## Trustees' Annual Report ## For the period From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 ## **Section A** ## **Reference and administration details** |Charity name
GILLINGHAM DISTRICT SCOUT COUNCIL
Other names the charity is known by
Registered charity number (if any)
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Charity’s principal address
Postcode
Names of the charity trustees who manage the charity|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL|GILLINGHAM DISTRICT SCOUT COUNCIL| |---|---|---|---|---|---|---|---| ||||||||| ||||||||| ||3
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||David Ainsley|Chairperson|| ||Anthony Fairclough|Secretary|| ||Maureen Billinghurst|Treasurer|| ||Dean Harding|District Commissioner|| ||Stephen Rainsbury|Deputy D. Comm.|| ||PamelaBurnop|Active Support|| ||Andrew Mendoza||| ||Gillian Fairclough||| ||Marion Isaacs|Appointments|| ||Elizabeth Ainsley|Appointments|| ||DavidLawrence|Appointments|| ||Barry Sprason||| ||Robert Gill||| ||Alan Buckett||| ||Timothy Gilbert||| ## **Section A** ## **Reference and administration details (continued)** Type of advisor Name Address 1 LT700001 **Section B Structure, governance and management** The District govening documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them|Supporting all Groups in the District;
The District is managed by the District Executive Committee, the
members of which are the' Charity Trustees' of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This
includes
the
registration,
keeping
proper accounts
and
making returns to the Charity Commission as appropriate.
The Chairperson, Treasurer and Secretary together with Section
Leaders and other representatives meet every 2 months.
District public occasions;
The District Executive Committee exists to support the District in
meeting the responsibilities of all Groups and is responsible for:
The administration of District Finances;
The insurance of persons, property, and District equipment;
Appointing any sub committees that may be required;| |---|---| ||| ||Appointing District Administrators and Advisors other than those
who are elected.| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control**
The District Executive Committee has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate against
them. The main areas of concern that have been identified are;| 2 LT700001 With regard to damage to buildings, property and equipment. The District would request the use of any buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District ensures that Groups have sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the membership fees contrbutes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The District is primarily reliant upon income from annual membership fees, fundraising, the occassional grant and donations. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of that particular Group. **Risk and Internal Control (Specimen 2)** The group has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the
charity set out in its governing|The objectives of the group are as a unit of the Scout Association.
The Aim of The Scout Association is to promote the development
of young people in achieving their full physical, intellectual, social
and spiritual potentials, as individuals, as responsible citizens and
as members of their local national and international communities.
The method of achieving the Aim of the Association is by providing
an enjoyable and attractive scheme of progressive training, based
on the Scout Promise and Law and guided by adult leadership.| 3 LT700001 Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. |**Section D**|**Achievements and performance**| |---|---| |ummary of the main achievements of
the charity during the year|~~Gillih Dii Mbhi h b dd d h~~| ||~~ngam strct emersp as een reuce ue to te~~
COVID pandemic as Groups were unable to meet face to face only
via zoom. The number of young people has been reduced to 626,
a drop of 26%, but should return as lockdown eases. We have 11
groups and 4 Explorer Units. The District Headquarters was being
used by two of the Scout Groups in the District, but now face to
face scouting is not happening there has been no income. The
Government stepped in and announced that Grants would be
available, one was applied for and Medway Council paid us
£10,000 to cover running costs which was a great help. Our other
major project is the Wynne-Brookes lodge at Buckmore Park. This
facility has also been shut down and not used. The nine young
people fundraising to attend Eurojam20, were very disappointed
when the date was moved to 2021 and then completely cancelled
as travel was not permitted during this pandemic. All money for
Eurojam paid to County was returned to the District, which has
been ringfenced for the nine young people to use for another
scouting event of their choice in accordance with the Charity
Commisssion rules. Hopefully scouting will start face to face shortly
and normality wiil be back.| ## **Section E** Brief statement of the charity’s policy on reserves **Reserves Policy** The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. This has been set by the Executive Committee to be £10,000. Quantify and explain any designations Details of any funds materially in defic (circumstances plus steps to eliminate Further financial review details (optional information) 4 LT700001 |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of fun
• investment policy and objectives
• how expenditure has supported
the key objectives of the charity;|d
The District does not have sufficient funds to invest in longer term
investments. The District has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The District Executive regularly looks at the levels of bank
balances and the interest rates received to ensure the district
obtains maximum value and income from its banking
arrangements.
**Investment Policy (Specimen 2)**
**Investment Policy (Specimen 1)**
The District's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The District has
therefore adopted a low risk strategy to the investment of its funds.
All funds are held in cash using only mainstream banks or building
societies.| |---|---| ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
( g
y,
Chair)|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**David Ainsley**|**Maureen Billinghurst**| |---|---|---|---|---|---|---|---| ||||||||| ||David Ainsley||||||Maureen Billinghurst| ||||||||| ||Chairperson||||||Treasurer| ||1
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1||||||| ||1|5|0|9|2|1|| 5 LT700001 ## **Gillingham District Receipts and Payments Account** ||**For the**
**year from**|**1 April 2020**|**To**|**31 March 2021**| |---|---|---|---|---| |||||| |**Receipts and payments**||||| |**Receipts**||**2020/21**
**Unrestricted funds**
**£**
**41,713**
**35,114**
**6,599**
**-**
**-**
**-**
**-**
**174**
**3,339**
**1,464**
**300**
**-**
**11,876**
**10,000**
**10,000**
**-**
**-**
**660**
**9,371**
**-**
**11**
**10,042**
**-**
**-**
**31,918**
**31,918**||**2019/20**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||||| |Membership subscriptions||**41,713**||**45,496**| |Less:Membership subscriptions paid on (National/County/District)||**35,114**||**33,891**| |Net membership subscriptions retained||**6,599**||**11,605**| |Rent and Hire of District HQ||**-**||**4,657**| |Income on Wynne Brooks Lodge (Buckmore Park)||**-**||**880**| |Donation for WBL building||**-**||**1,000**| |Donation||**-**||**30**| |Badge shop/ District Scarves||**174**||**646**| |Gift Aid||**3,339**||**1,283**| |Explorer Funds +GSAS||**1,464**||**-**| |St Georges Day refund||**300**||**-**| |Calendars||**-**||**75**| |**Sub total**||**11,876**||**20,176**| |**Grants**||||| |MedwayCouncil Covid Grant||**10,000**||**-**| |**Sub total**||**10,000**||**-**| |**Fundraising (gross)**||||| |World Jamboree 2019||**-**||**252**| |Activity Equipment||**-**||**805**| |EUROJAM20 Fundraising||**660**||**12,501**| |EUROJAM refund from County (due to Cancellation)||**9,371**||**-**| |Wynne Brooks Lodge - sponsored walk||**-**||**655**| |Other fundraising activities||**11**||**-**| |**Sub total**||**10,042**||**14,213**| |**Investment income**||||| |Bank interest||||**-**| |Building Society interest||||| |The Scout Association Short Term Investment Service||**-**||**-**| |Property Rent income||||| |Other investment income||||| |**Sub total**||**-**||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||**34,389**| |||||| |||||| |||||| |||**31,918**||**34,389**| 1 LT700002 ## **Gillingham District Receipts and Payments Account** |**For the**
**year from**|**1 April 2020**|**To**|**31 March 2021**| |---|---|---|---| ## **Receipts and payments** |**Receipts and payments**|||| |---|---|---|---| |**Payments**|**2020/21**
**Unrestricted funds**
**£**||**2019/20**
**Unrestricted funds**
**£**| |**Charitable Payments**|||| |
Youth programme and other activities|**60**||**716**| |Explorer Units programme and activities + GSAS|**50**||**609**| |World Jamboree 2019|**-**||**4,975**| |Adult support and training|**29**||**173**| |New Buiding Expenditure (Wynne Brooks Lodge)|**154**||**2,854**| |Hiring of room for meetings|**-**||**567**| |EUROJAM20|**6,204**||**8,844**| |Insurance|**2,052**||**2019**| |District HQ - repayment of loan|**-**||**12,000**| |Water/Elect/Services on New HQ|**834**||**1,827**| |Refurbishing District HQ|**858**||**2,734**| |Materials and other District equipment|**-**||**-**| |Expenditure on Activity equipment (repairs and storage etc)|**300**||**379**| |Badge shop|**-**||**-**| |Postage /Printing/photocopying and calendars|**82**||**290**| |Media and Development|**229**||**288**| |St Georges Day|**-**||**347**| |AGM|**-**||**108**| |2020 Challenge|**-**||**339**| |Hardship Fund|||**-**| |**Sub total**|**10,852**||**39,069**| |**Fundraising expenses**|||| |Lottery Licence|**-**||**-**| |Big Quiz Refund of Donation to Medway District|||**-**| |Other fundraising costs|||| |**Sub total**|**-**||**-**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Funds this year end_**|||| ||||**39,069**| ||||| ||||| ||||| ||||**39,069**| ||||| ||**21,066**||**- 4,680**| ||||| ||**89,985**||**68,919**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** **31 March 2021 31 March 2020** |**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**87,870**
Bank deposit account
Building society account
**858**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**1,257**
**Total cash funds**
**89,985**
**Other monetary assets**
Tax claim
Debts due from the Groups
**-**
Insurance claim
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**948**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**270,000**
Motor vehicles
Scouting equipment, furniture etc
**17,000**
Other
**Sub total**
**287,948**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**Unrestricted funds**
**£**
**Cash funds**
Bank current account (District,Badge,Explorer units and G.S.A.S)
**87,870**
Bank deposit account
Building society account
**858**
The Scout Association Short Term Investment Service
**-**
Cash/Floats
**1,257**
**Total cash funds**
**89,985**
**Other monetary assets**
Tax claim
Debts due from the Groups
**-**
Insurance claim
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
Other investments - detail
**Sub total**
**Non monetary assets for charity's own use**
Badge stock + District Scarves
**948**
Shop stock
Other stock (Clothing with District Logo)
**-**
Land and buildings
**270,000**
Motor vehicles
Scouting equipment, furniture etc
**17,000**
Other
**Sub total**
**287,948**
**Liabilities**
Accounts not yet paid
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other liabilities
**Sub total**|**Unrestricted funds**
**£**| |---|---|---| |**Cash funds**||| |Bank current account (District,Badge,Explorer units and G.S.A.S)|**87,870**|**66,486**| |Bank deposit account||| |Building society account|**858**|**858**| |The Scout Association Short Term Investment Service|**-**|**-**| |Cash/Floats|**1,257**|**1,575**| |**Total cash funds**|**89,985**|**68,919**| |**Other monetary assets**||| |Tax claim||| |Debts due from the Groups|**-**|**-**| |Insurance claim||| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail||| |Quoted investments||| |Other investments - detail||| |**Sub total**||| |**Non monetary assets for charity's own use**||| |Badge stock + District Scarves|**948**|**970**| |Shop stock||| |Other stock (Clothing with District Logo)|**-**|**-**| |Land and buildings|**270,000**|**270,000**| |Motor vehicles||| |Scouting equipment, furniture etc|**17,000**|**17,000**| |Other||| |**Sub total**|**287,948**|**287,970**| |**Liabilities**||| |Accounts not yet paid||| |Expenses incurred but not invoiced||| |Subscriptions not yet paid||| |Loan - detail||| |Other liabilities||| |**Sub total**||| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approvedby the Trustees of the District Executive Committee 15th September 2021** |Signature|Print Name| |---|---| ||MR DAVID AINSLEY Chairperson| ||MRS MAUREEN BILLINGHURST Treasurer| 3 LT700002 LT700005- Scnrtineerfs Reporttothe Trustees ljuly 20191 Scrutineer's Report to the Trustees of the Gillingham District Scout Council I report on the accounts of the Group/District for the year ended .......dLsb 2011............... As the Group'slDistrict's trustees you are responsible for the preparation of the accounts.. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set on pages............ to............ In my opinion the accounts are in accordan￿ with the records produced to me and comply with the corTrstitution. Name.. Address: .................................-.......................................................-....... Date..