statement of assets and liabilities were approved by the Executive Committee and signed on their behalf by** ~~=~~ Signatures ~~—HF Sw 7~~ 



## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

|**Report to the trustees/**|**1ST CRYSTAL PALACE SCOUT GROUP**|**1ST CRYSTAL PALACE SCOUT GROUP**|**1ST CRYSTAL PALACE SCOUT GROUP**|**1ST CRYSTAL PALACE SCOUT GROUP**|**1ST CRYSTAL PALACE SCOUT GROUP**|**1ST CRYSTAL PALACE SCOUT GROUP**|||
|---|---|---|---|---|---|---|---|---|
|**members of**|||||||||
||||||||||
|**On accounts for the year**|**31st December 2023**|**December 2023**||||**Charity no**||**303576**|
|**ended**||||||**(if any)**|||
||||||||||
||||||||||
|**Set out on pages**|1-4||**Pages 1-3 of the annual accounts**||**Pages 1-3 of the annual accounts**|||**Pages 1-3 of the annual accounts**|



I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of  the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination  which gives me cause to believe that in, any material respect: 

- the accounting records were not kept in accordance with section 130 of the Charities Act; or 

- the accounts did not accord with the accounting records; or 

- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

- _Please delete the words in the brackets if they do not apply._ 

|**Signed:**|**Signed:**<br>~~ee~~|**Signed:**<br>~~ee~~|**Date:**|**Date:**<br>**17/03/2024**<br>~~eee~~|**Date:**<br>**17/03/2024**<br>~~eee~~|
|---|---|---|---|---|---|
|**Name:**|**Name:**|J H M RENNIE||||
|||||||
|**Relevant professional**|**Relevant professional**|||||
|**qualification(s) or body**|**qualification(s) or body**|||||
|**(if any):**|**(if any):**|||||



**Oct 2018** 

1 

**IER** 



**Address:** **`649 Mitcham Road, CROYDON CR0 3AF`** 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

None 

**Oct 2018** 

2 

**IER**