Chairman’s Report Annual General Meeting 22[nd] July 2021
Introductory Information
The management of the Group is vested in the Group Executive (Group trustees)
John Kingsmell Bruce Pyle Nick Carruthers David Turner Helen Tricard
Group Treasurer Group Secretary Quartermaster Site and Services Parent Representative
Matthew Lofting Beaver Scout Leader Michael Rayment-Johnson Cub Scout Leader Joe Collier Scout Leader Paul Musk Explorer Scout Leader
Beaver Scout Leader Cub Scout Leader Scout Leader Group Scout Leader (ex officio)
Sarah-Jane Durman
Bankers CAF Bank Auditor Peter Eastwood
The report & accounts cover the activities directly controlled by (Charity Number 303551)
14[th] Bromley Scout Group
The membership of the group for the year ending 31[st] January 2021 (Annual Census) totalled 94, comprising of 69 young people (plus 9 Explorer Scouts) and 16 leaders / Scout Active Support / Group Executive. There are also several new parent helpers.
The key activities of the Group Executive during the past 12 months: (Up to 31[st] March 2021)
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Maintain a sound financial position for the group.
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Ensure the buildings and facilities are in good repair and continuing regular maintenance working parties.
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Manage the letting of the halls (Most lets were suspended during lockdowns).
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Manage the camping equipment.
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Continued improvement to the Carey Scutt Hall.
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Support the Scout Group both financially and with other resources for activities and camps.
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Support the Group’s continuing development and indexing of archive material.
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Administer the Gift Aid scheme.
Cont /
Leaders and members of the Executive Committee
It was with the greatest regret that our Group Scout Leader Jeannette Elliott and our Chairman Dale Martin both formally stepped down from their roles with the group during the year. They have both provided years of service and huge commitment to the group and will be greatly missed in the leadership team.
This year we had Helen Tricard joining the executive committee as Representative for Explorer Parents and appreciate her valuable input to the committee during the year.
This has been a difficult year with meetings suspended by the national Corona Virus lockdown. Outstanding work has been carried out by all the Section Leaders running remote meetings via Zoom to maintain links with their section members, which were very popular and helped maintain the membership during lockdown and ready for return as soon as face to face meetings could restart.
Although all income from section subs and hall lettings were disrupted for long periods during lockdown the Group was successful in obtaining a substantial government grant, which together with the groups own financial reserves will keep us on a sure footing for the months ahead. My thanks to our Treasurer John Kingsmell for his hard work during this difficult time.
Sarah-Jane Durman, Group Scout Leader Acting Chair for this AGM meeting. 22[nd] July 2021
GSL AGM report for year 2020/2021
Yet again scouting and life has been interrupted by the Covid -19 Bromley Scout Group pandemic. There have been more adventures on zoom and no camps have been able to be held. The young people and leaders have been fantastic and it is amazing how quickly everyone settled into new routines. There are QR codes up at the hut which people are meant to register on their NHS app. This will help keep track of people should anyone test positive. Groups are now holding their meetings again in person but each person must wear a mask and hand washing and cleaning afterwards are a must. We still have enough lettings for us to be solvent and have also received some very generous grants from the government to help us out financially when the hut has had to be closed due to restrictions in people’s movements. This has left us with a decent cashflow which is more than some of the other groups in the district. There are some large expenditures to deal with such as the resurfacing of the drive to try to deal with the tree roots and the ongoing costs of keeping our buildings running.
Scouting has had a very difficult time during the covid crisis and with increasing financial demands on headquarters, the sad decision was made to sell off several campsites, all of which our group has benefitted from their use over the years. These include Downe, Broadstone Warren and the girl guide campsite at Cudham. Bromley district is trying to see if they can put
a successful bid in to buy some of Downe and therefore retain its use for the future generations. Groups that are financially better off have been asked if they might be willing to make a financial donation to this bid and the trustees are investigating whether our group would be willing to donate something towards this bid.
The sections continue to do well lead by our very able leaders. Our numbers are up and all the young people enjoy their weekly meetings. We have added to our leadership teams with Sophie Durman gaining her wood beads and Chloe White stepping up to an assistant section leader. She has completed her training so we are waiting for her wood beads to arrive so they can be presented. Mathew Lofting has agreed to be our beaver leader and has some very keen helpers and some parents to help him out. We just need a chairman!!! There have been some awards and winners amoungst our scouts. Harrison Willock achieved his Chief Scout Gold Award, Othilie Tricard has secured a place on the National Scout and Guide Symphony Orchestra, a first for 14[th] Bromley, Asher Falcon has been presented his Jack Petchey Medallion. He has yet to spend his award. We are hoping that other young people will also gain their awards soon.
Bromley District held an online competition earlier in the year entitled “Bromley’s Got Talent” and our own scout Oliver Treasure won for his amazing skills with a Rubik’s cube. His prize was various “scouty” items delivered to his door as we were unable to present them in person.
I would like to thank the leadership teams who willingly volunteer their time and skills and the other teams that keep the archives, maintain the building, and as trustees attend our committee meetings. Without these people the 14[th] Bromley wouldn’t be the scout Group it is. Let’s hope that in the future, life will return to some sort of normality and scouts can enjoy life as Baden Powell would have hoped.
Sarah-Jane Durman GSL
14th Bromley Scout Group Receipts & Payments Accounts
Year start date
Year end date
| For the year from |
1-Apr-20 | 31-Mar-21 | |||
|---|---|---|---|---|---|
Receipts
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2019/20
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Membership, activities and other
income
Membership subscriptions 4,387 - 4,387 10,020
Less : Membership subscriptions paid on to
- 2,926
District / County/ HQ - 2,926 - - 3,268
Net membership subscriptions 1,461 - 1,461 6,752
retained by Group
Donations - - 47
Gift Aid 2,135 - 2,135 2,041
Activity Income 1,465 - 1,465 13,575
Group Centenary Events - - - 1,872
Sub total 5,061 - 5,061 24,287
Grants
Govt - Covid 19 - Hospitality Sector 14,000 14,000
Govt - Lockdown Grants 6,193 - 6,193
Sub total 20,193 - 20,193 -
Fundraising (gross)
Fundraising for Group / Others - - - 2,241
- - - -
Sub total - - - 2,241
Other Income -
Bank interest - - - -
Hall Rentals 8,593 - 8,593 17,677
Sub total 8,593 - 8,593 17,677
Total Receipts 33,847 - 33,847 44,205
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For the year from
Year start date
Year end date
t 1-Apr-20 o 31-Mar-21
Payments
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2019/20
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Youth programme and activities 1,199 1,199 15,459
Scouting equipment - - 253
- - - -
Uniforms (inc Scarves, Polos etc) 569 - 569 40
Group Centenary Events - - - 5,802
Sub total 1,768 - 1,768 21,554
Headquarters running costs
Rates - - - 950
Water and Sewerage 185 - 185 246
Gas, Electricity 3,028 - 3,028 3,017
Telephone, Broadband 751 - 751 757
Insurance 5,629 - 5,629 5,590
Maintenance 3,808 - 3,808 1,116
Cleaning 2,868 - 2,868 2,840
Hall administration - - -
Sub total
16,269 - 16,269 14,516
Administration
Printing, postage,AGM expenses, 69
presentations, etc 69 - 60
Donations - - 1,067
Sundries - - -
Sub total
69 - 69 1,127
Fundraising expenses
Fundraising costs - -
Sub total - - - -
Total Gross Expenditure 18,106 - 18,106 37,197
Premises Improvements
- 4,900
-
-
Total payments 18,106 - 18,106 42,097
Net of receipts/(payments) 15,741 - 15,741 2,108
Funds as at 1 April 2020 9,439 1,609 11,048 8,940
Funds as at 31 March 2021 25,180 1,609 26,789 11,048
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Statement of assets and liabilities at 31 March 2021
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31-Mar-20
Unrestricted Restricted Total funds Total funds
funds funds
£ £ £ £
Cash funds
Bank current account 27,152 1,609 28,761 15,071
Bank deposit account - - - -
Cash/Floats 534 - 534 534
27,686 1,609 29,295 15,605
Other monetary assets
Monies prepaid by members for future
- - - - 1,910
activities (net)
Explorer Unit funds held for future - 1,611 - - 1,611 - 1,232
activities
Other accounts (net) - 895 - - 895 - 1,415
-
Funds available for Group
25,180 1,609 26,789 11,048
use
Other Assets
Land and buildings at insurance declared 611,378 - 611,378 598,218
valuation
Equipment, furniture etc at insurance 47,767 - 47,767 45,315
declared valuation
Other - - - -
Sub total 659,145 - 659,145 643,533
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The balance of Restricted Funds are from Race Nights organised to purchase Group Equipment
The above Receipts and Payments Account and the Statement of Assets and Liabilities were approved by the trustees on 13 May 2021 and signed on their behalf by
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S-J Durman Acting Chairman
J.C. Kingsmell Treasurer
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Independent examiner's report on the accounts
Report to the Charity Name trustees of 14[th] Bromley Scout Group oo On accounts for the 1 April 2020 to 31 March 2021 Charity 303551 year no eeee Set out on pages 1 to 3 (remember to include the page numbers of additional sheets) pO Respective The charity's trustees are responsible for the preparation of the responsibilities of accounts. The charity’s trustees consider that an audit is not trustees and required for this year under the Charities Act 2011 (the 2011 Act) examiner and that an independent examination is needed. It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145 (5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with general independent Directions given by the Charity Commission. An examination examiner’s includes a review of the accounting records kept by the charity and statement a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my examiner's attention : statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met ; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: July 2021
Name: Peter Eastwood ee
Address: 1 Sidewood Road New Eltham London SE9 2EZ Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose .