CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 October 2023 To 30 September 2024 Charity name: Girlguiding Kent West (Formerly known as County of Kent (West) Branch of tho Guidos A88ociation Charlty registration number: 303470 Objectives and Activities SORP referenc Summary of the purposes of the charity as set out in its governing document ParA t.17 To direct the general development and foster the growth and spirit of Girlguiding within the County in accordance with the provisions of the Guiding Manual in force at that time. The charity continued to provide a comprehensive programme of training events for volunteer leaders and young girls. Experienced volunteers continue to mentor less experienced volunteers with a drive to encourage new leaders into Girl uidin The trustees confirm that they have had regard to the guidanc8 issued by the Charity Commission on public benefit. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1,17 and 1.19 Para 1.18 Achievements and Performance SORP r8fer8nce All units meet face to face on a weekly I fortnightly basis. The number of girls registered has increased throughout the year whilst volunteer numbers have stabilised. Volunteers, training has been undertaken both face to face and online. Deprived units continue to be supported with grants available from Girlguiding UK or through London and South East Region. Unit sleepovers are undertaken at local level. The County provided a county camp for the Guides and Rangers during the year and an activity day for the younger members. A few older girls have experienced international trips and grown in confidence. Summary of the main achievements of the charity, identifying the differen￿ the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pora 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 Ttte charity remains in a strong financial position. Receipts of £41,891 were derived from sales of badges and uniform, various grants & events. Payments of £37,182 include the purchase of goods for resale, expenses for Iraining, and support costs including subscriptions, website Costs, ongoing premises rental costs and event ex enses The charily's policy is to maintain a cash balance equivalent to six months, running costs (estimated to be in the region of £9,000) plus a further £5,000 for unforeseen cam site ex enditure. £116611 nla Statement explaining the policy for holding reseNes stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Parg 1.22 Para 1.22 Para 1.24 none P4ra 1.23 nla Structure, Governance and Management The Girlguiding Kent West County Commissioner is, by way of offi￿, one of the 5 Trustees of the Paxwood facility, which is governed by a constitution dated 1011112014. The constitution specifies that the County Commissioners of each of the 4 Kent Counties (Greater London Kent, Kent East, Kent Weald, Kent West) are Trustees, together with the Treasurer of Paxwood. The constitution specifies that the 4 counties are entitled to a quarter share of any profit or loss on the disposal of the facilit Constitution Description of charity's trusts.. Type of governing document Para 1.25 How is the charity constituted? Para 1.25 Unincorporated association orated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 County Commissioner appoints a Division Commissioner & County Treasurer. Division Commissioners and the County Treasurer automatically assume the role of Trustee of the charity. Reference and Administrative details Charit name Other name the chari uses Re istered charit number Charity's principal address Girl uidin Kent West 303470 55 Chestnut Avenue Walderslade Kent ME5 9BB Names of the charlty trustees who manage the charity Dates a¢tsd if not for wholo ear Tru•ts¢ name Offlce Ilf any) Name of per80n lor body) entitled toa olnt trustee Ifan Girlguiding LaSER Jane Harvey County Commissioner County Treasurer Jo Austen County Commissioner Anne Perry Division Commissioner Knole To 30" June 2024 County Commissioner Rhiannon Sherratt Division Commissioner Knole From 3rd July 2024 County Commissioner Karen East Division Commissioner Darnley Division Commissioner Dartford County Commissioner Ann Richardson From 1>1 March 2024 County Commissioner Daphne Stearn Division Commissioner Gillingham Division Commissionar Strood County Commissioner Trudi Fenton-scott To 1Jt December 2023 County Commissioner Sharon Davis Division Commissioner Medway County Commissioner 10 Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Declaratlons The trustee8 declare that they have approved the tru8tee8' report above. Slgned on behalf of the charity's trustee8 Signature(8) Full namo(8) Posltion leg Secretaryg Chair, ètc) Jane Harvey County Commissioner Jo Austen County Treasurer Date 2310612025 CHARITY COMMISSION FOR ENGIAND AND WALES Girlguiding Kont Wost 303470 Receipts and payments accounts CC16a For the perlod from 014)¢t-23 304op-24 To Section A Receipts and payments Unrestrlctsd fund$ tts the ne$TfrSt Rg8trl¢tod funds Endowment funds Total fund• Last year to the n•am8t£ io the n*•rg•t £ to the neuroat £ to th? nggrost £ A1 Recel ts Subscriptions Events Guioewear Trainings Books & Bad Gr8nts Other 8nk Interest 8,203 16.65$ 502 10 3.554 8.20J 16.83S $02 io 8,208 24,477 152 10 6,872 180 7,800 7,800 1.275 1,934 Sub total(Gross income for AR) 33,911 41,891 42,126 A2 Asset and Inve•tment sales. 18ee tsble}- Sub totsl 33,911 7,980 41,811 42.125 A3Pa ments Guidewegr Leader Support Ilnd Books & Badges) Events Trainings Loan Subscriptionts Travel Growing Guiding l Gengr?tion Green Webs￿le. Admin et¢ RenVD0n￿tKInY u6e of pi8mlse$ Other lind grants) 516 8.1$7 15.553 412 619 44S 396 574 7,319 24,669 6,157 22,OS2 412 819 6,999 618 851 723 1,103 3.789 30,113 723 1,103 3,859 37,182 720 70 7,IA9 Sub total 41,880 A4 A88et and Investment ur¢ha•e8, •ee table Sub total 30,113 7,069 37,182 41.880 Net of recelpts/(paymentsJ A5 Transfers between funds A6 Cash funds last year end Cash funds thls year end 3,798 911 4,709 245 111,902 115.700 111,902 111,657 111,902 CCXX R1 accounis ISSI 1610512025 Section B Statement of assets and liabilities at the end of the pefK)d Categortes Detslls to near8St £ B1 Cash fund8 Ilain cUr￿t Ao*unt 1.198 911 L5L)yds S8vino$ Account 85.219 B¢)oks 8 Badges Currant Acc￿j￿t 2,251 Nat￿n￿de Savings 27.032 Total Cash funds 115.71x1 {￿re* bo1￿ wllh recelpts paymBnt$ 4¢tount($ll Unrestrlcted funds Restrlcted funds Endowment funds to M￿r•￿t t Details Quarter Share in Gidguiding Paxwood Ca3h Funds to ne1re8t £ to no•r￿t £ 82 Other monetary as•ets 19,835 Fund to ¥fflhkh Dètail$ 83 Inv08tm8nt a880t8 Fund to •M•t lJ•lon Detail• PerA55el R¢gi$ttr'. Co8t 10oion•ll •1 84 A880t8 retalnod for tho ¢harlty'• own u80 County standard, Training Equipment. Gazebo & Evèni Shdtwi 8ook$ & 88dgos Stock 6,161 1,06S Fund to whlch relatej Amount du• lonal Wh•n du• Detalls B6 Llabllltl•8 Sign8d by ona or Iru5t8è9 on bohaw of all the Iru$tee$ Signature Prlnt Name Date of roval JANE HARVEY iol6lis ZS 4- B ANNE POThER CCKX R2 accounts ISS) 161051202S CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlnef s Report Report to the trusteesl members of GIRLGUIDING KENT WEST On accounts for the year ended 30TH SEPTEMBER 2024 Charity no (if any) 303470 Set out on pages 1&2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912024. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordan￿ with the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.: the accounting records were not kept in accordan￿ with section 130 of the Act," or the accounts did not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: ob Lol Name: GJHA CK Relevant professional qualification{s) or body (if any): Address: 120 TAVERNERS ROAD FIAINHAM, KENT ME8 9AQ IER October 2018