B 2023 to 2024 Prepared by The Trustee Board 24th Medway (Borstal) Scout Group Registered Charity No: 303430 ## **Table of Contents** ## Agenda Minutes of the last meeting Trustees Report Group Accounts Chairman’s Report ## **Section Reports** Squirrels Beavers Cubs Scouts Explorers Group Lead Volunteer (GLV) Report ## Scouts 24th Borstal Medway Towns ## 24[th] MEDWAY (BORSTAL) GROUP SCOUT COUNCIL ## Annual General Meeting 13/10/2024 Scout Hut ## **AGENDA** ## **1. Introductions and welcome** ## **2. Apologies for absence** ## **3. Governance topics** - a. Approve the minutes of the Annual General Meeting held on 01/10/2024 - b. Adopt the model constitution from Policy, Organisation and Rules (POR) - c. Note the Group’s financial year - d. Approve appointed and community members of the Group Scout Council - e. Agree the number of members that may be appointed to the Trustee Board - f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) ## **4. Review of the previous year** - a. The Group Lead Volunteer’s review of Scouts in Borstal - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **5. Making appointments** - a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board - b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the District Trustee Board - c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the District Trustee Board - d. Appoint the Independent Examiner ## **6. Closing remarks** ## **7. Comments/Statement from District Lead Volunteer – David Knight** ## **24[th] Borstal Scout Group Annual General Meeting 14[th] January 2024 Scout Hall, Warwick Crescent, Borstal, ME1 3LE** ## **MINUTES** ## **Welcome & Introductions:** Welcome by GP – explained that AGM later than usual in the year, owing to changes within the Executive Committee and finalising the accounts after departure of the interim treasurer. MC Formally opened the AGM and thanked GP for producing and circulating the AGM pack. MC also noted that although not covered in the period 2022/23, we are currently in our centenary year and you will see various celebrations and commemorations in the coming months. ## **In Attendance:** Emily Hill – Secretary of Executive Committee/Parent Lily Cooper - Parent Mark Adams - Member of Executive Committee Estelle Adams – Jumble committee Amanda Dean – Beaver Leader Benjamin Walker-Pemble - Leader Daniel Packman – Member of Executive Committee /Parent Jessica Packman – Beaver Leader/Parent Jodie Elwin – Beaver Leader/Parent Mark Fitchet – Cub Leader/Parent Mark Ingham – Assistant Scout Leader Adrian Porter - Member of Executive Committee Ian Leicester - Member of Executive Committee Pauline Clark – Member of Executive Committee Clive Richardson - Member of Executive Committee Samantha Richardson – Squirrel Leader Sam Richardson - Explorer Section Leader Steve Crooks – Assistant Cub Leader Michael Clark – Chair of Executive Committee Graeme Pryke – Group Scout Leader Brian Stroud - Member of Executive Committee Karen Scott ## **Apologies:** David Knight – District Commissioner Maurice Coombs – Retiring Member of the Executive Committee. Bev Pryke – Cubs Leader ## **Minutes of Previous Meeting 2021-22 (Held 25/09/22):** Agreed that the minutes represent an accurate record of proceedings. ## **Annual Reports:** Section and Group reports were circulated prior to the meeting and available at the meeting for those not on the Executive Committee. The reports were accepted unanimously as an accurate portrait of the previous years’ activity. ## **Presentation of Annual Reports and Accounts:** Financial reporting has been circulated prior to the meeting via the Accounts in the AGM pack. The accounts have been independently scrutinised by Nicholas Mackett. Agreed by Clive Richardson, seconded by Steve Crooks. ## **GSL’s Nominations for Chair and Group Executive Committee:** GP reported that in line with changes to the Charities Commission, Scouting will be making changes to the current system of Executive Committee, whereby the Executive Committee will no longer act as Trustee’s for the charity and there will be a separate Trustee Board to look after governance activities. Unfortunately, the finer details of these changes are yet to be delivered, so for the current year, we will operate the Executive committee as previously done. Chair – Michael Clark, proposed by Ian Leicester, seconded by Sam Richardson. Treasurer – Beckie Thomas, proposed by Graeme Pryke, seconded by Emily Hill. Secretary – Emily Hill, proposed by Ian Leicester, seconded by Sam Richardson Executive Committee – Mark Adams, Adrian Porter, Brian Stroud, Clive Richardson, Pauline Clark, Daniel Packman, proposed by Ian Leicester, seconded by Mark Ingham. Section Leaders are also represented at Committee level (Although this can be in an Exeat capacity). Agreed going forward that Amanda Dean will attend on behalf Beavers and Sam Richardson/Samantha Richardson will need to alternate attendance to represent Explorers and Squirrels respectively. ## **Appointing Independent Examiner** : Nicholas Mackett, who has acted as scrutineer for us in previous years, has again independently examined our accounts. Agreed by Pauline Clark, seconded by Ian Leicester. ## **Any Other Business:** -GP extended his thanks and appreciation to Maurice Coombs, who stands down as a Committee Member. With Outstanding experience and knowledge, he has been a valuable asset to Borstal 24[th] over his long career with the group. -MC extended his thanks and appreciation to Ian Leicester, who stands down as a committee Member. Also particular thanks for Ian agreeing to continue with the invaluable assistance maintaining the hut and grounds. -David Knight – District Commissioner, sent apologies, but did send the following message: _‘Apologies for not being with you and your group today Graeme. I just wanted to say that your dedication and commitments to the 24[th] has been inspirational._ _The group continues to flourish and that achievement means so much more when you consider the history. You stepped up to look after the group just after another brilliant leader moved away. Easy to_ _reinvigorate a failing group but to keep a successful group flying is another challenge. And it’s a challenge that you comprehensively met head on and won._ _I know you have a committed team behind you. No one can be successfully in scouting without a good team. That they are there with you still is also a credit. So many thanks to them, too often unsung hero’s._ _I also understand that Maurice is stepping back after such a long time helping. Such men are not easy to replace but one thing is also certain, the legacy he leaves behind will also go with him and hopefully continue to nurture him._ _I hope the Sunday stroll (2 hours!!) was wonderful. I am sure it was. Congratulations on another successful year. Onwards and Upwards.’_ -Michael Clark – extended his thanks and formally closed the meeting. ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||**24th Medway (Borstal) Scout Group**||||||||||| ||||**36 Ballens Road**||||||||||| ||||**Lords Wood**||||||||||| ||||**Chatham**||||||||||| ||||**Postcode**
**Kent**||||**M**|**E**|**5**||**8**|**N**|**X**| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Michael George Clarke|Chair|| ||Clive Edward Richardson||| ||Graeme Pryke|GroupLead Volunteer|| ||Brian Stroud||| ||Adrian Porter||| ||Mark Adams||| ||EmilyHill||| ||Samuel Richardson||| ||Pauline Clark||| ||Daniel Packman||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of up to 12 independent
representatives and will include; Chair, Treasurer and Group
Lead Volunteer. Their role is to provide effective
governance and leadership to the charity. The Trustee
Board meets every 4 months in addition to the Annual
General Meeting..
Members of the Trustee Board complete_'Trustee_
_Introduction e-Learning'_training within the first 5 months of
joining the committee in addition to the Scout Associations
Safety and Safeguarding training modules, these are
renewable at 3 years.
This Group Trustee Board exists to support the Group Lead
Volunteer in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;| |---|---| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Over the past year the group has met weekly during term
times and delivered quality scouting to the young people of
Borstal and surrounding villages. The group has grown in
overall size by over 12% and continues to engage the local
young people across all socio-economic areas. The young
people have benefited from camping activities, days out and
some exceptional skills development delivered and
supported by an excellent team of leaders| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Over the past year the charity has continued it's fundraising
using jumble sales and by running the tea tent at the
Shoreham Heavy Horse Show. We have maintained
appropriate levels of insurance and ensured that all
activities are carried out in a safe manner. The young
people of the group all took great delight in holding a
cardboard box sleep over to support the charity Porchlight
and raised an incredible £3,500 to help the homeless in our
community.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £5,500.00
Brief statement of the charity’s policy on
reserves
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The
Group
held
reserves
of
approximately
£5,900.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by a
savings plan to go towards the cost of a new boiler when it
reaches the end of it's usable life.|**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £5,500.00
The
Group
held
reserves
of
approximately
£5,900.00
against this at year end. This is above the level required for
operating expenses. However this can be explained by a
savings plan to go towards the cost of a new boiler when it
reaches the end of it's usable life.| ||| ||| ||
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.| 5 LT700001 (3rd December 2018) • how expenditure has supported the key The Group Trustee Board regularly monitors the levels of objectives of the charity; bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. ## • investment policy and objectives; ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|**M Clark**|**M Clark**|**M Clark**|**M Clark**|**M Clark**|**M Clark**|**G Pryke**| |---|---|---|---|---|---|---|---| ||||||||| ||**Michael George Clark**||||||**Graeme Ralph Pryke**| ||||||||| ||**Chair**||||||**G.S.L.**| ||**0**
**9**
**1**
**0**
**2**
**4**||||||| ||**0**|**9**|**1**|**0**|**2**|**4**|| 6 LT700001 (3rd December 2018) ## **24th Medway (Borstal) Scout Group (Charity no. 303430) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Receipts**||**2023/24**
**Unrestricted funds**
**£**
**11,592**
**5,970**||**2022/23**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |
Membership subscriptions paid on(National/County/Area/District)||**11,592**||**10,469**| |Less MembershipSubscriptionspaid on(National/County/Area/District)||**5,970**||**5,193**| |Netmembership subscriptionsretained||**5,622**||**5,276**| |Donations & ScrapMetal||**45**||**489**| |Legacies||**-**||**-**| |CensusRebate||**47**||**-**| |GiftAid||**10,956**||**-**| |Eventsforsections, Camps,Day trips,Visits etc.||**9,683**||**11,483**| |**Sub total**||**26,353**||**17,248**| |**Grants**||||| |Maintenenace grant||**-**||**-**| |Othergrants||**3,351**||| |**Sub total**||**3,351**||**-**| |**Fundraising events (gross)**||||| |
GroupFees||**-**||**-**| |Jumble Sales||**1,434**||**-**| |RefreshmentTent||**1,991**||**1,181**| |Other fundraising activities (Inc Jumbles)||**649**||**5,267**| |**Sub total**||**4,074**||**6,448**| |**Scout hut income**||||| |Hire ofbuilding||**-**||**-**| |Hire ofequipment||**-**||**-**| |OtherScouthutincome||**205**||**-**| |**Sub total**||**205**||**-**| |**Investment income**||||| |Bank interest||**-**||**2**| |Building Societyinterest||**-**||**-**| |The ScoutAssociationShortTerm Investment Service||**-**||**-**| |Other investmentincome||**-**||**-**| |**Sub total**||**-**||**2**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**23,698**| |||||| |||||**-**| |||||| |||**33,983**||**23,698**| LT700002 (July 2021) 1 of 3 ## **24th Medway (Borstal) Scout Group (Charity no. 303430) Receipts and payments account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Receipts and payments**||||| |**Payments**||**2023/24**
**Unrestricted funds**
**£**||**2022/23**
**Unrestricted funds**
**£**| |**Charitable Payments**||||| |
Membership subscriptions paid on(National/County/Area/District)||**-**||**-**| |Youthprogramme and activities||**12,712**||**12,125**| |Adult support and training||**-**||**-**| |Rent||**480**||**480**| |HutRefurbishment||**214**||**14,460**| |Gas,Electric,Waterand Sewerage||**2,759**||**2,104**| |Insurance||**961**||**840**| |Repairs andRenewals||**-**||**-**| |Materials and equipment||**-**||**233**| |Printing and photocopying||**-**||**-**| |HutMaintenance||**445**||213| |Uniforms,Badges,Neckers,Woggles||**1,715**||**1,362**| |AGMand trustee expenses||**-**||**-**| |HQ Cleaning||**-**||**-**| |BridgeFundReimbursement to Cubs Section Equipment||**-**||| |GroupExpenses||**5,982**||**1,023**| |AlarmSystem||**-**||| |BankCharges||**-**||| |DonationCSCF||**-**||**536**| |Website||**50**||**110**| |**Sub total**||**25,318**||**33,486**| |**Fundraising expenses**||**-**||| |
HeavyHorse Show Expenses||**-**||**1,612**| |JumbleExpenses||**128**||| |Jumble SaleAdvert||**-**||**37**| |Other fundraising costs||**-**||**372**| |**Section Expenses**||||| |Beaver RunningExpenses||**-**||**-**| |CubsRunningExpenses||**-**||**-**| |ScoutsRunningExpenses||**-**||**-**| |ExplorersRunningExpenses||**-**||| |**Sub total**||**128**||**2,021**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||**25,446**
**-**
**25,446**
**8,537**
**33,162**
**41,699**||| |||||**35,507**| |||||| |||||**-**| |||||| |||||**35,507**| |||||| |||**8,537**||**- 11,809**| |||**33,162**||**44,971**| |||**41,699**||**33,162**| LT700002 (July 2021) 2 of 3 ## **24th Medway (Borstal) Scout Group (Charity no. 303430) Receipts and payments account** ||Year start date|Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |||**31st March 2024**
**Unrestricted funds**
**£**||**31st March 2023**
**Unrestricted funds**
**£**| |**Cash funds**||||| |24th HSBC Current Account(Closed)||**-**||**-**| |24th HSBC Deposit Account Closed)||**-**||**-**| |24thGroupLloydsAccount||**32,044**||**25,390**| |24th BeaversLloydsAccount||**1,899**||**622**| |24thCubsLloydsAccount||**3,970**||**1,959**| |24thScoutsLloydsAccount||**2,226**||**4,001**| |24th ExplorersLloydsAccount||**526**||**616**| |Cash/Floats||**1,034**||**574**| |**Total cash funds**||**41,699**||**33,162**| |(agree balances with receipts andpayments account)||||ok| |**Other monetary assets**||||| |Taxclaim||**-**||**-**| |Debts duefromthe County/Area/District/Group||**-**||**-**| |Insurance claim||**-**||**-**| |**Sub total**||**-**||**-**| |**Investment assets**||||| |Investment property-detail||**-**||**-**| |Quotedinvestments||**-**||**-**| |Other investments-detail||**-**||**-**| |**Sub total**||**-**||**-**| |**Non monetary assets for charity's own use**||||| |Badge stock||**-**||**-**| |Shop stock||**-**||**-**| |Otherstock||**-**||**-**| |Land and buildings||**-**||**-**| |Motor vehicles||**-**||**-**| |Scouting equipment,furniture etc||**-**||**-**| |Other||**-**||**-**| |**Sub total**||**-**||**-**| |**Liabilities**||||| |Accountsnot yet paid||**-**||**-**| |Expensesincurred butnotinvoiced||**-**||**-**| |Subscriptionsnot yet paid||**-**||**-**| |Loan -detail||**-**||**-**| |Other liabilities||**-**||**-**| |**Sub total**||**-**||**-**| |||||| |**Total net assets**||**41,699**||**33,162**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th October 2024 and signed on their behalf by** |Signature
**M. Clark**
**G.Pryke**|Print Name| |---|---| |**M. Clark**|**Michael Clark - Chair**| |**G.Pryke**|**Graeme Pryke - Group Lead Volunteer**| LT700002 (July 2021) 3 of 3 Lf/00006 - Independent Examinevs Reportto the Trustees (January 2024) Independent examiner's report to the trustees of 24th Medway (BorstsL) Scout Group I report to the trustees on my examination of the accounts of the 24th Medway (Borstall Scout Group for the year ended 31st March 2024. Responsibilities and basis of report As the charitytrustees of the 24th Medway (Borstall Scout Group you are responsible forthe preparation of the accounts In accordance with the requirements of the Charities Art 20111'the Act'l. I report in respert of my examination of the 24th Medway (Borstall Scout Group accounts carried out under 5ecticn 145 of the 2011 Act and in carrying out my examination I have follcwed all the applicable Dirertions given by the Char Commission under section 14515llbl of the ACL Independent examiner's statement I have completed my examination. I confirm that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any materiaL re5pecL' accounting record5 were not kept in respect of the 24th Medway IBorstaLI Scout Group as requlred by section 130 of the A¢. or 2. the accounts do not acccrd with those records. I have no concems and have come across no other matters In connection with the examination to which attention Should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: N rcHoLhs hAcK£Tf Relevant professlonal qualification or membership of professional bodies lif anyl.. Pfto FfsJ VAL A LC• Address,, 181* &cor￿&y GARQENS ST fé72rt'J SfA££f hAzIsro￿£ Date: ## CHAIRMAN’S REPORT I would like to thank the Committee and helpers in maintaining our cash stream with Jumble Sales, Tea Tent etc. Also Astra have installed a Clothes Bank where they pay us by weight for the items when cleared which makes it easier to dispose of unsold clothing etc. after a Jumble Sale. A big thank you to Ian and others who have maintained the Hall and Grounds during the Year. We have been looking for a Treasurer and thanks to Graeme and Adrian they have set up a new accounting system. Fortunately for the current year we have found one. I thank the present Committee for agreeing to continue under the new reforms. The GSL and his team of leaders who have given the Group excellent Scouting throughout the year. T This year in August the Group celebrated 100 years of Scouting in Borstal. We were joined by a large number of old Borstal Scouters, The Mayor of Medway, some old friends of the 24[th] and some of our current Group members and leaders, it was a great event. We still need new Committee/Trustees to continue to take the group forward, please, if you are interested you are welcome to come along to one of our meetings. ## Michael 41. ,rF knj, W, ## **Squirrels Report** Squirrels started in April 2023 with 10 Squirrels. A year later, we have successfully built up to full capacity of 20 and had a waiting list. We have capped numbers currently at 20 as this works well for us. Once Squirrels move up to Beavers we have filled their space with a child from the waiting list. We started out with a leadership team of 3. With a leader dropping out in December we still managed to end the year with 4 leaders, including a parent, Stephen, and we managed to get Sophie (also an Explorer Leader) onboard. We also have Emily, another parent, who has completed the DBS process and has completed her “Getting Started” Training modules to join us on the leadership team. The Squirrels have had a varied programme. Weeks are either working towards a badge or link to special dates; such as celebrating St Georges, Coronation, Halloween, Guy Fawkes, Remembrance, Diwali, St Patricks Day, Easter. The Squirrels have achieved badges: Hike, Air Activities 1, Be Active, Go Wild, Chef, Get Creative, Let it Grow, Exciting Experiments, Builder, Local Superhero, Let’s Celebrate, Musician 1, Story Time, Feel Good, First Aid 1. This has allowed them to gain a range of skills such as, fire lighting, cooking, problem solving, crafting. Most sessions, we try and play a game and read a story, that links to the night’s theme. We have also had trips out to Buckmore, Fenn Bell zoo and Bouldering at Lower Grange Farm. We also had RDJ Reptiles in, who were great with the children and the Squirrels love holding snakes and lizards! We will look at getting them in again in the future. INOSA I 11,Ip A)vE￿u& LIVE /)1 J, I:I'i'r ## **Beavers Report** During the report period of April 2023 - March 2024 attendance remained high with a small but consistent leadership team. Beavers were able to enjoy taking part in calendar favourites for Halloween, Christmas and Easter as well as some lovely activities to celebrate the Kings Coronation, Beavers also enjoyed days out to visit the Edith May Sailing Barge, the Science light show at Rochester Cathedral and Dinosaur Adventure Live at The Central Theatre, Chatham with Squirrels. The district Beaver Picnic at Buckmore Park was attended again during this report period, as well as the hugely popular annual Adventure Day at Lower Grange Farm, organised by Kent Scouts. The Remembrance Parade and Service at Rochester Cathedral was a highlight for those who attended, with Beavers being invited to lay the poppy wreaths they had made. The group were pleased to welcome the local Coastguard during this report period, as well as representatives from Guide Dogs. Both visits were enjoyed by all and assisted Beavers in achieving their World Challenge, Safety and Disability Awareness badges. Two sleepovers and one camp took place during this report period. The group 24" Borstal Cardboard Box Sleepout, arranged by Cub Leader, Bev to raise awareness of homelessness. A Spring Sleepover at the hut, with a bird theme picked and planned by Beavers and The Golden Box Challenge Camp, at Buckmore Park, kindly run by Scout Leader, Dan. The varied and interesting programme and list of events that we were able to offer Beavers during this report period was only made possible by the amazing support from parent helpers, volunteers, and other section leaders. Teamwork really does make the dream work. Thank you all *4**. •*4•* ## **Cub Report** 2023-2024 has been a very busy year for cubs. We have had offered 4 very different nights away experiences which gave the opportunity for 6 nights away from their parents. One was at Buckmore Park learning new skills, one was in cardboard boxes for Porchlight and the final one was Christmas themed complete with an Akela made chimney place to hang stockings. My personal favourite was the county led camp at Kingswood which was an activity camp with almost 1000 cubs from across Kent. We have gone from big to small with our craft ranging from wooden reindeers to Christingles. We enjoyed attending the county run event at Port Lympne although the day was very hot and we didn’t see many animals as they were hiding to keep cool. The cubs have earned a whopping 518 badges between them which includes 15 Chief Scout Silver awards - the highest achievement they can earn in the section. The section continues to be very popular with high attendance each week, which is a testament to the varied and fun programme. The leadership team for the cub section is small with some leaders having commitments which impacts on their attendance, particularly on camps and sleepovers. We have been supported by leaders in other sections when needed which ensures we can support my crazy and fun sleepover ideas. I would like to offer my thanks for all who have supported the section but would welcome some additional leaders if anyone has any in their pockets. IJ ## **Scout Report** Over the past year, our scout troop has been actively engaged in a wide range of events and activities that have fostered personal growth, community involvement, and a sense of adventure. From local community service projects to thrilling outdoor camps, our scouts have demonstrated commitment, teamwork, and resilience. This report outlines the key activities undertaken between April 2023 and July 2024, highlighting the diversity of experiences offered to our young people. Our focus has remained on delivering a balanced program that not only aligns with the core principles of scouting but also provides opportunities for fun, friendship, and learning. As we reflect on the past year, it is clear that our scouts have not only developed practical skills but also contributed meaningfully to the local community. The events covered in this report serve as a testament to the hard work and dedication of both the scouts and their leaders, as well as the unwavering support from parents and the community at large. The scouts renewed their promise at this important annual event, parading through Rochester and contributing to the Cathedral donations. All scouts were in full uniform and paraded from The Vines to Rochester Cathedral. Troop Night at Buckmore Park (5th May 2023) This troop night focused on outdoor activities, with scouts enjoying a range of wide games throughout the night.. The Big Help Out (8th May 2023) In celebration of the King's Coronation, scouts organised a litter pick at Borstal Recreation Ground and surrounding woods, involving families and enjoying a picnic afterward. Summer Camp at Butchers Coppice, Bournemouth (27th May – 3rd June 2023) The first post-COVID summer camp was packed with exciting activities, including a trip to Brownsea Island, Beaulieu Motor Museum, a beach day, orienteering, and adventurous challenges. Scouts and explorers attended this week-long camp. BBQ and Walk (30th June 2023) A short walk followed by a BBQ at the scout hut. Scouts enjoyed a fun social event as they marked the close of another successful half-term. District Tug-of-War Competition (7th July 2023) Scouts participated and supported each other in the district competition at Buckmore Park, with our scouts putting in every ounce of effort for this activity. Cardboard Box Sleepout (14th – 15th July 2023) Scouts raised funds for Porchlight with an outdoor sleepout. The event was a great success, following in the footsteps of a similar event held five years earlier, which raised over £3,500. Bowling Night (21st July 2023) To end the summer term, scouts enjoyed a night of bowling at Lordswood Ten Pin Bowling. This was a no-charge event that brought the group together for one last fun event before the summer break. ## **New School Year Kickoff** First Meeting After Summer (6th September 2023) The group reunited after the summer break for a meeting with a representative from Porchlight to receive the donation raised from the sleepout. All sections were invited, and scouts were in full uniform for this special occasion. ## **End-of-Year and Winter Activities** Remembrance Day at Rochester Cathedral (12th November 2023) Our attendance was limited due to the event being held at the cathedral this year. Scouts paraded along Rochester High Street and participated in wreath laying. Christmas Panto (1st December 2023) Scouts attended a Christmas panto based on Jack and the Beanstalk at Mid Kent College. This popular event was a fun way to celebrate the festive season together. Ice Skating at Planet Ice (8th December 2023) A festive ice-skating event held at Planet Ice, Gillingham. Scouts had the opportunity to enjoy skating as a treat for all their hard work throughout the year. No young people were harmed in the making of this programme. However, Crash may have broken a rib when he was knocked over by someone considerably younger and better at skating than he was. Christmas Sleepover (15th – 16th December 2023) Scouts enjoyed a Christmas-themed sleepover with movies and games. Christmas jumpers were encouraged, and the event marked the last activity of the year. ## **Spring and Summer 2024 Activities** District St George’s Camp (19th – 21st April 2024) A weekend of activities and a St George’s Day Parade at Buckmore Park. Scouts enjoyed free camping and activities including archery, air rifle shooting, and campfires. Star Wars Camp (3rd – 5th May 2024) A joint camp with Cubs, featuring a screening of Star Wars Episode IV and themed activities. Scouts and Cubs enjoyed a weekend of excitement and camaraderie. Chill-Out Camp (5th – 7th July 2024) A relaxing weekend at Buckmore Park, giving scouts the chance to revisit favourite activities from the past year and unwind after a busy school year. Cinema Trip (15th July 2024) Scouts ended the term with a screening of Despicable Me 4 at Cineworld Rochester. This was a fun all-section event marking the close of another successful year. This year has been a testament to the resilience and enthusiasm of our scouts. Through a variety of activities ranging from community service to adventurous camps, they have grown in confidence, built new skills, and developed a stronger connection to their community. As always, the support of our leaders, parents, and the broader community has been invaluable. We look forward to another exciting year ahead, continuing to provide opportunities for our scouts to thrive and make a positive impact. J, I,'Ill'ii' 't.iJ ## **Explorers Report** The unit started with 10 invested members and ended with 11. This is up on the previous year by 1 explorer. Over the last year we have benefitted from a range of ages, with the more senior scouts taking a lead and welcoming the younger Explorers, helping them to settle in. Within this time period we have managed to stay fairly consistent in attendance with an average of 80% on a weekly basis. We currently have a strong leadership team of 4. Samantha has maintained a back seat but is undertaking some of the admin side of things. Sam, Hannah, Max and Sophie continue to play a key role in delivering the programme on a weekly basis. We also manage a rota to ensure that we balance to each leaders strengths. The Explorers attended Goosebumps at Lower Grange Farm, a Halloween themed camp. The Explorers were also lucky enough to be invited to join the Scouts on their summer camp, as well as other opportunities, which they always enjoy. The Explorers have shown an interest in camping again, so we will continue to offer them opportunities. As always, the explorers have experienced a varied programme. The explorers have enjoyed some back to basics scouting including building on their orienteering skills and developing skills such as fire lighting and pioneering. They are always fans of cooking challenges, and have enjoyed activities such as “ready, steady, cook” with unknown ingredients Taskmaster continues to be a favourite for Leaders and Explorers alike, where we focus on building problem solving skills whilst having fun. We have been working on their route planning and teamwork by visiting London and doing our own version of the Monopoly Run, which they thoroughly enjoyed (even if their strategies did require some improvement)! We have been able to utilise Max’s contacts and arrange a night of kayaking and paddle boarding on the river Medway, in which they all hoped Sam’s balance wasn’t quite as good as it actually is. 4t LoFtl Il￿d￿[7-PuI4￿11 -j 211 ## **GLV Report** WOW! What a busy year the sections have all had! As you can see and have probably no doubt heard we opened a Squirrel Drey within this reporting period. And they are doing exceptionally well. Squirrels bring scouting to a younger age group serving 4- & 5-year-olds. Our little red Squirrels are fantastic fun and bring an amazing energy to everything they do. They can be cheeky, naughty and very loud, but, when the leave and go to Beavers and I get to occasionally see them when I visit the change in them is remarkable and it really feels that Squirrels has given them a great preparation for joining Beavers. Samantha is doing an amazing job with leading that section especially when we consider that she has taken time out to add another potential Squirrel to the waiting list Congratulations to Samantha and to Sam on the birth of their beautiful baby daughter. The group has grown by over 12% in this year and we are one of the largest groups in the district. This year has been filled for me with changes to the way we do a lot of things, the Scout Association has called it Transformation I have been known to call it a massive headache! So much has changed yet little has changed. There have been changes to our titles we are now known as Trustee Boards, Operational teams, Group Lead Volunteers, Team Leaders and Team Members and there has been much mumbling (and some shouting) about the massive impact of these changes. In reality, nothing has changed for our leaders (Team Leaders & Team Members) except the title, they are still giving our young people exceptional experiences, support through difficult times and teaching skills for life. The changes to the Group leadership will have more impact and provide us with better governance and a more efficient way of working and running the business of being a scout group. Other changes include a complete migration of the Scout Associations Adult Member management/HR system from the old and difficult to use Compass to a brand new more intuitive system that will support the way we manage and administer our adult volunteers and their training needs. This is happening over the next few weeks, and we hope to be fully up and running with the new system by December. Adult Leader Training is also going through a complete change making it much more straight forward for adults to become involved cutting a lot of the unnecessary enforced requirements that have been known to put people off from volunteering. Hopefully in the very near future the volunteer journey will be much friendlier and welcoming for new volunteers. So, as you can see everything has changed but nothing has changed. We will keep delivering fantastic, high-quality scouting to our young people. I like to thank all of our exceptional leaders for the commitment they show to the young people of our group because without them we wouldn’t be able to run the sessions, events and camps that we do. It really is a privilege to lead such an amazing group of volunteers. Please do remember that within this group there are NO paid staff, everyone gives their time, commitment and love freely and for that I thank them all. I would like to thank the Trustee Board for supporting the group and providing effective governance and making sure we have some pennies in the meter to put the lights on, Thank you to Michael for putting up with me forgetting to return his calls and for giving me all the support I need in making sure we keep moving forward. Thank you to all of the parents without whom our young scouts wouldn’t be able to come along but most importantly a big THANK YOU to all of our young people. Not only are they attending every week, they are learning and gaining skills, perfecting those skills and then very often you see these same scouts sharing and supporting their colleagues, passing on the learning they have and supporting each other in a way that fills us with pride. They are all ## AMAZING! ## **Graeme** ## **Celebrating 100 years of Scouting in Borstal** 24[th] Medway (Borstal) Scout Group Report Prepared by The Trustees, October 2024