Trustees, Annual For the period From (start date) DEIDDEI to end date Section A Reference and administration details Charity name Royal Tunbridge Wells District Scout Council Other names the charty is known by Registered charity number (if any) Charity's prinGipal address 34 Prospect Road Tunbridge Wells Kent IZEZWIIIIIEIIIIDI311 Postcode Names of the charity trustees who manage the charity Trustee Name Office (if any) lan Wadey Mel Leigh Stuart Watt Nick Burgess Steve Dennis Scott Towner Brian Hobden Stanley Phelps James Budd Chair Treasurer District Commissioner Trustee Trustee Trustee Trustee Trustee 10 11 12 13 14 15
Section A Reference and administration details (continued) Names and addresses of advisers (optional infonnation bLrt encouraged as best practice) Type of advisor Independent Examiner Name John Ridley 39 Prospect Rd, Tunbridge Wells, Kent, TN4 OEN Section B Structure, governance and management Description of the Gharity's trusts Type of governing document (e.g. trust deed, constttub'on) The District's goveming documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) The District is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in aGcordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional infonnation but encouraged as best practice)
You may choose to include additional information. where relevant, about: The District is managed by the District Executive Committee, the members of which are the 'Charity Trustees. of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charty Commission as appropriate. Policies and procedures adopted for.. a) the induction and training of trustees" The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary, together with the District Lead Volunteer and elected members and meets on a minimum of 3 occasions per annum. b) trustee, consideration of major risks and the systems and procedures to manage them The Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for. The Maintenan of District property., The raising of funds and the administration of District finance; The Insuran of persons. property and equipment; District public occasions., Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be required., and Appointing District Administrators and Advisors other than those who are elected. Risk and Internal Control The District Trustee Board has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss" these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities Summary of the objects of the charity set out in its goveming document The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relation to these objects In order to achieve these aims the District relies heavily on its volunteer leaders who all undertake training relevant to their appointments. All young people across the distrtct have had the opportunity to experien a wide and diverse programme of activities. The trustees also provide a district camp site - Adamswell. Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about: The Trustee Board will assist with 50 % of the cost of a relevant training course up to a maximum of £150, subject to the following criteria: • policy on grantmaking; The course is good value" '. Other avenues of funding have been explored by the applicant. and There is a binding agreement for the individual to support the District. contribution made by volunteers The Trustee Board will also make grants, up to 50 % , to young people who will represent the District at Intemational Jamb0[S up to a maximum of£6000 in total. The Trustee Board also provides support to adult leaders attending intemational events organised by the District up to a maximum of £5000 in total. Public benefit statement The district meets the Charity Commission's public benefit criteria under both the advanment of education and the advancement of Cttizenship or communty development headings. Section D Achievements and performance
Summary of the main achievements of the charity during the year Over the past year, the District has continued to do everything it can to support Scouting in Tunbridge Wells. The period that this report covers, April 2024 - March 2025 seems a long time ago now. The year started as normal with us meeting as a District in late April to lebrate St George's Day with our now established yearly Fun Day at Adamswell. The weather was fine which was a great relief as 2023's event had to be cancelled at the last minute due to the poor weather conditions. A great afternoon was enjoyed by all. Over the summer, several District Groups held camps and activities both locally and further afield around the UK for the benefit of the young people of Tunbridge Wells. Other District Events which took place during the year included: DofE Expeditions Scarefest at Gilwell Park Remembran Parade Our annual nsuS this year showed a very slight drop in membership due to the closure of a couple of sections during the year. We still have a substantial waiting list showing the demand for scouting is at an all time high all over the town. New sections will be opened wherever the volunteers can be found to run the sections. Adamswell has had its busiest year ever with lots of young people enjoying the activities and facilities that the site has to offer. The site suffered a bit of a setback in October 2024 when the river Grom flooded during a storm and flooded all the outbuildings. This caused substantial damage and resulted in a large insurance claim being made. The rive has never flooded to this extent during the time we have owned the site and we hope it won't againl The trustees continue to look at what improvements can be made at the site as well as what other potential developments could be made to improve the usage the site gets and to add value for our existing visitors. Reduced rates continue to be offered to Tunbridge Wells groups for use of their District Site. Plans are being drawn up to hold District Camps for all sections next year. Scouts and Explorers will hold their
camp at Bewl Water whilst Cubs and Beavers will hold theirs at Lower Grange Farm. As always, a massive Thank You to all Adults and Young People for their efforts supporting Scouting in Tunbridge Wells and I look forward to seeing you all around the district. Section E Financial Review Accounts The gross income for the distriGt in the year 2024-2025 was £275,053 and the expenditure was £120,593 giving an overall surplus of £111,552. These compare with figures of £1, £149,511 and a deficit of £2.012 respectively for financial year 2023-2024. Adamswell had income from rAmping fees of £71.717 and expenditure of £48.862, giving a surplus of £22,855 so a healthy situation. This allowed significant continued investments in the new toilet block ( £5,830), major expenditures were for the sewage (£7,480), Insurance {£6.348).maintenance and repair{£13.834)Energy (£6,471), cleaning (£4,255) and Media (£4,490). It should be noted that £51.757 was reiVed due to insurance payment for flood damage Events showed an income of £28,811 and an expenditure of £38.339. These figures reflect signifscant activities by the Explorer Units as well as District itself. five District events completed in the financial year {Scarefest,St George's Day, DofE,IOW 24,Spa Valley Railway). It is usually the intent for events to break even, but a differen of £11,275 was encountered. Cash Funds With cash funds brought in of £147,214 the surplus of £111,552 means cash funds at yearend are £329,857. This eXsS mainly due to capttation not paid until the following financial year(£50,913), Flood insurance payment(£51,757> and build up of Jamboree 26 funds (£21,210) The surplus the previous year was £11.874. Savings and Investments Two deposit accounts are still held with Redwood Bank totalling £88,539 eaming interest of £2.625.(in financial year 26) The account with Wrtan is still held. wtth a share value of £6,735. Restricted Funds
The Restricted funds from the sale of Baden-Powell Hall are intended for improving the facilities at Adamswell and as such have been used to cover the cost of the new toilet block, and the climbing tower. The funds remaining at the yearend are therefore £30.032, as per 2024125 accounts. Unrestricted Funds At the yearend the District had unrestricted cash and investment funds of £306,564. This is in excess of its reserves policy of £25,500 (see below). The Committee plans to continue to invest in Adamswell facilities in the next financial year (see Section F). Overall At the yearend the District (including explorer accounts)holds £241,918. Also Redwood bank has £87.939 and Wittan shares £6,739. Non-monetary Assets These figures have been increased in line with the insurance valuations of these items. The total value of non-monetary assets now stands at £836,433. Total Assets Total assets of all types are valued at £1,143,997. Reserves Policy Brief statement of the charity's policy on reserves The District's policy on reserves is to hold sufficient funding to continue the charitable activities of the District should income and fundraising activities fall short and to cover the depreciation costs of the capital equipment held. The District Executive Trustee Board considers that the District should hold a sum equivalent to 12 months running cost £5,000. In addition an estimate to coverdepreciation costs has been made of £40,500. This gives a total of £45.500 to be held aside to cover unexpected costs. You may choose to indude additional infonnation, where relevant, about: • the charity's principal sources of funds (including any fundraising). Investment Policy The District's Income and Expenditure is relatively small and as a Consequen has limited funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. Most funds are held in cash using banks but some funds are invested in bonds and shares. Due to the amount help in CAF bank which exceeds £150k regularly, the committee . will open another direct debit account to minimalize risk.
The District Trustee Board regularfy monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of noti before funds may be withdrawn, before doing so the District Executive considers the cash flow requirements. Section F Other Optional Infomiation Plans for future periods (details of any significant activities planned to achieve them) The Trustee Board will concentrate next year on improving the facilities at Adarnswell. This will include the installation of a Rifle Range and improvements to site security to better safeguard the groups using the site. The replacement of some of the older campsite maintenance equipment will a150 be made as and when required. A full events programme will also be provided including allocating funds to support international activities future years, including Samborees. Section G Declaration
The trustees declare that they have approved the trust&s' report atM)ve Signed on behalf of the charity's trustees Signature{s) Full name(s) Position (eg Secretary, Chair) .l ThlYS-&r) Date
Royal Tunbridge Wells District SGQUt Council Receipts and Payments Account Year start date Year end dale For the year 01.Apr44 To 31-Mar-25 Receipts and payments 2024 Unrestrlcted fvnd5 Endowment nd8 Restricted funds Total funds Totsl lunds R¢¢•ipts Llonations. ltyacigs and slmllar In¢¢%ne 3,550 Mernbership subscriptions paid for prior year Membership SUbspIlOns 1ve(l for rrent ear Less.. Membership subStpIlon$ Refur 51Y3 63.985 63.985 72,296 154 571 17,228 Nel membership subsGriptions retained Donations 67,535 Gift Aid Sub totsl 67.S35 17,228 Grants Adamswell grants Fundraising 1.5($ 1,049 Sub total Charitable Actlvities (Note 11 Adamswell campsite Events & ALtive Support 71.717 71.717 71,101 28.875 28,875 50,592 JamboreelKanderstag 26 Explorers 21.210 21.210 2S,411 1,951 246 25,411 Explorer5 Sub total 14721 147,214 123.890 other income Bank Interesl 256 256 164 Insurance due to Flood 51.797 51.797 Other income and LOTO 1.494 1,043 Sub totsl Investmont Èncome 53,731 1.207 Closure of CAF Irjveslment Other inve5t¥nent income 6.573 6.573 2,625 Sub total 6.573 2.62 Total Gross Income 275.053 147 Total receipts 27S,053 275.053 147,498
Royal Tunbridge Wells District Scoth Council Receipts and Payments Account Year start date Year end date For the year from 01-Apr-24 To 314Iar-2S Receipts and payments 202S 2024 Unrestricted fund$ Endowment funds Restricted funds Totsl funds Total funds Paym•nts Support paymonts Insurance 5,681 Media and Equipment Capitation 2025 Training and lrterature 2.156 2,156 7,104 504 7.104 OSM 1,305 Bank fees & Transfer to Equals Account District Equipment Equals Gard Rent 661 661 395 2,624 2,624 1.300 1,221 3,729 13. Other costs 1,162 1.162 Sub total 23,884 Charitable Activfties- Note 1 Adarnswell campstte- Note 2 IExdudes Insurance Events & Active Support 43.032 43.032 39,659 38.339 38.339 61,939 Jamboree Karerstag 26 Explorers 8.575 8.575 932 932 885 Sub total 90.879 90.879 102. othor Outgoing$ Sub totsl Total Gross ExpenaTilure 114,763 114763 115,986 Asset and Investment Purchases New Toilet Block 3&52S Adamswell improvements Tots1paets 120,593 120,S93 149,511 Net of receiptsl(payments) 154.460 154,460 2.012 Transfers botween lunds Cash fvnds last year end Cash funds this year end 175,397 175.397 177,409 329,857 175.3
Royal Tunbridge Wells District Scout Council Receipts and Payments Account Year start date Year end date For the year from 01-Apr-24 To 31-Mar-25 Statement of a55ets and liabilities at the end of the year 2025 2024 Total funds Unrestrieted futtd$ Restrlctsd fvndB Endowmènt funds Total funds Cash funds Bank current account 211,886 30.032 241.918 Redwood Bank 90,439 87,939 87.939 84.958 Totsl cash fund$ 299.82 30.03 175,397 Investmert assets Quoted investments WITAN 6.739 6.739 5.500 Olher investments- CAF Sub total 6.73 Non monetary a&8ets for charity's own use Land and buildings Motor vehides 6,739 644,425 644,425 483.070 14.lYJO Scouting eqLFipment. fumtture et¢ Sub total 14,000 19,862 178.008 178.1)08 161,826 836.433 836.433 Total assets and cash funds 864,758 1,142,99 30,032 1,173.029 845.85 Liabllltiè5 Expenses incurred but not invold Climbing Tower final Balance Sub total The abov• recelpts and payments a¢¢ount and ststemert of assets and liabilitses **re approved by thè Tnmteos on and s1gnod on thdr bthlf by ignalure Name
Royal Tunbridge Wells District Scout Group Receipts and Payments Account Year start date Year end date For the year 01pr-24 To 31*r-25 Receipts and payments NOTE I Charltsble Activitks Igross) INCOME EXPENDITURE SURPLUSI (DEFICIT) NET SURPLUSI IDEFICIT) Adamswell campstte Everrts & Active Support Jamboree Kanderslag 26 Explorers 71.717 148,8621 138,3391 18.S751 22055 25.761 28.875 19,4641 12.635 111,3471 1.951 21.210 25,411 19321 19S,709 24N79 $0,505 16391 15,726 Total 147.21 NOTE 2 Adamswell costs 2025 Matert31s and ui ment 385 482 Other Ca ilal urchases 633 Maintenance. servi¢in 13.834 6,471 11.001 Fuel.Gas & Ele¢ttirA 7,257 Insurance Rales 69 71 ht arHJ heat Water 522 Waste dis osal 2.821 1,081 Sera edis osal 4.719 deani 4.255 4,093 Activities Tele hone and intemel and media 2.016 Adamswell OSM £51. 620 757 Media-A Other costs Annual Ins ons. 1.104 Tolal 43.032 39,659 Toilet Block 5.830
Independent examinerfs report to the trustees of the Royal Tunbrldge Wells District Scout Council I report to the trustees on my examination of the accounts of the Royal Tunbridge Wells District Scout Council {'District') for the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the District you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have corne to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. Whilst I have no concerns and have come across no other matters in connection with the examination that would prevent a proper understanding of the accounts being reached, I do wish to draw the trustees. attention to the following matters: l. Reserves policy The Charities Commission guidance notes (CC32 para 9.3) requires that the trustees disclose their resenies policy and manage their reserves accordingly. I note the District's resenie policy and plans for the following financial year but current reserves are still well in excess of the stated policy. 2. Golng concern and financial rfsks Also in the guidance notes (CC32 para 9.9) is the requirement to document the trustees, assessment of the District as a going concern. Whilst I do not have any concerns over the District as a going concern, I have not seen any documentary evidence to show that the trustees have considered this matter. John 39P pect Road Southborough Kent TN4 OEN th Date: 8 October 2025
Independent examinerfs report to the trustees of the Royal Tunbridge Wells District Scout Council I report to the trustees on my examination of the accounts of the Royal Tunbridge Wells District Scout Council ('District') for the year ended 31 March 2025. Responslbilities and basis of report As the charity trustees of the District you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'l. I report in respect of my examination of the Trust's accounts carried out under settion 145 of the 2011 Act and in carrying Out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respert of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. Whilst I have no concerns and have come across no other matters in connection with the examination that would prevent a proper understanding of the accounts being reached, I do wish to draw the trustees. attention to the following matters: l. Reserves policy The Charities Commission guidance notes (CC32 para 9.3) requires that the trustees disclose their resenies policy and manage their reserves accordingly. I note the District's resenie policy and plans for the following financial year but current reserves are still well in excess of the stated policy. 2. Going concern and financial rf5ks Also in the guidance notes (CC32 para 9.9) is the requirement to document the trustees, assessment of the District as a going concern. Whilst I do not have any concerns over the District as a going concern, I have not seen any documentary evidence to show that the trustees have considered this matter. John 39P pect Road Southborough Kent TN4 OEN th Date: 8 October 2025