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## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** 01 April 2020 31 March 2021 Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** 1[st] Lydd Scouts ## **Other names charity is known by** 1[st] Lydd Scout and Guide Group **Registered charity number (if any)** 303411 **Charity's principal address** 1[st] Lydd Scouts, The Scout Hut, Dennes Lane, Lydd, Kent March **2012** **TAR** 2 ## **Postcode** ## **TN29 9JY** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Helen Cook Chair 2 Valerie Rye GSL 3 Shirley Thompson Treasurer 4 Margaret Adams Secretary Paul Rye 5 March **2012** **TAR** 4 Scout Leader 6 7 8 Roger Whiting Group President 9 March **2012** **TAR** 5 io li 12 13 14 TAR March 2012 15 16 17 18 TAR March 2012 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 8 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** March **2012** **TAR** 9 **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution ## How the charity is constituted (eg. trust, association, company) Executive Committee ## Trustee selection methods (eg. appointed by, elected by) Appointed by Executive Committee ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** Scouting in the UK is organised through The Scout Association. The scout Association has a clear purpose: ‘ _To help young people achieve their full physical, intellectual, social and spiritual potential as individuals_ , as responsible citizens and as members of their local. National and International communities. The Scout Association’s method of meeting the purpose of scouting is through the balanced programme. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 1[st] Lydd has seen an amazing growth this year and yet again we hope to secure the growth award for the district Due to Covid 19 Activities have been restricted but thanks to the hard work and dedication of our amazing volunteers, the support of district colleagues and of course the commitment of our young people we have had weekly activities for young people aged 5-18, both digitally when in lockdown then face to face as restrictions lifted. This has included but not limited to activities such as, camp fire cooking, axe throwing, whitling, camping, hiking first aid, environmental studies and many more. The executive have undertaken their duties to support this, in line with the constitution this has included regular bi-monthly meetings to analyse and consider the budget, ensure due diligence for training, compliance and safeguarding and also manage the impact of Covid on the group. March **2012** **TAR** 10 This work has enabled the executive committee and all trustees to regard the guidance issued by the Charity Commission on public benefit and can confirm to the best of our knowledge we are compliant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 11 Section D Achievements and performance **Summary of the main achievements of the charity during the year** 1[st] Lydd has seen an amazing growth this year and yet again we hope to secure the growth award for the district Due to Covid 19 Activities have been restricted but thanks to the hard work and dedication of our amazing volunteers, the support of district colleagues and of course the commitment of our young people we have had weekly activities for young people aged 5-18, both digitally when in lockdown then face to face as restrictions lifted. This has included but not limited to activities such as, campfire cooking, axe throwing, whitling, camping, hiking, first aid, environmental studies and many more. We have had various successful fundraising events including the Lydd Marathon and Christmas Fair. Both of which will help support our young people in undertaking activities that they would normally not be able to access. For example, we have one young person who is hoping to attend the World Jamboree in Korea next year. Fundraising activities help to support this dream become a reality ## **Section E Financial review** March **2012** **TAR** 12 Legally we have to carry a minimum of 3 months reserves **Brief statement of the** (£1500.00) however as an executive we have raised this to a **charity’s policy on** minimum of £3000 to secure the ongoing future of 1[st] Lydd **reserves** Scouts **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** March **2012** **TAR** 13 **Full name(s)** ## Helen Cook **Position (eg Secretary, Chair, etc)** Chair **Date** 31.01.2022 March **2012** **TAR** 14 1st LYDD Scotrr GROUP FINANCIAL ACCOUNTS 31 Ma￿h 2021 Athawes & Co Ltd Chartered AccounLints 1st LYDD SCOUT GROUP FINANCL4LACCOUNrs for the year ended 31 March 2021 Thist infornjaiion Trustees report 313a Independeni examiners report Income and expenditure statement Balance shcct Noies to accounts 1st LYDD Scotrr GROUP TRUST INFORMATION for the year ended 31 March 2021 Trustees: Roger Whiting Helen Cook Margaret Adams Shirley Thompson Valerie Rye Mr Paul Rye President Chair pe￿On and Executive Committee Secretary and Executive Co]ntnkttee Treasurer and Executive Committee Group Scout Leadei Scour Leader The Th￿teeS shown above. served throughoui the year. The Charity: The 1st LYDD Scotrr GROUP is a registered charity in England and Wales. Registration number 303411 and was formed on the 31.01.1968 Address: Detmes Lane. Lydd, Romney Marsh. Kent TN29 9JU Objectives: The furtherance of legally charirable purposes. Bankers: Lloyds Bank 53 High Stree( New Rotnney Kent. TN28 8AJ Accountants: Athawes & Co Limited Stirling House Sunderland Quay Culpeper Close Medway City Estate Rochester KenE ME2 4HN 1st LYDD scoirr GROUP TRusfEES REPORT for the year ended 31 March 2021 INDEPEfADENf EXAMINERS REpoirf TO THE TRUSTEES OF THE 1st LYDD SCOLrr GROUP We report on the accounts of the Charitable Th￿£ for the year ended 31 March 2021, which are set out on pages 3 to 7. In accordance with the engagement letter dared 24 January 2022. in order to assisi you to fulfil your duues under the Charities Act 1993, we have compiled the accounts of the Trusi. which comprise of the Inc0￿e and Expenditure Account. Balance Sheet. and the related notes. from the accounting recotds and infonnation and explanauons you have given to us. This report is n]ade to the charity's mJstee5 as a body. in accordance with the terms of our engagement. Our work has been urldertaken so that we might compile the accounts thai we have been engaged to compile. report to the charity's trustees that we have done so. and sthie those mailers that we have agreed to state to them in this report and for no other pU￿oSe. To the fullest extent penmitted by law. we do not accept or assume responsibility to anyone other than the Trust and the charity's trustees as a body, for our work or for this report. We have catTied out this engagement in accordance with iechnical guidance issued by the InstiDJte of Challered Accountants in England and Wales. and have complied with the ethical guidance l￿d dowtj by the Institute relating to the metnbers undertaking the cotnpilauon of accounts. Respective responsibilitie5 of trustees and examiner The charity's trusiees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993. Gfhe 1993 Act) and that an independent examination is needed. It 15 our responsibility to: examine the accounts (under section 43(3Xa) of the 1993 Aci). 10 follow the procedures laid down in the General Directions given by the Charity CommissAoners (under SecEion 43(7)(b) of the 1993 Act). and to state whether partkcular matte[5 have cO￿e to our attention. Basis of independent examiners ￿pOrt Ow examination was Ca￿led ou( in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kepi by the charity and a comparison of the accounts presented with those record5. li also includes consideration of any unusual itein5 or disclosures in the accounts. and seeking explanations from you as trnStees concerning such mattets. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently, we do not express an audii opinion on the view given by the accounts. ndependent examiners statement In connection with our examination, no mattets have come co our aitention: Which gives us reasonable cause to believe that in any material respect the requirements io keep accounting records in accordance with Seciion 41 of the 1993 Act. and to prepare accounts which accord wtih ihe accounung records and Lo comply with the accounting requiretnenis of the 1993 Act. To which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts 10 be reached. A(hawes & Co Ltd Chartered Accounthnts Stirling House Sunderland Quay Culpeper Close Medway City Estate Rochester Keni ME2 4HN 1st LYDD scoirr GROUP INCOME AND EXPENDITURE for the year ended 31 March 2021 Note 2021 Income Hall Hire Donations GFants Evenis Capitation Granis - Covid 19 591.50 7.076.90 350.00 346.50 531.00 20,654.88 29.550.78 Expenditure Equipment Gas Elecliic Water In5urancelSvs Mainienance and RepaiTS Licences Sundrie5 District Scouts Miscellaneous Petcy Cash CLpiiation Cxaminers fee 746.68 885.76 335.06 140.53 664.93 7.118.96 214.00 60.35 2.500.00 23.00 200.00 2.082.50 300.00 15,271.77 Net income for the year 14.279.01 Accumulated fund broughi forward 1.570.54 Accumulated fund carried forward 15.849.55 1st LYDD scour GROUP BALANCE SHEET as at 31 Marth 2021 Note 2021 Current a55ets Cash at bank 16.150 Creditors: amounts falling due within one year Accruals- EXa￿InerS fee 300 300 Net assets 15,850 Funds Unrestricted funds 15,850 In accordance with the engagement letter of the. E approve the accounts for the year ended 31 March 2021, which comprise of the Income and Expendilure Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial statements, including the appropriatenes5 of the accounting basis as set out in noie l and for providing Athawes & Co Ltd wich all infonnation and explanation5 necessary for its compilation. Date... 3.1.. 0!..Zo..AF... Shirley Thompson - Trustee 1st LYDD scour GROUP NOTES II) THE ACCOUNrs for the year ended 31 March 2021 Accounting policy The accounts have been prepared in accordance with applicable accounting standards and follow the reconlmendations in Staiement of Recotnmended Practice.- Accounting by Charities (SORP) issued October 1995. Trustees re￿uneratiOn and expenses None of the trustees were remunerdted or reimbursed for expenses 1st LYDD Scotrr GROUP FINANCIAL ACCOUNTS 31 Ma￿h 2021 Athawes & Co Ltd Chartered AccounLints 1st LYDD SCOUT GROUP FINANCL4LACCOUNrs for the year ended 31 March 2021 Thist infornjaiion Trustees report 313a Independeni examiners report Income and expenditure statement Balance shcct Noies to accounts 1st LYDD Scotrr GROUP TRUST INFORMATION for the year ended 31 March 2021 Trustees: Roger Whiting Helen Cook Margaret Adams Shirley Thompson Valerie Rye Mr Paul Rye President Chair pe￿On and Executive Committee Secretary and Executive Co]ntnkttee Treasurer and Executive Committee Group Scout Leadei Scour Leader The Th￿teeS shown above. served throughoui the year. The Charity: The 1st LYDD Scotrr GROUP is a registered charity in England and Wales. Registration number 303411 and was formed on the 31.01.1968 Address: Detmes Lane. Lydd, Romney Marsh. Kent TN29 9JU Objectives: The furtherance of legally charirable purposes. Bankers: Lloyds Bank 53 High Stree( New Rotnney Kent. TN28 8AJ Accountants: Athawes & Co Limited Stirling House Sunderland Quay Culpeper Close Medway City Estate Rochester KenE ME2 4HN 1st LYDD scoirr GROUP TRusfEES REPORT for the year ended 31 March 2021 INDEPEfADENf EXAMINERS REpoirf TO THE TRUSTEES OF THE 1st LYDD SCOLrr GROUP We report on the accounts of the Charitable Th￿£ for the year ended 31 March 2021, which are set out on pages 3 to 7. In accordance with the engagement letter dared 24 January 2022. in order to assisi you to fulfil your duues under the Charities Act 1993, we have compiled the accounts of the Trusi. which comprise of the Inc0￿e and Expenditure Account. Balance Sheet. and the related notes. from the accounting recotds and infonnation and explanauons you have given to us. This report is n]ade to the charity's mJstee5 as a body. in accordance with the terms of our engagement. Our work has been urldertaken so that we might compile the accounts thai we have been engaged to compile. report to the charity's trustees that we have done so. and sthie those mailers that we have agreed to state to them in this report and for no other pU￿oSe. To the fullest extent penmitted by law. we do not accept or assume responsibility to anyone other than the Trust and the charity's trustees as a body, for our work or for this report. We have catTied out this engagement in accordance with iechnical guidance issued by the InstiDJte of Challered Accountants in England and Wales. and have complied with the ethical guidance l￿d dowtj by the Institute relating to the metnbers undertaking the cotnpilauon of accounts. Respective responsibilitie5 of trustees and examiner The charity's trusiees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993. Gfhe 1993 Act) and that an independent examination is needed. It 15 our responsibility to: examine the accounts (under section 43(3Xa) of the 1993 Aci). 10 follow the procedures laid down in the General Directions given by the Charity CommissAoners (under SecEion 43(7)(b) of the 1993 Act). and to state whether partkcular matte[5 have cO￿e to our attention. Basis of independent examiners ￿pOrt Ow examination was Ca￿led ou( in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kepi by the charity and a comparison of the accounts presented with those record5. li also includes consideration of any unusual itein5 or disclosures in the accounts. and seeking explanations from you as trnStees concerning such mattets. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently, we do not express an audii opinion on the view given by the accounts. ndependent examiners statement In connection with our examination, no mattets have come co our aitention: Which gives us reasonable cause to believe that in any material respect the requirements io keep accounting records in accordance with Seciion 41 of the 1993 Act. and to prepare accounts which accord wtih ihe accounung records and Lo comply with the accounting requiretnenis of the 1993 Act. To which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts 10 be reached. A(hawes & Co Ltd Chartered Accounthnts Stirling House Sunderland Quay Culpeper Close Medway City Estate Rochester Keni ME2 4HN 1st LYDD scoirr GROUP INCOME AND EXPENDITURE for the year ended 31 March 2021 Note 2021 Income Hall Hire Donations GFants Evenis Capitation Granis - Covid 19 591.50 7.076.90 350.00 346.50 531.00 20,654.88 29.550.78 Expenditure Equipment Gas Elecliic Water In5urancelSvs Mainienance and RepaiTS Licences Sundrie5 District Scouts Miscellaneous Petcy Cash CLpiiation Cxaminers fee 746.68 885.76 335.06 140.53 664.93 7.118.96 214.00 60.35 2.500.00 23.00 200.00 2.082.50 300.00 15,271.77 Net income for the year 14.279.01 Accumulated fund broughi forward 1.570.54 Accumulated fund carried forward 15.849.55 1st LYDD scour GROUP BALANCE SHEET as at 31 Marth 2021 Note 2021 Current a55ets Cash at bank 16.150 Creditors: amounts falling due within one year Accruals- EXa￿InerS fee 300 300 Net assets 15,850 Funds Unrestricted funds 15,850 In accordance with the engagement letter of the. E approve the accounts for the year ended 31 March 2021, which comprise of the Income and Expendilure Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial statements, including the appropriatenes5 of the accounting basis as set out in noie l and for providing Athawes & Co Ltd wich all infonnation and explanation5 necessary for its compilation. Date... 3.1.. 0!..Zo..AF... Shirley Thompson - Trustee 1st LYDD scour GROUP NOTES II) THE ACCOUNrs for the year ended 31 March 2021 Accounting policy The accounts have been prepared in accordance with applicable accounting standards and follow the reconlmendations in Staiement of Recotnmended Practice.- Accounting by Charities (SORP) issued October 1995. Trustees re￿uneratiOn and expenses None of the trustees were remunerdted or reimbursed for expenses