## Trustees' Annual Report
## For the period
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From (start date) 1 4 21 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 4th Gillingham (Rainham) Sea Scout Group
Other names the charity is known by
Registered charity number (if any) 30 3 3 8 8
Charity’s principal address St Georges Hall
Berengrave Lane
Rainham Kent
M E 8 7 N A
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Names of the charity trustees who manage the charity
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Dates acted if not for whole
Trustee Name Office (if any)
year
1 David Perkins Group Scout Leader
2 Andrew Mendoza Assistant Group Scout Leader
3 Dave Smith Chairman
4 Tracey Smith Secretary
5 Eileen Maybank Treasurer
6 Roz Thorpe Beaver Leader
7 Matthew Crockett Cub Scout Leader
8 Wayne Coleman Cub Scout Leader
9 Lee Perkins Scout Leader
10 Kirstie Crockett Beaver Leader
11
12
13
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|**Section A**|**Reference and administration details (continued)**||
|---|---|---|
|Names and addresses of|advisers (optional information but encouraged as best practice)||
|Type of advisor
Independent Examiner|Name
Address
Mrs Sylvia Baldwin
6 Hampton Close Chatham Kent ME5 7RB||
|**Section B**|**Structure, governance and management**||
Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The (e.g. trust deed, constitution) Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The (e.g. appointed by, elected by) Scout Association.
Additional governance issues (optional information but encouraged as best practice)
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|Policies and procedures adopted for:
You may choose to include additional information,
where relevant, about:
a) the induction and training of trustees; b) trustee'
consideration of major risks and the systems and
procedures to manage them|The maintenance of Group property;
The raising of funds and the administration of Group fnance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.
The Group is managed by the Group Executive Committee, the members of which are the
‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary
together with the Group Scout Leaders, individual section leaders and parent’s
representation and meets every 2 months.
This Group Executive Committee exists to support the Group Scout Leader in meeting the
responsibilities of the appointments and is responsible for:|
|---|---|
|**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**|
|---|---|
|**Risk and Internal Control (Specimen 1)**
**Risk and Internal Control (Specimen 2)**
The Group Executive Committee has identifed the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have been identifed are:
Damage to the building, property and equipment. The Group would request the use of
buildings, property and equipment from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufcient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees
contributes to the Scout Associations national accident insurance policy. Risk Assessments
are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In the worst case scenario
the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to
18. If there was a reduction in membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
The group has in place systems of**_internal controls_** that are designed to provide
reasonable assurance against material mismanagement or loss, these include 2 signatories
for all payments and a comprehensive insurance policies to ensure that insurable risks are
covered.|**Risk and Internal Control (Specimen 1)**
**Risk and Internal Control (Specimen 2)**
The Group Executive Committee has identifed the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have been identifed are:
Damage to the building, property and equipment. The Group would request the use of
buildings, property and equipment from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufcient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees
contributes to the Scout Associations national accident insurance policy. Risk Assessments
are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from
subscriptions and fundraising. The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The Committee could raise the
value of subscriptions to increase the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In the worst case scenario
the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to
18. If there was a reduction in membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
The group has in place systems of**_internal controls_** that are designed to provide
reasonable assurance against material mismanagement or loss, these include 2 signatories
for all payments and a comprehensive insurance policies to ensure that insurable risks are
covered.|
|**Section C**
**Objectives and activities**||
|Summary of the objects of the charity set out in its
governing document|The objectives of the Group are as a unit of the Scout Association.|
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The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. In trying to achieve this aim the 4th Gillingham Sea Scout Group provided a full training programme of activities for the young people who are its current members. The training programme has been implemented through weekly section meetings of two Beaver Colonies Endurance and Invincible , two Cub packs Dolphins and Otters and Scout Troop. The achievements of the young people are reflected in the numerous badges and awards they have gained.
Summary of the main activities in relation to these objects and awards they have gained. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers.
|**Section D**||**Achievements and performance**|**Achievements and performance**|
|---|---|---|---|
||Summary of the main achievements of|||
||the charity during the year|2021 / 2022 has been a much better year having coming out of the pandemic and Scouting||
|||Activities resumed also we have had an increase in young people joining 4th Gillingham||
|||Sea Scout Group across all sections.||
|||With a strong Team of Leaders in every section they have been able to resume activities:||
|||Hikes – outdoor and indoor cooking – Church Remembrance Day Service – swimming –||
|||sailing – canoeing/kayaking|& archery giving the young people skills for life.|
|**Section E**||**Financial Review**||
|Brief statement of the charity’s policy on reserves||**Reserves Policy**||
|||The Group's policy on reserves is to hold sufcient resources to continue the charitable||
|||activities of the Group should income and fundraising activities fall short. The Group||
|||Executive Committee considers that the group should hold a sum equivalent to 12 months||
|||running costs, circa £5,000.||
|||The Group held reserves of approximately £5,000 against this at year end. This is above||
|||the level/below required for|operating expenses.|
|Quantify and explain any designations||||
|Details of any funds materially in defcit||||
|(circumstances plus steps to eliminate)||||
|Further fnancial|review details (optional information)|||
||You**may choose**to include additional|||
||information, where relevant, about:|**Investment Policy (Specimen 1)**||
|• the charity’s principal sources of funds (including any fu||The Group's Income and Expenditure is very small and as a consequence does not have||
|||sufcient funds to invest in longer-term investments such as stocks and shares. The Group||
|||has therefore adopted a low risk strategy to the investment of its funds. All funds are held||
|||in cash using only mainstream banks or building societies or The Scout Association's Short||
|• how expenditure has supported the key objectives of||Term Investment Service.||
|the charity;||The Group Executive regularly monitors the levels of bank balances and the interest rates||
|||received to ensure the group obtains maximum value and income from its banking||
|||arrangements. Occasionally|this may involve using an account that requires a period of|
|||notice before funds may be|withdrawn, before doing so the Group Executive considers the|
|||cash fow requirements.||
|• investment policy and objectives||||
|**Section F**||**Other Optional Information**||
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Plans for future periods (details of any significant activities planned to achieve them)
|**Section G**|**Declaration**|||
|---|---|---|---|
|The trustees declare that they have approved the trustees’ report above||||
|Signed on behalf|of the charity’s trustees|||
||Signature(s) _D Perkins_||_E Maybank_|
|Full name(s) Dave Perkins
Position (eg Secretary, Chair) Group Scout Leader|||Eileen Maybank
Treasurer|
||Date 13th
September|2022||
4 LT700001
## **4th Gillingham Sea Scout Group Receipts and Payments Account**
Year start date
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For the year
01.04.21 To
from
Receipts and payments
2021/2022
Unrestricted
funds
£
Receipts
Donations, legacies and similar income
Membership subscriptions 10,389.00
Less:Membership subscriptions paid on (National/County/Area/District) 4,292.00
Net membership subscriptions retained 6,097.00
Donations 6,425.53
Account Adjustment
Gift Aid 483.75
Other similar income Trips& Camps/Activities/Badges &
4,897.20
Uniform/miscellanous/Poseidon Explorers
Sub total 17,903.48
Grants
Maintenenace grant -
Other grants Medway Council Business Grant 10,000.00
Sub total 10,000.00
Fundraising (gross)
Detail 1 - Fundraising General Amazon Smile
64.89
Detail 2- Fundraising -
Detail 3 EDF Energy Refund 350.23
Other fundraising activities -
Sub total 415.12
Investment income
Bank interest 1.33
Building Society interest -
The Scout Association Short Term Investment Service -
Property Rent income -
Other - Bank Fees Refunded
Sub total 1.33
Total Gross Income 28,319.93
Asset and investment sales, etc. -
Total receipts 28,319.93
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## **4th Gillingham Sea Scout Group Receipts and Payments Account**
Year start date
## **For the year from**
**01.04.21 To**
## **Receipts and payments**
**----- Start of picture text -----**
2021/2022
Unrestricted
funds
£
Payments
Charitable Payments
Youth programme and activities 5,912.65
Adult support and training
Rent/Lease Fee
940.00
Water and Sewerage
275.00
Electricity and Gas
1,019.79
Insurance - Buliding & Contents - Marine & Personal Accident-
2,143.52
Repairs and Renewals
Materials and equipment
11,263.27
Printing and photocopying
Donations
221.75
Uniforms /books & certificates/Badges
2,575.82
AGM and trustee expenses
Other costs detail 1- Maintenance of building&grounds & boats
1,464.51
Other costs detail 2 - Pandemic items
Other costs detail 3 - stationery/postage/transfers to Poseidon
Explorers /OSM & miscelleanous 605.38
Sub total
26,421.69
Fundraising expenses
Detail 1
-
Detail 2
Detail 3
Other fundraising costs
Sub total
-
Total Gross Expenditure 26,421.69
Asset and investment purchases, etc.
Total payments 26,421.69
Net of receipts/(payments) 1,898.24
Cash funds last year end 12,479.19
Cash funds this year end 14,377.43
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**Statement of assets and liabilities at the end of the year**
**31st Mch 2022**
## **Unrestricted funds**
**£**
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Cash funds
Bank current account 3,623.44
Bank deposit account 10,728.31
Building society account
The Scout Association Short Term Investment Service
Cash/Floats 25.68
Total cash funds 14,377.43
Other monetary assets
Tax claim -
Debts due from the County/Area/District/Group -
Insurance claim -
Sub total -
Investment assets
Investment property - detail -
Quoted investments -
Other investments - detail -
Sub total -
Non monetary assets for charity's own use
Badge stock 600.00
Shop stock
Other stock -
Land and buildings -
Motor vehicles -
Scouting equipment, furniture etc 25,000.00
Other Canoes/Sailing boats/Outboard motors/life jacket/safety
40,000.00
boats
Sub total 65,600.00
Liabilities
Accounts not yet paid -
Expenses incurred but not invoiced -
Subscriptions not yet paid -
Loan - detail -
Other liabilities -
Sub total -
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## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were a Trustees on 13th September 2022 and signed on their behalf by**
Signature Print Name Dave Per _D Perkins E Maybank_
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Year end date
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31.03.22
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## **2020/2021**
## **Unrestricted funds**
## **£**
**1,598.00 1,584.00 14.00 1,298.28 2,628.20 105.00 4,045.48 - 5,712.60 5,712.60 74.98 - 74.98 2.70 - - - 2.70 9,835.76 - 9,835.76**
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Year end date
31.03.22
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## **2020/2021**
## **Unrestricted funds**
## **£**
**1,219.00 1,140.00 193.43 1,175.32 1,478.00 21.73 3,084.76 65.23 963.45 9,340.92 - - - - 9,340.92 - 9,340.92 494.84 11,984.35 12,479.19**
## **31st Mch 2021**
## **Unrestricted funds**
## **£**
**1,625.95 10,548.90 304.34 12,479.19 - - - - - - - - 600.00 - - - 25,000.00 40,000.00 65,600.00 - - - - - -**
## **approved by the**
kins Group Scout Leader Eileen Maybank Treasurer
## **4[TH] GILLINGHAM SEA SCOUT GROUP**
## **Report & Accounts for the year ended 31st March 2022**
PRESIDENT Ray Austin (Chairman)
TRUSTEES: _Ex-Officio_ - Appointment Chairman Treasurer Secretary Group Scout Leader Assistant Group Scout Leader Scout Leader Cub Leader Cub Leader Beaver Leader Beaver Leader
Name Dave Smith Eileen Maybank Tracey Smith Dave Perkins Andrew Mendoza Lee Perkins Matthew Crockett Wayne Coleman Roz Thorpe Kirstie Crockett
## TRUSTEES: _Elected ; - None_
TRUSTEES: _Nominated_ - Appointment :- None BANKERS :Lloyds Bank Plc , 142-146 High Street, Chatham, Kent ME4 4DQ CUSTODIAN TRUSTEES (if any) :None
OTHER ADVISERS : Mrs Sylvia Baldwin
Group/District Registration Number with The Scout Association: 303388
Charity Registration Number :303387
Contact Name and Address Dave Perkins, Group Scout Leader, 43 St Edmunds Way, Rainham, Kent ME8 8ER
**Groups and Districts Receipts & Payments Form (Single-fund)**
**2001**
**C1**
**4 TH GILLINGHAM SEA SCOUT GROUP**
## **Trustees Annual Report for the year ended 31[st] March 2022**
## **MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR**
The aim of the Scout Association is to “promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities.
2021 / 2022 has been a much better year having coming out of the pandemic and Scouting Activities resumed also we have had an increase in young people joining 4[th] Gillingham Sea Scout Group across all sections.
With a strong Team of Leaders in every section they have been able to resume activities: Hikes – outdoor and indoor cooking – Church Remembrance Day Service – swimming – sailing – canoeing/kayaking & archery giving the young people skills for life.
At the end of the year income reserves amounted to £ 5,000.
Group’s policy on reserves is to hold an amount to enable it to meet any unforeseen liabilities and for the necessary provision of resources for any major events and activities for the benefit of the Group.
The Trustees have identified that there are no major financial risks to which they believe the Group is exposed.
The objects of the Group are those of the Scout Association and the Group operates under its rules and aims, which are common to all Groups.
Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year.
Approved by the trustees on 13[th] September 2022 and signed on their behalf by
Dave Perkins Group Scout Leader and Mrs Eileen Maybank Group Treasurer
**2001 Groups and Districts Receipts & Payments Form (Single-fund) C2**
# **Scrutineer's Report to the Trustees of the 4th Gillingham Sea Scout Group**
I report on the accounts of the Group for the year ended 31[st] March 2022
## **Respective responsibilities of Trustees and Scrutineer**
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## **Basis of Scrutineer's Statement**
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on pages 3 to 6
## **Scrutineer's Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: **.** .....N/A .................................................................................................... Qualification: ............... ............................................................................. Address:
.................................................................................................... Date: .........................................................................................................
**Groups and Districts Receipts & Payments Form (Single-fund)**
**2001**
**C10**
## **Independent Examiner's Report to the Trustees of the 4th Gillingham Sea Scout Group**
I report on the accounts of the Group/District for the year ended 31[st] March 2022 which are set out on pages 3 to 6
## **Respective responsibilities of trustees and examiner**
The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43 (2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts (under Section 43 (3) (a) of the 1993 Act);
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 41 of the 1993 Act ;and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Sylvia Baldwin ...................................................................................................... Qualification: Retired Bank Clerk ............... ............................................................................. Address: 6 Hampton Close, Chatham
**Groups and Districts Receipts & Payments Form (Single-fund)**
**2001**
**C9**
Kent ME5 7RB....................................................................................................
Date 28.6.22
**Groups and Districts Receipts & Payments Form (Single-fund)**
**2001**
**C10**