## **10[th] Finchley (Scottish) Scout Group** ## **Trustees’ Annual Report for the year ended 31 December 2022** ## **Trustees** The trustees are deemed to be the members of the 10th Finchley (Scottish) Scout Group Executive for the time being. Those who have served in this capacity during the last year and to the date of this report are as follows. ## Trustees and date appointed as Trustee |Lisa Zaferakis|(Chair)|11 June 2017| |---|---|---| |Susan Liu|(Secretary)|7 July 2015| |Tony Francis-Burnett|(GSL)|7 July 2015| |Tami Nettler|(Treasurer)|7 July 2015| |Ann Francis-Burnett||12 April 2016| |Andrew Simson|(CSL)|11 June 2017| |Charles Rowell||11 June 2017| |Ishpal Anand||11 June 2017| |Gregory Thornett||11 June 2017| |Danuta Heneaghan||16 July 2019| |Chris Reay||5 June 2022| |Eduard Lazar||5 June 2022| The principal address of the charity for correspondence purposes is Gordon Hall, Huntly Drive, London N3 1NX. ## **Structure, governance, and management** The governing documents of the Group are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The Group is a trust established under rules which are common to all Scouts. It is also a Registered Charity in its own right, number 303488. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Group which is an educational charity. As charity trustees they are responsible for running the charity in a way that complies with the charity’s governing document and the law. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chair, Treasurer and Secretary together with the Group Scout Leader and up to 9 other members. Of the 9 other members one third are appointed by the Group Scout Council and another third are nominated by the Group Scout Leader and approved by the Group Scout Council both at the AGM. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of his/her appointment and is responsible for: - The maintenance of Group’s property. - The development of the Group. - The training of leaders and administrators. - The raising of funds and the administration of the Group’s finances. 1 - The insurance of persons, property, and equipment. - Group public occasions. - Assisting in the recruitment of leaders and other adult support. - Appointing any sub committees that may be required. The Executive itself meets quarterly. ## **Risk and internal Control** The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Principal risks facing the Group are as follows: - Exposure to financial loss from Scouting events – mitigated by a robust Events Approval process - Reduced income from a fall in membership – mitigated by the support and training of volunteer Scout Leaders to enable a challenging, vigorous and appealing programme for young people. - Exposure to financial loss due to unforeseen external circumstances, e.g. pandemic - Reputational damage from adverse press coverage – mitigated by the use of a Scout Organisation County Public Relations officer in contact with local Press and the Scout Association media team ## **Objectives and activities** Scouting activities in 2022 were not yet back to normal at the 10[th] Finchley Scout Group. Use of the scout hall by external groups began to recover. The Trustees continued with improvement and maintenance works to the Scout Hall including replacement of windows and electrical and fire safety compliance updates. The 10[th] Finchley Scout Group objectives remain the same: - To make quality Scouting available to every young person in the Group, regardless of gender, race, ethnicity, religion or disability. - To ensure that the Scout Group offers the opportunity for young people aged 6 to 18 to progress through the Scout sections in a clearly identifiable way, either within their Group, or through formal arrangements with other Scout Groups and District and County led provisions. - To continually assure the quality of Scouting in the Scout Group. - To continuously recruit and retain adult leaders and helpers. - To build strong teams of adults who will deliver the Group’s objectives. The Group supports the delivery of the programme by: - Utilising the national modular adult training scheme - Supporting and promoting participation in national and international events - Providing leadership and guidance for Group Leaders and other volunteers - Providing and/or competing in Group events and District activities e.g. handicrafts, camping, water activities, hill walking and climbing etc ## **Achievements and Performance** In 2022 we began to re-introduce in-person scouting activities at the Hall however we had to restrict numbers and external activities were limited. 2 ## **Public Benefit** In planning our activities for the year, we kept in mind the Charity Commission guidance on public benefit at our trustee meetings. Membership of the Scout Association, and therefore of the Scout Group, is open to all no matter what background, faith, gender, or personal circumstances. Subscriptions payable by members are minimal and no young person would be prevented from joining if they were unable to pay this subscription. Grants are available at Group, District and County level to assist all young people to fully participate in all activities. ## **Plans for the Future** - Activities defined and governed by young people in partnership with adults. - Increase participation by more young people and adult volunteers. - Continue to represent the diversity of the community in which we live. Clear guidance, support and training for new leaders continues to be a priority and we are confident that this leads to more exciting and challenging programmes for the young people as well as ensuring that leaders find their role rewarding. . ## **Financial activities and results** The Covid 19 pandemic gave rise to restrictions that impacted on scouting activities thus many of these could not take place. Receipts were circa £30k with payments just above £37k. Expenditure included £13k for new windows. For full details please see accounts. ## **Investment Powers, Policy, and Performance** It is a requirement of POR (Policy Organisation and Rules) that funds not immediately required by the Group are transferred into a suitable investment vehicle permitted by POR. The Group’s policy has been to invest with National Savings and in bank deposit accounts including the Charities Official Investment Fund and CAF. ## **Voluntary Help** The Trustees recognize and appreciate the volunteers who give their time and expertise to enhance and support the 10[th] Finchley (Scottish) Scout Group. Approved by the Trustees and signed on their behalf by: Lisa Zaferakis Chair 30 Dec 2023 10[th] Finchley (Scottish) Scout Group. 3 CHARIIY COMMISSION rnR FNCJI Alln Ahifj IVAI fs 10th Finchlay Iscottlshl Scout Group 303488 Receipts and payments accounts CC16a For the period from 01.01.2022 31.12.2022 Section A Receipts and payments Unrestricted funds io th• thear•st Restricted funds Endowment funds Total funds Last year to the n04re$¢ e tothe no8r¢st£ totho nearest £ to tho nearest£ A1 Recelpts M8mbership subscriptions Inel of c•prf81ion Gift Prop ren15 BgDk Interest livil*S Fundrai5ng Other income 2,498 1498 2,064 3,163 22,366 408 1,333 3.063 22.366 40B 1,333 16.B43 149 516 518 77 COVID Su tota ross InGome AR) 30.164 30,184 19,133 A2 Assat and Investment salg$, Iso0 tabl•). Sub total 30.184 30,184 19.133 A3Pa ents FUndra￿Ing 11A34 12.195 11,434 11195 7.336 S.764 Premises costs Minlbus exp8ns&s Family camp Olher expense5 412 412 146 Sub total 24.041 24,Q41 13.246 A4 Asset and investment urcha5es, See table 13,C172 13,072 Sub total 13,072 13,072 37.113 37.113 13.246 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash fund$ this year end 6,929 6,929 5,887 87,403 80,475 87,403 80,475 81,516 87,403 CCXX R1 accounts ISSI Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds Endowment funds to nearest £ to neare5t£ B1 Cash funds COIF D£pDSitA¢count 14.181 Bank CurrentA¢¢ount 100 Bank DepD5iI Accounl 68,193 C89h Flogts Total cash funds 80.475 {agr£o bolanGes ￿1h PaWl&nis OK Restricted funds to n•arost£ OK End¢)wment funds lo n￿rest £ Unrestricted funds to n&are$t £ Oetails Fund ID whlch a858t belon urr*ntvalu9 ional Cost lopttonall B3 Investment assets COIF Income Unltgat cost Im8rketvak ai 31 D6cember 2022 £4,279.24 5,000 Fund to whlch 8$8&t b01on CostloptlorFall Cuwent valu• 84 Assets retalned for the charity's own use lor vehIc￿$ al cost 1.000 Scoutino equipmenl.fumllure ek. 28.331 Fund to which 1olat88 A￿OUnt dua Ilonal When 85 Liabilltles sI9￿d by one cr two trustees on b8h8lf of all the trLJSte85 Signature Print Name Date ol roval CCXX R2 acLY)unts1SSI E.A. 25,01,2 Independent Examlnor's Report to th• Tru$t¢¢s of th• 10th Finchley (Scottish) Scout Group I report on the accounts of the Group for the year ended 31 December 2022 which comprise the Receq)ts and Payments Account and the Statement of Assets and Liabilities at the end of Ihe year. My work has been undertaken so thal I mlght state to Ihe charty's trustees those Matters1 am required to stat8 to them In an Independent Examinerfs report and for no other purpose. To the fulle$l extent permitted by law, I do not accept or assume re8wn8ibility lo anyone other Ihan the charfty and the tharity's twstees for my examination Work. Respect5vg r•sponsibilltles of tw$tees and examlner The GfOUP'S Iruste95 are responsible for the preparation of the accounts. Thèy ¢onsKler that an audit is not required for this year under Séclion 144121 of Ihe Charities Act 2011 Ithe'2011 Act") and that an independent examination is needed. It is my responsibility to.. Examine the accounts under Se¢lion 145 of the 2011 Aci.. To folk)w the applicable Directions given by the cha￿eS Commlsslon under Section 145151 Ibl of the Act.. and To state whèther parti