3rd Sudbury Scout Group Report & Accounts for the year ended 31st March 2025 3rd Sudbury Scout Group Report and Accounts for the year ended 31st March 2025 TRUSTEES.. Ex-officio - Appointment Name Group Lead Volunteer Group Lead Volunteer Steve Challis Cathy Challis TRUSTEES: Elected Name Treasurer Trustee Trustee Trustee Trust88 Truslee Trustee Giles Hume Chris B8ddowes Llndsay Harding-Payne (Resigned) Brian Clampin John Wiseman Guy Hume Rob Crawford TRUSTEES: Nominated - Appointment Name Chairman Graham Toy LEADERS Beaver Leader (Wednesday) Beaver Leader (Friday) C Pack Leader D Pack Leader Scout ASL Leader Sea Scout ASL Leader Ann Fairey Andy & Yvonne Hawkes Kate Stlff Megan Harding Payne Dee Gardner & Tom Hurst Graeme Munro, Tom , Issy & Anna BANKERS Barclays Bank plc Market Hill Sudbury Suffolk Group Registration Number 5260 Charlty Registratlon Number 303 528 3 Sudbur Grou Chairmans, Re ort I am delighted to be able to report another successful yeai. for the Group. We have ended the financial year with a surplus. Tliis is iinportant because having money in the bank enables us to fAmd inany elements of scouting, confident in the Iinowledge th&t it is affordable. In addition, a reasonable level of reserves means that we are well placed to meet the variety of financial challenges that will inevitably come our way. I recently took a long loolc at the archive pictures of when the HQ was constructed in the late 1980's. A herculean task of ￿lld raising and physical labour. The project cost aroiind £250k which is equivalent to £650k in today's money. The Members involved at the time had a Visio￿ and it is to their credit that the Group wntinues to prosper in a facility which delivers so well. That said, we should not rest on our laurels. It is vital to keep the building and assets in prime condition so that current and thture generations of young people can reap the benefit8 of scoiiting in Sudbvry. In my layt report I started a conversation about oiir project to replace tbe climbing wall. We have madc cxcellcnt progress. We have raised all the Jnoney required from a range of ￿ant Inaking bodies, local organisations, as well as some excellent donations from OLW members. The new walls - main wall and traverse wall, will be installed in August so that wc are ready to climb when WG rcturn to scouting in Scptember. This project demonstrates what is possible, and whilst nothing like as challenging as the new HQ, it shows that this Group has a passion to keep driving forward and deliver the best scouting GXPCTienc¢s that thGy can. It just remains for me to thank everyone involved in making 3, Siidbury such a successful aud vibrant group. It is inspiring to be around such a dedicated team of volunteers either delivering scoiiting on the front line or working in the backgmimd to keep the Group safe, secure and financially resilent. Graharn Toy 3, Sudbur Beavers B Colon Herc we are again at the end of tllother year as our Colony celebiates its second birthday. During that time, we have been very busy Beavers working towards many badges and challenge awards resulting in no less than 9 Bronze awards since our last presentation night! Our programmes have been many and varied, including visits (metaphorically) to Cbina and India, aniongst othcrs. We also had an evening organis￿1 by the Explorers who went on the jainboree to South Korea, thank you lads. We have had visits to the fire station and fire fighters visiting us. Also, the Beavers have been cool(ing, cake making for charity? doing craft and have cclebrnted VB Day. We liave also had a day camp at Bradfield with the Wednesday Colony as well as 2 sleepovers including a Clristmas one. The Beaver8 liave also been canoeing aiid been out on Kingfisher, thanlcs to the Sea Scout Lcadcrs and of coill7e aicliery. We could not do this alon¢ so we would like to talce this opportunity to thank Mary and Icate for their ongoing help on a Friday, to our yoiing Leaders Grace and Torn who show maturity beyond their yec1rs, to Ann for filling in while we are away and to Cathy for her continiied support and advice. But, most of all to the parents who bring dieir children along week after weelc and to the Beavers themselves without whom we woiild have nothing to do on a Friday evening. Yvonne (Otter) and Andy Oops, nearly forgot, hiige thanks to the Tnistees foi. our flag which was dedicated at tbis year's Saiiit Georgc's Day Parade. 3" Sudbur C Pacli C Pack Cubs have enjoyed another year of Scouting activitics, building on earliGr experiences and gaining confidence in themselves whilst learning new skills. Beavers have moved into the Pack and Cubs have moved onto Scouts or Sea Scouts throughoiit the year, but the size of thc Pack has remained at 28 Cubs. We have been working on a range of badges such as the Personal Safety Badge and followed this up with a visit to the Sudbury police station where the Cubs were able to sit in the police vehicles, see the prison cells and see how fingerprints are taken. The Air Activities badge was popular with Cubs l¢arning how to make paper acroplancs and working out ways that they could be adapted to increase the aero dynamics and improve flight length. We attended the Quay Theatre's Christmas production of Scrooge's Christsnas Carol where the Cubs enjoyed some audience participatioL We learnt about the Chinese New Year and had a go at eating with chopsticks, tried cliinbing and archery, visited the fire station and Worl(￿ towards the Fire Safety badge, enjoyed cooking and eating pancakes, learnt about DIY tools, their I￿eS and used som¢ of them to malce a key holder to achieve the DIY badge and finished the Spring terni with an Easter egg hunt. Camps have been enjoyed with D Pack Cubs where the Cubs have had the opportunity to enj oy new and adVenturol￿ activities and work on team building. We are now looking forward to the better weather for OL￿ summer prornme of fire lighting, backwoods cooking, canoeing, pioneering, tent pitchin& hiking and learning about India from Hary, one of our leaders, who recently visited the county. WG knve been very pleased to award several Cubs with their Silver Chief Scout Award which is the highest award a Cub can achieve. A big tliEll]k you to the leadership team - Lewis, Hatty, Rosie, Doi'othy, Mark, Liam, John, Sally, withoiit whofn the Cubs woiild not be able t'o experience such a wide and varied programme. Also, tliallk you to all the parents wbo come and help us with various activities when we need that little bit of extra help. THANK YOU SO MUCH. Alcela - Tcate 3 Sudbu D Pack We currently have 20 paid up Cub members and 2 Beaver8 moving up this month. Megan and myself are the section leaders, along with Gavin, Jim and Simon as section assistants. Issy and Will often tLrn UP to providc additional hclp with activities, Evic is helping when back froin Uni 8nd our Young leader Emily HP is helping regularly and is a great help wlien running games and activities. Iqaving a consistent, reliable team has been great this year and means the r¢sponsibility and o￿aniZation can be shared out. As you can see by our Accounts, they contillue to look healthy and balanced. As cost h&ve rigen when rnnning Camps etc we have had to pass this the Cubs which may affect the numbers that can attend. Leading up to Cliristu]as 2024 we did have a parent cornment on how many activiti&s that had all additional payment such as attending the Panto and a winter Cub CEmp. We have taken this on board and decided not to arrange activities that will inci additional paymenty for a while. We have had a full year providing lots of activities for the Cubs in the Pack, Last spring we made bird fccdcrs which was a Iiit a[￿ goillg to be repeated this May. We spent an evening teaching the Cubs to light fires and worked on the Safety awareness badge. The annual Bike ride was another SUcc￿s, and we provlded refreshments at Rodbridge so the Cubs had the energy foT the retLirn trip. In lune Nick gave the Cubs the opportLmity to tr&vel up the river on tbe Safety boat, Kingfisher while the other half of the group did Archery in the Scout huL swapping over the following week. We did another 2 weeks of water activity in Jidy when Issy and Will took Cubs in the cano¢s, and I toolc the half on a trail and again swapping over a couple of weeks later. We appreciate other Sectioii Leaders giving up their free evening to give the Cubs the opportmities to use the facilities 3, Sudbury have. In July there was the District Cub camp at Hallowtrees, Ipswich. We teanied up with C Pack to share the facilities. I organised the food and you can see payments from C Pack into the account for this. The camp was expensive but there was a lot of activities available such as Air rifle shooting, obstacle course and circus skills. Despite the weather we had a good time. Leading up to Christrnas we did some balcing, crafts and cookie decorations along with the annual trip to the Panto at the Quay theatre along with C Pack. At the start of 2025 we woiked on the ScI￿1Ce badge, runiiing several expei'iments, making the eqiuvalellt to I￿va lamps, corn flour gloop and cleaning coins with lemon jiiice. Andy and Yvonne have very kindly 2 archery sessions for us along with Jlln. Siinon has run an evening working on map skills and making COTnpasses. We have tiied a new sport wh￿￿ I was able to borrow soft tennis eqillpmellt forjn the Tennis Cliib next door and run an intt'oductoiy session. There was ball everywherel We have just run a I night 'Spac¢' themed CEunp at Bradfield where t]ie w¢ather was very kind to us, We liad 12 Cubs attend and plenty of Leaders c￿npIng under c￿]vaS. Magan arrallged some onsite activities Climbing, Cresta run and the Maze, we also had a campfire and wallc. This concludes our report on the Accounts for our Cub Pack. I happy to answer ￿]Y further questions if you have any. Yoir8 Scouting Julie Woodward on behalf of D Pack Cubs. 3, Sudbur Scout Trou It's been allother busy year for Siidbury Scouts, with the troop still ￿0wIng in numbers and an amaitng team of leade￿ making it all happen. With the hclp and skill of mally leadcrs thc Scouts h&vc had the opportU￿tY to cnjoy such activities as archery, climbing, fire lightin& coolcin& kayaking, canoeing, rafting, navigation, first aid, bell boating and so many more. The Scouts hclve been set many challenges along the way and have approached them with great enthusiasm and fun. With blindfolded tent pitching, shop and cook challenge, making catapults, accessibility challenge and a recycling fashion show. Scouts have also had the opporlunity to enjoy many camps through the year with the Bures to Sudbury hike camp, Thriftwood camp which was full of activities, Bushciift cainp involving sleeping in hammooks and cool(ing over fires. Also, our recent Bradfield Combust Camp with a hike and sbaring a campfire with American Scouts and seeing their campfire traditions. The list of activities goes on from Tobogganing, wide gEunes, water trampoline, science experiments, making tent pegs and fire lighting kits. Froin all these activities it has been great seeing the Scouts build their ski118 and confidence along the way, with many aohieving many badges and one Scout proudly achieving The Chief Scout Gold Award. The leader team and Scouts are looking forward to the next lot of adventures with our Jwie canoe camp and peak DistrACt camp coming up where more opportunities will be on offer. Thank you to the Team and support from the Young Leaders who make this all happen. 3rd Sudbu Sea Scouts It was a busy year for our section, with many weekend activities & meetiiig every week except aroimd Cl]ristmas & Easter Our nurnbers in the trnop have been aroimd 25 all year and troop nights are usually well attended. We have excellent core leadership team comprising Isobel Harding-Payne, Will Champken, Ben Trrner & Graeme Munro. We have many other helpers who assist us when required, particiilarly for water activities (Vincent Dreau, Josh Finbow, Nick Powell) and 2 iiew young leaders, Alex Davie & Will Gr6cnl6y. Atler the summer, there should be scope to iiicrease our numbers towards 30. Our water season was from May to Aug in 2024. We were able to offer a mix of Canoeing, Kayal(ing and Sailing inost weeks during this p&iod. Since April 2024 we have put on the following vamps and activities: Apr 2024.. Expedition Carnp at Boxford Jull 2024: Canoe Camp on the Stour Jun-Jul 2024: Sailing weekends at w￿tOn Jul 2024: Camp at HQ after County Wet Weekend was cancelled Aug 2024: Summer Camp at Hallowtrees Oct 2024: Hammock Catnp at Boxford Oct 2024: Weekend aboard sailing 8macL Pioneer off Brightlingsea Feb 2025: Winter Camp at Boxford MaT 2025.. PL-APL Camp at HQ For 2025-26 we should be able to put on these camps and activities: Night Hike, Canoe Camp, County Wet Weelcend, sailing at Alton Water, Summer Camp, Weekend on Sailing Smack Pioneer, Biishcraft c￿np 3rd Sudbury Scout Group Recelpts and Payments Account Summary for the year ended 31st March 2025 General Fund This Year Pr@vious Year Total recelpts for the year £ 55,452.05 £ 35,401.91 Total payments for the year £ 46,986.10 £ 30,225.36 Net recelptsl(payments) £ 8,465.95 £ 5,176.55 Cash 8t Bank brought forward £ 46,138.44 £ 40,￿1.89 Cash at Bank carrled forward £ 54,604.39 £ 46,138.44 The above account and accompanying statement of assets and liabilities were approved by the Trustees on 23rd June 2025 and signed on their behalf by 3rd Sudbury Scout Group Receipts for th8 year ended 318t March 2025 This Year Previous Year MEMBERSHIP SUBSCRIPTIONS GIFT AID REFUND Less Paid £ 20,371.83 £ 18,602.19 £ 3,479.23 £ 2,933.54 £ 6,664.00 £17,187.06 £ 5,5(NJ.00 £ 16,035.73 INVESTMENT INCOME RECEIVED Bank Interest Building Society Inter8St Sections Bank Interest 309.92 615.11 186.01 98.17 925.03 £ 284.18 DONATIONS Quay Explorers Group Climbing Wall Albert Hunt Trust Sudbury Town Council Training Grant- Covid £ 2,000.00 £ 7,060.00 £ 9,491.35 £ 1,900.00 £ 5,355. £ 18,551.35 £ £ 7.255.00 SECTIONS OTHER INCOME & DONATIONS Beavers C Pack Scouts Sea Scouts Boathouse 20.00 14. 191.19 272.30 224.74 350.00 £ 656.30 £ 795.00 £ 1,210.93 FUND FiAISING Car Parking & Gates Sainsbury- Bag Pack Waitrose - Bag Packing Race Nlght Presentation Night Paypal Giving Fund Quiz Night 500.CM) 496.15 529.75 £ 1,og2.53 584.27 £ 1,308.00 82.00 18.67 230.00 £ 2,348.43 £ £ 2,492.94 OTHER INCOME Sections Camps & Activities £15,783.88 £15,783.88 £ 8,123,13 £ 8,123.13 £ 55,452.05 £ 35,401.91 3rd Sudbury Scout Group Payments for the year ended 31st March 2025 This Year Previous Year PREMISES Water Rates Rates Refuse Collection Insurance Light & H8at Telephone Quay Lane Management Cleaning & Materials Repairs To Premises 684,07 £ 1,034.81 85.01 79.72 448,50 427.00 £ 3,406.60 £ 3,170.25 £ 3,798.61 £ 2,691.15 691.20 810.44 150.00 150.00 £ 3,748.88 £ 3,525.44 £ 5,559.84 £18,572,71 £ 4,086.35 £15,975.16 ACTIVITIES Sections Camps & Activities £14,889.21 £14,889.21 £ 8,981.02 £ 8,981.02 'FUND RAISING SECTIONAL EXPENSES .' Beavers C Pack D Pack Scouts Sea Scouts Explorers 736.43 657.98 471.32 905.15 £ 1,326.48 £ 1,067.34 411.12 87.96 607.00 £ 1,001.14 £ 4,097.36 £ £ 3,174.56 .PuRcHAs￿ OF EQUIPMENT BOAT REPAIRS CLIMBING WALL £ 1,428.87 172.55 £ 7,522.86 £ 1,072.88 973.73 OTHER EXPENSES Stripe Fees AGM Expenses Qulz Night Race Night Group BBQ Printing Stationery & Advertising Sundries Leader Tralning Re(xuitment Expenses 90.00 39.31 173.23 48.01 302.54 £ 48.01 TOTAL PAYMENTS £ 46,986.10 £ 30,225.36 3rd Sudbury Scout Group Slatement of Assets and Liabilities at 31st March 2025 Thls Year Previous Year MONEfARY ASSETS Grou Accounts Barclay Current ArKount 40847399 Barday Deposit Account 00128228 Barclay Current Account 60847402 £ 3,721.27 £ 3,621.76 £ 15,109.09 £ 11,889.17 £ 7,644.03 £ 26,474.39 £ 6,552.92 £ 22,063.85 Bulldlng Reserves Mrgin Money Account 40044850 General £ 20,722.78 £ 20,107.67 Virgin Money Account 52125J-05907 Wall £ 1,939,24 £ 22,662.02 £ £ 20,107.67 TOTAL GROUP MONETARY ASSETS £ 49,136.41 42, 71.52 Sections Accounts BEAVERS Barclay Current Account 50707996 Cash in Hand C PACK Lloyds Current Account 38027960 Cash In Handluniforms D PACK 382.83 4.77 £ 237.26 4.77 £ 387.60 £ 242.03 492.87 167.35 492.87 £ 167.35 Lloyds Current Account 18949263 SCOUTS Lloyds Current Account 74447162 SEA SCOUTS Barclays Current Account 03395626 BOATHOUSE Bardays Account 33086534 Cash In Hand 465.75 £ 465.75 £ 612.54 £ 612.54 £ 2,427.79 £ 2,427.79 £ 584.99 £ 584.99 509.93 £ 509.93 £ 1,353.42 £ 1,353.42 £ 1,184.04 £ 1,006.59 1,184,04 £ £ 1,006.59 TOTAL SECTION MONETARY ASSETS 5,467.98 £ 3,966.92 TOTAL MONETARY ASSETS £ 54,604.39 £ 46,138.44 NON MONETARY ASs￿s Bullding £1,071,502. £ 931,740.73 Boats & Canoes £ 47,899.00 £ 44,599.00 Equiprnent and Furniture £ 78,466.OD £ 72,654.03 The BuiSding, Boats & Canoes and Equipment & Furnlture are shown at thelr respective insured values. The Buiding Reserve of £22662.02 is put aslde for any major Building Repalr and the Climbing Wall. 3rd Sudbury Scout Group Independent Examiner's Report to the Trustees I report on the accounts of the Group for the year ended 31st March 2025. Respective respon8lbllltles of Trustees and Examlner The charity's trustees are responsible for the preparatlon of the accounts. The charills trustees ¢onslder that an audit is not required for thls year under seclion 144(2) of the Charities Act 2011 {the 2011 Act) and that an Indep&nd$nt examination is needed 11 is my responsibility to: examine the accounts under section 145 of the 2011 Act To follow the procedures laid down in the general Directions given by the com mission under section 145(5){b) of the 2011 Act To slate whether particular matters have come to my attention Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Dlrectlons glven by the Charlty Commissioners. An examination includes a review of thg accounting records kept by the charity and a presented with those records. It also includes consideralion of any unusual items or disclosures in th@ accounts, and seeklng explanatlons from you as trustees concerning any such matters.The procedures all Ihe @vidence that vwould be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and falr view and the report Is Ilmlted to those matters set out In the next statement. Independent Examlner's statement In connection with my examination. no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requlrements to keep accounling records in accordance with Section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met, or 2. to which, in my opinion, attention should be drawn In order to enable a proper understandlng of the accounts to be reached or, NAME: l/lc [, [ALrtrf Ici.I 1L rrf(A QUALIFICATION.. ADDRESS., 'r ori r* DATE Ilci,