Annual General Meeting 13th December 2022 1930-1945
Minutes
This AGM was held at the scout hall before the Gang Show.
Attendees
Andy Scholes, Anita Lane, James Lane, Isabel Lane, Amelia Lane, Reesa Wolf, Ian Bradler, Catherine Bradler, Darley Bradler, Sam Bradler, Mel Whitlock, Graham Whitlock, Maia Whitlock, Dan Whitlock, Puy Noah, Poppy Noah, Milo Noah, Lucy Toop, Rick Toop, Daisy Toop, Cat Bradler, Jacque Clements, Carl Bradbury, Katherin Gunther, Bea Mathers, Vincent, Natashia, George R, Joline Quellonnec-Reid, Calob Wolf, Tanisha Anderson, James Murray, katie Clements.
Introductions and welcome
Tanisha Anderson introduced the meeting and presented the agenda
Minutes from the Annual General Meeting 18th July 2021 were approved.
Posts for election were presented:
Elected Roles for year coming:
Chairman: Tanisha Anderson
Vice-chair - Eve Lambah
Secretary - Carl Bradbury
Treasurer - Andy Scholes
Assistant treasure - Anita Lane
HSE Reps - Bea Mather and Anita
Parent Rep: Catherine Bradlow , Katie will ask for cubs? Reesa Wolf, James Murray (if needed)? Maintenance: Josh (agreed remotely)
Accounts for last year
Accounts approved by Bea and Katie
Detailed accounts are available.
Work undertaken and planned
Other Business
Tanisha asked if Internet Access permission for Explorers using the hut could continue. Carl and Reesa seconded that explorers can carry on using hall and internet.
GSL role: Tanisha is standing down as GSL.
Post meeting note - guidance for potential volunteers:
Scout role tasks shown here,
https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing- - volunteers/role descriptions/group roles/
Information to help with recruiting volunteers,
https://www.scouts.org.uk/volunteers/growing-scouts/ready-to-recruit/
Meeting close
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP |
|---|---|---|
| Juniper Hall, Rama Lane, Crystal Palace, London SE19 | ||
| Registered Charity Number | 303576 | |
| First Registered with Scout Association | 28th February 1908 | |
| Registered Scout Association Number | 05853 | |
| Group Scout Leader | T.Anderson | |
| Group Treasurer | Nick Beere | |
| Treasurers Contact Details:- | ||
| Mr N Beere, The Farmhouse, Felcourt Road, E.Grinstaed RH19 2JT | ||
| Email: nickpbeere@hotmail.com | ||
| Accounts 2022 | ||
| Statement of Assets - Opening Balances | ||
| Unrestricted Funds | 2022 | |
| Balance at Bank as at 1st January | £32,229.60 | |
| Cash Floats | £0.00 | |
| Total All Unrestricted Funds 1st January | £32,229.60 | |
| Restricted Funds | 2022 | |
| Balance at Bank-Barclays | £250.00 | |
| Cash/Floats | £0.00 | |
| Total Unrestricted Cash Funds 1st January | £250.00 | |
| All Funds | 2022 | |
| Balance at Barclays - All Funds | £32,479.60 | |
| Cash/Floats | £0.00 | |
| Total of All Funds Restricted & Unrestricted 1st January | £32,479.60 | |
| 1st CRYSTAL PALACE SCOUT GROUP | |||
|---|---|---|---|
| Accounts 2022 | |||
| Receipts - Urestricted Funds 2022 | |||
| General Income | 2022 | 2021 | |
| Membership subscriptions( After refunds) | £10,737.69 | £16,479.44 | |
| Gambia Receipts Received in 2022 for 2023 Expedition | £42,450.17 | £0.00 | |
| Activity Receipts | £1,821.59 | £7,568.97 | |
| Camping / Sleepovers | £7,376.64 | £0.00 | |
| Scout Uniform sold | £10.02 | £0.00 | |
| Surplus Equipment sold EDF Overpayment refund 2022 |
£2,820.00 £1,419.29 |
£0.00 | |
| £0.00 | |||
| Sub total | £66,635.40 | £24,048.41 | |
| Donations & Grants | 2022 | 2021 | |
| Covid Grant Awards | £2,667.00 | £9,980.00 | |
| Other Donations unrestricted | £3,576.00 | £93.99 | |
| Sub total | £6,243.00 | £10,073.99 | |
| Fundraising | 2022 | 2021 | |
| Awards & Training Sundry Income Other Fund raising Activities |
£0.00 £0.00 £0.00 |
£1,500.00 £0.00 £0.00 |
|
| Sub total | £0.00 | £1,500.00 | |
| Investment income | 2022 | 2021 | |
| Bank interest | £0.00 | £0.00 | |
| Building Society interest | £0.00 | £0.00 | |
| The Scout Association Short Term Investment Service | £0.00 | £0.00 | |
| Property Rent income | £620.00 | £210.00 | |
| Sub total | £620.00 | £210.00 | |
| Total Gross Income -Un-Restricted Funds | £73,498.40 | £35,832.40 | |
| Receipts - Restricted funds 2022 | |||
| Receipts- Restricted Funds | 2022 | 2021 | |
Jamboree Income for 2023 |
£122.28 | £0.00 | |
| Total Gross Income - Restricted Funds | £122.28 | £0.00 | |
| Receipts - All Funds 2022 | |||
| 2022 | 2021 | ||
| Total Gross Income - ALL FUNDS | £73,620.68 | £35,832.40 | |
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | |
|---|---|---|---|
| Payments Account 2022 | |||
Payments - Unrestricted Funds 2022 |
|||
| Payments- Unrestricted funds | 2022 | 2021 | |
Scout Association Membership subscriptions Paid 18.02.2022 |
£4,390.50 | £4,212.00 | |
Uniform Badges & Flags |
£1,128.14 | £1,253.50 | |
| Adult Support and Training | £0.00 | £0.00 | |
| Water and Sewerage | £327.31 | £316.49 | |
| Electricity | £4,752.00 | £2,112.00 | |
| Bromley Rates | £896.39 | £313.40 | |
| Insurance | £1,418.58 | £1,394.20 | |
| Den cleaning, repairs and Renewals - General Work | £7,805.89 | £604.78 | |
| Cancelled activity refunds and deposits returned | £3,318.00 | £175.40 | |
| Gambia Expenses | £46,545.82 | £0.00 | |
| Camp Activities Food & Trans Cost | £2,681.91 | £251.37 | |
| Just Giving Costs | £216.00 | £216.00 | |
| section expenses | £3,301.50 | £5,847.79 | |
| Camping Activities & Transport | £0.00 | £250.00 | |
| Camping & Equipmentpurchase | 3,371.43 | £0.00 | |
| Admin & Internet | £180.00 | £180.00 | |
| Total Gross Payments- Unrestricted Funds | £80,333.47 | £17,126.93 | |
| Payments - Restricted Funds 2022 | |||
| 2022 | 2021 | ||
| Total Gross Expenditure - Restricted Funds | £0.00 | £0.00 | |
| Payments - All Funds 2022 | |||
| 2022 | 2021 | ||
| Total Gross Expenditure - All Funds 2022 | £80,333.47 | £17,126.93 | |
| Statement of Monetary Assets at Year End | |||
| 2022 | 2021 | ||
| Total of Unrestricted Funds held atyear end | £25,394.53 | £32,229.60 | |
| Total of Restricted Funds Held atyear end | £372.28 | £250.00 | |
| Total of all Cash funds at year end | £25,766.81 | £32,479.60 | |
| Monetary funds represented as follows | 2022 | 2021 | |
| Bank current account | £25,766.81 | £32,479.60 | |
| Cash/Floats | £0.00 | £0.00 | |
| Total cash funds atyear end | £25,766.81 | £32,479.60 | |
| Liabilities and future obligations | |||
| 2022 | 2021 | ||
| Accounts notyetpaid - Hewitts of Croydon Account | £110.26 | £150.00 | |
| Den Cleaning outstanding December account | £75.00 | £0.00 | |
| Scout Membership Subscriptions notyetpaid(estimated) | £4,500.00 | £4,500.00 | |
| Sub total | £4,685.26 | £4,650.00 | |
| Non Monetary assets atyear end | |||
| 2022 | 2021 | ||
| Badge stock(estimated) | £150.00 | £160.00 | |
| Land and buildings(Lastyear + 5%) | £295,491.09 | £281,420.09 | |
| Scouting equipment, furniture etc(as lastyear less 20% Depreciationplus additions) | £8,800.52 | £7,648.26 | |
| Sub total | £304,441.61 | £289,228.35 | |
| The above receipts and payments account and statement of assets and liabilities were approved by the | |||
| Signatures |
|||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
1ST CRYSTAL PALACE SCOUT GROUP | 1ST CRYSTAL PALACE SCOUT GROUP | 1ST CRYSTAL PALACE SCOUT GROUP |
|---|---|---|---|
| 31st December 2022 | Charity no (if any) |
303576 | |
| Pages 1-3 of the annual accounts |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): |
18/03/2023 | |
|---|---|---|
| J H M RENNIE | ||
Oct 2018
1
IER
Address: 649 Mitcham Road, CROYDON CR0 3AF
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
Oct 2018
2
IER