## **LOOSE SWISS SCOUTS GROUP** ## _**REGISTERED CHARITY NO. 303413**_ **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2023** |**Contents**|**Page**| |---|---| |General Information|1| |Trustees Report|2-4| |Statement of Financial Activities|5-7| |Balance Sheet|8| |Notes to the Accounts|9-11| |Independent Examiners Report|12| ## **LOOSE SWISS SCOUTS GROUP** _**REGISTERED CHARITY NO. 303413**_ ## **GENERAL INFORMATION** ## **TRUSTEES: Ex-Officio** Group Council (Those who have served during the year to 31 March 2023 and up to the date of the signing of this report) **Appointment Name** Group Chairman Mrs Deborah Hayes Group Scout Leader Mr Paul Worden Group Treasurer Mrs Kathryn Moore Group Secretary Mr Mark Sunnucks Membership Secretary Mrs Isobel Golding Assistant Group Scout Leaders Mrs Audrey Beeching, Mr Peter Gardner Scout Leaders Mr Mark Keable, Mr Stephen Harley Cub Scout Leaders Mrs Anna Bowman, Mr Neil Richardson Beaver Scout Leaders Mrs Jill Wilson, Mr Stephen Prior ## **BANKERS** Lloyds Bank Plc, 18 Week Street, Maidstone, Kent ME14 1RW Close Brothers Ltd, 10 Crown Place, London, EC2A 4FT ## **CUSTODIAN TRUSTEES** The Scout Association Trust Corporation, Baden-Powell House, Queen’s Gate, London SW7 5JS J S Penrose (NS&I investments only) ## **INDEPENDENT EXAMINER** Weller Wilson Partnership, 3 Hannant Court, Victoria Grove, Hythe, Kent CT21 5RF ## **HEADQUARTERS** Loose Swiss Scouts HQ, 44 Pickering Street, Loose, Maidstone, Kent, ME15 9RR Page 1 ## **LOOSE SWISS SCOUTS GROUP** ## _**REGISTERED CHARITY NO. 303413**_ ## **REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31st MARCH 2023** |**_Income_**|_Note_|_Unrestricted_|_<------Designated Funds_|_<------Designated Funds_|_------ >_|_Restricted_|_Total_|_Total_| |---|---|---|---|---|---|---|---|---| |||_General_|_Vehicle_|_Building_|_Special_|_Land_|_31-Mar_|_Prior_| |||_Fund_|_Replacement_|_Development_|_Activities_|_Fund_|_2023_|_Year_| |**Gifts and Donations:**||||||||| |Membership||9,335|
0|
0|
0|
0|
9,335|
9,292| |Income Tax on Gift Aid||500|
0|
0|
0|
0|
500|
1,509| |||9,835|
0|
0|
0|
0|
9,835|
10,801| |Sundry Donations|||||||0|0| |Supporters Association|2|0|0|
0|
0|
1,500|
1,500|20
| |Grants Received||0|0|
0|
0|
0|
0|23,693
| |Land Committee||0|0|
0|
0|
532|
532|0
| |||9,835|0|
0|
0|
2,031|
11,867|34,514
| |**Activities for Generating Funds:**||||||||| |Grazing & Fishing Rents||0|0|
0|
0|
5,990|
5,990|
500| |Camping Fees||0|0|
0|
0|
0|
0|
0| |Hire of Equipment||0|0|
0|
0|
0|
0|
0| |Explorers use of HQ & Equipment||0|0|
0|
0|
0|
0|
0| |||0|0|
0|
0|
5,990|
5,990|
500| |Charitable Activities:||||||||| |Camps, Outings & Activities||1,655|0|
0|
0|
0|
1,655|
989| |Fundraising||3,370|0|
0|
0|
0|
3,370|
1,941| |Sale of Badges, Souvenirs &etc||0|0|
0|
0|
0|
0|
0| |H Lansdown Loyalty Bonus||0|0|
0|
0|
0|
0|
0| |||5,025|0|
0|
0|
0|
5,025|
2,930| |Investment Income:||||||||| |Bank & Other Interest||200|
268|
339|
66|
574|
1,447|
1,444| |Dividends||954|
477|
477|
0|
0|
1,908|
1,960| |||1,154|
745|
816|
66|
574|
3,355|
3,404| |Total Income||16,014|
745|
816|
66|
8,595|
26,236|
41,347| These annexed notes form part of the Financial Statements Page 5 ## **LOOSE SWISS SCOUTS GROUP** ## _**REGISTERED CHARITY NO. 303413**_ ## **REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31st MARCH 2023** |**_Expenditure_**|_Note_|_Unrestricted_|_<------Designated Funds_|_<------Designated Funds_|_----- >_|_Restricted_|_Total_|_Total_| |---|---|---|---|---|---|---|---|---| |||_General_|_Vehicle_|_Building_|_Special_|_Land_|_31-Mar_|_Prior_| |||_Fund_|_Replacement_|_Development_|_Activities_|_Fund_|_2023_|_Year_| |**Charitable Activities:**||||||||| |Subscriptions due to District||5,194|
0|
0|
0|
0|
5,194|
4,208| |**Costs of Generating Funds**||||||||| |Investment Management||0|
0|
0|
0|
0|
0|
115| |**Activities**||||||||| |Camps, Outings & Activities||6,677|
0|
0|
0|
0|
6,677|
3,369| |Badges, Souvenirs &etc||1,538|
0|
0|
0|
0|
1,538|
899| |Computer Expenses||0|
0|
0|
0|
0|
0|
0| |Uniforms & Shirts||0|
0|
0|
0|
0|
0|
0| |Transport Costs||382|
0|
0|
0|
382|
764|
858| |Maintenance of Equipment||659|
0|
0|
0|
0|
659|
2,025| |||9,255|
0|
0|
0|
382|
9,637|
7,151| |**Premises**||||||||| |Sewerage & Water Rates||55|
0|
0|
0|
0|
55|
974| |Power, Light & Heat||1,179|
0|
0|
0|
0|
1,179|
369| |Insurance||793|
0|
0|
0|
0|
793|
2,802| |Repairs & Renewals||556|
0|
0|
0|
2,058|
2,614|
6,483| |Cleaning||759|
0|
0|
0|
0|
759|
767| |||3,343|
0|
0|
0|
2,058|
5,401|
11,395| |**Donations**- Sundry||28|
0|
0|
0|
0|
28|
615| |**Donations**- MWD Hardship Fund||0|
0|
0|
0|
0|
0|
5,000| |||28|
0|
0|
0|
0|
28|
5,615| |**Carried Forward**||17,820|
0|
0|
0|
2,440|
20,260|
28,483| |||These annexed notes form part of the Financial Statements||||||| Page 6 ## **LOOSE SWISS SCOUTS GROUP** ## _**REGISTERED CHARITY NO. 303413**_ ## **REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31st MARCH 2023** |**_Expenditure Continues_**
_Note_
**Brought Forward**
**Other Expenditure**
Sundry
**Depreciation**
Fixtures & Fittings
Motor Vehicles
Stores, Tents, Equipment &etc
**Governance Costs**
Postage & Stationery
Independent Examiner
**Total Expenditure**
**Sub-total Income/(Expenditure)**
**Investment Gains/(Losses) - Unrealised**
9
**Net Income/(Expenditure) and Net**
**Movement in Funds**
**Reconciliation of Funds**
**Funds Balances Brought Forward**
**as at 1st April 2022**
**Funds Balances Carried Forward**
**as at 31st March 2023**|_Unrestricted_
_General_
_Fund_
17,820
327
525
51
245
821
288
360
648
19,615
(3,602)
(827)
(4,428)
54754
50,326|_<------Designated Funds -_
_Vehicle_
_Building_
_Replacement_
_Development_
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
745
816
(413)
(413)
331
403
27336
57900
27,667
58,303|_<------Designated Funds -_
_Vehicle_
_Building_
_Replacement_
_Development_
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
745
816
(413)
(413)
331
403
27336
57900
27,667
58,303|_-_|_---- >_
_Special_
_Activities_
0
0
0
0
0||_Restricted_
_Land_
_Fund_
2,440
0
0
51
0||327
_Total_
_31-Mar_
_2023_
20,260
525
102
245||167
_Total_
_Prior_
_Year_
28,483
0
136
549| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||0
0
0||51
0
0||288
360
872||84
360
685| ||||||0
0||0
2,491||648
22,106||444
29,779| ||||||||||||| ||||816
(413)
403
57900
58,303||66
0||6,104
0||4,130
(1,653)||11,568
2,798| ||||||66
6381||6,104
91245||2,476
237,615||14,366
223,249| ||||||6,448||97,348||240,092||237,615| These annexed notes form part of the Financial Statements Page 7 **LOOSE SWISS SCOUTS GROUP** ## _**REGISTERED CHARITY NO. 303413**_ ## **REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31st MARCH 2023** |**_BALANCE SHEET_**
_Note_
**Fixed Assets**
Tangible Assets
4,5
Investments
9
**CurrentAssets**
Debtors & Prepayments
Accrued Interest & Investment Income
Cash at Bank & in Hand
8
Less Current Liabilities
Creditors falling due within one year
Net Current Assets
Net Assets
REPRESENTED BY:
The Funds of the Charity
Unrestricted
Designated
Restricted
Total Charity Funds|_Unrestricted_
_General_
_Fund_
27,831
25,491
53,322
7,831
645
144,872
153,348
1,216
152,132
205,454
50,326
50,326|_<------Designated Funds --_
_Vehicle_
_Building_
_Replacement_
_Development_
0
0
12,745
12,745
12,745
12,745
0
0
0
0
0
0
0
0
0
0
0
0
12,745
12,745
27,667
58,303
27,667
58,303|_--- >_
_Special_
_Activities_
0
0
0
0
0
0
0
0
0
0
6,448
6,448|_Restricted_
_Land_
_Fund_
0
0
0
0
0
11,783
11,783
2,635
9,148
9,148
97,348
97,348|_Total_
_31-Mar_
_2023_
27,831
50,981
78,812
7,831
645
156,655
165,131
3,851
161,279
240,092
50,326
92,418
97,348
240,092|_Total_
_Prior_
_Year_
28,703
52,597| |---|---|---|---|---|---|---| |||||||81,299
8,641
544
151,165| |||||||160,351
4,035| |||||||156,316| |||||||237,615| |||||||54,754
91,617
91,245| |||||||237,615| The Group’s trustees are responsible for the maintenance of the Financial Records and preparation of the accounts and they consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an Independent Examination is needed. These financial statements were approved by the Trustees on and signed on their behalf by: Full Name: These annexed notes form part of the Financial Statements Page 8 # **LOOSE SWISS SCOUTS GROUP** _**REGISTERED CHARITY NO. 303413**_ # **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2023** ## **1. ACCOUNTING POLICIES** ## **a) Basis of preparation of the Financial Statements.** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015), the Charities SORP (FRS102). The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. ## **b) Depreciation** Depreciation has been calculated to write off the cost of tangible fixed assets over their expected useful lives using the following rates: Freehold Property 0% Fixtures, Fittings and Equipment 20% by straight line Stores, Tents, Equipment &etc 20% by straight line Motor Vehicles 25% on reducing balance Machinery & Equipment (Land Fund) 20% by straight line ## **c) Freehold Property** The freehold property at Headquarters in Pickering Street, Loose and the freehold land, known as Swiss Valley, is vested in The Scout Association Trust Corporation as perpetual trustees. Since the Group has no intentions of disposing of the land in Swiss Valley, it is amortised to nil value in these accounts. In addition to the purchase costs, the cost of water installations, trees, etc. are written off in the year the expenditure is incurred. ## **d) Investments** Investments are re-valued to market value at 31st March each year and the unrealised gain or loss is shown in the Statement of Financial Activities. ## **e) Stocks** Sundry stocks are valued at the lower of cost or realisable value. Badges and scarves are charged as an expense in the year of purchase. ## **f) Income** Subscription income is accounted for on a received basis and income tax on covenanted subscriptions is accounted for in respect of those subscriptions received. Grants and donations are accounted for when their receipt becomes certain. ## **g) Expenditure** Expenditure is provided for on an accruals basis. Charitable activities include expenditure associated with the promotion of the Group's objectives and include both direct costs and support costs relating to these activities. Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements. ## **h) Irrecoverable VAT** Irrecoverable VAT is charged against the category of resources expended for which it was incurred. ## **i) Volunteers** The charity relies on the support of unpaid volunteers and the notional value of their time is not included in its Statements of Financial Affairs. Page 9 ## **LOOSE SWISS SCOUTS GROUP** _**REGISTERED CHARITY NO. 303413**_ ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2023** ## **j) Fund Accounting** The funds held by the Charity are either _**Unresticted General Funds**_ which can be used at the discretion of the Trustees in accordance with the Group's charitable purposes; or **Unrestricted Designated Funds** are set aside by the Trustees for designated purposes in accordance with the Group's charitable objectives; or **Resticted Funds** are utilised for a purpose in accordance with the specific instructions of the donors or if raised by the Charity for a particular purpose. Costs of raising and administering such funds are charged against that fund. ## **2. CONTRIBUTIONS FROM SUPPORTERS ASSOCIATIONS** |**Cost**at 1 April 22
Additions in year
Disposals in year
Cost at 31 March 23
**Depreciation**at 1 April 22
Charge for year
Disposals in year
Depreciation at 31 March 23
**Written Down Value**
as at 1 April 2022
as at 31 March 2023
**Freehold**
**Land**
25,403
0
0
25,403
**Machinery**
**Equipment**
1,347
0
0
1,347
Jumble Sales less expenses
Social Activities less expenses
**3. TRANSPORT RUNNING EXPENSES**
Road Tax & Insurance
Fuel, Maintenance & Repairs
Minibus Training
Hire of Minibuses
**4. FIXED ASSETS - GENERAL FUND**
**Freehold**
**Fixtures &**
**Stores**
**Motor**
**Property**
**Fittings**
**&etc**
**Vehicles**
**Cost**at 1 April 22
27,784
5,861.42
12,400
10,863
Additions in year
0
0
0
0
Disposals in year
0
0
0
0
Cost at 31 March 23
27,784
5,861
12,400
10,863
**Depreciation**at 1 April 22
467.37
5,861.42
11,421.52
10,455.25
Charge for year
525
0
245
102
Disposals in year
0
0
0
0
Depreciation at 31 March 23
992
5,861
11,666
10,557
0
0
0
0
27,317
0
978
408
26,792
0.00
733.50
306.00
**5. FIXED ASSETS - LAND FUND**
Less Grants
**Written Down Value**
as at 1 April 2022
as at 31 March 2023
25,403
0
0
25,403
1,347
0
0
1,347
0
0
0
0|**31-Mar-23**
**31-Mar-22**
**Total**
**Total**
26,750
26,750
0
0
0
0
26,750
26,750
**31-Mar-23**
**31-Mar-22**
0
0
0
0
0
0
70
753
170
204
0
0
0
0
240
957
**31-Mar-23**
**31-Mar-22**
**Total**
**Total**
56,908
46,042
0
12,945
0
(2,080)
56,908
56,907
28,206
29,133
872
685
0
(1,613)
29,077
28,205
0
0
28,702
16,909
27,831
28,702
26,750
26,750
0
0
0
0
26,750
26,750
0
0
0
0| |---|---| Page 10 _**REGISTERED CHARITY NO. 303413**_ ## **LOOSE SWISS SCOUTS GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31st MARCH 2023** ## **6. STATEMENT OF CASH FLOWS** |**Note**
**7**
**8**
**6**
**8. CASH ANALYSIS**
Lloyds Bank General Current
Lloyds Bank General Deposit
Lloyds Bank Land Current
Lloyds Bank: Willow Beavers
Lloyds Bank: Maple Beavers
Lloyds Bank: Monday Cubs (Lions)
Lloyds Bank: Thursday Cubs (Tigers)
Lloyds Bank: Maclean Troop
Lloyds Bank: Rowallan
Hargreaves Lansdown: instant access income & capital accounts
Cash
**6**
Close Brothers Business 12 months Notice
NS&I Growth Bonds (Mature 16/11/22)
Cash used & generated by**Operating Activities:**
From Investment Activities:
Interest and dividends received
Purchase of fixtures, fittings and equipment
Purchase of fixed asset investments
Decrease/(increase) in term deposits (over 3 months to maturity)
Cash used & generated by**Investment Activities:**
**Total Activities**
As at beginning of year
As at end of year
**7. RECONCILIATION OF OPERATING ACTIVITIES CASH**
Net Movement in Funds
Adjusted for:Depreciation
Interest & Dividends Received
Unrealised investment (gains)/losses
Decrease/(increase) in debtors & prepayments
Increase/(decrease) in creditors
Cash used & generated by**Operating Activities:**|**31-Mar-23 31-Mar-22**
2,172
10,385| |---|---| ||3,355
3,404
0
0
0
0
(1,271)
(1,478)| ||2,084
1,926| ||4,256
12,310
90,528
78,217| ||94,784
90,528| ||2,476
14,366
872
685
(3,355)
(3,404)
1,653
(2,798)
709
1,877
(183)
(341)| ||2,172
10,385| ||1,305
784
42,546
44,923
11,783
6,498
454
411
879
782
888
688
1,033
755
819
819
1,339
1,120
685
722
338
347| ||62,069
57,850
52,315
51,086
42,271
42,228| ||156,655
151,165| ## **8. CASH ANALYSIS** ## **9. FIXED ASSETS - INVESTMENTS** ||Holding|Original|Market|Holding|Market|Unrealised|Income|Income %| |---|---|---|---|---|---|---|---|---| |Hargreaves Lansdown|31-Mar-22|Cost|31-Mar-22|31-Mar-23|31-Mar-23|gain/(loss)|for year|on Cost| |||£|£||£|£|£|| |AVI Global Trust plc: 10p ordinary shares|6,400|7,955|12,774|6,400|11,917|(858)|211|2.7%| |City of London Investmt Trust: 25p ordinary shares|3,500|14,220|14,525|3,500|14,368|(158)|700|4.9%| |Edinburgh Investment Trust: 25p ordinary shares|2,000|14,148|12,680|2,000|13,180|500|512|3.6%| |HL Multi-Manager High Income: class A|9,480,834|9,976|9,823|9,480,834|8,893|(930)|368|3.7%| |LF ASI Income Focus: class Z|4,985,542|4,941|2,794|4,985,542|2,624|(171)|117|2.4%| |||51,241|52,597||50,981|(1,616)|1,908|3.7%| |Allocation:
General Fund||25,621|26,299||25,491|(827)|954|| |Vehicle Replacement||12,810|13,149||12,745|(413)|477|| |Building Development||12,810|13,149||12,745|(413)|477|| |||51,241|52,597||50,981|(1,653)|1,908|| Page 11 # **LOOSE SWISS SCOUTS GROUP** _**REGISTERED CHARITY NO. 303413**_ ## **INDEPENDENT EXAMINERS REPORT** ## **FOR THE YEAR ENDED 31st MARCH 2023** I report on the accounts of the Group for the year ended 31st March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 5 to 11 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. The review has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for the examination. ## **Respective responsibilities of trustees and examiner** The Group’s trustees are responsible for the maintenance of the Financial Records and preparation of the accounts, they considering that an audit is not required under section 144 of the Charities Act 2011 (The Charities Act) and that an Independent Examination is needed. I have, therefore: Examined the accounts under section 145 of the Charities Act; Followed the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the Charities Act; and Included in the Report any matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with the examination, no matter has come to my attention: (i) Which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act: and - -to prepare accounts which accord with the accounting records and comply with the requirements of the Act - and that the regulations have not been met: or (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. R Wilson Weller Wilson Partnership 3 Hannant Court, Victoria Grove Hythe, Kent CT21 5RF Page 12