# 5th Northfleet Scout Group **Reg. Charity No: 303427** Kipling Hall Rembrandt Drive, Northfleet, Kent DA11 8NQ ## Trustees Report for the Year ended 31[st] March 2025 The Group is managed by the following Trustees David Kerrison – Chair Ian Stevenson – Treasurer Andy Treadwell – Group Scout Leader David Dixon Terry Hobbs Sandra Hobbs Gill Mc Gill Phil Hutchins Tim Treadwell Heather Treadwell The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association The Group is a Trust established under its rules which are common to all groups. Trustees are appointed in accordance with the policy, organisation and rules of the Scout Association. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and six Trustees (including 2 x ExOfficio Trustees and two co-opted trustees and meets every 3 months. Members of the Trustee board complete ‘Being a Scouts Trustee training within 6 months of joining the board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their 1 support helps other volunteers run high quality and safe programs that give young people skills for life. ## **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 2 The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Group has 60 members. There are separate reports by the section leaders of their activities for the past year. The main activities of the Group include: - District Cub Camp at Hopehill - New Year Ramble - Cubs Treasure Hunt in Gravesend - Kontiki, Raft Day at Leybourne Lakes - Scout Winter Camp - Cubs on Water and Beavers on Water - Christmas Panto and Sleepover - Scout Service Crew camp - St Georges Day and Remembrance Day parades - Family Camp at Hopehill - Group Activity evening. Main fundraising activities have been: - Halloween and Christmas Fair Car Parking - Xmas fair - Collect my Christmas Tree - Use of the Hall by external organisations and private hire - Donations Fund raising this year has been sufficient to cover the running costs of the Group and maintenance of the Headquarters. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The Groups policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee board considers the group should hold a sum equivalent of 6 months running costs, circa £10,000 Investment Policy 3 The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year, approved by the trustees on 8[TH] May 2025. The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Signature(s) Signature(s) Full name(s) Full name(s) Date 4 ## **5TH Northfleet Scout Group Receipts and Payments Account** |||Year start date
Year end date|Year start date
Year end date|Year start date
Year end date| |---|---|---|---|---| |||**1-Apr-24**|**To**|**31-Mar-25**| |||||| |**Receipts and payments**||||| |**Receipts**||**2025**
**Unrestricted funds**
**£**
**7,493.00**
**3,660.00**
**3,833.00**
**3,642.80**
**1,195.11**
**-**
**8,670.91**
**5,200.00**
**-**
**5,200.00**
**1,708.85**
**-**
**-**
**341.00**
**2,049.85**
**5,344.06**
**5,344.06**
**251.18**
**-**
**9,865.00**
**-**
**10,116.18**
**31,381.00**
**-**
**31,381.00**||**2024**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**7,493.00**||**6,918.00**| |Less:Membership subscriptions paid on (National/County/Area/District)||**3,660.00**||**3,469.50**| |Net membership subscriptions retained||**3,833.00**||**3,448.50**| |Donations||**3,642.80**||**2,834.00**| |Gift Aid||**1,195.11**||**875.55**| |Legacies & other similar income||**-**||**-**| |**Sub total**||**8,670.91**||**7,158.05**| |**Grants -**Maintenance Grants||**5,200.00**||| |Other grants||**-**||| |**Sub total**||**5,200.00**||**-**| |**Fundraising (gross)**- Detail 1||**1,708.85**||**1,919.37**| |Detail 2||**-**||**-**| |Detail 3||**-**||**-**| |Other fundraising activities
Sundries||**341.00**||**199.49**| |**Sub total**||**2,049.85**||**2,118.86**| |**Scouting Activities**||**5,344.06**||**3,712.60**| |Detail 2||||| |Detail 3||||| |**Sub total**||**5,344.06**||**3,712.60**| |**Investment income**||||| |Bank interest||**251.18**||**201.43**| |Building Society interest||**-**||**-**| |The Scout Association Short Term Investment Service||||**93.50**| |Property Rent income||**9,865.00**||**9,681.00**| |Other investment income||**-**||**-**| |**Sub total**||**10,116.18**||**9,975.93**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**22,965.44**| |||||| |||||**-**| |||||| |||**31,381.00**||**22,965.44**| ## **5TH Northfleet Scout Group Receipts and Payments Account** Year start date Year end date **For the year 1-Apr-24 To 31-Mar-25 from** ## **Receipts and payments** |**Receipts and payments**||| |---|---|---| |**Payments**|**2025**
**Unrestricted funds**
**£**
**-**
**8,199.35**
**-**
**325.00**
**354.95**
**2,597.45**
**2,699.31**
**4,085.72**
**3,161.02**
**-**
**1,227.30**
**-**
**-**
**22,650.10**
**2,131.95**
**276.25**
**201.44**
**2,609.64**
**25,259.74**
**-**
**25,259.74**
**6,121.26**
**23,482.05**
**29,603.31**|**2024**
**Unrestricted funds**
**£**| |**Charitable Payments**||| |Youth programme and activities|**-**|**-**| |Scouting Activities 1|**8,199.35**|**7,074.58**| |Detail 2||| |Detail 3||| |Adult support and training|**-**|| |Rent|**325.00**|**325.00**| |Water and Sewerage|**354.95**|**269.04**| |Electricity and Gas|**2,597.45**|**5,770.92**| |Insurance|**2,699.31**|**2,643.87**| |Repairs and Renewals|**4,085.72**|**5,640.13**| |Materials and equipment|**3,161.02**|**129.93**| |Printing & photocopying|**-**|| |Uniforms|**1,227.30**|**1,541.88**| |AGM and trustee expenses|**-**|**-**| |Other costs detail
BT|**-**|| |**Sub total**|**22,650.10**|**23,395.35**| |**Fundraising expenses**||| |Detail 1
Minibus|**2,131.95**|**1,365.68**| |Detail 2
Sundries|**276.25**|**544.77**| |Detail 3
Fundraising|**201.44**|**278.32**| |Other fundraising costs||**-**| |**Sub total**|**2,609.64**|**2,188.77**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||| |||**25,584.12**| |||| |||**-**| |||| |||**25,584.12**| |||| ||**6,121.26**|**- 2,618.68**| ||**23,482.05**|**26,100.73**| ||**29,603.31**|**23,482.05**| ## **Statement of assets and liabilities at the end of the year** **31/03/25 3/31/2024** **Unrestricted funds** ## **Unrestricted funds** |**£**
**Cash funds**
Bank current account
**18,693.08**
Bank deposit account
**10,452.61**
Building society account
**-**
The Scout Association Short Term Investment Service
Cash/Floats
**457.62**
**29,603.31**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**20,000.00**
Motor vehicles
**7,000.00**
Scouting equipment, furniture etc
**17,000.00**
Other
Trailers
**6,000.00**
**Sub total**
**50,000.00**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**£**
**Cash funds**
Bank current account
**18,693.08**
Bank deposit account
**10,452.61**
Building society account
**-**
The Scout Association Short Term Investment Service
Cash/Floats
**457.62**
**29,603.31**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
**-**
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**20,000.00**
Motor vehicles
**7,000.00**
Scouting equipment, furniture etc
**17,000.00**
Other
Trailers
**6,000.00**
**Sub total**
**50,000.00**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**-**
**Total cash funds**|**£**| |---|---|---| |**Cash funds**||| |Bank current account|**18,693.08**|**12,612.17**| |Bank deposit account|**10,452.61**|**10,201.43**| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service||| |Cash/Floats|**457.62**|**668.45**| |**Total cash funds**|**29,603.31**|**23,482.05**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail|**-**|**-**| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**-**|**-**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**20,000.00**|**20,000.00**| |Motor vehicles|**7,000.00**|**7,000.00**| |Scouting equipment, furniture etc|**17,000.00**|**17,000.00**| |Other
Trailers|**6,000.00**|**6,000.00**| |**Sub total**|**50,000.00**|**50,000.00**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid||**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**-**|**-**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name| |---|---| ||Chair| ||Treasurer| Sorutine.er.'s.R.epo.rt.to_TtuLpR.s.of 5.:..JAQtt￿1ft￿t S.C.O.LtT..G..&QLLP Report on the accounts of the Group l District for Yearended 31°, March 2025 As the Group / District trustees you are responsiblg for the p￿paratIOn of the accounts. You consider that neither th& 8udit nor independent examination requirements of the Charities act 2011 apply. It is my responsibility, without conducting an audit or independent examination, to scutinise the accounts and reportto you. Rasl&of.SotMtjoo￿￿t*.mP.o.I l accordance with the directions given in the Groups l Districts constitution. I have scrutinised the records and the accounts ser out in pages 1- 3. SGtutiL¢.QL&Skte]wit In myopinion the 8ccounts are in accordance with the records produced to me and complywith the constitution. Signed . Dated: W.J.C18rk FCMA, GCMA The Shian New Barn Road Newbarn KENT DA3 7LQ