CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 October 2024 To 30 September 2025 Charity name: Girlguiding Kent West (Formerly known as County of Kent (West) Branch of the Guides Association Charity registration number: 303470 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 To direct the general development and foster the growth and spirit of Girlguiding within the County in accordance with the provisions of the Guiding Manual in force at that time. The charity continued to provide a comprehensive programme of training events for volunteer leaders and young girls. Experienced volunteers continue to mentor less experienced volunteers with a drive to encourage new leaders into Girl uidin The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para 1.18 Achievements and Performance SORP reference All units meet face to face on a weekly / fortnightly basis. The number of girls & volunteers has remained stable throughout the year. Volunteers, training has been undertaken both face to face and online. Deprived units continue to be supported with grants available from Girlguiding UK or through London and South East Region. Unit sleepovers are undertaken at local level with wider activities organised at regional level and co-ordinated at County level in order for all sections to be able to attend. A record number of girls experienced international trips during the year and grown in confidence. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20
Financial Review Review of the charity's financial position at the end of the period Para 1.21 The charity remains in a strong financial position, Receipts of £29,092 were derived from sales of badges and uniform, various grants & events. Payments of £31,871 include the purchase of goods for resale, expenses for training, and support costs including subscriptions, website Costs, ongoing premises rental costs and event ex enses The charity's policy is to maintain a cash balance equivalent to six months, running costs (estimated to be in the region of £9,000) plus a further £5,000 for unforeseen cam site ex enditure. £113,832 n/a Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern It°:1 Para 1.22 Para 1.22 Para 1.24 none Para 1.23 n/a Structure, Governance and Management Description of charity's trusts: The Girlguiding Kent West County Commissioner is, by way of office, one of the 5 Trustees of the Paxwood facility, which is governed by a constitution dated 1011112014. The constitution specifies that the County Commissioners of each of the 4 Kent Counties (Greater London Kent, Kent East, Kent Weald, Kent West) are Trustees, together with the Treasurer of Paxwood. The constitution specifies that the 4 counties are entitled to a quarter share of any profit or loss on the disposal of the facilit Constitution Type of governing document trust deed. ro al charter) How is the charity constituted? (e.g unincorporated 28snciation cin) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Para 1.25 Unincorporated association Para 1.25 County Commissioner appoints a Division Commissioner & County Treasurer. Division Commissioners and the County Treasurer automatically assume the role of Trustee of the charity.
Reference and Administrative details Charit name Other name the charit uses Re istered charit number Charity's principal address Girl uidin Kent West 303470 55 Chestnut Avenue Walderslade Kent ME5 9BB Names of the charity trustees who manage the charity Trustee name Dates acted if not for whole ear Office (if any) Name of person (or body) entitled toa oint trustee ifan Girlguiding LaSER Jane Harvey County Commissioner Jo Austen County Treasurer County Commissioner Rhiannon Sherratt Division Commissioner Knole County Commissioner Karen East Division Commissioner Darnley Division Commissioner Dartford County Commissioner Ann Richardson County Commissioner Daphne Stearn Division Commissioner Gillingham Division Commissioner Medway Division Commissioner Medway County Commissioner Sharon Davis To 22nd June 2025 County Commissioner Nikki Myatt From 1 Oth September 2025 County Commissioner
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects N/A Details of arrangements for safe custody and segregation of such assets from the charity's own assets N/A Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Carole Spry County Commissioner Jo Austen County Treasurer Date 28106/2026
CHARITY COMMISSION FOR ENGLAND AND WALES Girlguldlng Kent West 303470 Receipts and payments accounts CC16a For the perlod from 01-Oct-24 30-Sep~25 To Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Subscriptions Events Guidewear Trainings Books & Badges Grants Other Bank Interest Sub total (Gross income for AR) 7,890 4,461 92 30 2,886 7,890 5.438 92 30 2,886 10,464 400 1,892 8,203 16,835 502 10 5,554 7,800 1,053 1,934 977 10,464 400 1,892 17,651 11,441 29,092 41,891 A2 Asset and investment sales, (see table). Sub total Total receipts 17,651 11,441 29,092 41,891 A3 Payments Guidewear Leader Support (Incl Books & Badges) Events Trainings Loan Subscriptions Travel Growing Guiding / Generation Green Website, Admin etc RentlDonations for use of premises Other (incl grants) 108 5,027 7,816 467 108 5,027 18,387 467 516 6,157 22,552 412 819 445 596 10,571 467 624 467 624 487 1,110 5,194 21,300 723 1,103 3,859 37,182 1,110 5,194 31,871 Sub total 10.571 A4 Asset and investment purchases, (see table) Sub total Total payments 21,300 10,571 31,871 37,182 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 3,649 870 2,779 4,709 115,700 112,051 911 116,611 113,832 111,902 116,611 1,781 CCXX R1 accounts (SS) 2510612026
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ B1 Cash funds Main Current Account Lloyds Savings Account Books & Badges Current Account Nationwide Savings 328 1,781 81,870 1,691 28,162 Total cash funds 112,051 1,781 (agree balances wth receipts and payments account(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Quarter Share In Girlguiding Paxwood Cash Funds B2 Other monetary assets 21,729 Fund to which asset belon Current value tional 410.946 etails 114 share in freehold Property at Paxwood Cost (optional) B3 Investment assets Fund to which asset belon Current value tional Details Per Asset Register Cost (optional) B4 Assets retained for the charity's own use County Standard, Training Equipment, Gazebo & Event Shelters 6,298 Books & Badges Stock 934 Fund to which relates Amount due tional When due tional Details B5 Liabilities Signed by one or two trustees on behalf of all the trustees Date of roval Signature Print Name CAROLE SPRY ANNE POTTER CCXX R2 accounts (SS) 2510612026
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of C.h2ritv N2m GIRLGUIDING KENT WEST On accounts for the year ended TH 30 SEPTEMBER 2025 Charity no (if any) 303470 Set out on pages 1&2 Irp.m-mhpr to irir.1ijde the Dage numbers of addrtional sheets} I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912023. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: COCK Relevant professional qualification(s) or body (if any): Address: 120 TAVERNERS ROAD RAINHAM, KENT ME8 9AQ IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. IER October 2018