## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 3** to end date **3 1 0 3 2 4 Section A Reference and administration details**
Charity name 5TH BROMLEY SCOUT GROUP Other names the charity is known by 303549
Registered charity number (if any) HQ registration number Charity’s principal address Scout Hall 157 Bromley Common BROMLEY BR2 9RJ
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8|Cub leader
Naomi Norris
Christopher Day
Justin Pittaway Hay
Cub leader
Andrew Gurney
Treasurer
Carol McGowan
President
Thomas Norris
Scout leader
Val Edmondosn
Secretary
**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**
Kevin Burford
Chair|
|---|---|
1 LT700001 (3rd December 2018)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Governance
How the charity is constituted
Trustee selection methods
Type of governing document|The Group is managed by the Group Executive Committee, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as appropriate.
Members of the Executive Committee complete_'Essential Information for_
_Executive Committee'_training within the first 5 months of joining the
committee.
The Group Executive Committee exists to support the Group Scout Leader
in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are
elected.
The Group is a trust established under its rules which are common to all
Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and
Rules of The Scout Association.
The Group's governing documents are those of the The Scout Association.
They consist of a Royal Charter, which in turn gives authority to the Bye
Laws of the Association and The Policy, Organisation and Rules of The
Scout Association.|
2 LT700001 (3rd December 2018)
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Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are designed to
provide reasonable assurance against material mismanagement or loss,
these include 2 signatories for all payments and comprehensive insurance
policies to ensure that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity set The Purpose of Scouting
out in its governing document Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others
and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Our young people aged 6 – 14 meet weekly during term time and take part in
Summary of the main activities in relation
several residential experiences every year. During these sessions our young
to these objects
people will take part in activities to help gain skills for life including : cooking,
camping, firelighting, map reading, craft making, team building. They also
participate in adventurous activities like climbing, axe throwing, kayaking,
and zorbing
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.
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3 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year|The 5th Bromley Scout Group has had a very successful year led by our
wonderfully talented team of volunteer leaders.
All three of our sections remained full with our average numbers throughout
the year being 15 Beavers, 30 Cubs and 30 Scouts. We continue to have
roughly 40 young people on our waiting lists.
Our youngest section, Beavers have been having fun at weekly meetings
building crafts, learning to be outdoors and importantly how to be a pirate at
the District Pirate sleepover!
The cubs have been as active as ever and have been up to activities
including building bird houses, competing in the District Cyclocross, sleeping
in hammocks, attending our spy camp and much more.
The Scouts continue to go on adventures including spending a week in
Devon, competing in the overnight moonwalk camp, having a sleepover at
Clip n Climb, ice skating and learning first aid.
None of the exciting activities our young people take part in week in, week
out would be possible without the support of our amazing volunteers.
Financially the 5th Bromley Group is well resourced under the stewardship
of our Trustees, in particular our Treasurer Andrew Gurney and our Group
Secretary Val Edmondson, supported by co-opted members to the
Executive.|
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall
short. The Group Executive Committee considers that the group should hold
a sum equivalent to 6 months running costs, around £12,000.
The Group held reserves of approximately £41,700 at year end. This is
above the level required for operating expenses.
**Reserves Policy**|
Further financial review details (optional information)
4 LT700001 (3rd December 2018)
## **Investment Policy**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Kevin Burford
Andrew Gurney
Chair
Treasurer
27-Dec-24|
|---|---|
5 LT700001 (3rd December 2018)
## **5th Bromley Scout Group Receipts and Payments Account**
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Year start date Year end date
For the
01-Apr-23 To 31-Mar-24
year from
Receipts
2023/24 2023/24 2022/23 2022/23
Unrestricted funds Restricted funds Unrestricted funds Restricted funds
£ £ £
Subscriptions, donations and similar income
Membership subscriptions: Scouts 3,300.00 0.00 3,091.00 0.00
Membership subscriptions: Cubs 3,581.00 0.00 3,168.00 0.00
Membership subscriptions: Beavers 1,342.00 0.00 2,090.00 0.00
Less:Membership subscriptions paid on (National/County/Area/District) -3,411.10 0.00 -3,368.00 0.00
Net membership subscriptions retained 4,811.90 0.00 4,981.00 0.00
Donations 215.00 0.00 235.00 0.00
Legacies 0.00 0.00 0.00 0.00
Gift Aid 0.00 0.00 3,664.01 0.00
Other similar income 0.00 0.00 0.00 0.00
Sub total 5,026.90 0.00 8,880.01 0.00
Grants
Maintenance grant 0.00 0.00 0.00 0.00
Other grants 769.99 0.00 1,300.00 0.00
Sub total 769.99 0.00 1,300.00 0.00
Activity receipts (gross)
Camps and events: scouts 7,756.00 0.00 6,816.00 0.00
Camps and events: cubs 0.00 0.00 98.12 0.00
Camps and events: beavers 0.00 0.00 0.00 0.00
Sub total 7,756.00 6,914.12 0.00
Investment income
Bank interest 84.03 0.00 57.44 0.00
Building Society interest 0.00 0.00 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00 0.00 0.00
Property Rent income (Hall lettings) 17,291.04 0.00 15,829.20 0.00
Other investment income 0.00 0.00 0.00 0.00
Sub total 17,375.07 0.00 15,886.64 0.00
Total Gross Income 30,927.96 0.00 32,980.77 0.00
Asset and investment sales, etc. 700.00 0.00 0.00 0.00
Total receipts 31,627.96 0.00 32,980.77 0.00
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1 LT700002 (1st January 2017)
## **5th Bromley Scout Group Receipts and Payments Account**
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Year start date Year end date
For the
01-Apr-23 To 31-Mar-24
year from
Payments
2023/24 2023/24 2022/23 2022/23
Unrestricted funds Restricted funds Unrestricted funds Restricted funds
£ £ £ £
Group running costs
Section expenses: Scouts 3,847.84 0.00 2,266.47 0.00
Section expenses: Cubs 1,405.33 0.00 4,299.02 0.00
Section expenses: Beavers 415.38 0.00 364.12 0.00
Insurance 1,804.08 0.00 1,715.16 0.00
Bank and GoCardless fees 662.74 0.00 616.22 0.00
Scout Hall rates 0.00 0.00 96.00 0.00
Scout Hall electricity 1,572.84 0.00 1,190.45 0.00
Scout Hall waste 969.23 0.00 778.18 0.00
Scout Hall Broadband 294.00 0.00 260.04 0.00
Scout Hall maintenance 8,624.60 0.00 7,001.50 0.00
Scout Hall cleaning 90.00 0.00 0.00 0.00
Other Group expenses 1,499.89 0.00 2,763.36 0.00
Camps and events 9,131.61 330.00 3,147.08 0.00
Camp equipment 0.00 0.00 0.00 0.00
Activities 0.00 0.00 0.00 0.00
Sub total 30,317.54 330.00 24,497.60 0.00
Activity costs
Detail 1 0.00 0.00 0.00 0.00
Detail 2 0.00 0.00 0.00 0.00
Detail 3 0.00 0.00 0.00 0.00
Other activity costs 0.00 0.00 0.00 0.00
Sub total 0.00 0.00 0.00 0.00
Total Gross Expenditure 30,317.54 330.00 24,497.60 0.00
Asset and investment purchases, etc. 0.00
Total payments 30,317.54 330.00 24,497.60 0.00
Net of receipts/(payments) 1,310.42 -330.00 8,483.17 0.00
Cash funds last year end 40,383.45 2,500.00 31,900.28 2,500.00
Cash funds this year end 41,693.87 2,170.00 40,383.45 2,500.00
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2 LT700002 (1st January 2017)
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Statement of assets and liabilities at the end of the year
31st March 2023 31st March 2023 31st March 2022 31st March 2022
Restricted funds Unrestricted funds Restricted funds
Unrestricted funds
£ £ £ £
Cash funds
Bank balance 41,405.47 2,170.00 40,048.07 2,500.00
Less cheques not yet presented 0.00 0.00 0.00 0.00
Bank current account (net of unpresented cheques) 41,405.47 2,170.00 40,048.07 2,500.00
Pre-paid payment card 288.40 0.00 335.38 0.00
Bank deposit account 0.00 0.00 0.00 0.00
Cash/Floats 0.00 0.00 0.00 0.00
Total cash funds 41,693.87 2,170.00 40,383.45 2,500.00
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## **Restricted funds**
The Group holds £2,170 from a donation from Matthew Oliver to be used for "bursaries for uniform equipment, trips and camps for those in need".
## **Non-monetary assets**
In addition to monetary assets shown above the Group has the following non-monetary assets. Scout Hall **355,325.00** Scouting equipment **5,000.00**
The valuation of the hall shown above represents its value for insurance purposes as at 31st March 2024 The land is owned by The Scout Association (land registry title number SGL102287, checked 22 Jan 2021 )
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11 May 2024 and signed on their behalf by**
|Signature|Print Name
Kevin Burford Chair
Andrew Gurney Treasurer|
|---|---|
3 LT700002 (1st January 2017)
## **Independent examiner’s report to the trustees of 5th Bromley Scout Group**
I report to the trustees on my examination of the accounts of the 5th Bromley Scout Group for the year ended 31st March 2024.
## **Responsibilities and basis of report**
As the charity trustees of the 5th Bromley Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 5th Bromley Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 5th Bromley Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
> Signed: TF tHtu-te, Name: Sally Hurle
Relevant professional qualification or membership of professional bodies (if any):
Address: 4 Stuart Avenue, Bromley, Kent, BR2 7JX
Date: 11-07-2024