Annual Accounts & Trustees Annual Report
2024/2025
1st Foots Cray Scout Group Receipts and Payments Account
Year start date
Year end date
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For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 18,175.94 - 18,175.94 16,906.00
Building / Grounds Hire 10.00 - 10.00 840.00
Donations
26.00 - 26.00
Gift Aid
3,885.86 - 3,885.86 4,388.39
Programme & Activity Receipts 15,342.13 - 15,342.13 8,500.38
Sub total 37,439.93 - 37,439.93 30,634.77
Grants
Magic Little Grants (Local Giving) - - - 500.00
Sub total - - - 500.00
Fundraising (gross)
- -
AGM BBQ - - 103.50
Bexley Community Lottery 26.00 - 26.00 26.00
Charity Sale 75.45 50.00 125.45 -
Christmas Rotary (Scouts & Explorers
- - - 750.00
Camp Fund)
Easy Fundraising 142.52 - 142.52 183.16
World Scout Jamboree
- - - 300.00
World Wide Fund for Nature
- 387.75 387.75 -
Other
- - - 24.08
Sub total 243.97 437.75 681.72 1,386.74
Investment income
Bank interest
3,681.51 - 3,681.51 2,170.35
Other investment income
- - - -
Sub total 3,681.51 - 3,681.51 2,170.35
Total Gross Income 41,365.41 437.75 41,803.16 34,691.86
Asset, investment sales, insurance
claims paid out etc. - - - -
Total receipts 41,365.41 437.75 41,803.16 34,691.86
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1st Foots Cray Scout Group
Receipts and Payments Account
Year start date Year end date
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For the year
01-Apr-24 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted Restricted
Total funds Total funds
funds funds
£ £ £ £
Payments
Charitable Payments
Admin/office/travel
- - - 82.99
Advertising (inc website) - - - 200.00
AGM Expenses - - - 30.38
Bank Fees (inc GoCardless & Paypal 774.68 - 774.68 918.07
fees)
Broadband, Telephone 319.15 - 319.15 339.97
Business Rates
78.59 - 78.59 75.40
Electricity 367.30 400.00 767.30 1,040.75
Equipment
1,077.36 397.50 1,474.86 6,206.34
Insurance
737.34 - 737.34 727.00
Leader Training Fees paid to 12.00 - 12.00 -
District/County
Legal Fees (Lease Renewal) - - - 400.00
Licenses
184.26 - 184.26 60.33
Membership Fees (District, County & HQ) 4,275.00 - 4,275.00 4,427.00
Professional Cleaner
609.00 - 609.00 590.65
Programme and activities
19,303.75 - 19,303.75 9,293.44
Rent
194.00 - 194.00 194.00
Repairs & Renewals
4,505.23 - 4,505.23 930.07
Water
122.58 93.30 215.88 320.83
World Scout Jamboree
- - - 375.00
Sub total
32,560.24 890.80 33,451.04 26,212.22
Fundraising expenses
Crowdfunder - Winter Project - - - -
AGM BBQ
- - - 278.60
Charity Sale 57.19 - 57.19 -
World Wide Fund for Nature
- 387.75 387.75 -
-
Sub total
57.19 387.75 444.94 278.60
Total payments 32,617.43 1,278.55 33,895.98 26,490.82
Net of receipts/(payments) 8,747.98 - 840.80 7,907.18 8,201.04
Transfers between funds
- - - -
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Cash funds last year end 98,023.17 890.80 98,913.97 90,712.93
Cash funds this year end 106,771.15 50.00 106,821.15 98,913.97
Statement of assets and liabilities at the end of the year
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31st Mar
31st Mar 2025
2024
Unrestricted Restricted Total funds Total funds
(inc Allocated funds
funds)
£ £ £ £
Cash funds
Bank Current Account
998.89 - 998.89 3,004.00
Expenses Account (Prepaid Cards) 584.45 - 584.45 -
Instant Savings Account (Allocated &
7,686.90 50.00 7,736.90 18,051.29
Restricted Funds only)
95 Day Notice Account (Allocated &
97,500.91 - 97,500.91 77,858.68
Building Fund)
Total cash funds 106,771.15 50.00 106,821.15 98,913.97
Other monetary assets
Unpaid Subs 56.00 - 56.00 108.00
Other
- - - -
Sub total 56.00 - 56.00 108.00
Non monetary assets for
charity's own use
Badge stock 150.00 - 150.00 150.00
Other stock 50.00 - 50.00 50.00
Land and buildings (insured value) 164,460.00 164,460.00 159,206.00
Scouting/camping equipment
26,165.00 26,165.00 25,906.00
(insured value)
Other - - - -
Sub total 190,825.00 - 190,825.00 185,312.00
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - -
Other liabilities - - - -
Sub total - - - -
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Contingent liabilities and future obligations
The Group leases land from The London Borough of Bexley - .
Should the Group vacate the land it is required to remove all buildings and equipment, cost to do this would be approx £20,000
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 17 Sep 2025
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Signature
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Joy Hopkins Chair Karl Cantwell GSL
Independent examiner's report to the trustees of 1st Foots Cray Scout Council I reportto the trustees on my examination of the accounts of the 1st Foots Cray Scout Group for the year ended 315t March 2025 Responsibilities and basis of report As the charity trustees of the 1st Foots Cray Scout Group. you are responsible for the preparation of the accounts in accordance wtth the requirements of the Charities Art 2011 (e Act'l. I report in respect of my examination of the Ilt Foots Cray Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charty Commission under section 14515llbl of the Art. Independent examiner's statement I have completed my examination. I confimi that no material matters have come to my attention in connertion with the examination giving me cause to beLieve that in any material respect. accounting records were not kept in respect of the 1st Foots Cray Scout Group as required by sertion 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: Roger Liscoe Relevant professional qualrfication or membership of professional bodies lif any),. Bank Manager (Retired) Address: 96 Barton Drive, Barton on Sea. New Milton, Hampshire, BH25 7JL Date.. 4° September 2025
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5 Section A Reference and administration details Charity name 1st Foots Cray Scout Group Other names the charity is known by n/a Registered charity number (if any) 3 0 3 5 1 7 HQ registration number 1 0 0 1 7 6 1 8 Charity’s principal address Rectory Lane Sidcup Kent Postcode D A 1 4 5 B P Names of the charity trustees who manage the charity
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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Joy Hopkins Chair
2 Karl Cantwell Group Scout Leader
3 Richard Potts Treasurer
4 Maz Potts Squirrel Scout Leaders
5 Carly Dickinson Scout Leader
6 Mark Morris Elected Member
7 Gina Dilling Beaver Scout leader
8 Claire Day Elected Member
9 Julie Wright Elected Member
10 Peter Dickinson Nominated Member
11 Tina Preston Secretary
12
13
14
15
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| Type of advisor | Name | Address |
|---|---|---|
| Banker | Lloyds Bank | PO Box 1000, BX1 1LT |
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues practice)
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted for:
The Committee consists of 3 independent representatives,
a) the induction and training of trustees;
Chair, Treasurer and Secretary together with the Group
b) trustee' consideration of major risks
Scout Leaders, individual section leaders (if opted to take on
and the systems and procedures to
the responsibility) and parent’s representation and meets
manage them
every 2-3 months.
Members of the Executive Committee complete 'Essential
Information for Executive Committee' training within the first
5 months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
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Section B
Structure, governance and management (continued)
Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the Scout District, other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
| Public benefit statement Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group currently has four active sections, Squirrels Beavers, Cubs and Scouts. The Group also hosts an Explorer Unit. These five sections meet on a weekly basis throughout the year, at our HQ in Rectory Lane. In addition, a number of other activities are offered, that may take place at weekends or other days, these enhance the Scout Association training program, and are events such as camps, trips, outings, Watersports etc. The Group utilises its own leaders, other scout instructors and outside organisations to fulfil this. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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Section D Achievements and performance
Summary of the main achievements of In December, the Squirrel Section was temporarily closed
the charity during the year following the resignation of its Section Leader. Thanks to the
generosity of a new leader from outside the Group, the
section successfully restarted in March.
All other sections continued to expand their programmes,
with young members enjoying a wide range of activities both
within the Group and at District events.
Planned funds were spent on car park improvements, led by
our dedicated Treasurer, who personally carried out the work
over several months.
The Group proudly supported the Royal British Legion’s
Tommy Sleepout, raising over £1,294 with all sections
supporting the event.
The Group remains financially stable and has welcomed new
leaders across all sections, strengthening our ability to
deliver Scouting for local young people.
Section E Financial Review
Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £10,000.
Several years ago the Group started a building fund to be
used to re-build the scout hall when the current building is no
longer fit for purpose. This fund currently stands at £90,268
and as these are allocated funds the Executive considers
these funds to also cover the reserve policy.
Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
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The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
Section F Other Optional Information
Plans for future periods (details of any The Group will continue to enhance its building and grounds, significant activities planned to achieve while expanding the range of activities and opportunities them) available to young people in the local community
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Joy Hopkins Karl Cantwell Chair Group Scout Leader 1 7 0 9 2 5 |
|---|---|