Trustees’ Annual Report for the period
From 1[st] January 2020 to 31[st] December 2020 Charity name: 1[st] Crystal Palace Scout Group
Charity registration number: 303576
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Adventurous activities and personal development opportunities for young people aged 6-25 following Scout Association Policy, Organisation & Rules (P.O.R.) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Activities for young people such as Archery, Shooting, axe throwing, Camping, Canoeing, Kayaking, Sailing, pioneering, Map reading, hiking, and various other pursuits. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Group Follows Scout P.O.R in this regard. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We follow Scout P.O.R |
| Policy on social investment including program related investment |
Para 1.38 | We follow Scout P.O.R |
| Contribution made by volunteers |
Para 1.38 | All our leaders, trustees and executive members are volunteers and give up their time to assist in the organisation and running of a scout group. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Please see report from our AGM |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Group has sufficient funds to meet current liabilities and ongoing commitments |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Any surplus funds are carried forward to the following year and are retained in the Charities Bank Account |
| Amount of reserves held | Para 1.22 | A surplus of at least £5,000 is maintained at all times. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: | Description of charity’s trusts: | |
|---|---|---|
| Type of governing document | Para 1.25 | Trust deed dated 14th July 1938 Royal Charter 14th January 1912 |
| How is the charity constituted? |
Para 1.25 | Un-incorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected to post at AGM |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | 1st crystal Palace Scout Group, formally 2nd Croydon |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 303576 |
| Charity’s principal address | Juniper Hall, Rama Lane, Crystal Palace LONDON SE19 2JL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Nick Beere | Treasurer | |||
| Tanisha Anderson | GroupScout Leader | |||
| James Murphy | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| William John Clarke | ||
| Nick Beere | ||
| Andrew Cameron | ||
| Andy Morris | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
GSL Report 2020
I'm extremely proud of our leaders and young people, for sticking with it through 2020. We all should get a badge that says we made it through 2020 2020 what can I say…It was a year that none of us saw coming or probably could have predicted in our wildest dreams. Life on hold…School on hold…Scouts on hold…But we didn't stay that way for long. Just like life and school the show must go on, even in Scouts. We are all experts at Zoom and Canvas.
In spite of all this our leadership teams displayed scouting at its best by adapting to the situation and finding a way to keep on giving our youngsters opportunities to learn and grow.
From Duck Racing to fighter pilots and camping indoors we still had fun. As soon as we got the “Amber light” we were away to the races and out and about, running sessions in all the available parks and back to online in the rain or like some brave Beavers kept on in the downpours!
We still managed some adventurous activates. Time on the water, canoeing, Kayaking and Sailing, Archery, Air Rifle Shooting and Axe throwing. We even managed to award 2 Chief Scout Silver awards.
When we went back to “red light” we just rolled with the times and adjusted back to online. We had a record breaking year of badges that we were able to award to youngsters and the interaction between parents and the badges scheme really got
parents involved. Parents had a front row seat to all the things their youngsters got up to online and I dare say had fun too.
To the best leadership team going; George, Jim, Carl, Andy, Steve, Paula, Meike, Katie, Maria, Jake and Josh. Without you none of this would be possible I cannot thank you enough for all of your time and dedication. Thank you to the Executive Management Committee (EMC) Nick, James, Judith, Bea and Jane. Thank you also for all of your efforts in 2020. New bathroom finally! To our young people and parents thank you for choosing our scout group we value your support.
TREASURERS REPORT - 2020
Total income for this year amounted to £28,376 and total expenses to £43, 059 giving a deficit of income over expenditure of over £14,683.
This deficit was expected as we had planned and carried out a refurbishment of our toilet facilities at a cost of £18,000.
Subscriptions received amounted to just over £2,700 approx. after refunds this was much reduced from the previous year as the executive committee took the decision to suspend subscriptions as sections were not meeting due to the Covid Pandemic.
In the period we received Government covid grants from Bromley Council for £10,000.
Nick Beere
NICK BEERE Group Treasurer
Declarations
The trustees declare that they have approved the trustees’ report above.
Signature(s) Signed on behalf of the charity’s trustees
T Anderson
Full name(s) Tanisha Anderson Position Group Scout Leader
Date 6/11/2021
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP |
|---|---|---|---|
| Registered charity Number: 303576 | |||
| Report and Accounts 2020 | |||
| Accounts for the year from 1/1/2020 to 31/12/2020 | |||
| Receipts Account 2020 | |||
| Receipts and Payments |
|||
| Receipts (Un-restricted funds) | 2020 | 2019 | |
| Unrestricted funds | Unrestricted funds | ||
Donations, legacies and similar income |
|||
Membershipsubscriptions(After refunds) |
£3,965.45 | £15,770.35 | |
| Camping/ Sleepovers | £0.00 | £2,112.98 | |
| ActivityReceipts | £0.00 | £5,428.13 | |
| Just GivingDonations received(Unrestricted Funds) | £0.00 | £0.00 | |
| Other Donations unrestricted | £2,767.00 | £0.00 | |
| Scout Uniform sold | £36.25 | £30.00 | |
| Sub total | £6,768.70 | £23,341.46 | |
| Fundraising | £10,000.00 | ||
| Grant & Awards | £750.00 | ||
| Sundry Income Other Fund raisingActivities |
£0.00 £0.00 |
£789.38 £0.00 |
|
| Sub total | £10,000.00 | £1,539.38 | |
| Fundraising (gross) | £2,767.00 | ||
| Donations | £2,682.90 | ||
| Sub total | £2,767.00 | £2,682.90 | |
| Investment income | £0.00 | ||
| Bank interest | £0.00 | ||
| BuildingSocietyinterest | £0.00 | £0.00 | |
| The Scout Association Short Term Investment Service | £0.00 | £0.00 | |
| PropertyRent income | £710.00 | £250.00 | |
| Sub total | £710.00 | £250.00 | |
| Total Gross Income -Un-Restricted Funds | £20,245.70 | £27,813.74 | |
| Receipts- Restricted Funds Wonderful organisation restricted funds money raised Liam Campbell - Bell boat fund |
£377.40 £7,753.66 |
||
| £190.00 | |||
| £0.00 | |||
| Total Gross Income - Restricted Funds | £8,131.06 | £190.00 | |
| Total Gross Income - ALL FUNDS | £28,376.76 | £28,003.74 | |
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP |
|---|---|---|---|
| Payments Account 2020 | |||
| Receipts and Payments | |||
| Payments- Unrestricted funds | 2020 | 2019 | |
| Unrestricted funds | Unrestricted funds | ||
Scout Association Membership subscriptions |
£4,636.00 | £4,560.00 | |
| Uniform Badges & Flags | £882.00 | £1,104.41 | |
| Adult Support and Training | £0.00 | £254.00 | |
| section expenses | £4,099.46 | £4,447.57 | |
| Camp/ ActivityEquipment | £1,820.00 | £339.25 | |
| Water and Sewerage | £302.85 | £295.04 | |
| Electricity | £1,617.00 | £3,100.02 | |
| Insurance | £1,346.47 £19,998.01 |
£1,293.26 £1,554.80 |
|
| Den cleaning,repairs and Renewals - General Work | |||
| ActivityEquipment | £0.00 | £1,200.00 | |
| CampingActivities & Transport | £250.00 | £2,709.63 | |
| BromleyRates | £169.00 | £1,512.35 | |
| Donations made | £0.00 | £60.00 | |
| Just GivingCosts | £198.00 | £216.00 | |
| Cancelled activityrefunds and deposits returned | £2,636.20 | £0.00 | |
| Total Gross Payments - Unrestricted Funds | £37,954.99 | £22,646.33 | |
| Payments- Restricted Funds Mannsport Bellboat |
2020 | 2019 | |
| Restricted Funds | Restricted Funds | ||
| £5,105.00 | £0.00 | ||
| Total Gross Expenditure - Restricted Funds | £5,105.00 | £0.00 | |
| Total Gross Payments - Unrestricted Funds Total Gross Payment from Restricted Funds |
£37,954.99 £5,105.00 |
£22,646.33 £0.00 |
|
| Total payments all funds | £43,059.99 | £22,646.33 | |
| Net of receipts/(payments) | |||
| Total of allCash funds this year end | £9,952.37 | £24,635.60 |
|2020
2019
Statement of assets and liabilities at the end of theyear
~~S|]~~|2020
2019
Statement of assets and liabilities at the end of theyear
~~S|]~~|2020
2019
Statement of assets and liabilities at the end of theyear
~~S|]~~|2020
2019
Statement of assets and liabilities at the end of theyear
~~S|]~~|
|---|---|---|---|
||2020
~~S|]~~||2019
~~S|]~~|
|Total of Unrestricted Funds held atyear end
~~S|]~~|£9,702.37
~~S|]~~|~~S|]~~|£24,385.60
~~S|]~~|
|Total of Restricted Funds Held atyear end
~~———~~|£250.00
~~———~~|~~———~~|£250.00
~~———~~|
|Total of all Cash funds
~~———~~|£9,952.37
~~———~~|~~———~~|£24,635.60
~~———~~|
|~~——~~||||
|Cash funds represented as follows
~~—————<———~~|2020
~~—————<———~~|~~—————<———~~|2019
~~—————<———~~
~~——~~|
|Bank current account
~~—————<———~~|£13,774.13
~~—————<———~~||£24,635.60
~~—————<———~~
~~——~~|
|Cash/Floats
~~—————<———~~
~~od~~|£0.00
~~—————<———~~
~~od~~|~~—————<———~~
~~od~~|£0.00
~~—————<———~~
~~——~~
~~od~~|
|Total cash funds atyear end
~~od~~|£13,774.13
~~od~~||£24,635.60
~~——~~
~~od~~|
|||||
|Non monetary assets for charity's own use
~~—————~~
~~——~~|2020
~~—————~~|
~~(a~~|2019
~~———~~|
|Badge stock(estimated)
~~—————~~
~~——~~|£150.00
~~————— ~~||£140.00
~~———~~|
|Land and buildings(Lastyear + 5%)
~~——~~|£268,019.13||£255,256.31|
|Scouting equipment, furniture etc (as last year less 20%
Depreciation plus additions)
~~——~~|£6,118.61||£7,648.26|
|Depreciation plus additions)
Sub total
~~——~~
~~(OO~~|£274,287.73
~~(OO (a~~||£263,044.57|
|~~Liabilities - Contingent liabilities and future~~
~~——~~
~~(OO (a~~||||
|~~Liabilities - Contingent liabilities and future~~
~~obligations~~
~~0~~
~~—————]~~|2020
~~0~~
~~|~~|~~(ae~~|2019
~~=~~|
|~~obligations~~
Owed to CYSSA in respect of sessions not yet billed
~~—————]~~|£1,496.00
£163.10
~~|~~||£0.00
~~=~~|
|Accounts notyetpaid - Hewitts of Croydon Account
~~—————]~~|||£96.63
~~=~~|
|Scout MembershipSubscriptions notyetpaid
~~—————]~~|£4,212.00
~~|~~||£4,636.00
~~=~~|
|Sub total
~~—————]~~
~~(OO~~|£5,871.10
~~|~~
~~(OO (ae~~||£4,732.63
~~=~~|
|~~—————]~~
~~| =~~
~~(OO (ae~~||||
|The above receipts and payments account and statement of assets and liabilities were approved by
the Executive Committee and signed on their behalf by||||
|Signatures
~~pe~~||Mar-21
~~==~~||
|~~==~~
~~eo|~~|~~==~~
~~|~~||Mar-21
~~==~~|
|~~==~~
~~eo|~~|~~==~~
~~|~~|||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of 1[st] Crystal Palace (2[nd] Croydon) Scout Group
On accounts for the year 31[st] December 2020 ended
Charity no 303576
Set out on pages 3-5 below
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020
Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,:
-
the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 07/11/2020 Signed: ~~—~~
Name: J H RENNIE ~~Cs~~ Relevant professional qualification(s) or body (if any):
October 2018
1
IER
Address: 655 Mitcham Road, CROYDON CR0 3AF
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here details of any items that the examiner wishes to disclose .
None
October 2018
2
IER
1st CRYSTAL PALACE SCOUT GROUP
Registered charity Number: 303576
Re ort and Accounts 2020 p
Accounts for the ear from 1/1/2020 to 31/12/2020 y Recei ts Account 2020 p
Receipts and Payments
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP |
|---|---|---|---|
| Registered charity Number: 303576 | |||
| Report and Accounts 2020 | |||
| Accounts for theyear from 1/1/2020 to 31/12/2020 | |||
| Receipts Account 2020 | |||
| Receipts and Payments | |||
| Receipts (Un-restricted funds) | 2020 | 2019 | |
| Unrestricted funds | Unrestricted funds | ||
| Donations, legacies and similar income | |||
| Membership subscriptions ( After refunds) | £3,965.45 | £15,770.35 | |
| Camping / Sleepovers | £0.00 | £2,112.98 | |
| Activity Receipts | £0.00 | £5,428.13 | |
| Just Giving Donations received (Unrestricted Funds) | £0.00 | £0.00 | |
| Other Donations unrestricted | £2,767.00 | £0.00 | |
| Scout Uniform sold | £36.25 | £30.00 | |
| Sub total | £6,768.70 | £23,341.46 | |
| Fundraising | £10,000.00 | ||
| Grant & Awards | £750.00 | ||
| Sundry Income Other Fund raising Activities |
£0.00 £0.00 |
£789.38 £0.00 |
|
| Sub total | £10,000.00 | £1,539.38 | |
| Fundraising (gross) | £2,767.00 | ||
| Donations | £2,682.90 | ||
| Sub total | £2,767.00 | £2,682.90 | |
| Investment income | £0.00 | ||
| Bank interest | £0.00 | ||
| Building Society interest | £0.00 | £0.00 | |
| The Scout Association Short Term Investment Service | £0.00 | £0.00 | |
| Property Rent income | £710.00 | £250.00 | |
| Sub total | £710.00 | £250.00 | |
| Total Gross Income - Un-Restricted Funds | £20,245.70 | £27,813.74 | |
| Receipts- Restricted Funds Wonderful organisation restricted funds money raised Liam Campbell - Bell boat fund |
£377.40 £7,753.66 |
||
| £190.00 | |||
| £0.00 | |||
| Total Gross Income - Restricted Funds | £8,131.06 | £190.00 | |
| Total Gross Income - ALL FUNDS | £28,376.76 | £28,003.74 |
October 2018
3
IER
1st CRYSTAL PALACE SCOUT GROUP
Pa ments Account 2020 y
| 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP | 1st CRYSTAL PALACE SCOUT GROUP |
|---|---|---|---|
| Payments Account 2020 | |||
| Receipts and Payments | |||
| Payments -Unrestricted funds | 2020 | 2019 | |
| Unrestricted funds | Unrestricted funds | ||
| Scout Association Membershipsubscriptions | £4,636.00 | £4,560.00 | |
| Uniform Badges & Flags | £882.00 | £1,104.41 | |
| Adult Support and Training | £0.00 | £254.00 | |
| section expenses | £4,099.46 | £4,447.57 | |
| Camp/ Activity Equipment | £1,820.00 | £339.25 | |
| Water and Sewerage | £302.85 | £295.04 | |
| Electricity | £1,617.00 | £3,100.02 | |
| Insurance | £1,346.47 £19,998.01 |
£1,293.26 £1,554.80 |
|
| Den cleaning, repairs and Renewals - General Work | |||
| Activity Equipment | £0.00 | £1,200.00 | |
| Camping Activities & Transport | £250.00 | £2,709.63 | |
| Bromley Rates | £169.00 | £1,512.35 | |
| Donations made | £0.00 | £60.00 | |
| Just Giving Costs | £198.00 | £216.00 | |
| Cancelled activity refunds and deposits returned | £2,636.20 | £0.00 | |
| Total Gross Payments - Unrestricted Funds | £37,954.99 | £22,646.33 | |
| Payments- Restricted FundsMannsport Bellboat |
2020 | 2019 | |
| Restricted Funds | Restricted Funds | ||
| £5,105.00 | £0.00 | ||
| Total Gross Expenditure - Restricted Funds | £5,105.00 | £0.00 | |
| Total Gross Payments - Unrestricted Funds Total Gross Payment from Restricted Funds |
£37,954.99 £5,105.00 |
£22,646.33 £0.00 |
|
| Totalpayments all funds | £43,059.99 | £22,646.33 | |
| Net of receipts/(payments) | |||
| Total of all Cash funds thisyear end | £9,952.37 | £24,635.60 | |
| Statement of assets and liabilities at the end of theyear | |||
| 2020 | 2019 | ||
| Total of Unrestricted Funds held atyear end | £9,702.37 | £24,385.60 | |
| Total of Restricted Funds Held atyear end | £250.00 | £250.00 | |
| Total of all Cash funds | £9,952.37 | £24,635.60 | |
| Cash funds represented as follows | 2020 | 2019 | |
| Bank current account | £13,774.13 | £24,635.60 | |
| Cash/Floats | £0.00 | £0.00 | |
| Total cash funds at year end | £13,774.13 | £24,635.60 | |
| Non monetary assets for charity's own use | 2020 | 2019 | |
| Badge stock (estimated) | £150.00 | £140.00 |
October 2018
4
IER
| ~~QO~~ | Oy | ||
|---|---|---|---|
| Land and buildings (Last year + 5%) ~~a~~ |
£268,019.13 ~~a~~ ~~QO~~ ~~ee~~ |
Oy ~~9)~~ |
£255,256.31 |
| Scouting equipment, furniture etc (as last year less 20% Depreciationplus additions) ~~ee~~ |
£6,118.61 ~~QO~~ ~~ee~~ ~~ee~~ |
£7,648.26 | |
| Sub total ~~pf~~ |
£274,287.73 ~~ee ~~ ~~pf~~ |
~~9)~~ | £263,044.57 |
| Liabilities - Contingent liabilities and future obligations ~~ee~~ |
2020 ~~ee~~ ~~ee~~ |
||
| Owed to CYSSA in respect of sessions notyet billed ~~S |
]~~ | £1,496.00 £163.10 ~~ee ~~ ~~S |
]~~ |
| Accounts not yet paid - Hewitts of Croydon Account ~~S |
]~~ ~~a~~ |
||
| Scout Membership Subscriptions not yet paid ~~a~~ |
£4,212.00 |
£4,636.00 | |
| Sub total ~~a(oy~~ |
£5,871.10 ~~(oy~~ |
£4,732.63 | |
| The above receipts and payments account and stat the Executive Committee and signed on their behalf ment of assets and liabilities were approved by by |
|||
| Signatures ~~pe~~ |
|||
| ~~—T~~ | ~~—T~~ | Mar-21 | |
| ~~a~~ | ~~a~~ |
October 2018
IER
5