| Names and addressesofadvisers ( | optional information but encouraged as best practice) |
|---|---|
| Typeofadvisor | Name Address |
| SectionB | Structure,governanceandmanagement |
| Descriptionofthe charity's trusts | |
| Typeofgoverning document | The Group's governing documents are thoseofThe Scout |
| Association. They consistofa Royal Charter, which in turn gives | |
| authority to the Bye Lawsofthe Association and The Policy, | |
| Organisation and RulesofThe Scout Association. | |
| (e.g. trust deed, constitution) | |
| How the charityisconstituted | The Groupisa trust established under its rules whicharecommon |
| to all Scouts. | |
| (e.g. trust, association, company) | |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, |
| Organisation and RulesofThe Scout Association. | |
| (e.g. appointedby, elected by) | |
| Additional governance issues (optional information but encouraged as best practice) | |
| Youmaychoose to include | |
| additional information, where | The Group is managed by the Group Executive Committee, the |
| relevant, about: | membersofwhich are the 'Charity Trustees'ofthe Scout Group |
| whichisaneducational charity.Ascharity trustees they are | |
| responsible for complying with legislation applicabletocharities. | |
| This includes the registration, keeping proper accounts and | |
| making returns to the Charity Commission as appropriate. | |
| Policies and procedures adopted for: | |
| a) the induction and trainingoftrustees; b) trustee' considerationofmajor risks and the systems and procedures to |
The Committee consistsofthree independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent's representation and |
| manage them | meets every 2 months. |
| This Group Executive Committee exists to support the Group | |
| Scout Leader in meeting the responsibilitiesofthe appointments | |
| and is responsible for: | |
| The maintenanceofGroup property; | |
| The raisingoffunds and the administrationofGroup finance; | |
| The insuranceofpersons, property and equipment; | |
| Group public occasions; | |
| Assisting in the recruitmentofleaders and other adult support; | |
| Appointing any sub committees that may be required; | |
| Appointing Group Administrators and Advisors other than those | |
| who are elected. |
| Section C | Objectives and activities |
|---|---|
| Summaryoftheobjectsofthecharityset | |
| outinitsgoverningdocument | Theobjectivesofthegroupareasa unit oftheScoutAssociation. |
| TheAimofTheScoutAssociationistopromotethedevelopment | |
| ofyoungpeopleinachievingtheirfullphysical,intellectual,social | |
| andspiritualpotentials,asindividuals,asresponsiblecitizensand | |
| asmembersof theirlocalnationalandinternationalcommunities. | |
| ThemethodofachievingtheAimoftheAssociationisbyproviding | |
| anenjoyableandattractiveschemeofprogressivetraining,based | |
| ontheScoutPromiseandLawandguidedbyadultleadership. | |
| Summaryofthemainactivitiesin | -Wecontinuetohosta DistrictExplorerGroup |
| relationtotheseobjects | |
| -WeholdweekendScoutandCubcamps,plusBeaver | |
| sleepovers | |
| -WeholdweeklongSummerCampsfortheScoutsandCubs | |
| (sometimesa jointcamp) | |
| -WecontinuetoholdGroupcampfirestocreatecohesion | |
| betweenthesections. | |
| -Eachsectionholdsvariousactivitiesoutsidetheregularhut | |
| meetingstoaddinterest | |
| -Whereverpossibleweattendeventsandcampsheldatboth | |
| DistrictandCountylevel | |
| -Leadersmaintainandexpandtheirskillsandknowledgeby | |
| attendingvarioustrainingevents |
| Youmaychooseto include further | |
|---|---|
| statements,whererelevant,about: | |
| •policyongrantmaking; | |
| • contributionmadebyvolunteers. | |
| Publicbenefitstatement | |
| TheGroupmeetstheCharityCommission'spublicbenefitcriteria | |
| underboththeadvancementofeducationandtheadvancementof | |
| citizenshiporcommunitydevelopmentheadings. | |
| Section D | Achievements and performance |
| Summaryofthemainachievementsof thecharityduringtheyear |
ApartfromtheregularweeklySquirrels,Beavers,CubsandScouts meetingsandtheusualScoutingactivitiesthattheyentail,the |
| mainachievementsarethoseasdetailedinSectionC,above |
| SectionE | FinancialReview | |
|---|---|---|
| • | Briefstatementofthe charity's policy on | Reserves Policy |
| TheGroup's policyonreserves is, ideally, to hold sufficient funds | ||
| tocontinue the charitable activitiesofthe group during a period | ||
| when income and fundraising activities unexpectedly fall shortof· | ||
| thatrequired.TheGroup Executive Committee considers this | ||
| amount to be equivalent to approximately 6 months running costs, | ||
| c.£3,500. | ||
| The Group's reservesatyear end well exceededthat | ||
| requirement, these funds are alsotobe used for on-goinghut | ||
| replacement and renovations | ||
| uuanmyana explainanyaes1gnauons | ||
| Detailsofany funds materially in deficit | ||
| (circumstances plus steps to eliminate) | ||
| Further financial review details (optional information) | ||
| Youmay choosetoinclude additional | ||
| information, where relevant, about: | Investment Policy (Specimen 1) | |
| • the charity's principal sourcesoffunds (including any fundraising); |
The Group's Income and Expenditure is very small and as a consequence does not have sufficient fundstoinvest in longer- |
|
| term investments such as stocks and shares.TheGroup has | ||
| therefore adopted a low risk strategy to the investmentofits funds. | ||
| All funds are held in cash using only mainstream banksorbuilding | ||
| societiesorThe Scout Association's Short Term Investment | ||
| Service. | ||
| •howexpenditurehassupported the key | TheGroup Executive regularly monitors the levelsofbank | |
| objectivesofthe charity; | balances and the interest rates received to ensure the group | |
| obtains maximum value and income from its banking | ||
| arrangements. Occasionally this_may_involve using an account that | ||
| requires a periodofnotice before funds may be withdrawn, before | ||
| doingsothe Group Executive considers the cash flow | ||
| requirements. | ||
| • investment policy and objectives | ||
| Investment Policy (Specimen 2) | ||
| TheGroup does not have sufficient fundstoinvest in longer term | ||
| investments. The Group has therefore adopted a risk averse | ||
| strategytothe investmentofits funds. All funds are held in cash | ||
| using only mainstream banksorbuilding societies. |
| Section F Other OptionalInformation |
|
|---|---|
| Plansforfutllre periods (detailsofany | |
| significant activities planned to achieve | |
| them) | |
| Section G Declaration |
|
| The trustees declare that they have approved the trustees' report above | |
| s;gnedonbehaOof::::::busteL~e:~::~:~:~:~:~::~::~•::::.L~:~:r\~~=~=l\,::.i, ::~;..~-:::::::::=: |
|
| Full name(s) i.;.P..;;a;.;;u;;.I,;;C,;;ou;:;s;,;.in;.;,;s;_ ,1,;R.;;o;;,..;;;.B;.;ro;.;.w;.;.n;...._ |
|
| Position (eg Secretary, Chair) !chairman !secretary |
|
| Date I1 I 6 I O I 9 I 2 I3I |
| Year start date | Year start date | Year end | dale | dale | ||
|---|---|---|---|---|---|---|
| Fortheyear from |
1April | 2022 To |
31March |
2023 | ||
| Receipts and payments | ||||||
| 2022/23 | 2021/22 | |||||
| Unrestrictedfunds | Unrestricted funds | |||||
| £ | £ | |||||
| Receipts | ||||||
| Donations,legaciesandsimilarincome | ||||||
| Membershipsubscriptions | 0.00 | 0.00 | ||||
| Less:Membership subscriptionspaidon(National/County!Area/District) | -19,166.00 | 0.00 | ||||
| Netmembership subscriptionsretained | -19,166.00 | 0.00 | ||||
| YouthProgramandActivities | 832.91 | 0.00 | ||||
| Camp | 4,050.00 | 725.00 | ||||
| Donations | 2,220.43 | 4,123.60 | ||||
| Legacies | 0.00 | 0.00 | ||||
| Gift Aid | 0.00 | 1,960.66 | ||||
| Other similarincome | 455.63 | 736.50 | ||||
| OtherincomeviaGoCardless | 35,459.55 | 30,469.37 | ||||
| Subtotal | 43,018.52 | 38,015.13 | ||||
| Grants | ||||||
| Maintenancegrant | 500.00 | 2667.00 | ||||
| Othergrants | 0.00 | 0.00 | ||||
| Subtotal | 500.00 | 2667.00 | ||||
| Fundraising(gross) | ||||||
| Detail 1 -Annual | 881.26 | 0.00 | ||||
| Detail2 -AdHoc | 1,309.00 | 0.00 | ||||
| Detail 3 | 0.00 | 0.00 | ||||
| Otherfundraisingactivities(IncAssetSale) | 0.00 | 0.00 | ||||
| Subtotal | 2,190.26 | 0.00 | ||||
| Investmentincome | ||||||
| Bankinterest | ||||||
| 162.43 | 5.44 | |||||
| Property Rent income | 420.00 | 175.00 | ||||
| Other investment income | ||||||
| 0.00 | 0.00 | |||||
| Subtotal | 582.43 | 180.44 | ||||
| Total Gross Income | 27,125.211 | I | 40,862.571 | |||
| Asset and investment sales, etc. (Minibus) | o.ooi | I | o.ool | |||
| Total receipts | 27,125.211 | I | 40,862.571 |
| 8th Gillingham ( Receipts and |
Wigmore) Payments |
Scout Group Account |
Scout Group Account |
||||
|---|---|---|---|---|---|---|---|
Yearstart date |
Yeareno | 02:~ | |||||
| Fortheyear from |
1April | 2022 To |
31March |
2023 | |||
| Receipts and payments | 2022/23 | 2021/22 | |||||
| Unrestricted funds | Unrestrictedfunds | ||||||
| £ | £ | ||||||
| Payments | |||||||
| Charitable Payments | |||||||
| Youthprogramme andactivities | 16,245.79 | 13,954.TT | |||||
| Adult support andtraining | 0.00 | 0.00 | |||||
| Rent | 0.00 | 0.00 | |||||
| Water and Sewerage | 428.95 | 161.91 | |||||
| Electricity andGas | 1,135.66 | 742.43 | |||||
| Insurance | 1,098.74 | 366.08 | |||||
| RepairsandRenewals | 3,627.30 | 412.21 | |||||
| Materials andequipment | 704.57 | 3,891.54 | |||||
| Printing and photocopying | 268.28 | 311.35 | |||||
| Contributiontocampcosts | 3,521.69 | 305.05 | |||||
| Uniforms | 2,139.82 | 3,537.28 | |||||
| AGM andtrustee expenses | 78.79 | 0.00 | |||||
| Other costs detail 1 - Donations | to Charity | 0.00 | 0.00 | ||||
| Other costs detail 2 - Security | 182.82 | 174.07 | |||||
| Othercosts detail 3 - HutRebuild | 11,720.00 | ||||||
| Other costs detail4-Miscellaneous | 3,187.03 | 1,112.76 | |||||
| Subtotal | 44,339.44 | 24,969.45 | |||||
| Fundraising expenses | |||||||
| Detail 1 - Annual | 692.96 | 21.00 | |||||
| Detail 2 - Ad Hoc | 0.00 | 0.00 | |||||
| Detail 3 -Float | -155.00 | 0.00 | |||||
| Otherfundraising costs | 0.00 | 0.00 | |||||
| Subtotal | 537.96 | 21.00 | |||||
| Total Gross Expenditure | 44,8TT.401 | I | 24,990.451 | ||||
| Asset and investment purchases, etc. | -I | I |
-I | ||||
| Total payments | 44,Bn.401 | 24,990.451 | |||||
| Netofreceiptsl(payments) | -17,752.19 | 15,872.12 | |||||
| Cashfundslastyear end | 69,609.22 | 53,737.10 | |||||
| Cash fundsthisyear end | 51,857.03 | 69,609.22 |
| Statementof | assetsandliabilitiesatth | eendofthe year | ||
|---|---|---|---|---|
| 31March 2023 | 31March 2022 | |||
| Unrestricted funds | Unrestricted funds | |||
| £ | £ | |||
| Cash funds | ||||
| Bank current account | 7,439.44 | 14,542.36 | ||
| Bank deposit account | 42,853.10 | 55,164.14 | ||
| Petty Cash | 1,169.83 | 166.72 | ||
| Total cash funds | 51,462.37 | 69,873.22 | ||
| Othermonetary assets | ||||
| Taxclaim | 0.00 | 0.00 | ||
| Debtsduefrom the County/Area/DistricUGroup | 0.00 | 0.00 | ||
| Insurance claim | 0.00 | 0.00 | ||
| Subtotal | 0.00 | 0.00 | ||
| Investment assets | ||||
| Investment property - detail | 0.00 | 0.00 | ||
| Quoted investments | 0.00 | 0.00 | ||
| Other investments - detail | 0.00 | 0.00 | ||
| Sub total | 0.00 | 0.00 | ||
| Non monetary assetsforcharity's own use | ||||
| Badge stock | 0.00 | 0.00 | ||
| Shop stock | 0.00 | 0.00 | ||
| Other stock | 0.00 | 0.00 | ||
| Land and buildings | 275,000.00 | 275,000.00 | ||
| Motor vehicles | 0.00 | 0.00 | ||
| Scouting equipment, furnitureetc | 25,000.00 | 25,000.00 | ||
| Other | 0.00 | 0.00 | ||
| Subtotal | 300,000.00 | 300,000.00 | ||
| Liabilities | ||||
| Accountsnotyet paid | 0.00 | 0.00 | ||
| Expensesincurred but | not invoiced | 0.00 | 0.00 | |
| Subscriptions not yet paid | 0.00 | 0.00 | ||
| Loan - detail | 0.00 | 0.00 | ||
| Other liabilities | 0.00 | 0.00 | ||
| Sub total | 0.00 | 0.00 |