## **Gillingham District Receipts and Payments Account** ||**For the**
**year from**|**1 April 2024**|**To**|**31 March 2025**| |---|---|---|---|---| |||||| |**Receipts and payments**||||| |**Receipts**||**2024/25**
**Unrestricted funds**
**£**
**57,398**
**40,397**
**17,001**
**10,028**
**1,542**
**-**
**507**
**3,771**
**-**
**32,849**
**19,344**
**-**
**19,344**
**1,505**
**296**
**1,801**
**-**
**53,994**
**53,994**||**2023/24**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**57,398**||**47,552**| |Less:Membership subscriptions paid on (National/County/District)||**40,397**||**39,935**| |Net membership subscriptions retained||**17,001**||**7,617**| |Rent and Hire of District HQ||**10,028**||**6,242**| |Income on Wynne Brooks Lodge (Buckmore Park)||**1,542**||**2,275**| |Donation||**-**||**-**| |Badge shop+District Scarves||**507**||**367**| |Gift Aid||**3,771**||**1,098**| |Youth Funds||**-**||**-**| |Sale of activity equipment||||**2,000**| |**Sub total**||**32,849**||**19,599**| |**Grants**||||| |YIF Grant for Toilet Refurb at HQ||**19,344**||**-**| |MedwayCouncil Grants||**-**||**-**| |**Sub total**||**19,344**||**-**| |**Fundraising (gross)**||||| |World Jamboree 2023||||**334**| |Activity Equipment||||**50**| |St Georges Day||||**532**| |1st Gillingham repayment||**1,505**||| |Fun Day||||**2,138**| |Other fundraising activities (Charity Fund for Dean)||**296**||**-**| |**Sub total**||**1,801**||**3,054**| |**Investment income**||||| |Bank interest||||| |Building Society interest||||| |The Scout Association Short Term Investment Service||||| |Property Rent income||||| |Other investment income||||| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**22,653**| |||||| |||||| |||||| |||**53,994**||**22,653**| 1 LT700002 ## **Gillingham District Receipts and Payments Account** |**For the**
**year from**|**1 April 2024**|**To**|**31 March 2025**| |---|---|---|---| ## **Receipts and payments** |**Receipts and payments**|||| |---|---|---|---| |**Payments**|**2024/25**
**Unrestricted funds**
**£**||**2023/24**
**Unrestricted funds**
**£**| |**Charitable Payments**|||| |
Youth programme and other activities|**593**||**979**| |Explorer Units programme and activities + GSAS|**79**||**1,226**| |World Jamboree 2023|**-**||**3,062**| |Adult support and training|**753**||**279**| |Wynne Brooks Lodge Expenditure|**505**||**3,499**| |District HQ - Refurbishment of toilets|**27,275**||**-**| |Hiring of room for meetings|**288**||**256**| |Fun Day|**-**||**4,218**| |Insurance|**1,088**||**1,081**| |Recruitment Campaign|**-**||**-**| |Water/Elect/Services on New HQ|**2,483**||**3,106**| |District HQ Maintenance|**1,943**||**5,173**| |Charity Fund for Dean (to County)|**296**||**-**| |Expenditure on Activity equipment (repairs and storage etc)|**-**||**8**| |District Scarves|**-**||**639**| |Postage /Printing/photocopying|**87**||**73**| |Media and Development|**301**||**288**| |St Georges Day|**294**||**-**| |AGM|**165**||**217**| |Hardship Fund (Supporting 1st Gillingham)|**241**||**1,227**| |**Sub total**|**36,391**||**25,331**| |**Fundraising expenses**|||| |Lottery Licence|**-**||**-**| |Other fundraising costs|||| |**Sub total**|**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Funds this year end_**|||| ||||**25,331**| ||||| ||||| ||||| ||||**25,331**| ||||| ||**17,603**||**- 2,678**| ||**128,214**||**130,892**| ||**145,817**||**128,214**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** |**31 March 2025**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**144,477**
Bank deposit account
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**1,340**
**Total cash funds**
**145,817**
**Other monetary assets**
Tax claim
Debts due from the Groups
**870**
Insurance claim
**Sub total**
**870**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**720**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**331,320**
Motor vehicles
Scouting equipment, furniture etc
**8,000**
Other
**Sub total**
**340,040**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**31 March 2025**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**144,477**
Bank deposit account
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**1,340**
**Total cash funds**
**145,817**
**Other monetary assets**
Tax claim
Debts due from the Groups
**870**
Insurance claim
**Sub total**
**870**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**720**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**331,320**
Motor vehicles
Scouting equipment, furniture etc
**8,000**
Other
**Sub total**
**340,040**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**31 March 2024**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account (District,Badge,Explorer units and G.S.A.S)|**144,477**|**127,419**| |Bank deposit account||| |Building society account|**-**|**-**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**1,340**|**1,065**| |**Total cash funds**|**145,817**|**128,214**| |**Other monetary assets**||| |Tax claim||| |Debts due from the Groups|**870**|**-**| |Insurance claim||| |**Sub total**|**870**|**-**| |**Investment assets**||| |Investment property - detail||| |Quoted investments||| |Other investments - detail||| |**Sub total**||| |**Non monetary assets for charity's own use**||| |Badge stock + District Scarves|**720**|**1,130**| |Shop stock||| |Other stock (Clothing with District Logo)|**-**|**-**| |Land and buildings|**331,320**|**296,000**| |Motor vehicles||| |Scouting equipment, furniture etc|**8,000**|**5,000**| |Other||| |**Sub total**|**340,040**|**302,156**| |**Liabilities**||| |Accounts not yet paid||| |Expenses incurred but not invoiced||| |Subscriptions not yet paid||| |Loan - detail||| |Other liabilities||| |**Sub total**||| ## **Contingent liabilities and future obligations** ## **The above receipts and payments account and statement of assets and liabilities approved 10th July 2025** |Signature
_David Ainsley_
_Maureen Billinghurst_|Print Name| |---|---| |_David Ainsley_|MR DAVID AINSLEY Chairperson| |_Maureen Billinghurst_|MRS MAUREEN BILLINGHURST Treasurer| 3 LT700002 LT700005 - Scrutineer's Report to the Trustees (July 2019) Scrutineer's Report to the Trustees of Gillingham District Scout Council I report on the accounts ofthe Group/District for the year ended .... ol * ￿. "2015 As the &•/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the 6f*/District's constitution, I have scrutinised the records and the accounts set out on pages ............ to .. ......... In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: Address: ........-...........-...... Date: .. ## Trustees' Annual Report ## For the period From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5 **----- Start of picture text -----**
Section A Reference and administration details
Charity name GILLINGHAM DISTRICT SCOUT COUNCIL
Other names the charity is known by
Registered charity number (if any) 3 0 3 3 8 7
Charity’s principal address
Postcode
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
3
4
6
10
11
12
13
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||David Ainsley|Chairperson|| ||Maureen Billinghurst|Treasurer|| ||Roger Isaacs|District Lead Volunteer|| ||Julie Sullivan|District Lead Volunteer|| ||Alan Buckett||| ||Dan McDonald||| ||Marion Isaacs|Appointments|| ||David Lawrence|Appointments|| ||Barry Sprason||| ||Robert Gill||| ||Pauline Buckett||| ## **Section A Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) ||Type of advisor|Name|Address| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| ||**Section B**
**Structure, governance and management**||| Description of the charity’s trusts 1 LT700001 The District govening documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) |a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them
Policies and procedures adopted for:
You may choose to include
additional information, where
relevant, about:|Appointing any sub committees that may be required;
The administration of District Finances;
The insurance of persons, property, and District equipment;
Supporting all Groups in the District;
The District is managed by the District Trustees Committee, the
members of which are the' Charity Trustees' of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Chairperson, Treasurer and Secretary together with Section
Leaders and other representatives meet every 2 months.
District public occasions;
The District Trustee Committee exists to support the District in
meeting the responsibilities of all Groups and is responsible for:| |---|---| ||| ||Appointing District Administrators and Advisors other than those
who are elected.| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control**
The District Trustee Committee has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are;
With regard to damage to buildings, property and equipment.
The District would request the use of any buildings, property and
equipment from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements
exist
with
these
organisations.
The
District
ensures that Groups have sufficient buildings and contents
insurance in place to mitigate against permanent loss.| 2 LT700001 Injury to leaders, helpers, supporters and members. The District through the membership fees contrbutes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The District is primarily reliant upon income from annual membership fees, fundraising, the occassional grant and donations. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. Reduction or loss of members. The District provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of that particular Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity
set out in its governing document|The objectives of the group are as a unit of the Scout
Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens
and
as
members
of
their
local
national
and
international
communities.
The
method
of
achieving
the
Aim
of
the
Association is by providing an enjoyable and attractive scheme of
progressive training, based on the Scout Promise and Law and
guided by adult leadership.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. 3 LT700001 **Section D** **Achievements and performance** Summary of the main achievements of the charity during the year Gillingham District Membership has now dropped slightly to 797. We have 10 groups and 6 Explorer Units. We also have "Squirrels" a new younger section for 4 year olds. The District Headquarters is now being used more and some income is now coming in from outside sources . We were also fortunate to receive a grant from the Youth Investment Fund of £19,344 to help with an upgrade on the toilets at the District HQ at the end of the last financial year. This work has been carried out and is now complete, the total cost being £27,275 Our other major project is the WynneBrookes lodge at Buckmore Park, this is now being used on a regular basis and work parties meet up to keep the building maintained and the area around building tidy. ## **Section E** Brief statement of the charity’s policy on reserves **Reserves Policy** The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. This has been set by the Executive Committee to be £29,000. (£20,000 for District and Quantify and explain any designations Details of any funds materially in defici (circumstances plus steps to eliminate Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of fund The District's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 4 LT700001 |• investment policy and objectives
• how expenditure has supported the
key objectives of the charity;|The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are held
in cash using only mainstream banks or building societies.
The District Trustees regularly looks at the levels of bank
balances and the interest rates received to ensure the district
obtains maximum value and income from its banking
arrangements.
**Investment Policy (Specimen 2)**| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of
any significant activities planned to
achieve them)|| ||| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
( g
y,
Chair)|David Ainsley|David Ainsley|David Ainsley|David Ainsley|David Ainsley|David Ainsley|Maureen Billinghurst| |---|---|---|---|---|---|---|---| ||||||||| ||David Ainsley||||||Maureen Billinghurst| ||||||||| ||Chairperson||||||Treasurer| ||1
0
0
6
2
5||||||| ||1|0|0|6|2|5|| 5 LT700001