## Trustees' Annual Report ## For the period From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2 ## **Section A** ## **Reference and administration details** **----- Start of picture text -----**
Charity name GILLINGHAM DISTRICT SCOUT COUNCIL
Other names the charity is known by
Registered charity number (if any) 3 0 3 3 8 7
Charity’s principal address
Postcode
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Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||DavidAinsley|Chairperson|| ||Anthony Fairclough|Secretary|deceased 2.2.22| ||Maureen Billinghurst|Treasurer|| ||Dean Harding|District Commissioner|| ||Stephen Rainsbury|DeputyD.Comm.|| ||PamelaBurnop|Active Support|| ||Andrew Mendoza||| ||Gillian Fairclough||| ||Marion Isaacs|Appointments|| ||Elizabeth Ainsley|Appointments|| ||DavidLawrence|Appointments|| ||Barry Sprason||| ||Robert Gill||| ||Alan Buckett||| ||||| ## **Section A Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address 1 LT700001 **Section B Structure, governance and management** Description of the charity’s trusts The District govening documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them|Supporting all Groups in the District;
The District is managed by the District Executive Committee, the
members of which are the' Charity Trustees' of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the
registration,
keeping
proper accounts
and
making returns to the Charity Commission as appropriate.
The Chairperson, Treasurer and Secretary together with Section
Leaders and other representatives meet every 2 months.
District public occasions;
The District Executive Committee exists to support the District in
meeting the responsibilities of all Groups and is responsible for:
The administration of District Finances;
The insurance of persons, property, and District equipment;
Appointing any sub committees that may be required;| |---|---| ||| ||Appointing District Administrators and Advisors other than those
who are elected.| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control**
The District Executive Committee has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are;| 2 LT700001 With regard to damage to buildings, property and equipment. The District would request the use of any buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District ensures that Groups have sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership fees contrbutes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The District is primarily reliant upon income from annual membership fees, fundraising, the occassional grant and donations. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of that particular Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity
set out in its governing document|The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens and
as members of their local national and international communities.
The method of achieving the Aim of the Association is by providing
an enjoyable and attractive scheme of progressive training, based
on the Scout Promise and Law and guided by adult leadership.| Additional details of the objectives and activities (optional information but encouraged as best practice) 3 LT700001 You **may choose** to include further statements, where relevant, about: • policy on grantmaking; - contribution made by volunteers. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Gillingham District Membership has now increased since the
COVID pandemic as Groups are now able to meet face to face
again . The number of young people has gradually increased to
798, now that lockdown has been lifted. We have 10 groups and 5
Explorer Units. We also have "Squirrels" a new younger section for
4 year olds. The District Headquarters is now being used again
and some income is now coming in. The Government stepped in
once again and announced that another grant would be available
to cover running costs which was a great help. We were also
fortunate to receive a BBC Children in Need Grant of £34,056 to
help with a major upgrade on the HQ for windows, security doors,
fencing and storage container. We had a very short time to get
contractors in place to cover the criteria set out by Children in
Need. Our other major project is the Wynne-Brookes lodge at
Buckmore Park. This facility was also shut down and not used due
to Covid, but is now once again being used. The next World
Jamboree in 2023 will be in South Korea. We have 6 candidates
selected to attend and at the moment are busy fundraising to pay
the total of £24,000 for the trip. Scouting is beginning to get back
with face to face meetings and hopefully normality is back.| ## **Section E** |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy
on reserves|**Reserves Policy**
The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the District should income and
fundraising activities fall short. This has been set by the Executive
Committee to be £10,000.| |---|---| ||| ||| Further financial review details (optional information) 4 LT700001 You **may choose** to include additional information, where relevant, about: **Investment Policy (Specimen 1)** • the charity’s principal sources of funds The District's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The District Executive regularly looks at the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from its banking arrangements. - investment policy and objectives **Investment Policy (Specimen 2)** The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
( g
y,
Chair)|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**Maureen Billinghurst**| |---|---|---|---|---|---|---|---| ||||||||| ||David Ainsley||||||Maureen Billinghurst| ||||||||| ||Chairperson||||||Treasurer| ||2
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2||||||| ||2|1|0|6|2|2|| 5 LT700001 ## **Gillingham District Receipts and Payments Account** ||**For the**
**year from**|**1 April 2021**|**To**|**31 March 2022**| |---|---|---|---|---| |||||| |**Receipts and payments**||||| |**Receipts**||**2021/22**
**Unrestricted funds**
**£**
**28,575**
**27,213**
**1,362**
**3,305**
**540**
**-**
**815**
**433**
**2,189**
**-**
**2,600**
**11,244**
**34,146**
**12,842**
**46,988**
**3,445**
**270**
**-**
**406**
**-**
**-**
**4,121**
**-**
**-**
**62,353**
**62,353**||**2020/21**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**28,575**||**41,713**| |Less:Membership subscriptions paid on (National/County/District)||**27,213**||**35,114**| |Net membership subscriptions retained||**1,362**||**6,599**| |Rent and Hire of District HQ||**3,305**||**-**| |Income on Wynne Brooks Lodge (Buckmore Park)||**540**||**-**| |Donation||**-**||**-**| |Badge shop/ District Scarves||**815**||**174**| |Gift Aid||**433**||**3,339**| |Explorer Funds +GSAS||**2,189**||**1,464**| |St Georges Day refund||**-**||**300**| |Sale of activity equipment||**2,600**||**-**| |**Sub total**||**11,244**||**11,876**| |**Grants**||||| |BBC/Children in Need Grant||**34,146**||| |MedwayCouncil Grants||**12,842**||**10,000**| |**Sub total**||**46,988**||**10,000**| |**Fundraising (gross)**||||| |World Jamboree 2023||**3,445**||**-**| |Activity Equipment||**270**||**-**| |EUROJAM20 Fundraising||**-**||**660**| |EUROJAM refund from County (due to Cancellation)||**406**||**9,371**| |Wynne Brooks Lodge - sponsored walk||**-**||**-**| |Other fundraising activities||**-**||**11**| |**Sub total**||**4,121**||**10,042**| |**Investment income**||||| |Bank interest||||**-**| |Building Society interest||||**-**| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||||| |Other investment income||||| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**31,918**| |||||| |||||| |||||| |||**62,353**||**31,918**| 1 LT700002 ## **Gillingham District Receipts and Payments Account** |**For the**
**year from**|**1 April 2021**|**To**|**31 March 2022**| |---|---|---|---| ## **Receipts and payments** |**Receipts and payments**|||| |---|---|---|---| |**Payments**|**2021/22**
**Unrestricted funds**
**£**||**2020/21**
**Unrestricted funds**
**£**| |**Charitable Payments**|||| |
Youth programme and other activities|**811**||**60**| |Explorer Units programme and activities + GSAS|**-**||**50**| |World Jamboree 2023|**2,483**||**-**| |Adult support and training|**-**||**29**| |New Buiding Expenditure (WBL) inc. surfacing car park|**2,197**||**154**| |District HQ ungrading from BBC / CIN grant|**20,951**||| |Hiring of room for meetings|**210**||**-**| |EUROJAM20|**-**||**6,204**| |Insurance|**1,793**||**2,052**| |Recruitment Campaign|**1,278**||**-**| |Water/Elect/Services on New HQ|**1,446**||**834**| |Refurbishing District HQ|**2,135**||**858**| |Materials and other District equipment|**-**||**-**| |Expenditure on Activity equipment (repairs and storage etc)|**435**||**300**| |District Scarves|**634**||**-**| |Postage /Printing/photocopying|**83**||**82**| |Media and Development|**168**||**229**| |St Georges Day|**29**||**-**| |AGM|**112**||**-**| |Hardship Fund|||**-**| |**Sub total**|**34,765**||**10,852**| |**Fundraising expenses**|||| |Lottery Licence|**-**||**-**| |Other fundraising costs|||| |**Sub total**|**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Funds this year end_**|||| ||||**10,852**| ||||| ||||| ||||| ||||**10,852**| ||||| ||**27,588**||**21,066**| ||**89,985**||**68,919**| ||**117,573**||**89,985**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** |**31 March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**116,887**
Bank deposit account
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**686**
**Total cash funds**
**117,573**
**Other monetary assets**
Tax claim
Debts due from the Groups
**-**
Insurance claim
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**1,231**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**270,000**
Motor vehicles
Scouting equipment, furniture etc
**14,000**
Other
**Sub total**
**285,231**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**31 March 2022**
**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**116,887**
Bank deposit account
Building society account
**-**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**686**
**Total cash funds**
**117,573**
**Other monetary assets**
Tax claim
Debts due from the Groups
**-**
Insurance claim
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**1,231**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**270,000**
Motor vehicles
Scouting equipment, furniture etc
**14,000**
Other
**Sub total**
**285,231**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**31 March 2021**
**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account (District,Badge,Explorer units and G.S.A.S)|**116,887**|**87,870**| |Bank deposit account||| |Building society account|**-**|**858**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**686**|**1,257**| |**Total cash funds**|**117,573**|**89,985**| |**Other monetary assets**||| |Tax claim||| |Debts due from the Groups|**-**|**-**| |Insurance claim||| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail||| |Quoted investments||| |Other investments - detail||| |**Sub total**||| |**Non monetary assets for charity's own use**||| |Badge stock + District Scarves|**1,231**|**948**| |Shop stock||| |Other stock (Clothing with District Logo)|**-**|**-**| |Land and buildings|**270,000**|**270,000**| |Motor vehicles||| |Scouting equipment, furniture etc|**14,000**|**17,000**| |Other||| |**Sub total**|**285,231**|**287,948**| |**Liabilities**||| |Accounts not yet paid||| |Expenses incurred but not invoiced||| |Subscriptions not yet paid||| |Loan - detail||| |Other liabilities||| |**Sub total**||| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees of the District Executive Committee on 21st June 2022** |Signature
**David Ainsley**
**Maureen Billinghurst**|Print Name| |---|---| |**David Ainsley**|MR DAVID AINSLEY Chairperson| |**Maureen Billinghurst**|MRS MAUREEN BILLINGHURST Treasurer| 3 LT700002 LT700W5- Scrutineerfs Rew)rtto the Tntstees (July 20191 Scrutineer's Report to the Trustees of the Gillingham District Scout Council I report on the accounts of the GrOU￿DIStrIctforthe year ended ....... As the Group'slDistrirts trustees you are responsible for the preparation of the accounts: you c¢)nsider that neither the audtt nor indepondent examinètion req1￿reMents of the Charities Art 2011 apply. tt is my rcsponsibility without arrying Out an audit or independent examination to scrutinise the accounts and to reportto you. In accordance with the directions given in the Group'slDistrict's constitutiorl I have strutinised the records and the accovnts set out on pages ......-.... In my opinion the attounts are in accordorKe with the records produced to me and cornply with the constrtution. Addre55: ...........--................ i- L.¥.14_¥-L_-...-...-.......-. Date: ........_...