Annual General Meeting
19th Hendon (3[rd] Mill Hill) Scout Group
Saturday 21[st] June 2025
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AGENDA
WELCOME
Matthew Cook Group Scout Leader (GSL)
HONOURABLE MEMBERS
Group Patron Group President Group Vice President
Martin Russell MBE Bill Taylor Helen Wilson
TRUSTEE BOARD
GSL - Group Trustee & Charity Trustee
Chairman - Group Trustee Treasurer - Group Trustee Secretary - Group Trustee
Group Trustee & Charity Trustee Group Trustee & Charity Trustee Group Trustee & Charity Trustee Group Trustee & Charity Trustee
Matthew Cook
Philip Wright Geoff Cook Susan Hannigan
Rob Brennan Bill Taylor Marc Findon Olivier Spencer
FINANCIALS
GSL’S REPORT & LEADERS' REPORTS
ANY OTHER BUSINESS
VIDEO
PRESENTATION OF GROUP AWARDS
by the Representative Deputy Lieutenant to the King Martin Russell MBE
GROUP PHOTOGRAPH
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19[th] Hendon Squirrels Scouts Drey Annual Report 2024/25
What a fantastic and action-packed year we’ve had at Squirrels!
From exploring the natural world to learning about the people who help us in our community — and even celebrating our very first Going Up ceremony — our Squirrels have had a year full of fun, friendship, and firsts. Here are just some of the highlights:
We began the year with the All About Me Award, where our Squirrels explored what makes them special and unique. They shared their favourite things and drew pictures of themselves with their families — a lovely way to get to know one another.
A highlight of the year was a very special visit from our local police officers. The Squirrels were fascinated to learn about the important role the police play in keeping us safe. They explored uniforms and equipment, and even had the chance to sit in a police car! This visit earned them both the Local Superhero badge and the All Around Us Award.
As part of our Let It Grow badge, we got our hands dirty planting cress and sunflower seeds. The Squirrels took them home, nurtured them, and watched them grow — a wonderful way to learn about nature and responsibility.
One of the most memorable moments of the year was holding our very first Going Up Ceremony, watching our Squirrels move on to Beavers with pride, excitement, and confidence. We also celebrated some of our Squirrels achieving the Acorn Award — the highest award in Squirrels — a testament to their hard work and dedication.
A huge thank you to Bosun, Shere Khan, Baloo, and Echo for their continued support throughout the year. We’re incredibly proud of all our Squirrels and everything they’ve achieved.
Here’s to another exciting year ahead!
Chip and Koala
Squirrel Scout Leaders
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19[th] Hendon Beavers Scouts Colony Annual Report 2024/25
It's great to see new Beavers join our group and older ones move up to Cubs. Our Beaver numbers have grown, and this year we transitioned the first Squirrels into Beavers.
This year, the Beavers have been diligently earning badges every half term. In September, we commenced with the Experiment Badge, where the participants explored chemical reactions. Several of our meetings were conducted by our Chairman, Phil. During this period, our Beavers gained knowledge about surface tension, density, and generating electricity using potatoes.
We then got to our creative side, working towards the Creative badge. From making breadstick sparklers, to toilet roll car racing and even putting on a performance, the beavers explored all areas of creativity working on this badge. We even made spooky Halloween lollipops and sparkling Christmas decorations.
Next up was the Book Reader badge, which brought out the literary creativity in our Beavers. They started by bringing in their favourite books to share with the group, sparking exciting discussions about characters, plots, and what makes a story memorable. Taking inspiration from these books, our Beavers then set to work creating their own book covers, brimming with vibrant designs and imaginative titles. To cap off the badge, each Beaver penned their own short story, weaving tales of adventure, friendship, and even a few daring rescues, showcasing their storytelling skills and boundless originality.
From February to Easter, the Beavers focused on earning their Emergency Aid Stage 1 badge, immersing themselves in crucial life-saving skills. They learned how to identify broken bones, assist someone in a medical emergency, and provide aid to someone unconscious or bleeding. The group learnt when it’s appropriate to call 999 and discussed the importance of knowing when to seek help. Activities also included reviewing first aid kits and understanding how to respond to bumped heads. To make the experience engaging, the Beavers had fun practicing by putting bandages on each other, blending learning with laughter in the true spirit of teamwork.
After Easter, we also worked on the Navigation badge, diving into the essential skills needed to find our way. The Beavers learned about the 8 compass points, mastering the art of orienting themselves and understanding directions. We explored the key features of a map, identifying roads, colours, and symbols to comprehend their significance in navigation. To bring these skills to life, the group engaged in an exciting Maze game, where each Beaver had the opportunity to navigate a friend through a course, promoting teamwork and sharpening their spatial awareness.
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These activities not only developed their navigation abilities but also built their confidence in exploring the world around them.
To conclude the year, the Beavers embarked on earning their Gardening badge, diving into activities that connected them with nature and the environment. They measured trees to understand their growth and significance, and drew trees across the seasons, observing how their colours and shapes transform through the year. The group also explored the fascinating world of insects by creating bug hotels, providing a safe haven for critters while learning about biodiversity. Hands-on sessions introduced them to gardening tools and their uses, equipping them with essential skills to work in gardens. Finally, the Beavers learned how to care for plants, nurturing them with water, sunlight, and patience, fostering a sense of responsibility and environmental stewardship.
As usual, as well as all this hard work and badge success, we have had plenty of time for fun and games and lots of “fun and friendship “.
We look forward to our next adventures in 2025/26.
Keeo
Beaver Scout Leader
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19th Hendon Cubs Scouts Wolves and Tigers Pack Annual Report 2024/25
It has been another successful year for Cubs, where we have once again grown both packs, completing several badges and activities.
We kicked off with two particularly important badges, Emergency Aid and Disability Awareness. The pack learned valuable skills and information, such as treating minor injuries, the recovery position, and emergency contact numbers.
A big focus this year was on developing the Cubs’ public speaking and confidence skills. Over several badges and activities – designing a board game, an entrepreneurial challenge, and the Environmental Conservation badge – the packs developed and presented ideas in front of their peers and leaders, answering questions and performing short skits. Their confidence and knowledge grew each time they completed these, and they now can all confidently speak to, and engage an audience.
Our Halloween and Christmas parties also gave the pack the chance to show off their creativity by designing costumes, constructing gingerbread houses, and making snowflake decorations. They also enjoyed a Christmas jumper competition, film night, and party games as we rounded off 2024.
The Cubs were also fortunate to have a visit from the local community police team in March. By running a joint programme across the year, all the cubs were able to be involved as we ran a joint evening with the Wolves and Tiger packs. They had the opportunity to ask questions, learn about police work, and sit in their car. It was great to see them get so involved and
As the weather got warmer, we enjoyed a lot of outdoor activities. The Cubs were taught about fire safety, and how to build a campfire, before toasting on the mini fires they had built.
Thank you to all the leadership team; Bagheera, Baloo, Raksha, and to Koala, Chip and Batman at Wolves, and Winifred, King Louie, and Kim at Tigers for their hard work and assistance this year. A huge well done and thanks goes to the Cubs for making the year so fun and enjoyable.
We are looking forward to a great end to the term and then enjoying another fantastic Summer Camp.
Shere Khan
Cub Scout Leader
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19[th] Hendon Scouts Annual Report 2024/25
Every year I feel I say the troop has gone from strength to strength, but this year, it feels more poignant with the addition of two new patrols bringing the total to six with a seventh not far off, a clear sign of continued growth. One would think a larger group would be more unruly and loud but actually it is the opposite, the patrols and troop work well with a great sense of togetherness and excitement.
I am pleased to share that the troop have worked on several activities for example water rockets which achieved very impressive heights even if a very wet launch point. Catapult making was more successful for some than others. This year we had the Christmas party held at The Quest Centre and this was well attended. In the new year we revisited First Aid to see if previous lessons had been retained and I’m happy to say there is hope. We encouraged them to brush up on map reading (explaining this is what we used before Google Maps). Team building activities such as river crossing and puzzle solving were on the agenda and with the summer approaching we will be leading some more traditional orienteering and outdoor activities.
As the nights have been a little drier, we have started to do nights at Frith where we did fire lighting, introducing the troop to different ways to light and make fire, including making Waterproof Matches, Fat Sticks and how to construct, lighting a fire using these items and finally cooking marshmallows.
As we turn our attention to summer camp, we will be introducing to the new members and reminding some of the older members of the troop about learning to cook for themselves and menu planning. This always brings up wonderful suggestions, though not always the most practical (reminding them they won’t have ovens or microwaves) but we always get there in the end.
As we end the scout year we will be looking to do a few more outdoor meetings, finishing off a few badges and finally capped off by a busy activity day and of course summer camp. Remember, if you have not signed up it’s never too late .
A big thank you from me and the other scout leaders to all the scouts in the troop for making it fun and rewarding for us all.
Have a great summer, and we look forward to another enjoyable year.
Best regards,
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Provo Scout Leader
19[th] Hendon Endeavour Explorers Annual Report 2024/25
Once again, it has been an incredibly successful year for the Endeavour Explorers, where we have continued to gain new members and develop the unit.
In the summer, eight Explorers undertook their Bronze Duke of Edinburgh expedition, consisting of a two-day hike, and a night at Well End campsite in Hertfordshire. These explorers independently navigated their way from Frith Grange to Well End to the Quest Centre and camped overnight entirely self-sufficiently. We were delighted to see all of them successfully complete their award and celebrated them at our Presentation Evening in October.
We also held a weekend camp in January, where the Unit worked on team bonding. The Explorers took part in a cooking competition, working in teams to create a two-course lunch for themselves from a selection of mystery ingredients.
It has been wonderful as ever to see so many Explorers volunteering with younger sections across the group this year. It is so encouraging watching them taking responsibility of running and aiding sections, learning, and developing their young leader skills, I know I can speak on behalf of all the leadership team when I say how beneficial it has been.
We are looking forward to the final few weeks of the year, where we will have more members of the unit undertaking both their Bronze and Silver DofE expeditions before Summer Camp at the end of July.
I must also thank our committee for their hard work over the last two years. Our Chairwoman Maisy, Treasurer Imogen, and Secretary Farah, who have all helped to run the section, plan activities and camps for the Explorers. They all will be moving up from Explorers this Summer and becoming adult leaders with the group.
Well done and thank you to all the Explorers for another fantastic year.
Shere Khan
Explorer Scout Leader
It has been another great year for the Explorers. It’s been great to see lots of new faces join the unit, both moving up from Scouts and joining from outside the group. We’ve had a great time working towards new badges, helping run sections, the cooking challenges and our camp in January. I want to thank the rest of my committee, Imogen and Farah, and the rest of the Explorers for making the year so enjoyable. As my time in Explorers comes to an end, and I become an adult leader in the group, I want to wish the new committee the best of luck and know you will do a great job.
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Maisy Kettle Explorer Scout Unit Chairwoman
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Group Scout Leaders (GSL) Report 2024/25
What a truly fantastic and vibrant year it has been for 19th Hendon (3rd Mill Hill) Scout Group and 3rd Mill Hill Girl Guide Group! We celebrate our Scouting and Guiding family, giving thanks for the spirit of adventure, service, and fellowship that binds us together. We honour our traditions, celebrate our leaders, and appreciate the unwavering support of our community.
Our groups are families that learn, laugh, and support each other. Our leaders are all volunteers who dedicate their time to ensure Scouting and Guiding are fun, inclusive, and life-changing. We're especially proud of our members who progress into Explorers and Rangers, where they dedicate themselves to challenging their limits and pushing their boundaries. It's through these experiences that children are shaped into well-rounded members of our community and county.
In a changing world, we must be beacons of unity, friendship, and service. Let us embody kindness, responsibility, and community spirit, following our values of integrity, respect, care, and cooperation. We are guided by the principles of fairness, respect, support, and hope, which we strive to uphold in all our actions.
As Scouts and Guides, may we grow, challenge ourselves, and serve our community. May we be united in friendship, steadfast in perseverance, and fearless in helping others.
For 19th Hendon (3rd Mill Hill) Scout Group as a whole , the energy and enthusiasm across all sections have been palpable, and it has been a joy to witness substantial growth, learning, and fun. The Group continues to uphold the very best traditions of Scouting whilst adapting to the needs and interests of today's young people, now spanning an even wider age range. It is incredibly heartening to see that the same spirit of adventure, learning, and community is alive and well within the Group today.
Let us review some of the highlights from each of our sections:
Squirrels
Our Squirrels celebrated their 1st birthday with a fantastic first year! They've explored "All About Me," learned about community heroes, and even had their first "Going Up" ceremony. This new section is truly flourishing, nurturing our youngest adventurers.
Beavers
Beaver numbers have grown considerably, with the first Squirrels transitioning up. They've diligently earned a wide range of badges, from exploring science and creativity to mastering emergency aid and navigation skills.
Cubs
This section has experienced notable expansion. Our Cubs have focused on essential skills like Emergency Aid and Disability Awareness, and have particularly excelled in developing public speaking and confidence through engaging activities.
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Scouts Now bursting with 35 members, our Scouts have enjoyed adventurous activities such as water rockets and catapults, alongside honing core skills in first aid and map reading, all in preparation for summer camp.
Explorers
Our Explorers continue to inspire, with eight successfully completing their Bronze Duke of Edinburgh expedition. Many are also invaluable young leaders across our younger sections, showcasing the full circle of Scouting development as Maisy, Imogen and Farah transition to adult leaders.
Leaders and Trustees
To every leader, assistant, and parent helper across all sections, deepest gratitude is extended. Their tireless dedication, passion, and countless hours of commitment are truly the very heartbeat and backbone of the 19th Hendon (3rd Mill Hill) Scout Group, ensuring the excellent running of one of Mill Hill's oldest Scout Groups. A particular point of pride is that four members of our leadership team are currently working towards their Gold Duke of Edinburgh's Award and King's Scout Award, demonstrating their exceptional commitment and leadership development.
More leaders are always welcome, and our doors are always open for help. Should you wish to get involved with the group, please speak to any of the leaders. Any support will be gratefully received. We have some roles that are particularly highlighted:
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Assistant Leaders : Supporting with the running of Beaver, Cub, or Scout meetings.
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Membership Secretary : Promoting the group within the community to increase our membership.
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Group Administrator : Ensuring the group's membership administration is correct and in order.
Sincere thanks also go to the continued support and hard work of our Group Trustees, who work diligently behind the scenes, ensuring the sound governance, financial stability, and long-term viability of the Group.
This year, we are particularly pleased to welcome Olivier Spencer, a past leader and Cub Scout of 19th Hendon, and Marc Findon, a past leader, Beaver Scout, Cub Scout, Scout, and Explorer Scout of 21st Hendon (3rd Mill Hill) , to our team of Trustees. Their support to the Group, and particularly as members of The Quest Centre sub-committee, will be invaluable in ensuring the group's assets are maintained for the future.
A profound debt of gratitude is owed to Philip and Susan for their exceptional contributions, particularly during the pivotal transition of 21st Hendon (3rd Mill Hill) into our group. Their dedication has been nothing short of significant. Susan's unwavering support during challenging matters, her insightful guidance, and her consistent role as a solid, trusted sounding board have been absolutely invaluable. Her calm presence and practical advice have helped immensely in navigating complex situations, providing crucial stability during a period of significant change.
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And to all the leaders who bravely supported the "BIG CLEAR OUT" of The Quest Centre – their efforts in tackling that monumental task was truly appreciated, and a noted thanks goes to Provo, Shere Khan, Baloo, Nick, Maisy and Imogen for their significant contributions.
A special mention must be made of Geoff Cook, our Group Treasurer. His meticulous management of our finances is exemplary, and his report clearly demonstrates the robust financial health of the Group. Geoff has spent countless hours supporting the group as a whole, but his invaluable expertise was particularly critical during the complex merger. Without his dedicated efforts, the financial transition of the 21st Hendon (3rd Mill Hill) Scout Group's accounts would simply not have been as smooth and seamless as it was. His commitment ensured our financial stability throughout this significant change.
Geoff's report highlights our "Running Account" supporting daily operations, and the "Quest Centre accounts" showcasing our invaluable asset at Apex Corner and strategic investments in essential group equipment such as new tents. Together, our Trustees and Treasurer provide the essential framework that allows our leaders to focus on delivering outstanding Scouting experiences.
Gratitude is also extended to our Patron, Martin Russell MBE, for his unwavering support and invaluable guidance on all matters pertaining to our group. His dedication is a true asset. Furthermore, to our President, Bill Taylor, and Vice President, Helen Wilson, their consistent support and guidance in times of need are nothing short of a lifeline, providing crucial wisdom and stability.
Finally, although it is not directly within the Group Scout Leader's jurisdiction, it is absolutely imperative to extend a heartfelt and robust thank you to the Leaders of the 3rd Mill Hill Guide Group. Your unwavering dedication to providing parallel, yet distinct, opportunities for the young people of Mill Hill is truly commendable. The spirit of mutual support between our groups is a cornerstone of our shared youth community. Our involvement with them is not merely an enhancement; it is a profound enrichment for our members, offering broader perspectives, diverse friendships, and a more comprehensive experience of youth development. Their commitment to empowering young people through guiding principles perfectly complements our own mission, and we deeply appreciate the significant and positive impact you collectively have on the fabric of our community.
Thank you all for your continued commitment to this vital movement. The 19th Hendon (3rd Mill Hill) Scout Group and 3rd Mill Hill Guide Group are clearly in excellent hands, and I look forward to another fantastic year ahead.
Thank you,
Bosun
Group Scout Leader
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Group Chairman's Report 2024/25
Welcome to our Annual General Meeting.
It gives me great pleasure and real optimism to share this year’s AGM Report for the 19th Hendon (3rd Mill Hill) Scout Group. It’s fantastic to see how well our Group is doing – a true reflection of the dedication and teamwork of everyone involved.
This past year has been one of remarkable activity and growth, as you will have heard from Bosun's comprehensive GSL’s Report. From the vibrant energy of our Squirrels, Beavers, Cubs, and Scouts, to the inspiring achievements of our Explorers, the spirit of Scouting is alive and thriving in Mill Hill.
My role, and that of the Executive Committee, is to provide the essential support structure that enables our leaders to deliver such outstanding Scouting experiences. This involves ensuring sound governance, managing our facilities, and maintaining robust financial health.
This year marks a significant milestone as it is the first year of our transition from a Group Executive Committee to a Board of Trustees. The Trustees are responsible for the overall governance and financial management of the Group, ensuring it complies with charity law and Scouting rules. Their role is to provide strategic direction, manage assets (like our meeting places and equipment), oversee finances, and ensure the Group operates effectively and safely, allowing our dedicated leaders to focus on delivering the Scouting program to young people.
I am particularly pleased to report on the growth and strengthening of our Trustees. Our group of Trustees has grown, enhancing our capacity to support the leaders in providing Scouting to as many children as possible. We are delighted to welcome Olivier Spencer and Marc Findon to the committee. Their combined experience, both within Scouting and professionally, will be invaluable, especially as they join The Charity Trustee Board (The Quest Centre) to help maintain our vital assets for the future.
The Board work tirelessly behind the scenes, often on matters that are not visible but are crucial to the smooth running of the Group. The collaboration and dedication of our entire leadership team, from section leaders to assistants and parent helpers, is truly the bedrock of our success. Their commitment to nurturing young people and guiding them through the Scouting journey is inspiring.
It is key to point out that the merger of 21st Hendon Scout Group into 19th Hendon has been a long process but I am pleased that this has been successful and a benefit to all members of the group.
Finally, I would like to echo the sentiment regarding our partnership with the 3rd Mill Hill Guide Group. The mutual support between our Groups strengthen the youth community in Mill Hill, providing broader opportunities and enriching experiences for all our young people.
The 19th Hendon (3rd Mill Hill) Scout Group is in excellent hands, with a dedicated leadership team, a growing Team of Trustees, and the unwavering support of our wider community. We are excited for the year ahead and the continued opportunities we offer to the young people of Mill Hill.
Thank you.
Philip Wright Group Chairman
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Group Treasurer's Report 2024/25: A Year of Growth and Stability
It is with immense pleasure and confidence that I present this year's financial report, demonstrating that the 19th Hendon (3rd Mill Hill) Scout Group is not just in good financial order, but thriving. Our prudent management and the incredible support of our Trustees have ensured a robust financial foundation for all our activities.
Let's delve into the details:
Our Running Account, which you will find clearly laid out on Page 18 of the financial report, is the heartbeat of our daily operations. This account meticulously tracks the essential income from subs – a testament to our growing membership – and details the vital expenditure that keeps our group vibrant and active. From the procurement of new scarves and badges that instil a sense of belonging, to ensuring comprehensive members' insurance for peace of mind, and covering the myriad costs associated with our enriching camps and diverse activities, every penny is accounted for. This account truly reflects the dynamic operational life of our group.
The Explorer Account, located on Page 19, serves a crucial, albeit smaller, role. While it holds a modest sum, its primary purpose is to ensure our compliance with the Scout Association's regulations, which stipulate a degree of financial independence for Explorer sections. However, given the deep integration of our Explorer unit within the broader group, it's important to note that the vast majority of their operational costs and exciting adventures are seamlessly covered within the main Running Account, reflecting our unified approach.
Perhaps one of the most significant pillars of our financial strength is showcased in the Quest Centre accounts, detailed across Pages 20 and 21. These pages provide a transparent look at the income and expenditure related to our invaluable asset, The Quest Centre, located at Apex Corner. This facility is not just a building; it's the hub of our community, enabling countless activities and fostering camaraderie. Beyond the operational costs of the centre itself, these accounts also highlight strategic investments in essential group equipment, such as new tents and other vital gear, which directly enhance the quality and safety of our outdoor pursuits and adventures. These investments are crucial for providing the best possible experiences for our young people.
In summary, the financial health of the 19th Hendon (3rd Mill Hill) Scout Group is not merely stable; it is strong and forward-looking. This robust financial position empowers us to continue delivering exceptional programmes, investing in our facilities, and ultimately, providing unparalleled experiences that shape the lives of our young people. We are wellpositioned for continued growth and success, thanks to the collective efforts and unwavering support of everyone involved.
Thank you.
Geoff Cook
Group Treasurer
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
CONTENTS
| Page | |
|---|---|
| Section | |
| Reference and Administrative Information | 3-4 |
| Trustees' Annual Report | 5-9 |
| Independent Examiner's Report | 10-11 |
| Statement of Financial Activities (Income & Expenditure Account) | 12-14 |
| Balance Sheet | 15-15 |
| Notes to the Accounts | 16-19 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
REFERENCE AND ADMINISTRATIVE INFORMATION
Charity Name: 19th Hendon (3rd Mill Hill) Scout Group
Charity Registration Number: 303491
Registered Office:
The Quest Centre Scout Way NW7 3JW
Website: No information available
Email: 19hendonscouts@mail.com
Governing Document:
Trust Deed dated 9 November 1954, as amended on 1 November 2024
Area of Benefit: Mill Hill
Bankers: Lloyds Bank Plc
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
Trustee Board:
Name Role Date of Appointment Matthew Cook Chair 13 May 2024 Olivier Christopher Spencer Trustee 23 August 2024 Mark Simon James Findon Trustee 23 August 2024 Robert Brennan Trustee 12 June 2024 William John Cameron Taylor Trustee
Key Management Personnel:
The Trustees, who are responsible for the control and management of the charity, also fulfil the role of key management personnel.
Volunteers: 3
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
TRUSTEES' ANNUAL REPORT
For the Year Ended 31 March 2025
The Trustees present their annual report together with the financial statements of 19th Hendon (3rd Mill Hill) Scout Group for the year ended 31 March 2025, which have been prepared in accordance with the Charities Act 2011 and the charity's governing document.
1. STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is a trust, constituted under a Trust Deed dated 9 November 1954, as amended. It is an incorporated organisation. The Trustees, who are appointed in accordance with the provisions of the governing document, are responsible for the overall control and management of the charity. New trustees are appointed based on their skills and experience and are provided with an induction to the Group and the Scout Association. The Group follows the Policy, Organisation and Rules of The Scout Association, which provides a comprehensive framework for governance, safeguarding, and operational management.
2. OBJECTIVES AND ACTIVITIES
The charity's objects, as defined in its governing document, are the purpose of the 19[th] Hendon (3rd Mill Hill) Group Boy Scouts. Its primary activity is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individuals, as responsible citizens, and as members of their local, national, and international communities.
The Group, based in Mill Hill, achieves this by delivering the balanced programme of The Scout Association. It operates Squirrel, Beaver, Cub, Scout, and Explorer Sections for approximately 130 young people. The charity provides buildings, facilities, and human resources (volunteers) to enable these activities. All activities are conducted in compliance with The Scout Association's Policy, Organisation and Rules.
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
During the financial year, the Group completed its merger with the 21st Hendon (3rd Mill Hill) Scout Group, unifying operations under the 19th Hendon name to strengthen scouting in the local area. The governing document was updated on 1 November 2024 to reflect the merged entity. All the previous accounts have only been 21[st] Hendon (3[rd] Mill Hill) – This is the first one after it merged into 19[th] Hendon, forming 19[th] Hendon (3[rd] Mill Hill) Scout Group.
3. ACHIEVEMENTS AND PERFORMANCE
The past year has been one of significant transition and growth following the merger. The combined Group has successfully integrated its sections and volunteer teams, ensuring a continuity of provision for all young people. Key achievements include:
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Youth Programme : All five sections have been active, providing a range of camps, outings, and regular weekly meetings. Spending on camps and outings (£11,545) reflects a busy year of adventurous activities for our young members.
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Facility Management: The Group continues to own and lease its property. A significant portion of expenditure has been directed towards maintaining and improving our headquarters at The Quest Centre. Major works on the building, managed by our builder and electrician, totalled over £25,000, ensuring the facility remains safe, warm, and fit for purpose for our members and the local community. The income from the nursery and ground rent helps to offset these substantial running costs.
4. FINANCIAL REVIEW
The financial statements have been prepared on the receipts and payments basis, as permitted for charities of this size.
Income and Expenditure
Total incoming resources for the year were £51,869, compared to £31,667 in the previous year. The most significant income sources were Nursery Rent (£29,979) and Event Fees (£18,865). The increase in income is primarily due to the full-year effect of the nursery rental income and the inclusion of activities from the merged 19th Hendon (3rd Mill Hill) Scout Group.
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
Total resources expended were £71,596, resulting in a net deficit of (£19,727) for the year (2024: surplus of £6,981). The substantial increase in expenditure is largely attributable to one-off costs associated with the merger, including significant building maintenance and repairs (£20,187 on builder costs and £5,533 on electrician costs) and the finalisation of legacy commitments. The Group’s funds at the year-end stand at £50,234.
Reserves Policy
The Trustees aim to maintain sufficient reserves to cover essential ongoing costs, such as utilities, insurance, and basic maintenance, for a period of three to six months. The current level of unrestricted funds is regularly reviewed to ensure it is consistent with the Group's operational needs and future plans. The deficit this year has drawn on reserves built up in previous years, a position anticipated by the Trustees given the exceptional merger-related expenditure.
Investment Policy
Any surplus cash is held in interest-bearing deposit accounts to generate a small return for the charity. Interest received in the year was £242.
Risk Management
The Trustees have assessed the major risks to which the charity is exposed, and systems have been established to mitigate those risks. A formal risk management policy is in place, and risks are regularly reviewed. Key risks include safeguarding, which is managed through adherence to The Scout Association's robust policies and procedures, and financial controls, which are managed through segregation of duties and regular monitoring of income and expenditure.
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
5. PLANS FOR FUTURE PERIODS
Looking ahead, the Trustees plan to:
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Stabilise the Group's finances following the merger-related expenditure.
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Continue to invest in the maintenance and development of The Quest Centre.
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Focus on volunteer recruitment and retention to support the growing membership.
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Ensure all sections continue to deliver a high-quality, exciting programme for our young people.
6. TRUSTEES' RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently.
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Observe the methods and principles in the Charities SORP.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on: 20 Feb 2026
Signed: ______
Name: Matthew Cook Role: Chair of Trustees
Signed: ______
Name: Robert Brennan Role: Trustee
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
INDEPENDENT EXAMINER'S REPORT
To the Trustees of 19th Hendon (3rd Mill Hill) Scout Group
Year ended 31 March 2025
I report on the accounts of the charity for the year ended 31 March 2025, which are set out on pages 12 to 19.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that, in any material respect:
-
accounting records were not kept in accordance with section 130 of the Charities Act 2011; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts under the Charities Act 2011, or with any regulations made under that Act.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ______
Name: Saurabh Mishra, BFP, ACA
Membership No: 5029247
Address: 10 Northwood Gardens, North Finchley, London, N12 9DR
Date: 20 Feb 2026
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
STATEMENT OF FINANCIAL ACTIVITIES (RECEIPTS & PAYMENTS ACCOUNT)
For the Year Ended 31 March 2025
| Notes | 2025 | 2024 | |
|---|---|---|---|
| £ | £ | ||
| Receipts | |||
| Event Fees | 18,865 | - | |
| Gift Aid | - | 904 | |
| Ground Rent | 2,200 | 1,760 | |
| Interest Receivable | 242 | 228 | |
| Miscellaneous Receipts | 235 | 682 | |
| Nursery – Rent and Service Charges | 29,979 | 26,516 | |
| Subscriptions | 348 | 1,577 | |
| Total Receipts | 51,869 | 31,667 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
| Payments | |||
|---|---|---|---|
| Camps and Outings | 11,545 | 1,224 | |
| Consultancy - Solicitor | 737 | - | |
| Council Tax | 156 | - | |
| Equipment (expensed) | 1,190 | 1,512 | |
| Food (for camps and meetings) | 2 | 5,994 | 472 |
| Insurance | 323 | 273 | |
| Light and Heat | 10,833 | 9,003 | |
| Maintenance | 27,778 | 3,795 | |
| Meeting Expenses | 3 | 1,500 | 12 |
| Photocopier (Rent and Service) | 8,794 | 8,371 | |
| Software | 240 | 23 | |
| Stationery and Printing | 1,567 | - | |
| Subscriptions | 665 | - | |
| Sundry | 200 | - | |
| Trophy | 74 | - | |
| Total Payments | 71,596 | 24,685 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
| CHARITY NUMBER: 303491 | ||
|---|---|---|
| Net Surplus / (Deficit) for the year | (19,727) | 6,982 |
| Reconciliation of Funds | ||
| Total funds brought forward (1 April 2024) |
59,062 | 52,080 |
| Total funds carried forward (31 March 2025) |
39,335 | 59,062 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
----- Start of picture text -----
Balance Sheet as at 31 March 2025
Notes 2025 2024
£ £
Current Assets
Cash at bank and in hand 4 50,234 59,062
Total Assets 50,234 59,062
Funds
Unrestricted Funds - General 5 50,234 59,062
Total Funds 50,234 59,062
Approved by the Trustees on 20 [th ] Feb 2026 and signed on their behalf by:
Signed: ____
Name: Matthew Cook
Role: Trustee
Signed: ____
Name: Robert Brennan
Role: Trustee
----- End of picture text -----
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
Notes to the Accounts
For the Year Ended 31 March 2025
1. Accounting Policies
The accounts have been prepared on the receipts and payments basis of accounting, which is a cash accounting basis, as allowed for charities with a gross income below £250,000. Under this basis, income is recognized when received and expenditure when paid. The accounts are prepared in Sterling, which is the functional currency of the charity.
2. Equipment (expensed)
This represents expenditure on minor items of equipment which have been fully written off in the year of purchase in accordance with the charity’s policy on the receipts and payments basis.
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Cooker | - | 739 |
| Floor Cleaning Service | 248 | 393 |
| General Equipment Expensed | 942 | 380 |
| Total | 1,190 | 1,512 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
3. Maintenance
This includes all costs associated with the repair, upkeep, and safety compliance of the Group's headquarters and grounds.
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Builder | 20,187 | 448 |
| Electrician | 5,533 | 2,300 |
| Fire Alarm | 2,058 | 1,013 |
| Fire Guard | - | 34 |
| Total | 27,778 | 3,795 |
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
4. Analysis of Cash at Bank and in Hand
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Current Bank A/c - 71165563 | 44,520 | - |
| Current Bank A/c - 83960460 | 5,713 | - |
| Current Bank A/c (unnumbered) | - | 37,526 |
| Deposit A/c | - | 21,536 |
| Total Cash at Bank | 50,233 | 59,062 |
(Note: The total of £50,233 is shown as £50,234 in the Balance Sheet due to rounding.)
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19th Hendon (3rd Mill Hill) Scout Group
CHARITY NUMBER: 303491
5. Movement in Funds
| Balance | Balance | ||||
|---|---|---|---|---|---|
| at 1 | Incoming | Resources | at 31 | ||
| April 2024 |
Resources (Receipts) |
Expended (Payments) |
Transfers | March 2025 |
|
| £ | £ | £ | £ | £ | |
| Unrestricted | |||||
| General | 59,062 | 51,869 | (71,596) | 10,899* | 50,234 |
| Fund | |||||
| Total Funds | 59,062 | 51,869 | (71,596) | 10,899 | 50,234 |
- Note on Transfer: A transfer of funds of £10,899 is included. This represents the funds brought forward from the 21st Hendon Charity as part of the merger, which were not captured in the opening cash balance for the year. This reconciles the opening balance per the Receipts and Payments Account to the actual cash position at the start of the year. The figure brought forward in the receipts and payments account has been adjusted to reflect the total funds available at 1 April 2024, including the 21st Hendon funds.
6. Related Party Transactions and Trustee Remuneration
No trustees received any remuneration, payments, or other benefits from the charity during the year. No transactions with related parties took place during the year requiring disclosure.
7. Taxation
The charity is a registered charity and, as such, is potentially exempt from taxation on its income and gains to the extent that they are applied for its charitable purposes. The charity is recognised by HMRC for Gift Aid purposes.
END OF REPORT
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