2024-03-31-accounts - 10th Sevenoaks (Weald's Own) Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	10th Sevenoaks(Weald's Own)Scout Group 3 0 3 4 4 2 2 7 2 8 8
	Jubilee Hall
	Glebe Road
	Sevenoaks
	Postcode	T	N	1	4	6	P	B

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Oliver Wildgoose	Chairman
Adam Gelder	Treasurer
Michael Laver-Smith	Group Scout Leader
Michael Holliman	Scout Leader
Catherine McCall	Scout Leader
Marnie Lines	Scout Leader
GeoffreyBarnes	ScoutLeader
Timothy Cope	Scout Leader

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Examiner	Tom Richards	10 Broadhoath, Stone Street, Sevenoaks, Kent, TN15 OLX

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. trust deed, constitution) Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) The Trustee Board consists of the Chair, Treasurer and 6 trustee' consideration of major risks and Trustees and meets every 4 months. the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group undertakes a variety of activities for young people including weekly meetings during term time and off-site camping trips. It's main fundraising activity is hosting a Fireworks Night event for the local community. The Group has added a Squirrels section this financial year to cater for 4 - 6 years olds.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers; • policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D

Achievements and performance

4 LT700001 (14 September 2024)

Summary of the main achievements of Fireworks night was a success generating income of the charity during the year approximately £1,500 and also enabled the Group to donate £600 to two local community groups who provided assistance to put on the event in the village. The Squirrels section has become a resounding success, meeting weekly with approximately 12 members.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £35,000 against this at year end. This is above the level required for operating expenses, as higher amounts of money are expected to be needed to cover maintenance and upgrading to the ageing premises used by the Scout Group. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £6,500.

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy

• the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

5 LT700001 (14 September 2024)

• how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

investment policy and objectives;

Section F Other Optional Information Plans for future periods (details of any In the next financial period work will be done to upgrade the significant activities planned to achieve heating system in the Scout Hut, and to maintain the electrics. them) The Group will also have 2 firedoors replaced. Expected costs are apprximately £8,000 Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) ~~a~~ Adam Gelder Position (eg Secretary, Chair) Treasurer Date 1 6 0 1 2 5

6 LT700001 (14 September 2024)

Charty Co(rvn . RogMtrDllon nufrt)or 303442 2023124 CA8H At 01 Aprll 2023 Bank accwnts (Openln8 balances b/f) Cash In hand (Opening balance b/f) EXPENDITURE Hall & equlpment: Electricity Council Tax (Exempt) Insurances (buildin8, contents and equiprnent) Water and Sewage Pest control Rubblsh collectlon Bullding works, etc. to hall aeanlng Flre protectlon In hall 33,820.08 1,308,C 33,825.09 33,825.09 1,107.82 338.24 439.20 434.10 480.C 2,820.(M) 78.60 INCOME Subsciiptions:. 8.740.00 8,740.00 Fundr3isln8:. Weald Fireworks Weald Iok BBQ 8122.07 655.(X) 8,777.07 75.96 Pack expenses (see notes 5 and 6): Be3vers/Cubs/Scouts Grants, Awards & tknnations (see note 7): 818.51 818.51 6,267.76 6,267.76 Hall Hire:. 3,350.00 3,350.(XJ Fundraislng- Fireworks expenses (see note 8) Weald Iok expenses 7,460.32 254.27 Miscellaneous income & receipts (see note 4):. 843,61 843,61 7,714.59 Gift Aid daim (see note 3):. 705.00 705.00 Misce113neous expenses:. 169.81 169.81 Payment costs Zettle Go-cardless Interest:. 799.22 799.22 47.80 2(X).43 248.23 Kent Jamboree (see note l):. 355.00 355.00 Kent Jamboree: 674.22 674.22 May Camp (see note 2):. 3,753.00 3,753.00 May Camp:" 3,884.46 3,884.46 SuT01 of Income 28,141.41 sUtOts1 of Expenditure CASH at 31 March 2024 Bank 8ccount3 (Cloang balance3 CJQ (See nole 3) Cash in hand (Closing balance CJQ 25,965.03 35.808.96 192 51 36.001 47 36.001.47 NOTES:. 1. Sorr* mcoffe for Kent JarrK)bree vras receNed In the prewous tax year 2. Sorn ncoTh for May Camp ds receNed in the previous tax year 3. Grfl aKI dairn for 2021122 4. Mtscellaneous m(x)Th Indudes a Trbate fTDm EDF of £394.51 for Overpa electnaty 5. Dstncl annual 1TerShip fee was £3,823 for 24125 6. Scx)uts oxpensos Ihis year inchJdod £500.57 61art UP Costs for a now Squi816 group 7. Indudes grant from Kent Scouts to assst with the set up of the new Squirrels GrDUP. and £533.01 from Bank of New York (matched funding for volunteemg twrn of Gekler) 8. ncludes depost of £825 for 2025 Firpworts event STATEMEKf OF ASSETS AND UABIUTIES AT THE END OF THE FINANCIAL YEAR The assets 8nd of the Group do not corrpnse any restncted funds or endowment funds but only one UnreStrted fund %those assets and 1kibi1rtS are specrfed bek>w. 1. Cash fvnds. These are as specified above. 2. Other monetsry assets. Grfl aid of approxwnatety £700 for 2022123 finanaal year 3. Investment assets. None. 4. Non•monetsry assets retslned for charlty's own use. (a) the freehold Interest In the scout field, on which the scoul hall Is k)cated, and access track at Glebe Road, Weakl, Sevenoaks, Kent. Th8 btle to thts land is rgternd al H.M.Land Regtry under the naTh of The Scout Assoaatson Trust coOratIon as nomineeltrustee for Ihe Group. (b) contents of scout hall and rThscellaneous items of eqUipnI in and around the scout hall. These only have a noninal value. 5. Uablllues. None 6. Contlngent IlablllUe8 and future obllgatlon8. None. É(LD6I 1011114

Template for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of the ioth Sevenoaks Scout Council I report on the accounts of the Group/District for the year ended .....31ft March 2024........ . . As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basis of Savtineees Statement In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out in the excel file Scounts Account Book 2023-24. In my opinion the accounts are in accordance with the records produced to me and compLy with the constitution. Name: ...........Tom Richards............................. Address: .......10 Broadhoath, Stone Street Sevenoaks, Kent, TN15 OLX............. Date: .....Ist September 2024...............

LT700006 - Independent Examiner's Report to the Trustees (January 2024)

England & Wales

Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner’s report to the trustees of 10[th] Sevenoaks (Weald’s Own) Scout Group.

I report to the trustees on my examination of the accounts of the 10[th] Sevenoaks (Weald’s Own) Scout Group for the year ended 31[st] March 2024.

Responsibilities and basis of report

As the charity trustees of the 10[th] Sevenoaks (Weald’s Own) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 10[th] Sevenoaks (Weald’s Own) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 10[th] Sevenoaks (Weald’s Own) Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Name: Tom Richards

Relevant professional qualification or membership of professional bodies (if any): Accoutant (ICAEW)

Address: 10 Broadhoath, Stone Street, Sevenoaks, TN15 0LX

Date: 16[th] January 2025

Signed: