21[st] Hendon (3[rd] Mill Hill) Scout Group Trustees Annual Report and Financial Statements for the Financial Period 31[st] March 2020 to 30[th] June 2021
Reference and Administration Details
Charity Details
Name: 21[st] Hendon (3[rd] Mill Hill) Group Boy Scouts Working Name: 21[st] Hendon Scout Group Charity Number: 303491 Address; c/o 26 Lyndhurst Avenue London NW7 2AB
Trustees who manage the Charity William Taylor Group Scout Leader Edward Davis Treasurer Julia Findon
Advisors Bank NatWest Bank Independent Examiner M J Crane FCA
Structure, Governance and Management
The 21[st] Hendon (3[rd] Mill Hill) Group of Boy Scouts by Trust Deed dated 9[th] November 1954 has been established according to the rules of and is recognised by the Boy Scouts Association (hereinafter referred to as “The Association”) an Association incorporated by Royal Charter.
Summary of Activities March 2020 to June 2021
During Covid, our regular meetings for all Cubs and Scouts continued via Zoom. Boxes containing activities and games which could be carried out via Zoom were distributed to all the young people for use during the weekly Zoom meetings. Due to the excellent efforts from our Scouting Leaders Danny, Simone and Tim we lost very few members during this time except for our older Scouts, some of whom left the movement and others who joined the District Explorer Unit.
In May 2021 we restarted our Beaver Colony with a new leader, Lorriane, with 6 Beavers.
As Covid Lockdown rules were revised we began opening up for more active Scouting but we are nowhere near returning to normal face to face Scouting. Conscious of the commercial issues facing the Nursery which meets at The Quest Centre, any Scouting activities at our HQ site have been carefully controlled with access being via the rear doors leaving front door access solely for the Nursery use. Disinfectant spraying to all parts of the building was carried out daily and all Scouting Leaders and children used hand sanitizers, masks and facemasks. Temperature checks were carried out on anyone entering the building at any time for any reason.
The number of children attending the day nursery, particularly the 2 and 3 year olds, dropped significantly as parents stayed at home; everyone was concerned about the spread of Covid. This issue was discussed and in order to help the business survive and to look after our longer term interests, it was agreed by the Trustees to give the Nursery a one term rent and service charge holiday which they gratefully accepted.
Financial Review
The Charity’s main source of income, other than members’ subscriptions and contributions to its activities, comes from payments for use of its Quest Centre premises by other community organisations and the Freehold income from the block of flats known as Sovereign House under which the Quest Centre is built.
The main risk to the charity is that the existing users are unable to continue resulting in a significant fall in income until new users can be found. The trustees have determined that it would be prudent to maintain sufficient reserves to cover a whole year’s running and other costs of the Quest Centre. For the coming financial year 2021 – 2022 that is a reserve of £25,000.
Declarations
The Trustees declare
a) that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities.
b) that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets and liabilities c) that they have approved the above report and authorised it to be signed on their behalf.
W J C Taylor, Group Scout Leader 20[th] June 2022
21[st] Hendon (3[rd] Mill Hill) Scout Group 30[th] June 2021 Charity Number 303491 year end to 30[th] June)
Accounts for year ending
(The period 2020/2021 covers 15 months due to change of the
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Receipts 2020/2 2019/2 Payments 2020/2 2019/2
021 020 021 020
£ £ £ £
Badges and Training
606.08 686.24
Camps and Outings - - Camps and Outings
40.00 777.87
Copier Weekly meeting
771.92 714.56 expenses 458.53 249.64
Donations - Capitation fees
10,000. 934.10 1,558.8
00 0
-
Gift Aid receipts Copier 1,633.5
1,426.5 1 795.81
4
Hall Hire Equipment
18,699. 920.00 116.16 1,168.4
99 0
Whizz Kids Meeting expenses Note
15,966. 272.83 1
60
Service Payments Cleaning
4,691.7 740.94 821.41
3
Subscriptions Service charge 3,374.4 2,158.9 Note
1,662.9 3,943.6 3 2 2
2 1
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Ground rent income Utilities 6,158.1 6,530.9
2,288.0 2,376.0 7 2
0 0
Scout equipment (sold) Insurance & 2,046.1 Note
150.00 management 6 223.90 3
Professional Fees Capital spending 7,031.1 Note
Reimbursed 1,203.0 7 4
4
Insurance Claim received - Maintenance 5,359.2 1,138.0
1,367.0 (shared) 5 6
0
Bank Charges Refund - Maintenance 6,792.3 4,173.6
110.55 0 0
Rates
276.48 272.16
Water rates
725.79
Sub-total 36,052. 30,240. Lights
41 05 668.80
Deposit A/C Interest Note Professional fees 1,260.0 Note
48.04 6 0 5
Total Receipts 36,100. 30,240. Total Payments 36,592. 22,484.
45 05 90 53
Receipts less payments -
492.45
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Notes
-
Zoom meetings started in 2020 2. Service charge, reduced 2019/2020
-
Insurance and management, Fifield Glen, Scott Moncrief, Unity, Montalt – for Whizz Kids agreement, Unity, Building Insurance
-
Capital spending, none in 2019/2020 5. Professional fees, none in 2020/2021 6. Includes last year’s interest
21[st] Hendon (3[rd] Mill Hill) Scout Group June 2021 Charity No. 303491
Accounts for year ending 30[th]
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30 [th] June 31 [st] March
2021 2020
Reconciliation
Funds brought £46,347.8 £38,592.32
forward 4
Deficit in year (2020- ( £ £ 7,755.52
surplus) 492.45)
Funds carried £ £46,347.84
forward 45,855.39
Represented by
Cash at bank
Deposit account £21,156.2
2
Current account £24,699.1
7
£45,855.3
9
Funds
Designated funds
Quest Centre £10,000.00
renovations
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Quest Centre £ 5,000.00
maintenance
Sovereign House £10,000.00
maintenance
Total Designated funds £25,000.00
General fund £20,855.39
Total Funds £45,855.39
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Edward Davis, Treasurer 21[st] Hendon Scout Group
W Taylor, Group Scout leader Approved by Trustees 14.04.2022
Independent Examiner's Report st I report to the TnteeS on my examination of the accounts of the 21 Hendon (3rd Mill Hill) Boy Scouts (the Trust) for the extended year to 30 June 2021 set out on pages Responsibilities and Basis of the report As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 201 l Act and in carrying out My examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent Examiner's Statement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. Accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with th0 records. 3. the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2E)2l Name M J Crdne FCA Address 33 Lee Roa(L Londo NW7 1 LJ