## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2 Section A Reference and administration details** Charity name 5TH BROMLEY SCOUT GROUP Other names the charity is known by 303549 Registered charity number (if any) HQ registration number Charity’s principal address Scout Hall 157 Bromley Common BROMLEY BR2 9RJ ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8|Cub leader
Naomi Norris
Christopher Day
Justin Pittaway Hay
Cub leader
Andrew Gurney
Treasurer
Carol McGowan
President
Thomas Norris
Scout leader
Val Edmondosn
Secretary
**Trustee Name**
**Office (if any)**
**Dates acted if not for**
**whole year**
Kevin Burford
Chair| |---|---| 1 LT700001 (3rd December 2018) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |Governance|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
The Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| 2 LT700001 (3rd December 2018) **----- Start of picture text -----**
Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.
**----- End of picture text -----**
||| |---|---| |**Section C**|**Objectives and activities**| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|Our young people aged 6 – 14 meet weekly during term time
and take part in several residential experiences every year.
During these sessions our young people will take part in
activities to help gain skills for life including : cooking,
camping, firelighting, map reading, craft making, team
building. They also participate in adventurous activities like
climbing, axe throwing, kayaking, and zorbing
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| 3 LT700001 (3rd December 2018) **----- Start of picture text -----**
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of This year the 5th Bromley Scout Group has managed to
the charity during the year continue increase both our youth membership numbers and
adult volunteers .
The Cub Pack numbers 30 cubs and 5 leaders.They had a
fantastic two night camp at Hopehill, which included
adventurous activities such as archery, rifle shooting and
orienteering. In the Summer term, they earned their
Taekwondo activity badge, had a taster session of standup
paddle boarding, and visited a local mosque as part of their
world faiths badge.
The Beaver Colony has grown from 6 to18 beavers. Over
the past 12 months, we have achieved 7 badges, and had
our first Beaver Sleepover which was a great success,
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£11000.
The Group held reserves of approximately £32000 at year
end. This is above the level required for operating expenses.
**----- End of picture text -----**
Further financial review details (optional information) **Investment Policy** 4 LT700001 (3rd December 2018) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Kevin Burford
Andrew Gurney
Chair
Treasurer
04-Dec-22| |---|---| 5 LT700001 (3rd December 2018) ## **5th Bromley Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the
01-Apr-21 To 31-Mar-22
year from
Receipts
2021/22 2021/22 2020/21 2020/21
Unrestricted funds Restricted funds Unrestricted funds Restricted funds
£ £ £
Subscriptions, donations and similar income
Membership subscriptions: Scouts 1,540.00 0.00 319.00 0.00
Membership subscriptions: Cubs 3,080.00 0.00 1,210.00 0.00
Membership subscriptions: Beavers 660.00 0.00 99.00 0.00
Less:Membership subscriptions paid on (National/County/Area/District) -2,740.30 0.00 -2,162.40 0.00
Net membership subscriptions retained 2,539.70 0.00 -534.40 0.00
Donations 250.00 0.00 550.00 2,500.00
Legacies 0.00 0.00 0.00 0.00
Gift Aid 0.00 0.00 2,264.35 0.00
Other similar income 0.00 0.00 0.00 0.00
Sub total 2,789.70 0.00 2,279.95 2,500.00
Grants
Maintenance grant 0.00 0.00 0.00 0.00
Other grants 12,293.29 0.00 11,000.00 0.00
Sub total 12,293.29 0.00 11,000.00 0.00
Activity receipts (gross)
Camps and events 1,520.00 0.00 -290.00 0.00
Other receipts 100.00 0.00 -80.00 0.00
Sub total 1,620.00 -370.00
Investment income
Bank interest 0.00 0.00 0.00 0.00
Building Society interest 0.00 0.00 0.00 0.00
The Scout Association Short Term Investment Service 0.00 0.00 0.00 0.00
Property Rent income (Hall lettings) 14,589.60 0.00 8,891.25 0.00
Other investment income 0.00 0.00 0.00 0.00
Sub total 14,589.60 0.00 8,891.25 0.00
Total Gross Income 31,292.59 0.00 21,801.20 2,500.00
Asset and investment sales, etc. 0.00 0.00 0.00 0.00
Total receipts 31,292.59 0.00 21,801.20 2,500.00
**----- End of picture text -----**
1 LT700002 (1st January 2017) ## **5th Bromley Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the
01-Apr-21 To 31-Mar-22
year from
Payments
2021/22 2021/22 2020/21 2020/21
Unrestricted funds Restricted funds Unrestricted funds Restricted funds
£ £ £ £
Group running costs
Section expenses: Scouts 587.44 0.00 0.00 0.00
Section expenses: Cubs 434.01 0.00 459.21 0.00
Section expenses: Beavers 27.99 0.00 0.00 0.00
Insurance 1,585.31 0.00 1,522.97 0.00
Bank and GoCardless fees 308.76 0.00 123.02 0.00
Scout Hall rates 313.21 0.00 0.00 0.00
Scout Hall electricity 1,961.52 0.00 1,581.75 0.00
Scout Hall waste 626.52 0.00 294.52 0.00
Scout Hall cleaning 0.00 0.00 182.53 0.00
Scout Hall garden 0.00 0.00 260.00 0.00
Scout Hall maintenance 643.52 0.00 36.00 0.00
Scout Hall refurbishment 0.00 0.00 15,424.78 0.00
Minibus insurance 370.00 0.00 370.00 0.00
Minibus road tax 0.00 0.00 228.02 0.00
Minibus running costs 0.00 0.00 173.47 0.00
Other Group expenses 133.70 0.00 0.00 0.00
Camp 1,097.25 0.00 0.00 0.00
Camp equipment 2,085.94 0.00 0.00 0.00
Activities 0.00 0.00 0.00 0.00
Sub total 10,175.17 0.00 20,656.27 0.00
Activity costs
Detail 2 0.00 0.00 0.00 0.00
Detail 3 0.00 0.00 0.00 0.00
Other activity costs 0.00 0.00 0.00 0.00
Sub total 0.00 0.00 0.00 0.00
Total Gross Expenditure 10,175.17 0.00 20,656.27 0.00
Asset and investment purchases, etc. 0.00
Total payments 10,175.17 0.00 20,656.27 0.00
Net of receipts/(payments) 21,117.42 0.00 1,144.93 2,500.00
Cash funds last year end 10,782.86 2,500.00 9,637.93 0.00
Cash funds this year end 31,900.28 2,500.00 10,782.86 2,500.00
**----- End of picture text -----**
2 LT700002 (1st January 2017) ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
31st March 2022 31st March 2022 31st March 2021 31st March 2021
Unrestricted funds Restricted funds Unrestricted funds Restricted funds
£ £ £ £
Cash funds
Bank balance 31,900.28 2,500.00 10,782.86 2,500.00
Less cheques not yet presented 0.00 0.00 0.00 0.00
Bank current account (net of unpresented cheques) 31,900.28 2,500.00 10,782.86 2,500.00
Bank deposit account 0.00 0.00 0.00 0.00
Cash/Floats 0.00 0.00 0.00 0.00
Total cash funds 31,900.28 2,500.00 10,782.86 2,500.00
**----- End of picture text -----**
## **Restricted funds** The Group holds £2,500 donation from Matthew Oliver to be used for "bursaries for uniform equipment, trips and camps for those in need". ## **Non-monetary assets** In addition to monetary assets shown above the Group has the following non-monetary assets. Scout Hall **296,500.00** Scouting equipment **40,750.00** The valuations shown above represent the values for insurance purposes as at 31st March 2022 The land is owned by The Scout Association (land registry title number SGL102287, checked 22 Jan 2021) **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 12 November 2022 and signed on their behalf by** |Signature|Print Name
Kevin Burford Chair
Andrew Gurney Treasurer| |---|---| ||| 3 LT700002 (1st January 2017) Scrutineer's Report to the Trustees of the 5th Bromley Scout Group I report on the accounts of the 5th Bromley Scout Group for the year ended 31 st March 2022. Respective responsibilities of Trustees and Scrutineer As the GfOUP'S trustees you are responsible for the preparation of the accounts., you consider that neither the audit nor independent examination requirements of the Chartties Acl 2011 apply. It is my responsibility wtthout carrying out an audit or independent examination to scnjtinise the accounts and to report to you. Basis of Scrutineer's Ststement In accordance with the directions given in the Group's constrtulion, I have scrutinised the records and the accounts set out herein. Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Richard Jones > Address.. Culver House, Beaconsfield Road, Bromley BR128L Date: 31 st October 2022