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2021-03-31-accounts

Girlguiding Tonbridge Division

Trustees’ Annual Report for the year ended 31 March 2021

Objectives and Activities
Summary of the purposes of
the charity as set out in its
governing document		 Co-ordination of Districts to achieve the
objectives of our National Organisation.
Management and maintenance of The
Brent hall in Tonbridge
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 The Brent has been rented out when
possible during the year.
All available government grants have
been applied for.
Regular meetings have been held to
disseminate relevant information from
National and County committees and
discuss each districts activities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 The trustees have ensured that all
activities throughout the period have
been for the interest of public benefit.
The trustees confirm that they have
referred to the guidance contained in the
Charity Commission's general guidance
on public benefit when reviewing the
charity's aims and objectives
and in planning future activities.

Achievements and Performance
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 The Brent has been maintained to a high
standard during the year with fences
being replaced and some upgrades to
electrical fittings.
Regular meetings between district
commissioners and other members of the
committee have ensured that best
practice is adhered to in all areas
including deliver of unit programmes,
training and safeguarding.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 The charity received income of £35,395
and expenditure for the year was £12,190.
Statement explaining the
policy for holding reserves
stating why they are held		 Reserves are retained for the upkeep of
The Brent. Significant expenditure is
likely to be required in the medium term
for an upgrade of the roof. A fund is
earmarked within reserves known as the
‘Sue Cackett Fund’ which provides funds
to cover the costs of trips and camps for
girls who would not otherwise be able to
attend. The balance on the Sue Cackett
Fund at 31 March 2021 is £1,000.
Transfers from the main reserves to the
fund are made as and when required at
the discretion of the Trustees.
Amount of reserves held Reserves at 31 March 2021 were £40,355.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 The Trustees are of the opinion that the
charity has adequate resources to
continue in operational existence for the
foreseeable future and there are no
material uncertainties regarding the
Charity's ability to do so.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Division of The Guide Association which
was established under Royal Charter
granted 14 December 1922
How is the charity
constituted?		 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Trustees are appointed by the committee
members. The Division Commissioner
and District Commissioners are trustees
along with other members who have an
executive role within the division.

Reference and Administrative details

Charity name Girlguiding Tonbridge Division
Registered charity number 303460
Charity’s principal address 1 Kintons Walk
Yalding
Maidstone
ME18 6FF

Girlguiding Tonbridge Division Independent Examiner’s report on the accounts for the year ended 31 March 2021

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J M C Mundy

6 Crown Acres East Peckham Tonbridge TN12 5HB

01/12/2021

Tonbridge Guide HQ Income and expenditure account for the year ending 31 March 2021

Income
Rent
Grants
Total income
Opening balance at bank
Opening cash in hand		 1,935.00
32,928.00
34,863.00
12,110.74
356.00
47,329.74		 Expenditure
Ground rent
Electricity
Water
Insurance
Cleaning
Repairs & maintenance
Fire & electrical safety
Sundry expenses
Pam's memorial
Total expenditure
Closing balance at bank
Cash in hand		 150.00
520.00
150.88
1,191.56
666.00
7,501.16
798.52
526.43
163.02
11,667.57
35,631.66
30.51
47,329.74

Girlguiding Tonbridge Division Income and expenditure account for the year ending 31 March 2021

Income
Scout & Guide shop commission
Interest
Total income
Opening balance at bank		 527.60
4.30
531.90
4,683.61
5,215.51		 Expenditure
Sue Cackett grants
Census
Website
Royal British Legion donation
East Peckham Brownies loan
Sundry expenses
Total expenditure
Closing balance at bank		 -
203.00
25.00
75.00
174.00
45.34
522.34
4,693.17
5,215.51

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