BEXLEY DISTRICT SCOUT COUNCIL FINANCIAL STATEMENTS Year Ended 31st March 2024 Charity Registration Number 303506 Scouts Bexley District www.bexleyscouts.org.uk Independent Examiner Sadler Davies & Co Chartered Accountants 3 Enterprise House 8 Essex Road Dartford KENT DA12AU Bexley District Scout Council The Trustees of Bexley District Scout Council presenttheir report and Financial Statements for the year ended 31 st March 2024. The financial statements have been prepared on a payments and receipts basis and complywith the charity's governing document and the Charities Act 2011. Objertiveg and activltles The Purposg of Scouting exists to actively engage and supportyoung people in their personal development, empowering them to make a posltive contrlbution to society. The Valu88 of Scoutlng AS Scouts we are guided by these values: Intagrity- We actwith integrity; we are honest. trustworthy and loyal. Respect- We have s8lf-r8spect and respect for others. C8re-We support others and take care of theworld Inwhlch we Ilve. Belief - We explore ourfalths. bellefs and 8tt1tudes. Co-operation- We make 8 positive difference; we co-operate with others and make f riends. Our Method Scoutingtakes place when young people, in partnership with adults, worktogether based on the Values of Scouting and: Enloywhat they are dolng and have fun; Take part in activities indoors and outdoors; Leam by doing; Share in Spiritual ref lection; T8ke responsibility and make choices. Undertake new and challenging activities; and Make and live bytheir promise We believe we have met the Charity Commission's public benefit criter18 for both the advancement of education and the advancement of citizenship or community development. PLan8 forfuture perlods We pl8n to continue to implement Th8 Scout As8ociation"Skills for Life" This is the seven-year plan forthe ScoutAssociation (Due to the impact of Covid-19, this has now been extended from 2023 to 20251. Ourvlslon and Objectives By 2025 we will have prepared more young peoplewith skills for life, supported by amazing leaders delivering an inspiring programme. We will be growing. rnore inclusive, shaped byyoung people and making a bigger impact in our communities. Structure. Governance and Management The BexLey District was formed on 1 st October 2011 bythe merger ofthe four districts in the London Borough of Bexley and is s charity registered with the Charity Commission number 303506. The District's governing documents ar8 those of the Scout Association. They consist of a Royal Cherter, which in turn gives authorityto the Bye Laws of th8 Association and The Policy. Organisation and Rules of The Scout Assoclatlon. The District Is governed by its Trustee BoBrd, the members of which 8re the 'CharityTrustees' of the Scout District which is an educational charity. As charity trustees they are responsible to the wider District Scout Council for complyingwlth legislation applicable to charities. This includes the registration. keeplng proper accounts and m8king returns to the Charity Commission as appropriate. The activities of the Scout Groups in Bexley are not refl8Cted in the report and accounts. These bodies are 8Utonomous charlties afflliated to Bexl8y Di8trict Scout Councilthattogether form Scoutlng In the area of oper8tlon of the Dlstrict. Tru8tee8 for 2023124: Luke Cashin- District Chair Julian Rowley- Treasurer DI Sprowles- Elected Member Thomas Trlbe- Elected Member Chistopher Russell- Elected Member Emma Goodson- Elected Member (Appointed 2810912023} Callum Rest- Elected Member (Appointed 28109120231 Alexander Burton- Elected Member {Appointed 2810912023) Lee Curtis- Co-opted Member J£mes Hunt- Elected Member StU8rt Sutton- District Chair (Resigned 2810912023) Josh Barton- Elected Memb8r (Resigned 2810912023) Ellie Tobln- Elected Member (Resigned 2810912023) John Baxter- Elected Member (Resigned 2810912023} Phyl Gunn- Elected Member (Resigned 2810912023) Melissa Jones- Elecled Member (Resigned 28109120231 Ex Officio: Stuart Sutherland- District Lead Volunteer Appotntment of Trustees Trustees are appointed in accordance wlth the"Pollcy. Organlsatlon & Rules" of The Scout Association. Trustees and newly Bppointed Trustees are required to do appropriate Trustee training in line with The Scout Associationtraining offering. Remuneratlon of Trust885 AIITrustees act in a voluntary capacity and receive no remuneration or other materi81 benefits from thalr servlces to the Charity. Out-of-pocket expenses necessarily and reasonably incurred byTrustees in promotingthe purposes of the Charity are reimbursed at cost. TheTrustees 8re responsible for keeping accounting records which di8cLose with reasonable accuracy at any time the financi8L position of the charity and which enable them to ensure that the financlal statements comply with the Charities Act 2011, They are also responsible for saf8guardlngthe assets of the charlty and hence for t8king reasonable steps for the prevention and detection of fraud and other irregularities. Investment pollcy Due to the relatively low level of funds, the District's policy is to hoLd fund8 in bank accounts with FSCS protection at balances less than £85,000. It Is Dlstrict Policy to avold usi ng thls c8Pit8I for d8y-to-d8y purposes, instead reserving it for key projects such as the development of District owned and le8sed property. Funds will not be deposited into or withdrawn from any account without the approval of the District Trustee Board. Reserves Pollcy The District has created a reserv88 policy in Ilnewith the Scout A88oclatlon recommendations and intends to keep £30,000 in reserves. If there wa8 8 total lack of income, the reserves would be used to maintain Scouting in Bexley. Similarly, if Scouting discontinued in one of the halls where the council lease the18nd to the District, the reserves would be used to return the land to the condition when itwas originally leased. Thlswould mean the removal of any structures that had been built on it. Rlsk Management The Trustees have a duty to identify anij reviewthe risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees have identified and constantly reviewthe major risks to which they believe the District is exposed. The Trustees have followed POR and, with reference to publications prepared by Scouts (The Scout Association), have established systems to mitigate allthe identified risks. These principally relate tothetraining and assessment of allvolunteers and the regular appraisal of all the District's activities. Flnanclal Revlew The deficit forthe year 2023124 amounted to £48.401.41 (deficit 2022123 £7,457.61 }. Depreciation amounted to £7,662.30 but is a book entryto write off fixed assets overtheir estimated useful life and does not affect cash. M8ypi8ce Road West HQ and 5th Erith halls created income of £35,608.22, to coverthe property expenses of £45,909.75 includingthose properties, which do not contribute income, giving a deficit of 210,301.53. There was a significant decrease in the reserves of ESU held funds this amounted to £55,834.64. This reduction is due tofive of th8 units being individual charities in their own right and as per our royal charter and POR. their accounts should not be included in the district flnances. but Instead recorded by themselves separately. The balance of £45,909.67 are funds held bythe remaining units 8nd shown as designated reseNe8 in the accounts. Signed on behalf of the charity's trustees: Luke Cashin District Chair Date: aLk/o9 / &+ Boxley Dlstrlct Scout Councll STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 Unr•8trictsd Fund• Dg8i natod R•8trlct•d TOTAL FUNDS 202 INCOMING RESOURCE8 Donations and Legacies charil8t4è Actiwlies Income from Investments 6a 6b 42,619.28 46.007.47 2,700.00 45.319.28 236,296.54 10.129.48 159,209.75 1.673.75 171,012.98 190,289.07 TOTAL INCOMING RESOURCES 88.626.75 190.289.07 2,700.00 281.615.82 RESOURCES EXPENDED Chbriliable Adivit*s Other expendrture TOTAL RESOURCES EXPENDED 7a 7b 76,965.19 12254.27 240,797.77 317,762.98 12.254.27 166,737.74 11,732.85 178,470.59 89,219.46 240.797.77 330.017.23 NET INCOMING I ( OUTGOING ) RESOURCES BEFORE TRANSFERS 1592.711 150,508.70) 2,700.00 48,401.41) 17,457.611 ADDrrioNS TO & RELEASES FROM FUNDS 70,059.1S (64,809.15) 15.250.00) 0.00 NET MOVEMEPIT IN FUNDS 69,466.44 {115,317.651 12.550.00) (48,401.41) (7,457.611 BALANCES BROUGHT FWD AT BEGINNING OF YEAR 226,059.54 330.501.4S 5.250.00 561.810.99 569,268.60 BALANGES GARRIED F¥VD AT ENDOF YEAR £295,525.98 £215,183.80 £2,700.00 £513,409.58 £561,810.98 Bexley Dlstrlct Scout Council NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 1 Accounllng Pollcl The financial Ststements have been prepared under the historical cosl conventh?n and in 8¢cordance with Chantw SORP al IFRS102) 2015 and with regard to the Charities Act 2011. An independent examinatlon ts required under the Charitps Act 2011. b) Flxed A88•ts Depreciation for all veh￿￿ is calculated at 20% reducing balance,. District Minbus {Jinmybus} is kept by the Black Prlnce SAS. A second minibus i8 also owned by Ihe District and looked after by the Black Prince SAS but no value has been attributed in the accounts due to lack of infomath?n. Cudham Shaw$ Ouldoor Centre purchased 2 additional vehicles during thls flnanclal year. The District Headquarters in Mayplace Road West ha8 been brought into the accounts at the Insuran￿ value In 2014 and ' written down ovèr 40 year8. The folbwing propertEs are u8ed by group8 in the Di$tri¢t and insured by the Dlstrlct Scout Council orlhe ndivKlual Scout Group.. Wooden Hul Kemnab Own at Partr*e Rd Sidcup 18t Sidcup Scoul HQ, Garage, Log Cabkn, E￿lOrerS Garage 811 sf(u8ted al Oxford Road rear of Wa￿[Ck Road 8th Erith HQ The Rige rear of Chevlol Ckryse 2nd SNJcup St John's Main hall, Den and the New Building. 5th Erith Scout Hall at Albert Road Upper Befvedere Cudham Shaw8 Ouldoorcenter. 144 Cudham Lane North, Cudham, Kent TN14 7QT The lawn mower 18 depreciated at 200h reducing balance. ¢1 Stoek is valu8d at the lower of ¢o$t pii¢e or net rea1Mb￿ value. The BexJeyhe8lh 8hop at Dlstrict HQ wa8 refurbished in 2015. dl Donallon• are accounted for when receivad. Whero the receipt of a grant is certain it kg included when this known, othep•ikn it is included when received. a) Re••rves ft￿trICted funds represenl donations or grants raiBed for a Specrfic purpose. The funds may only be spent on the specific object or purp088 for which thèy were gNen. Any balance unspent at the end ofe8ch year must be cam8d fO￿ard a8 balan&9 on that fund. Deslgnated Funds are designated by the Scout Council for a partlcular purpose, Ihe8e are unrestricted fijnds and any surplus can be moved to general fvndg by the S¢oul Coun¢a. Funds held by Ihe Explorer Unls are induded in these accounts as designated funds. Units u8e these funds fortheir own purposes within the Scouting guKlelines. Shoulg a unit ctose, any surplus funds are transferred to the Bextey District Scout Council. The movement of these funds are included in the accounts, not 88 income or expenditure bul as movements in seNes. Income and expend￿re from the 5th Erith hall8 are included in the accounts and the bank account Is shown as designatsd fiJnd8. The Mayp19￿ West Headquarters is matched by a property reseNe desi3naled for the depreciation ofthe asset over 40 years. Gonoral Fundg represent the fvnds of the Scout Councl that are not subject to any rE5trictions regard￿￿ use and are availabb for applicatv)n on the general purposes of the Scout Councl. Bexley Dlstrlct SGOUt Councll NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 TMIGIBLE FIXED A8$Ef8 Vehlcles tu*VDMrnod Co#t At 1 April 2023 AdOits"ons DtsrA)bdJ At 31 March 2024 ymulgtgd Deprxl•tlon At 14orfl 2Q23 Chwy for year Dep¥eCiat￿ 8llminDtkn At 31 Morch 2024 Not Book Valug At 1 Apr￿ 2023 170.000.00 19,700.00 5.70Q 00 9.577.1S 199.277.15 5.700_00 170 OUO.OD 25,40D.00 9.577.1S 204.977.16 41500.00 4,250.00 14,652.30 2,149.74 4.408.97 1,262.$8 61,561.26 7.662.30 40.750.00 16.802.04 5,671.53 69,223.56 5,168.19 137.715.89 At 31 ￿rth 2024 123,260.00 8,597.98 3.W5.63 135.753.$9 3 eUftREtrIT ASSETS 3a Monotary P4•ot• LWJ &¥￿- BDSC Redwood Bank 5th Erflh Hall S8ntsnder Bank and badg¢ wtJ¢ts Lwg Bank. CthJhom Show• Outth)or C•ntr• Florer Unlts rAPOrn Show ¢*•h In hand 2024 2023 21.852.39 85.000.OD 62,301.77 36.778.87 2.064.07 48.909.87 8.109.22 803.95 £259.619.94 91,847.17 8S,OOJ.00 94,338.89 28,814.98 38,539.37 10S,488.82 0.109.22 751.28 £451.888.53 3b 8t+xk sto¢￿. M•yVa¢• Rood West sC￿rt Shop k,, GUd￿M Sh•w 12,860.80 1,792.47 t14.453 07 12,860.80 £12 860.80 3¢ D•btor• •nd D•l•rr•d I1￿Orn• Defermd Incgm•- Memb•rshty) Le￿ prryBid Pro-yyment- Cap￿￿0￿ Pakl Iv GLSE HQ 147,871.801 79,232.20 £31,560.40 {88,1e8.801 e38.188.60 Llabllttlm: knounts Fillln9 Du•Wlthln (kn• Y•ar Sc4do Credlt Card Accounlancyand Ind•pgrl•m Eh*mID•t￿n 04.37 1 $00.00 £1,664.37 1,266.83 £2,556.83 Mov•m•nt In R••