## Trustees' Annual Report
## For the period
**----- Start of picture text -----**
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 1st Northfleet (20th Gravesend) Scout Group
Other names the charity is known by N/A
Registered charity number (if any) 3 0 3 4 2 6
HQ registration number 0 0 0 0 8 9 4 7
Charity’s principal address Mr David Norris, 76 Charles Drive, Cuxton, Kent.
Postcode M E 2 1 D T
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 David Norris Group Lead Volunteer
2 Shane Mochrie-Cox Group Chairman
3 Tracey Pringle Group Treasurer
4 Leonie Wilson Group Secretary Resigned Oct 24
5 Rachael Norris Section Team Member
6 Richard Annable Parent Resigned Oct 24
7 Steve Conyers Section Team Member Resigned Oct 24
8 Kevin Braine Group Leadership Team
9 Maria Cronin Parent
10 Brian O'Connell Section Team Member Appointed Oct 24
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|Solicitors|Hatten Wyatt Solicitors and Advocates|Gravesend|
|Bankers|Barclays Bank PLC|Gravesend(Dartford Group)|
|Scrutineer|Isobel Warrington|Snodland,Kent|
1 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, 4 elected and 2 co-
opted Trustees) and meets every month.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
~~thatinsurablerisksarecovered~~||
||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 8
Trustees (including 2 Ex Officio Trustees, 4 elected and 2 co-
opted Trustees) and meets every month.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
~~thatinsurablerisksarecovered~~|
2 LT700001 (14 September 2024)
|**Section C**|**Objectives and activities**|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
Public benefit statement
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
1st Northfleet Scout Group has delivered on these objects by
way of delivering Scouting to all its members from the ages of
4 to 14, as well as supporting both its Young Leaders (14-18)
and adult volunteers. This delivery is by way of weekly
meetings, events, camps and both other residential and non-
residential opportunities.
Summary of the main activities in relation
to these objects
1st Northfleet provides additional support to its young people
in order to achieve the objectives of the charity by way of its
'Scouting for Everyone Fund'. In essence, this is a hardship
fund designed to remove any and all financial restrictions that
may stop a young person in the group accessing Scouting.
Full details of the scheme can be found here:
https://1stnorthfleetscouts.org.uk/spage-resources-
the_sfe_fund.html|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
|||
||1st Northfleet Scout Group has delivered on these objects by
way of delivering Scouting to all its members from the ages of
4 to 14, as well as supporting both its Young Leaders (14-18)
and adult volunteers. This delivery is by way of weekly
meetings, events, camps and both other residential and non-
residential opportunities.|
||1st Northfleet provides additional support to its young people
in order to achieve the objectives of the charity by way of its
'Scouting for Everyone Fund'. In essence, this is a hardship
fund designed to remove any and all financial restrictions that
may stop a young person in the group accessing Scouting.
Full details of the scheme can be found here:
https://1stnorthfleetscouts.org.uk/spage-resources-
the_sfe_fund.html|
|||
||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|
3 LT700001 (14 September 2024)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year||
||~~2024/25 continued the excellent level of adventure and~~
service that we have come to expect from 1st Northfleet Scout
Group. Every young person has had opportunities galore to
learn new things, to grow, to make friends and to become part
of something truly special.
At 1st Northfleet, we deliver all these opportunities to around
80 young people on a weekly basis and we are about to
welcome even more into our family. But this could not be
possible without our amazing team of volunteers within the
group. Last year we announced new volunteers joining us
and some of those were only able to spend a brief amount of
time with us, whereas others are still here today. Other
volunteers have been here years, as you will see later tonight
in our awards presentation. And others have joined between
the last AGM and now too. They all have one thing in
common though, the want and dedication to make young
people lives better, to teach new skills and build a better
future for those young people. I personally, thank every single
one of those volunteers for what they do.
At the end of 2024 The Scouts undertook what was called
‘Transformation’ – a period of time where structures and titles
were update, new digital tools to support leaders were
introduced and the adult membership system was replaced. It
was a tough time, and had many teething issues, some that
still stand today. However, bar the changes to how the
Trustee Board, formally the Executive Committee is set up,
the effect on the Group was minimal. Titles did change as we
now have Team Leaders, Team Members and I myself am
now the Group Lead Volunteer as opposed to having Scout
Leader, Assistant Leaders and Group Scout Leaders… we
are still all Scout Leaders and still delivering to the best of our
ability.
Camps and activities have continued to happen and grow as
well. Bub camp, our annual camp for Beavers and Cubs
together has found its place in our calendar as a Halloween
themed event and Scub camp for the Cubs and Scouts took
the form of Jedi Training this year. One of my favourite
activities in the Cubs Block Cars, a racing spectacle. The
Scouts are ever active in the vast District Calendar which has
seen a number of Scouts take part in camps at Hopehill,
water-based activities at Leybourne Lake and even Hillwalking
experiences in the Lake District and in Snowdonia. Our
youngest section, the Squirrels, are as amazing as ever
taking part in group, district and county events as well! On top
of all this is obviously the amazing stuff they all take part in
weekly within the group. Obviously, within the sections the
young people work towards various awards, hopefully
culminating in them achieving the relevant Chief Scouts
Award prior to them moving onto the next section. Our
volunteers endeavour to make that happen and during the
2024-25 year 743 badges have been awarded, with 14 of
those being the top award in the sections – the Chief Scouts
Award… all in all a massive achievement.
Family Camp is still a cornerstone of the Groups calendar.
Once again 100 people involved in Family Camp in 2024 all
taking part in archery, a hike to a local ‘watering hole’,
campfires, our open air cinema and of course Scoutmaster. All
in all a fantastic weekend that showed that even when plans
had to change we still had an amazing time and are a very
resilient group.
Our Scouting for Everyone Fund continues to operate
successfully and is there to make sure there is no financial
barrier to young people in the group when it comes to events
and activities. If you want more info on that, then please talk
to one of the team and they will point you in the right
direction.|
4 LT700001 (14 September 2024)
|**Section E**|**Financial Review**|
|---|---|
|Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The group is committed to keeping a rreserve fund of £5,000,
reserved to be used in times when regular income is disrupted
or decreased in order for operations to continue.|
|||
||N/A|
|||
||**Income: £31133.85 (from £18,797.76 )**
Significant items break down into five areas:-
• Donations and Grants summed to £1637.23 (from
£2,559.34,) (regular donation VSMILE)
• Other fundraising £3313.73 (from £7,592.47)
• Net Membership Subscriptions increased to £5777.40 (from
£4651.00)
• Gift Aid £0.00 (from £0.00) Not claimed as yet, ongoing.
Gift aid will be claimed through the new process of subs
collection via OSM which started May 2024 (this financial year)
• Scouting activities £15784.45 (from £5734.97)
**Expenditure: £37132.80 (from £22731.29)**
Significant items include:-
• Scouting activities £8352.12 (from £5920.09)
• Rent and utilities £1318.86 (from £3356.59) better electric
deal obtained!.
• Repairs and renewals £7748.44 (from £436.87). Increase
due to renewal of gates and fencing.
• Insurance £1678.59 (from £1496.87)
• Donation made to poppy appeal.
Total cash funds available this year end: £22576.76 (from
£29837.70) which includes current account and savings
account balances also Equals card fund and cash float.
The group is committed to keeping a rainy-day fund of
£5,000, reserved in the savings account to be used in times
when regular income is disrupted or decreased in order for
operations to continue.
We also have a Scouting For Everyone which continues to be
successful.|
5 LT700001 (14 September 2024)
|**Section F**|**Other Optional Information**|
|---|---|
|Plans for future periods (details of any
significant activities planned to achieve
them)||
||1st Northfleet Scout Group are working towards a 5 year
(flexible) plan for expansion of the Group and facilities. Details
of which can be found on the Groups website. These plan
include improvements to the current facilities, introduction of
new education supporting schemes and on going support to
those most in need that may benefit from Scouting.|
|||
|**Section G**|**Declaration**|
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
||David James Norris||||||Shane Mochrie-Cox|
|||||||||
||GroupLead Volunteer||||||GroupChairman|
||2
6
0
9
2
5|||||||
||2|6|0|9|2|5||
6 LT700001 (14 September 2024)
## **1st Northfleet Scout Group (Charity no. 303426) Receipts and Payments Account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**Apr-24**|**To**|**Mar-25**|
||||||
|**Receipts and payments**|||||
|||**2024/25**||**2023/24**|
|**RECEIPTS**
**_All Sections_**||**Unrestricted Funds**||**Unrestricted Funds**|
|||**£**||**£**|
||||||
|Subs
Camps & Activities||12,804.77
£||8,578.00
£|
|||3,153.98
£||2,484.22
£|
|**All Sections Total**||**15,958.75**
**£**||**11,062.22**
**£**|
|**Clothing**
Clothing|||||
|||-
£||35.00
£|
|**Clothing Total**||**-**
**£**||**35.00**
**£**|
|**Donations**
Donation in
Grant|||||
|||1,637.23
£||129.04
£|
|||-
£||1,000.00
£|
|**Donation Total**||**1,637.23**
**£**||**1,129.04**
**£**|
|**Fundraising**
Family Festival
Easy Fundraising
Hall Hire
Fireworks
AGM
Christmas Shindig
Quiz Night
Summer Camp
Gift Aid
Family Camp
Cub Camp
Scub Camp
Easter Raffle
Bub camp
Hall Hire Deposit
FundraisingOther|||||
|||-
£||365.02
£|
|||-
£||-
£|
|||2,186.00
£||1,595.00
£|
|||490.00
£||652.08
£|
|||237.50
£||529.96
£|
|||860.17
£||382.91
£|
|||20.00
£||-
£|
|||1,115.28
£||285.00
£|
|||-
£||100.00
£|
|||3,150.58
£||2,851.00
£|
|||106.16
£||70.00
£|
|||120.00
£||280.00
£|
|||-
£||40.00
£|
|||20.00
£||304.00
£|
|||-
£||222.50
£|
|||-
£||-
£|
|**Fundraising Total**||**8,305.69**
**£**||**7,677.47**
**£**|
||||||
|**Total Reciepts**||**25,901.67**
**£**||**19,903.73**
**£**|
## **1st Northfleet Scout Group (Charity no. 303426) Receipts and Payments Account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**Apr-24**|**To**|**Mar-25**|
||||||
|**Receipts and payments**|||||
|||**2024/25**||**2023/24**|
|**PAYMENTS**
**_All Sections_**||**Unrestricted Funds**||**Unrestricted Funds**|
|||**£**||**£**|
||||||
|Subs
Camps & Activities
Weekly meetings
Admin & Stationary
Badges
Capitation
Equipment||60.00
£||-
£|
|||5,691.31
£||4,565.34
£|
|||1,195.46
£||160.48
£|
|||171.74
£||-
£|
|||1,244.60
£||1,194.27
£|
|||5,777.40
£||3,952.00
£|
|||541.56
£||2,054.20
£|
|**All Sections Total**||**14,682.07**
**£**||**11,926.29**
**£**|
|**Donation**
Donation out|||||
|||127.50
£||27.50
£|
|**Donation Total**||**127.50**
**£**||**27.50**
**£**|
|**Fundraising**
Family Festival
Fireworks
AGM
Christmas Shindig
Quiz Night
Summer Camp
Family Camp
Cub Camp
Scub Camp
Bub camp
Hall Hire Deposit|||||
|||-
£||178.66
£|
|||347.49
£||583.38
£|
|||307.45
£||77.00
£|
|||702.35
£||79.92
£|
|||80.00
£||-
£|
|||2,150.00
£||37.00
£|
|||287.78
£||25.00
£|
|||529.34
£||143.08
£|
|||35.00
£||1,160.00
£|
|||-
£||192.50
£|
|||-
£||125.00
£|
|**Fundraising Total**||**4,439.41**
**£**||**2,601.54**
**£**|
|**Group**
OSM
Website
Audit
Equals MoneyCards|||||
|||-
£||168.00
£|
|||100.00
£|||
|||200.00
£||105.00
£|
|||-
£||2,350.00
£|
|**Group Total**||**300.00**
**£**||**2,623.00**
**£**|
|**Hall**
Refurb and renewal
Rent
Cleaning|||||
|||7,748.44
£||436.87
£|
|||100.00
£||100.00
£|
|||1,120.00
£||960.00
£|
|**Hall Total**||**8,968.44**
**£**||**1,496.87**
**£**|
|**Insurance**
Helpers Insurance
Hall Insurance|||||
|||52.00
£||52.00
£|
|||1,626.59
£||747.50
£|
|**Insurance Total**||**1,678.59**
**£**||**799.50**
**£**|
|**Utilities Total**
Electricity
Water
Oil
Internet|||||
|||3,029.70
£||1,800.00
£|
|||553.24
£||378.59
£|
|||335.21
£||465.88
£|
|||469.02
£||612.12
£|
|**Utilities Total**||**4,387.17**
**£**||**3,256.59**
**£**|
||||||
|**Total Payments**||**34,583.18**
**£**||**22,731.29**
**£**|
## **1st Northfleet Scout Group (Charity no. 303426) Receipts and Payments Account**
|||Year start date|Year start date|Year end date|
|---|---|---|---|---|
||**For the year**
**from**|**Apr-24**|**To**|**Mar-25**|
||||||
|**Liabilities and Assets**|||||
|||**2024/25**||**2023/24**|
|**Cash funds**||**Unrestricted Funds**||**Unrestricted Funds**|
|||**£**||**£**|
||||||
|Bank current account
Bank deposit account
Equals Bank Current credit
Scouting For Everyone
The Scout Association Short Term Investment Service
Cash/Floats||3,687.93
£||27,307.44
£|
|||17,309.36
£||-
£|
|||1,463.70
£||1,183.56
£|
|||-
£||-
£|
|||-
£||-
£|
|||115.77
£||81.57
£|
|**Total cash funds**||**22,576.76**
**£**||**28,572.57**
**£**|
|**Other monetary assets**
Tax claim - Gift Aid (estimated)
Debts due from the County/District/Etc.
Insurance claim|||||
|||1,000.00
£||1,000.00
£|
|||-
£||-
£|
|||-
£||-
£|
|**Sub total**||**1,000.00**
**£**||**1,000.00**
**£**|
|**Investment assets**
Other investments - detail|||||
|||**-**
**£**||**-**
**£**|
|**Sub total**||**-**
**£**||**-**
**£**|
|**Non monetary assets for charity's own use**
Land and buildings - Insured value
Motor vehicles
Scouting equipment, furniture etc - Insured value
Other|||||
|||**191,248.00**
**£**||**191,248.00**
**£**|
|||-
£||-
£|
|||**22,000.00**
**£**||**22,000.00**
**£**|
|||-
£||-
£|
|**Sub total**||**213,248.00**
**£**||**213,248.00**
**£**|
|**Liabilities**
Accounts not yet paid
Expenses incurred and accouted for but cleared
Subscriptions not yet paid
Loan - detail
Other liabilities|||||
|||**-**
**£**||**-**
**£**|
|||**-**
**£**||**-**
**£**|
|||**-**
**£**||**-**
**£**|
|||**-**
**£**||**-**
**£**|
|||**-**
**£**||**-**
**£**|
|**Sub total**||**-**
**£**||**-**
**£**|
||||||
|**TOTALS**||**22,576.76**
**£**||**28,572.57**
**£**|
## **Contingent liabilities and future obligations: None**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 24th September 2025 and signed on their behalf by**
|Signature
S.Mochrie Cox
T.Pringle|Print Name|
|---|---|
|S.Mochrie Cox|Shane Mochrie-Cox(Chair)|
|T.Pringle|TraceyPringle(Treasurer)|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees** Charity Name 1[st] Northfleet Scout Group
**On accounts for the year** 31[st] March 2025 **Charity no** N/A **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 23/09/2025
**Signed: Name:** Isobel Warrington **Relevant professional** ACA **qualification(s) or body (if any):**
1
**Oct 2018**
**IER**
## **Address:**
344 New Hythe Lane Larkfield, Aylesford, Kent ME20 6RZ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
N/A
2
**Oct 2018**
**IER**