## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2** **Section A** **Reference and administration details** Charity name ## **Medway Towns District Scout Council** Other names the charity is known by **----- Start of picture text -----**
Registered charity number (if any) 3 0 3 4 3 4
HQ registration number 1 0 0 0 1 2 0 3
Charity’s principal address 120A Ballens Road
Chatham
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Kent Postcode **M E 5 8 P G** ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 John Russell Brisley District Commissioner
2 Dan Martin District Commissioner
3 David Andrew Knight District Commissioner
4 Steven Slater District Explorer Scout Commissioner
5 Graham Hancock
6 Henry James Brackley
7 Paul Anthony Randall
8 Sverre Ben Clark Sverresonn
9 Graeme Pryke
10 Tracy Knight Treasurer
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ **----- Start of picture text -----**
Type of advisor Name Address
Bankers Barclays Chatham
Nat West Larkfield
HSBC Chatham
Santander West Malling
**----- End of picture text -----**
1 LT700001 (3rd December 2018) **Structure, governance and management** ## **Section B** Description of the charity’s trusts Type of governing document The District's governing documents are those of the The S Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The District is managed by the District Executive Committ the members of which are the ‘Charity Trustees’ of the Sco District which is an educational charity. As charity trustees they are responsible for complying with legislation applica to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission a appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the 3 District Commissioners together with the District Explorer Commissioner and Scout Network Commissioner along wi Youth Commissioners and four elected members, and mee every 2 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the fi months of joining the committee. This District Executive Committee exists to support the Dis Commissioners in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finan The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult sup Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**
**Structure, governance and management (continued**|**Section B**
**Structure, governance and management (continued**| |---|---| ||**Risk and Internal Control**
The District Executive Committee has identifed the major
risks to which they believe the District is exposed, these h
been reviewed and systems have been established to miti
against them.
The District has in place systems of internal controls that a
designed to provide reasonable assurance against materia
mismanagement or loss, these include 2 signatories for al
payments and a comprehensive insurance policies to ensu
that insurable risks are covered.
The District owns the freehold of its
campsite known as Buckmore Park. The Deeds are held by
Holding Trustees, Mr J Holder and Mr K Holford. The Distric
has granted a licence to a charity Buckmore Park Scout Ce
CIO ( charity no. 117439) to operate the day to day activie
the campsite. One of the Holding Trustees Mr K Holford, al
with Mr P Randall and Mr S Slater are also trustees of that
charity.| |**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**| |---|---| |Summary of the objects of the charity set out
in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young peo
in their personal development,
empowering them to make a positive contribution to socie
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustwort
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in wh
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-ope
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership w
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| 3 LT700001 (3rd December 2018) Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| **Section E Financial Review** Brief statement of the charity’s policy on reserves **Reserves Policy** The District's policy on reserves is to hold sufficient resou to continue the charitable activities of the District sh income and fundraising activities fall short. The Di Executive Committee considers that the District should the sum of £28.000.00 in reserve. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The District's Income and Expenditure is very small and as consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using on mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity;[The District Executive regularly monitors the levels of ban] balances and the interest rates received to ensure the dist obtains maximum value and income from its banking arrangements. Occasionally this may involve using an acc that requires a period of notice before funds may be withdrawn, before doing so the District Executive consider the cash flow requirements. 5 LT700001 (3rd December 2018) - investment policy and objectives; 6 LT700001 (3rd December 2018) **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) John Brisley Tracy Knight Full name(s) JOHN BRISLEY TRACY KNIGHT Position (eg Secretary, Chair) District Commissioner Treasurer Date 0 4 1 0 2 2 7 LT700001 (3rd December 2018) 8 LT700001 (3rd December 20181 cout e ee, out s ble s , th ets first 5 strict nce; pport; 9 LT700001 (3rd December 2018) **d)** have gate are al l ure s y two ct entre es of ong ple ety. thy hich erate with 10 LT700001 (3rd December 2018) 11 LT700001 13rd December 2018) **----- Start of picture text -----**
urces
hould
strict
hold
**----- End of picture text -----**
s a nly k trict ount rs 12 LT700001 (3rd December 2018) 13 LT700001 13rd December 2018) 14 LT700001 13rd December 2018) ## **Medway Towns District Scou Receipts and Payments A** Year start date **----- Start of picture text -----**
For the year
04/01/2021
from
Receipts and payments
2021/22
Restricted/
Designated
Unrestricted Restricted
funds
funds funds MAST
overseas
trips
£ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 66,881 340 -
Donations 469 370 -
EJ 2020 Refunds - - -
Gift Aid - - -
Capitation rebates 484 - -
Sub total 67,833 710 -
Grants
Maintenenace grant - - -
Other grants - - -
Sub total - - -
Fundraising events (gross)
Badge sales 5,391 - -
Equipment hire - - -
Jamboree receipts - 200
Other fundraising activities - - -
Sub total 5,391 - 200
District Activities
Beavers 2,978 - -
Mast 220 - -
District Activities 800 - -
Sub total 3,998 - -
Investment income
Bank interest 14 - -
Interest on Group Loan 166 - -
**----- End of picture text -----**
LT700003 July 2021) 1 of 14 **----- Start of picture text -----**
The Scout Association Short Term
- 21 -
Investment Service
Group Loan Repayments 10,177 - -
Sub total 10,357 21 -
Total Gross Income [ 87,579 ] 731 200
Asset and investment sales, etc. - - -
Total receipts [ 87,579 ] 731 200
**----- End of picture text -----**
LT700003 July 2021) 2 of 14 ## **Medway Towns District Scou Receipts and Payments A** Year start date **For the year 04/01/2021 from** ## **Receipts and payments** **----- Start of picture text -----**
sxe 2021/22
Restricted/
Designated
Unrestricted Restricted
funds
funds funds MAST
overseas
trips
£ £ £
Payments
Charitable Payments
Membership subscriptions paid on (National/County/Area/District) - - -
Youth programme and activities 2,704 238 88
Adult support and training - - -
Admin
350 - -
Jamboree 2023 & Eurojam refunds
- - 8,551
Electricity and Gas - - -
Insurance
334 - -
Repairs and Renewals - - -
Equipment
1,555 298 -
Printing and photocopying - - -
Professional fees
- - -
Bank charges - - -
AGM and trustee expenses - - -
Donations and Grants
- 355 -
Film licence
- - -
Capitation rebates paid to Groups 741 - -
Sub total
5,684 891 8,639
Fundraising expenses
Badge purchases 5,190 - -
Detail 2 - - -
Detail 3
- - -
Other fundraising costs - - -
Sub total
5,190 - -
Total Gross Expenditure [ 10,874 891 8,639 ]
**----- End of picture text -----**
LT700003 July 2021) 3 of 14 |**- - -**
**_Total payments_ 10,874 891 8,639**
**_Net of receipts/(payments)_ 76,704 - 160 - 8,439**
**Transfers between funds**
**- 5,769**
**5,769**
**Cash funds last year end**
**102,340 12,540 23,147**
**_Cash funds this year end_ 173,276 12,380 20,477**
**Asset and investment**
**purchases etc**|**-**|**-**|**-**| |---|---|---|---| ||**76,704**|**- 160**|**- 8,439**| ||**- 5,769**||**5,769**| ||**102,340**|**12,540**|**23,147**| ||**173,276**|**12,380**|**20,477**| LT700003 July 2021) 4 of 14 ## **Medway Towns District Scou Receipts and Payments A** Year start date **For the year 04/01/2021 from** |**Statement of assets**|**and liabilities at the**|**and liabilities at the**|**and liabilities at the**|**end of the y**|**end of the y**| |---|---|---|---|---|---| |||||**31st March 202**|| ||**Unrestricted**||**Restricted**|
**Resricted/**|| ||**funds**||**funds MAST**
**Designated**||| |||||**funds**|| |||||**overseas**|| |||||**trips**|| |**Cash funds**|**£**||**£**|**£**|| |Bank current account - Badge Account||**601**||**- -**|| |Bank current account -General Account||**75,792**|**1,970 20,477**||| |Bank deposit account General Account||**21,880**||**- -**|| |Bank current account - B/park||||**- -**|| |Bank deposit account B/park||||**- -**|| |The Scout Association Short Term
Investment Service||**75,000**|**10,410**||| |Cash Float
**Total cash funds**|**3**
**173,276**
ok||**- -**
**12,380 20,477**
ok
ok||| |agree balances with receipts and payments a/c)|||||| |**Other monetary assets**||**-**||**- -**|| |Group loan||**-**||**- -**|| |Group /Unit Subscriptions not yet paid
**Sub total**|
|**6,497**
**6,497**|
|**- -**
**- -**|
| |**Investment assets**||**-**||**- -**|| |Investment property - detail||**-**||**- -**|| |Quoted investments
Other investments - detail
**Sub total**|
|**-**
**-**|
|**- -**
**- -**|
| |**Non monetary assets for**||**-**||**- -**|| |Badge stock
**charity's own use**||**4,327**||**- -**|| |Shop stock||**-**||**- -**|| |Other stock||**-**||**- -**|| |Land and buildings B/Park||**-**||**- -**|| LT700003 July 2021) 5 of 14 **----- Start of picture text -----**
Maintenance equipment B/park - - -
Scouting equipment, furniture etc 6,721 - -
11,048 - -
Sub total
Liabilities - - -
Capitation rebates 484 - -
EJ 2020 Participants refunds - - -
Subscriptions not yet paid to County 56,848 - -
Loan - detail - - -
Other liabilities
Sub total 57,332 - -
Total net assets 133,489 12,380 # 20,477 #
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabi October 2022 (the date of the Executive Committee meeting that approved t** _J Brisley Tracy Knight_ LT700003 July 2021) 6 of 14 ## **ut Council Account** **----- Start of picture text -----**
Year end date
To 03/31/2022
2020/21
Buckmore Park
Holding Total funds Total funds
Trustees
£ £ £
- 67,221 51,473
- 839 -
- - 11,496
- 8,984
- 484 733
- 68,543 72,686
- - -
- - -
- - -
- 5,391 1,409
- - 10
- 200 -
- - -
- 5,591 1,419
- 2,978 -
- 220 -
- 800 -
- 3,998 -
2 16 354
- 166 260
**----- End of picture text -----**
LT700003 July 2021) 7 of 14 **- 21 - - 10,177 3,333 2 10,380 3,947 2 88,512 78,052 - - - 2 88,512 78,052** LT700003 July 2021) 8 of 14 ## **ut Council Account** **----- Start of picture text -----**
Year end date
To 03/31/2022
2020/21
Buckmore Park
Holding Total funds Total funds
Trustees
£ £ £
- - 41,624
- 3,029 -
- - -
- 350 -
- 8,551 -
- - -
- 334 327
- - -
44,730 46,583 44,730
- - -
21 21 150
25 25 -
- - 57
- 355 250
- - 473
- 741
44,776 59,990 87,611
- 5,190 1,902
- - -
- - -
- - -
- 5,190 1,902
44,776 65,180 89,513
**----- End of picture text -----**
LT700003 July 2021) 9 of 14 **- - - 44,776 65,180 89,513 - 44,774 23,332 - 11,461 - - - 58,644 196,671 208,439 13,870 220,003 196,978** LT700003 July 2021) 10 of 14 ## **ut Council Account** |**ut Council**
**Account**||| |---|---|---| ||Year end date|| |**To**|**03/31/2022**|| |**year**||| |**22**||**31st March**
**2021**| |**Holding**|**Total funds**|**Total funds**| |**Trustees funds**||| **----- Start of picture text -----**
£ £ £
- 601 1,649
98,239 94,804
- 21,880 21,878
916 916 19,492
12,954 12,954 39,152
85,410 20,000
- 3 3
13,870 220,003 196,978
ok ok ok
- - -
- - 10,603
- 6,497 9,685
- 6,497 20,288
- - -
- - -
- - -
- - -
- - -
- 4,327 3,262
- - -
- - -
328,730 328,730 284,000
**----- End of picture text -----**
LT700003 July 2021) 11 of 14 **70,650 70,650 70,650 6,721 6,721 399,380 410,428 364,633 - - - 484 909 - - 5,362 56,848 - - - - - 57,332 6,271 413,250 579,596 575,628** ## **lities were approved by the Trustees on 5th the accounts) and signed on their behalf by** J Brisley Chair Tracy Knight Treasurer LT700003 July 2021) 12 of 14 ## Medway Towns District Scouts Council ## 1 Restricted/Designated Funds Restricted / Designated funds are made up as follows:- |Balance at
04/01/2021
Donation from ex Mayor
for Exploroers
4969
2019 Jamboree
500
EJ 2020
12859
2023 Jamboree
4000
Donation - Internation
500
Donation for 12/17 Ex
319
23147|Transactions
Funds received|Payments
5351|Transfers fr| |---|---|---|---| ||||Main accou| ||||| ## 2 Loan to Groups In July 2018the District made a loan of £18,000.00 to the 6th Medway (North Da At the 31st Mardch 2021 the amount outstanding was £10,603.00 During the cu ## 3 Explorer Scout Units All Explorer Scout Units are part of Groups and their funds are examined as part |rom
unt|Balance at
03/31/2022
4969
500
7508
4000
500
319
17796| |---|---| ane) to assist with the purchase of its Freehold. urrent year the Group has paid off this loan completely . t of their Group Accounts. England & Wales Templats L. Unqualrfied rewt for a non-company charity preparingy receipts and payments accounts with a gross income of £250,000 or less in the relevantfinanri41 ar 31"Narth2022 Rè*pthMhilrfiBi #nd b*sisol¥*port thèrffjuSremÉThtsofthChafiti8sAtt2011 ftheALtI. lrnwrtln r*sp8Ctofryèxar(thatknnofltr￿M￿4¥To￿￿sL￿strlLlSC0utC￿￿l￿cG0uMSC￿TrIWJQutu￿der￿et￿o￿ 145of thp2011 lho%tf¢￿ tytr*Chwlty CoMm&￿￿n 14515llbl cftheAcL Independentexamlnef9 Statwne I hoVpoJmpktettThyexarninab￿￿.lÉ￿Em1th￿fi¢ft*IerfaIMatiUsh￿￿C￿mÉt￿ry￿t￿llthll Inconnth wththe examination91￿1￿9 mecauset0be1￿el￿￿l1D￿n¥￿*e￿al 3uDunting ￿￿rdS￿er￿n0tkeplInresp￿tOftr￿Mt￿￿4yT0w￿5Ll￿￿1c1$LwtC0U￿lasreQu￿￿fysÈdw7rt 13D oftheAct( 5haveTh7conCWr￿lr￿hMCVrn?￿￿DO￿￿MO￿lm