## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2**
**Section A**
**Reference and administration details**
**Medway Towns District Scout Council** Charity name Other names the charity is known by Registered charity number (if any) 3 0 3 4 3 4 HQ registration number 1 0 0 0 1 2 0 3 Charity’s principal address 120A Ballens Road Chatham Kent Postcode **M E 5 8 P G**
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 John Russell Brisley District Commissioner
2 Dan Martin District Commissioner
3 David Andrew Knight District Commissioner
4 Steven Slater District Explorer Scout Commissioner
5 Ben Jorden King Scout Network Commissioner
6 Henry James Brackley
7 Tyler Rodberg
8 Sverre Ben Clark Sverresonn
9 David Smith Secretary Apr 20 - Jul 20
10 Tracy Knight Treasurer
11 Graham Hancock
12 Graeme Pryke
13 Paul Anthony Randall
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
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Type of advisor Name Address
Bankers Barclays Chatham
Nat West Larkfield
HSBC Chatham
Santander West Malling
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1 LT700001 (3rd December 2018)
**Structure, governance and management**
## **Section B**
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which turn gives authority to the Bye Laws of the Association a The Policy, Organisation and Rules of The Scout Associat
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
The District is a trust established under its rules which ar common to all Scouts.
The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the District Executive Commit information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Sc District which is an educational charity. As charity trustee they are responsible for complying with legislation applic to charities. This includes the registration, keeping prope accounts and making returns to the Charity Commission appropriate.
Policies and procedures adopted for: The Committee consists of 3 independent representative Chair, Treasurer and Secretary together with the 3 Distric Commissioners together with the District Explorer a) the induction and training of trustees; b) Commissioner and Scout Network Commissioner along w trustee' consideration of major risks and the Youth Commissioners and four elected members, and me systems and procedures to manage them every 2 months.
Members of the Executive Committee complete _'Essentia Information for Executive Committee'_ training within the 5 months of joining the committee.
This District Executive Committee exists to support the District Commissioners in meeting the responsibilities of appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other tha those who are elected.
2 LT700001 (3rd December 2018)
|**Section B**
**Structure, governance and management (continue**
**Risk and Internal Control**
The District Executive Committee has identifed the majo
risks to which they believe the District is exposed, these
have been reviewed and systems have been established
mitigate against them.
The District has in place systems of internal controls that
designed to provide reasonable assurance against mater
mismanagement or loss, these include 2 signatories for a
payments and a comprehensive insurance policies to ens
that insurable risks are covered.
The District owns the freehold
its campsite known as Buckmore Park. The Deeds are he
three Holding Trustees, Mr J Holder.Mr K Holford and Mr G
Jessup. The District has granted a licence to a charity
Buckmore Park Scout Centre CIO ( charity no. 117439) to
operate the day to day activies of the campsite. Two of t
Holding Trustees Mr K Holford and Mr G Jessup along wit
P Randall and Mr S Slater are also trustees of that charity|**Section B**
**Structure, governance and management (continue**
**Risk and Internal Control**
The District Executive Committee has identifed the majo
risks to which they believe the District is exposed, these
have been reviewed and systems have been established
mitigate against them.
The District has in place systems of internal controls that
designed to provide reasonable assurance against mater
mismanagement or loss, these include 2 signatories for a
payments and a comprehensive insurance policies to ens
that insurable risks are covered.
The District owns the freehold
its campsite known as Buckmore Park. The Deeds are he
three Holding Trustees, Mr J Holder.Mr K Holford and Mr G
Jessup. The District has granted a licence to a charity
Buckmore Park Scout Centre CIO ( charity no. 117439) to
operate the day to day activies of the campsite. Two of t
Holding Trustees Mr K Holford and Mr G Jessup along wit
P Randall and Mr S Slater are also trustees of that charity|
|---|---|
||**Risk and Internal Control**
The District Executive Committee has identifed the majo
risks to which they believe the District is exposed, these
have been reviewed and systems have been established
mitigate against them.
The District has in place systems of internal controls that
designed to provide reasonable assurance against mater
mismanagement or loss, these include 2 signatories for
payments and a comprehensive insurance policies to en
that insurable risks are covered.
The District owns the freehold
its campsite known as Buckmore Park. The Deeds are he
three Holding Trustees, Mr J Holder.Mr K Holford and Mr G
Jessup. The District has granted a licence to a charity
Buckmore Park Scout Centre CIO ( charity no. 117439) to
operate the day to day activies of the campsite. Two of t
Holding Trustees Mr K Holford and Mr G Jessup along wit
P Randall and Mr S Slater are also trustees of that charity|
3 LT700001 (3rd December 2018)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set out
in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young pe
in their personal development,
|
|Summary of the main activities in relation to|empowering them to make a positive contribution to soc
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustwo
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in w
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|these objects||
Additional details of the objectives and activities (optional information but encouraged as best practice
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers; • policy on investments.
4 LT700001 (3rd December 2018)
Public benefit statement
The District meets the Charity Commission's public benei criteria under both the advancement of education and th advancement of citizenship or community development headings.
5 LT700001 (3rd December 2018)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
|**Section E**|**Financial Review**|
|---|---|
|Brief statement of the charity’s policy on||
|reserves|**Reserves Policy**|
|Quantify and explain any designations|**Covid-19**
should income and fundraising activities fall short.
District Executive Committee considers that the Di
should hold the sum of £68.000.00 in reserve. At a me
of the District Executive Committee held on the 20th
2020, a review of this fgure was held and a resol
passed that this fgure be amended to £28,000.00.
There has been no noticable efect of COVID-19 on
District funds for the current fnancial year. Whilst a fa
membership was noticable the District held suf
reserves to cover any potential shortfall. The District T
worked hard to ensure that additional support for Groups
virtual District Activities were provided during the suspen
of face to face Scouting.|
|Details of any funds materially in defcit||
|(circumstances plus steps to eliminate)||
Further financial review details (optional information)
6 LT700001 (3rd December 2018)
You **may choose** to include additional
information, where relevant, about: **Investment Policy**
- the charity’s principal sources of funds
(including any fundraising); The District's Income and Expenditure is very small and a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using o mainstream banks or building societies or The Scout Association's Short Term Investment Service.
• how expenditure has supported the key objectives of the charity;[The District Executive regularly monitors the levels of ba] balances and the interest rates received to ensure the district obtains maximum value and income from its ban arrangements. Occasionally this may involve using an account that requires a period of notice before funds may withdrawn, before doing so the District Executive conside the cash flow requirements.
- investment policy and objectives;
7 LT700001 (3rd December 2018)
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) John Brisley Tracy Knight Full name(s) JOHN BRISLEY TRACY KNIGHT Position (eg Secretary, Chair) District Commissioner Treasurer Date 0 7 0 9 2 1
8 LT700001 (3rd December 2018)
9 LT700001 (3rd December 20181
h in nd ion.
re
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an
10 LT700001 (3rd December 2018)
**ed)** or to t are rial all sure of ld by G o the h Mr y.
11 LT700001 (3rd December 2018)
eople iety.
orthy which
with
)
12 LT700001 (3rd December 2018)
fit
13 LT700001 13rd December 2018)
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14 LT700001 (3rd December 2018)
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15 LT700001 (3rd December 2018)
16 LT700001 13rd December 2018)
# **Medway Towns District Scout Council Receipts and Payments Account**
Year start date
**For the year from**
**04/01/2020**
**To**
## **Receipts and payments**
**2020/2021**
**Buckmore Restricted / Unrestricted Restricted Park Designated funds funds MAST Holding funds Trustees**
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£ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 51,473 - - -
Less: Membership subscriptions paid on
(National/County/Area/District) enter figures with a minus sign - 41,624 - - -
Net membership subscriptions retained 9,849 - - -
Donations
- - - -
Badge receipts 1,409 - - -
Jamboree - - - -
EJ2020 refunds - - 11,496 -
Gift Aid
- - - 8,984
Equipment Hire 10 - - -
Capitation Rebate 733 - - -
Sub total 12,001 - 11,496 8,984
Activities
District
- - - -
Fun Day - - - -
Beaver Scouts - - - -
Cub Scouts
- - - -
Scouts
- - - -
Explorer Scouts/ Network - - - -
MAST
- - - -
Sub total - - - -
Investment income
Bank interest
314 - - 40
Interest Received on Group Loan 260 - - -
Group Loan Repayment
3,333 - - -
The Scout Association Short Term
Investment Service - - - -
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||||||
|---|---|---|---|---|
|Sub total|3,907|-|-|40|
|Total Gross Income|[ 15,908 ]|-|11,496|9,024|
|Asset and investment sales, etc.|-|-|-|-|
|Total receipts|[ 15,908 ]|-|11,496|9,024|
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**Medway Towns District Scout Council Receipts and Payments Account**
Year start date
**For the year from**
**04/01/2020 To**
## **Receipts and payments**
**2020/2021**
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Buckmore
Restricted /
Unrestricted Restricted Park
Designated
funds funds MAST Holding
funds
Trustees
£ £ £ £
Payments
Charitable Payments
Capitation rebate to Groups - - - -
Explorer Scout YL training - - - -
Room Hire
- - - -
Loan to Group (See note 2 )
- - - -
Donations and Grants
250 - - -
Film Licence
473 - - -
AGM, Trustee Administrative and IT
Expenses 57 - - -
District Team Expenses
- - - -
2nd Cliff Payments
- - - -
District HQ
- - - -
Insurance
327 - - -
Equipment
- - - 44,730
Professional Fees/ Donation
- - - 150
BP Site Development / Equipment
- - - -
BP Site Maintenance & Crew exp.
- - - -
EJ2020 Payments
- - -
Jamboree payments
- - -
Badge Purchases
1,902 - - -
Sub total
3,009 - - 44,880
Activities
District events
- - - -
District Fun Day - - - -
Beaver Scouts Events
- - - -
Cub Scout Events
- - - -
Scout Events
- - - -
Network Events / Flag
- - - -
MAST
- - - -
Sub total
- - - -
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||||||
|---|---|---|---|---|
|Total Gross Expenditure|3,009|-|-|44,880|
|Asset and investment|
|purchases, etc.|-|-|-|-|
|Total payments|3,009|-|-|44,880|
|Net of receipts/(payments)|12,899|-|11,496|- 35,856|
|Transfers between funds|
|- 2,000|-|2,000|
|Cash funds last year end|
|91,812|12,476|9,651|94,500|
|Cash funds this year end|102,711|12,476|23,147|58,644|
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## **Statement of assets and liabilities at the end of the ye**
## **31st March 2020**
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Buckmore
Restricted /
Unrestricted Restricted Park
Designated
funds funds MAST Holding
funds
Trustees
£ £ £ £
Cash funds
Bank current account - badge account 1,649 - - -
Bank current account - general account 71,181 2,476 21,147 -
Bank deposit account - general account 21,878 - - -
Bank current account - B/Park - - - 19,492
Bank deposit account - B/Park
- - - 39,152
The Scout Association Short Term
10,000 10,000 - -
Investment Service
Cash/Floats 3 - - -
Total cash funds
104,711 12,476 21,147 58,644
Other monetary assets
Loan - 6th Medway ( see note 2) 10,603 - - -
Group/ Unit Subscriptions not yet
9,685 - - -
received
Insurance claim - - - -
Sub total
20,288 - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total
- - - -
Non monetary assets for
charity's own use
Badge stock 3,262 - - -
Shop stock - - - -
Other stock - - - -
Land and buildings - B/Park - - - 284,000
Maintenance Equipment - B/Park - - - 70,650
Scouting equipment, furniture etc. 6,721 - - -
Other
- - - -
Sub total 9,983 - - 354,650
Liabilities
Capitation refunds for 2 years 909 - - -
EJ 2020 Participants refunds - 5,362 -
Sub total 909 - 5,362 -
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## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were Trustees on 7th September 2020 (the date of the Executive Committee meeting that a accounts) and signed on their behalf by**
|**behalf by**|**behalf by**|
|---|---|
|Signature
Print Name
John Brisley
DISTRI
Tracy Knight||
|John Brisley|DISTRI|
|Tracy Knight||
Year end date **03/31/2021**
**2019/2020**
## **Total funds Total funds**
## **£**
## **£**
**51,473 54,083 - 41,624 59,373 9,849 - 5,290 - 1 1,409 5,027 - 1,680 11,496 9,749 8,984 - 10 10 733 722 32,481 11,899 - 1,275 - - - 3,455 - 1,107 - 120 - - - 11 - 5,968 354 224 260 418 3,333 2,582 - 579**
**3,947 3,803 - 36,428 21,670 - - - 36,428 21,670**
**03/31/2021**
Year end date
## **2019/2020**
## **Total funds Total funds**
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£ £
- 528
- 88
-
-
-
-
250
-
473
459
57
50
- 214
- 693
-
-
327
151
44,730
1,046
150
375
- 15,131
-
-
- 13,300
- 3,475
1,902
4,131
47,889 39,641
- 1,475
- 3,141
- 3,243
- 1,086
- 179
- 218
- 174
- 6,375
**----- End of picture text -----**
**47,889 46,016 - - - 47,889 46,016 - 11,461 - 24,346 - - 208,439 232,785 196,978 208,439**
## **ear**
## **31st March 2020**
## **Total funds**
## **Total funds**
**----- Start of picture text -----**
£ £
1,649 11,045
94,804 4,263
21,878 21,869
19,492 9,763
39,152 75,112
20,000 85,000
3 1,387
196,978 208,439
10,603 13,243
9,685 14,199
- -
20,288 27,442
- -
- -
- -
- -
3,262 2,883
- -
- -
284,000 284,000
70,650 25,920
6,721 5,721
- -
364,633 318,524
909 -
5,362 -
6,271 -
**----- End of picture text -----**
## **e approved by the approved the**
CT COMMISSIONER TREASURER
Independent examlnees rnport to the trnstoos of Medway Towns
Dlstrict Scout Councll
I report to the trustees on my examination of the accounts of the Medway Towns Dlstrlrt
Scout Council forthe year ended 31, March 2021.
Responsibilities and basls of report
the charity trustees of the Medway Towns Dlstrlct Scout Council you are responsible for
the preparation of the accounts in accordance with the requirements of the Charities Act
20111.the Act'l.
I report in respect of my examination of the Medway Towns District Scout Council accounts
carried out under section 145 of the 2011 Act and in carrying out my examlnatlon I have
followed all the applicable Directions given by the Charity Commission under section
145{51{b) of the Act.
Independent examlnerfs statement
I have completed my examination. I confimi that no material matters have come to my
attention in connertion with the examination giving me cause to believe that in any materfal
respect:
l. accounting records were not kept in respect of the Medway Towns Dlstrlct Scout
Council as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concern5 and have come across no other matters in connertion with the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed:
Name:
Hd4A Swk
Relevant professional qualification or membership of professional bodies (if any}: rccA , r
Address: 43 IoF4 , , K
golLel 2021
Date: