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Trustees' Annual Report for the period
Period start date Period end date
From 1 April 2024 To 31 March 2025
Section A Reference and administration details
Charity name Bearsted Scout Group
Other names charity is known by n/a
Registered charity number
Registered charity number (if any) 303412
(if any)
Charity's principal address Bearsted Scout Headquarters
Church Landway, Bearsted
Maidstone, Kent
Postcode ME14 4NE
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**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Simon Wood Chair
2 Malcolm Kersey Treasurer
3 Toni Carter Secretary
4 Nicholas Ross
5 Alisdair Reid
6 Nicola Wickenden until 18 November 2024
7 Hattie Turner
8 Paul Dacey until 18 November 2024
9 Alison Turner until 18 November 2024
10 Colin Bolt until 18 November 2024
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
March **2024**
**TAR**
1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
The Group's governing documents are those of The Scout Association.
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
## Trustee selection methods
- (eg. appointed by, elected by)
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The Group, which is an educational charity, is managed by a Group Trustee Board. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
This Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Bearsted Scout Group is set up under the Scout Association Rules and provides Scouting for the local community for young people aged from 4 to 25 and adult members as stated in the Scout Association Rules.
Scouting exists actively to engage and support young people in their personal development, empowering them to make a positive contribution to society.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. It does this primarily by providing Scouting activities for young people aged between 4 and 25, notably including hiking, archery, camping, and climbing.
March **2024**
**TAR**
2
**Additional details of objectives and activities (Optional information)**
You **may choose** to include The organisation is wholly dependent on activities arranged by volunteers further statements, where who freely give up their time to support our young people. relevant, about:
policy on grantmaking; policy programme related investment; contribution made by volunteers.
Section D Achievements and performance **Summary of the main** Membership of young persons in the Group has continued to grow over **achievements of the charity** the past year. The establishment of a Squirrel Drey has enabled us to **during the year** cater for those in the 4-6 year age group. A shortage of leaders continues to limit the places we can offer for Beavers in the 6-8 year age. The number on our waiting list would easily fill a second Beaver Colony, if sufficient volunteers were to come forward. The Group has completed the erection of a new building to store camping and activity equipment. Internal fittings and a power supply have been added to maximise ensure its efficient use. **Section E Financial review** The Group does not have a formal policy on reserves. The Treasurer **Brief statement of the** ensures that it holds sufficient resources to continue its charitable **charity’s policy on reserves** activities, should income and fundraising activities fall short. To this end the Treasurer ensures that, as an absolute minimum the Group holds a sum equivalent to 12 months running costs, circa £6,000 for 2025/26. After rising sharply in the recent past, costs have stabilised with new long-term contracts for utilities, albeit at higher levels than in the past. The Group held reserves of approximately £10,000 at the end of 2024/25. In addition, the Sections (Squirrel Drey; Beaver Colony; Cub Packs and Scout Troop) held sufficient funds to enable each of them independently to arrange activities for young people. The Fundraising account continues to accumulate funds to cover the costs of future improvements to, and maintenance of facilities. **Details of any funds materially in deficit**
March **2024**
**TAR**
3
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
Our regular income involves subscriptions which cover Scout Group running costs, and contributions to support the District, County and National Scout Association hierarchy. Additional contributions are received to enable us to provide further special activities for our young people.
The principal means of fundraising continues to be running barbecues at events organised by other local organisations, thereby enhancing outreach within the community.
The accounts show one exceptional item of income in the form of a £1,000 grant from the Gallagher Community Fund 2024 towards the cost of fitting out the new stores building.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Simon Wood Malcolm Kersey **Position (eg Secretary, Chair, etc)**[Chair ] Treasurer **Date**
March **2024**
**TAR**
4
## **1st Bearsted Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 15,825 15,733
Less:Membership subscriptions paid on (National/County/Area/District) -7,650 -5,638
Net membership subscriptions retained 8,175 10,095
Payments for Swiss trip 400 290
Donations 330 -
Legacies - -
Gift Aid - -
Activities 9,259 2,417
Other income 371 -
Sub total 18,535 12,802
Grants
Maintenance grant - -
Other grants 1,000 200
Sub total 1,000 200
Fundraising (gross)
BBQ takings banked 7,537 8,933
Detail 2 - -
Detail 3 - -
Other fundraising activities 113 -
Sub total 7,650 8,933
Investment income - -
Bank interest - -
Building Society interest - -
The Scout Association Charity Deposit Account - -
Property Rent income - -
Other investment income - -
Sub total - -
Total Gross Income 27,184 21,935
- -
Asset and investment sales, etc.
Total receipts 27,184 21,935
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## **1st Bearsted Scout Group Receipts and Payments Account**
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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 9,149 4,315
Adult support and training - -
Rent - -
Water and Sewerage 125 431
Electricity and Gas 1,301 973
Insurance 2,348 2,709
Repairs and Renewals 1,960 4,085
Replacement Stores Building 12,753 3,510
Materials and equipment 1,263 832
Website hosting - -
Administration (Online Scout Manager) 127 147
Fees (Bank charges, card machine and Stripe fees) 526 438
Printing and photocopying - -
Uniforms and badges 824 1,272
AGM and trustee expenses 12 11
Miscellaneous costs - -
Leaving gifts following long service - -
Sub total 30,387 18,723
Fundraising expenses
BBQ Expenses 4,079 4,539
- -
- -
Other fundraising costs - -
Sub total 4,079 4,539
Total Gross Expenditure 34,466 23,261
- -
Asset and investment purchases, etc.
Total payments 34,466 23,261
Net of receipts/(payments) -7,281 -1,326
Cash funds last year end 52,159 53,486
Cash funds this year end 44,878 52,159
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## **1st Bearsted Scout Group**
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Year start date Year end date
For the year
01-Apr-24 To 31-Mar-25
from
Statement of assets and liabilities at the end of the year
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 44,728 51,977
Bank deposit account - -
Building society account - -
The Scout Association Charity Deposit Account -
Cash/Floats 150 182
Total cash funds 44,878 52,159
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc - -
Other - -
Sub total - -
Liabilities
Accounts not yet paid 494 800
Expenses incurred but not invoiced -1,236 -1,190
Subscriptions not yet paid - -50
Loan - detail - -
Net accounts paid but cheques uncleared - -
Sub total -742 -440
Total net assets 44,136 51,719
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**The above receipts and payments account and statement of assets and liabilities were approved**
**by the Trustees on ________________________ and signed on their behalf by**
|**Signature**|Chair
Treasurer
**Print Name**|
|---|---|
LT700006 - Independent Examinerfs Report to the TrusteÈs (January 20241
England & Wales
Independent examinerfs report to the trustees of Bearsted Scout Group
I report to the trustees on my examination of the accounts of the Bear5ted Scout Group for the year ended 3 1. March
2025.
Responsibilities and basis of report
As the charth trustees of the Bear£ted Scout Group you are resFK)nsible for the preparation of the accounts in accordance
with the requirements of the Charities Art 20111'the Art'l.
I report in respect of my examination of the Rgarsted Scout Group accounts carried out under section 145 of the 2011 Act
and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under
section 14515llbl of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with th&
Èxamination giving me cause to believe that in any material respect..
acc¢>unting records were not kept in respect of the Bearstod Scout Group as required by section 130 of the A¢. or
the accounts dD not accord with those records.
I have no concems and have come across no other matters in connection with the examination to which attention should be
drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name.- Patrick Mayo
Relevant professional qualification or membership of professional bodies lif any).. N
Addres5- 137a Plains Avenue, Maidstone. Kent, MEIS 7AX
Date: 1410912025
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