Scout Group Trustees’ Annual Report and Accounts Year end 31st March 2022
Registered Charity: 303426
Trustees’ Annual Report for the year ended 31[st] March 2022
Section A
Reference and administration details
1[st] Northfleet Scout Group
Registered Charity number (if any) 303426 Registration number with The Scout Association 08947
Contact Name and Address Mr David Norris, 76 Charles Drive, Cuxton, Kent. ME2 1DT
Names of the charity trustees who manage the charity (as per http://www.charitycommission.gov.uk)
Trustee Office Dates acted if not for whole year
| Ex-Officio | Ex-Officio | Ex-Officio |
|---|---|---|
| Mr David Norris | Group Scout Leader | |
| Mr Robert Woodgate | Group Chairperson | |
| Ms Tracey Pringle | Group Treasurer | |
| Miss Chelsie Burton-Grey | Scout Leader | |
| Mr Michael Norris | Beaver Leader | |
| Miss Rachael Lawler | Cub Leader | |
| VACANT | Group Secretary |
| Executive Committee Elected |
||
|---|---|---|
| Mr Richard Annable | Parent | |
| Mr Shane Mochrie-Cox | Parent | |
| Ms Emma Russell | Asst Beaver Leader | |
| Co-Opted | ||
| Mr Steve Conyers | Group Quartermaster/ACSL | |
| Mr Kevin Braine | Group Bosun/Sectional Assistant |
Names and addresses of advisers
| Type of advisor |
Name |
Address | |
|---|---|---|---|
| Solicitors | Hatten Wyatt Solicitors and Advocates |
Gravesend |
| Bankers (Current Account) | BARCLAYS BANK PLC | Gravesend (Dartford Group) |
| Independent Examiner | Emma Jeffrey of Plan Accounting Services |
Gravesend |
Custodian Trustees Mr R Annable, Mr K Braine, Mr R Woodgate
Section B Structure, governance and management
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group has also opted to write its own Constitution to serve as governance in specific matters to the Group.
The Group is a trust established under its rules, which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finances;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of leaders and other adult support;
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Appointing any sub committee, Group Administrator or Advisor that may be required.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
Section C Objectives and activities
The objectives of the Group are as a unit of The Scout Association. Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by these values:
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Integrity - We act with integrity; we are honest, trustworthy and loyal.
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Respect - We have self-respect and respect for others.
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Care - We support others and take care of the world in which we live.
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Belief - We explore our faiths, beliefs and attitudes.
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Co-operation - We make a positive difference; we cooperate with others and make friends.
Section D Achievements and performance
For the first time in living memory, 1st Northfleet is financially secure, with over 5 years of running costs in reserve. This has allowed us to keep subs stable despite inflationary pressures, as well as to replace equipment, and subsidise events.
It has also allowed us operate a Scouting for Everyone (SfE) fund that helps ensure scouting adventures are accessible to young people, regardless of means, background or ability.
We are currently supporting two of our scouts, Ben and Freya, who have been selected as UK ambassadors at the 2023 World Scout Jamboree. This event brings together over 40,000 scouts from around the world to promote peace between nations, and international co-operation on global issues, such as sustainability and the environment. Ben and Freya were lucky enough to be selected out of just 4 places offered to the Gravesham District.
Section E Financial Review
Income: £21,633.58 (from £34,338.34)
Significant items break down into five areas:-
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Donations and Grants summed to £11,533.17, (from 22,963.29)
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Other fundraising £2,964.06 (from £1,730.01)
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Net Membership Subscriptions decreased to £3,609.00 (from £4,223.46)
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Gift Aid £1,404.60 (from £2,401.41)
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Scouting activities decreased to £2,122.75 (from £3,020.17)
Expenditure: £12,853.27 (from £28,008.11)
Significant items include:
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Scouting activities £5,498.80 (from £2,462.03) this includes payments for camps in advance of payments from members
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Rent and utilities £979.66 (from £900.07)
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Repairs and renewals £2,379.12 (from £4,123.09) this includes internet access installed and new cctv system
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Insurance £723.46 (from £762.47)
Total cash funds available this year end: £39,195.84 (from £30,415.53)
The group is committed to keeping a rainy-day fund of £5,000, reserved to be used in times when regular income is disrupted or decreased in order for operations to continue
Section F Other Optional Information
This has been a year of consolidation and growth. 1st Northfleet is now back to pre-pandemic numbers, and the leadership team have delivered some amazing scouting experiences for the young people, including a week at the Kent International Jamboree.
This year also saw the return of our family camp, which was attended by over 100 people. We were thrilled to see it so well supported by new and old faces alike, and the sense of community that is our hallmark shining through.
After 6 years at the helm, our Group Chairman, Rob Woodgate, is retiring at this AGM. He leaves the group financially secure, with a strong leadership team, swelling membership and improved facilities. We thank him for his dedication to the group, and for staying in post an extra year than planned.
We’d also like to thank Bernie Smith for his tireless work maintaining the hall grounds on a regular basis, and Vicky for keeping the hall interior looking clean and tidy.
Finally, the committee continues to look for new volunteers, and new leaders, to help support in running
scouting activities and maintaining the hall, and requests parents and carers please step forward to ensure the continued smooth running of the group.
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature: Full name(s): David Norris
Position (eg Secretary, Chairperson): Group Scout Leader Date: 15/10/2022
Receipts and Payments Account for the year ended 31[st] March 2022
Income and Assets
| Income and Assets | |
|---|---|
| Gross Income Total Assets Turnover Activities Net membership subscriptions retained Donations and grants, inc Gift Aid Hall Lettings Other Fundraising Camps and activities |
2021-22 2020-21 £ £ 21,633.58 34,338.34 199,854.84 191,074.53 3,609.00 4,223.46 12,937.77 25,364.70 2,065.00 830.00 899.06 900.01 2,122.75 3,020.17 |
| 21,633.58 34,338.34 |
The group are carrying out straightforward activities and have a gross income falling between £25,000 and £250,000, therefore review by Independent Examiner is appropriate.
In 2019-20, 1st Northfleet started putting all events through the OSM so that the income and expense are both now logged in full rather than recognising the net effect of cash managed events
only. They have also raised funds for an extension to the premises. These activities have led to an increase across all payment streams, particularly Donations and Grants, pushed them over the £25,000 threshold for an Independent Examination, which they have since continued.
Accounts have been prepared in accordance with guidance set out by The Scout Association Policy, Organisation & Rules which reflect the Charity Statement of Recommended Practice.
"Receipts and Payments" Accounts have been appropriately prepared on a Cash Basis, with all activity shown within Unrestricted Funds, and summarised under appropriate headings. There is no requirement to prepare accounts under an Accruals basis in the absence of complex operations or high income.
Registered Charity: 303426
Receipts & Payments - Unrestricted Funds
| Receipts Membership subscriptions Less:Membership subscriptions paid to National/County/District Net membership subscriptions retained Donations and grants Gift Aid Fundraising (gross)- Hall Lettings Fundraising : Clothing Sales Fundraising : Easy Fund Raising Fundraising : Karaoke Fundraising : BBQuiz Fundraising : Bridges Walk Fundraising : Christmas event Fundraising : Equipment Fundraising : Bingo/Fireworks Fundraising : Quiz Other Fundraising Scouting Activities Camps and activities Payments Audit Charitable Payments Cleaning Digital : OSM and Web Hosting Fee Equipment: Extension Insurance - Hall: Buildings and contents Insurance - Personal accident non member helpers Rent Repairs and Renewals Internet Scouting : Admin/stationery Scouting : Clothing Scouting : Uniform/Badges Scouting: Scouting Events and activities Scouting: Weekly Meetings Scouting: Subs rebate |
2021/22 2020/21 £ £ 7,159 7,027 3,550 2,804 |
|---|---|
| 3,609 4,223 11,533 22,963 1,405 2,401 2,065 830 0 55 50 20 0 460 0 0 0 0 0 0 0 0 324 160 0 108 524 97 |
|
| 2,964 1,730 2,123 3,020 120 150 400 22 620 92 50 225 0 1,221 0 17,985 673 712 50 50 100 100 2,379 4,123 109 0 78 90 401 0 403 77 3,765 1,872 373 351 480 72 |
Registered Charity: 303426
| Utilities : Electricity and oil Utilities: Water Fundraising expenses Donations Fundraising costs |
849 700 30 100 |
|---|---|
| 10,360 27,769 0 0 1,973 67 |
|
| 1,973 67 |
Statement of Assets & Liabilities - Unrestricted Funds
| 2021/22 | 2020/21 | |
|---|---|---|
| £ | £ | |
| Cash funds | ||
| Bank current account | 39,196 | 30,416 |
| Other monetary assets |
||
| Tax claim - Gift Aid (estimated) | 1,000 | 1,000 |
| Non monetary assets for charity's own use | ||
| Land and buildings - Insured value | 147,306 | 147,306 |
| Scouting equipment, furniture etc - Insured value | 12,353 | 12,353 |
Registered Charity: 303426
Emma Jeffrey T/A Plane Accounting Services 17 Plane Avenue Northfleet Kent DA11 9QB
Emma.PAS@outlook.com 07817 293860
The Trustees 1[st] Northfleet Scout Group Rosherville Scout Hut, The Recreational Ground, Beresford Road, Northfleet, Kent DA11 9JU
30[th] January 2023
Dear Sirs
Thank you for appointing me to conduct an independent examination of the 2021-22 accounts, for the third year.
I have performed detailed testing of the accounts and supporting documentation, and am emailing a copy of the report and working papers.
I have advised of some adjustments to be made to the Financial Review section of the draft Trustee Report.
Having completed my examination, I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
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The accounting records were not kept in accordance with the guidance set out by The Scout Association and the Charity Commission.
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The accountings did not accord with the accounting records; or
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The accounts did not comply with the applicable requirements concerning form and contents of the accounts,
Subject to the amendments being made to the Trustee Report as advised, I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Yours Sincerely,
Emma Jeffrey BSc FCCA Plane Accounting Services